Annual-Return_31-Mar-2014
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(NAME): Wha résacsn) Raa icu £0 301210
Notice of conclusion of the audit and right to inspect the Annual Return
Annual Return for the year ended 31 March 2014
Section 14 of the Audit Commission Act 1998
Accounts and Audit (England) Regulations 2011 (SI2011/817)
Notes
1. The audit of accounts for the Council/Meeting-(a) for the year (a) Delete as ended 31 March 2014 has been concluded. appropriate
2. The Annual Return is available for inspection by any local government
elector of the area of the Council Afeetiag-Ca}.on application to:
(b) WAds PATercrA Kuth4 -~ C.EOv ToThE
Ce vJCu (b) Insert name,
COM atrAce position and address
Deb Onn Tibi vrona&é of the person to
WoOed VW LAO Wikt. SQ6 whom local
government electors
should apply to
inspect the Annual
Return
2. Copies will be provided to any local government elector on (c) Insert a
payment of £. 2(eFfor each copy of the Annual Return. reasonable sum for
copying costs
Announcement made by: £47 MAGS CaaS Kurth (d) Insert name and
position of person
placing the notice
Date of announcement:
fe i an Oe On A (e) Insert date of
placing of the notice
Section 1 ~ Accounting statements 2013/14 for
ee OF
reporting body here:
n|e Hert aido.) PARK. A CounciliMesting=:
Readers should note that throughout this annual return references to a ‘local council’ or 'council' also
relate toa parish meeting.
2 (+) Annual : "Total amount of precept received or receivablein the year.
precept 2N84o {TRU
3 (+) Total other : Total income or receipts as recorded in the cashbook less the /
receipts (282.989 4242344: precept received (line 2), Include any grants received here. :
i
4 (-) Staff costs ‘Total expenditure or payments made to and on behalf of all !
(igs 2 24) (rs {.2t+) employees. Include salaries and wages, PAYE and NI (employees !
, and employers), pension contributions and employment expenses. :
§ {-)Loan | Total expenditure or payments of capital and interest made during :
interest/capital , (A t 4) 1 g Ac) the yearon the council's borrowings (if any). :
repayments :
6 (-) All other : ‘Total expenditure or payments as recordedin the cashbook less
payments Gar Ol 3) (sas Ge25), staff costs (line 4) and loanan interest/capital repaymenis {line 5).
7 (=) Balances | ' Total balances and teserves at the end of the year.
carried forward 4 YTHAL 300 a Mustequal (14243) — (44546)
8 Total cash and | The sum of all current and ‘deposit bank accounts, cash‘holdings :
short term ‘Qiu Bo0 ©1822 “and short term investments held as at 31 March —to agree with
investments i: bank reconciliation. !
9 Total fixed assets; - The original Asset and investment Register value of all fixed :
plus other long It 46,129 uo TEA % assets, plus other long term assets owned by the council as at 31 |
term investments| ‘March i
and assets . i
10 Total borrowings : Theoutstanding capital balance as at 31 March of all loans from
dolO BAW third parties {including PWLE).
4 Disclosure The council‘acts as
¢ 3 sole trustee for and is responsible for i
{ note managing trust funds or assets. The figuresin the accounting |
Trust funds : . Statements above do not include any trust transactions. i
{including _ No - No i
charitable) } i
| certify that for the year ended 31 March 2014 I confirm that these accounting statements were
the accounting statements in this annual return approved by the council on this date:
present fairly the financial position of the council . .
and its income and expenditure, or properly I o 3/o bPar- '
present receipts and payments, as the case may | and recorded as minute reference:
be. 48 |
Signed by Responsible Financial Officer Signed by Chair of the meeting approving these
| 2 accounting staterifents.
| i ij A. , - '
Date | 03 fore fro Date SB/er/2o.4-
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Section 2 — Annual governance statement 2013/14
We acknowledge as the members of:
WELLEsnonty PRRALEL Council/Mesting—
our responsibility for ensuring that there is a sound system of internal control, including the
preparation of the accounting statements. We confirm, to the best of our knowledge and belief, with ’
a Ls pane AVE
1 We approved the accounting statements prepared in prepared its accounting statements in the
i accordance with the requirements of the Accounts and / - way prescribed by law. i
Audit Regulations and proper practices. i |
:2 We maintained an adequate system of internal control, ' made proper arrangements and accepted | : including measures designed to prevent and detect fraud responsibility for safeguarding the public | ' and corruption and reviewed its effectiveness. i money and resources in its charge. i
3 We took all reasonable steps to assure ourselves that there has only done what it has the iegal power
| are no matters of actual or potential non-compliance with ,to do and has complied with proper
| laws, regulations and proper practices that could havea J ' practices in doing so. '
| significant financial effect on the ability of the council to : i
conduct its business or on its finances. : : !
'4 We provided proper opportunity during the year for the : during the year has given all persons | exercise of electors’ rights in accordance with the JS : interested the opportunity to inspect and | requirements of the Accounts and Audit Regulations. ask questions about the council’s accounts. |
!5 Wecartied out an assessment of the risks facing the considered the financial and other risks it | council and took appropriate steps to manage those risks, : faces and has dealt with them properly. | including the introduction of internal controls and/or i | external insurance cover where required.
6 We maintained throughout the yearan adequate and / : arranged for a competent person,
effective system of internal audit of the council accounting ‘independent of the financial controls and
records and control systems. : procedures, to give an objective view on i
‘whether internal controls meet the needs of :
‘the council.
7 We took appropriate action on all matters raised in reports WA “responded to matters brought to its !
from internal and external audit. : attention by internal and external audit. i
|8 Weconsidered whether any litigation, liabilities or idisclosed everything it should have about
commitments, events or transactions, occurring either WA ‘its business activity during the year
: during or after the year-end, have a financial impact on the i including events taking place after the year-
; council and, where appropriate have included them inthe ; /end if relevant.
accounting statements. i |
:9 Trust funds (including charitable) — in our capacity as the solely
i
i
| has met all of its responsibilities where it is
'
managing trustee we discharged our responsibility in relation: ‘a sole managing trustee of a local trust or
|
i
to the accountability for the fund(s)//assets, including financial rusts.
i
} reporting and, if required, independent examination or audit. | |
This annual governance statement is approved Signed by:
by the council and recorded as minute reference -_ w)
Chair | hf
| LES (| dated: & 26 /QoWwk
dated’ O33 feu [roe Signed by:
Clerk | NEN Ay ,
‘Note: Please provide explanations to the external auditor ona separate sheet for.each ‘No’ response.
Describe how the council will address the weaknesses identified.
1
Page 3 of 6
Section 3 — External auditor certificate and opinion 2013/14
Certificate
We certify that we have completed the audit of the annual return for the year ended 34 March 2014 of
HELLESDON FAMISH Counce CouneiMecting..
Respective responsibilities of the council and the auditor
The council is responsible for ensuring that its financial management is adequate and effective and
that it has a sound system of internal control. The council prepares an annual return in accordance
with proper practices which:
° summarises the accounting records for the year ended 31 March 2014; and
e confirms and provides assurance on those matters that are important to our audit responsibilities.
Our responsibility is to conduct an audit in accordance with guidance issued by the Audit Commission
and, on the basis of our review of the annual return and supporting information, to report whether any
matters that come to our attention give cause for concern that relevant legislation and regulatory
requirements have not been met.
External auditor’s report
On the basis of our review, in our opinion the information in the annual return is in accordance with proper practices
and no matters have come to our attention giving cause for concern that relevant legislation and regulatory
requirements have not been met.
Other matters not affecting our opinion which we draw to the attention of the council:
41. In 2013/14 the Council received council tax support grant amounting to £33,096. This grant does not form part of
the Precept and should be accounted for in the same way as any other grants received - ie. included in Section 1,
Box 3 of the Annual Return (Other Income), not in Box 2 (Precept). To account for the grant correctly, Box 2 for
that year should state £344,744 and Box 3 should state £75,430.
2. Section 1, Box 9: Please note that, as stated in the Practitioners’ Guide, local councils should account for fixed
assets at their purchase cost. If this is not known, a proxy cost should be substituted (e.g. insurance value).
Whatever valuation basis is adopted, this should be applied consistently and the ‘book’ value should usually stay
constant until disposal. Where the insurance value has been used as a proxy, it should not be adjusted for any
inflation increases. The commercial accounting concept of depreciation is also not applicable to local councils an
the value of assets should not be written down until they are disposed of
3. Section 1, Box 10: The loan balance enteredin Box 10 mustagree to the year end balance as shown on your
latest PWLB statement. The figure as at 31 March 2014 requires-restatement to £288,222.
4. Section 4: The work of the internal auditor should cover ail relevant boxes in Section 4 or an explanation should
be provided for areas not covered, in accordance with the guidance in the Annual Return. No explanation was
provided for the fact that internal control 2, regarding the contro! over expenditure, including application of
financial regulations was not covered . It was subsequently confirmed that this control objective is being covered
on a three yearly cycle. However, in view of the significance of ensuring there are adequate controls over
expenditure (as highlighted in the updated Practitioners’ Guide); the Council should consider ensuring that this
control objective is covered on an annual basis in future.
External auditor's signature: | Maras Le ] External auditor's name: [ Mazars LLP, Poole, BH17 ONF | Date: [29 Avavs7T 2a'y|
Note: The auditor signing this page has been appointed by. the Audit Commission and is reporting to
you that they have carried out and completed all the work that is required of them by aw. For.further
information please refer.to. the Audit Commission's publication entitled Statement of Responsibilities of
Auditors and of Audited Small Bodies.
Page 4 of 6
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