CC6-Property-policy-and-Resources-Final-2017-18
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HELLESDON PARISH COUNCIL CC6 Property Policy & Resources
INCOME 2015/2016 2016/2017 2017/2018
Budget Out-turn Estimate Estimate
£ £ £ £
Sale of Assets 0.00 0.00 0.00
0.00 0.00 0.00
HCC Rent (finishes end Dec 15) 1.00 0.00 0.00
1.00 0.00 0.00
600.00 450.00 0.00
HCC Fire Insurance reimbursement (ends Dec 15) 600.00 450.00 0.00
HCC Electricity reimbursement (ends Dec 15) 5000.00 3750.00 0.00
5000.00 3750.00 0.00
HCC Gas reimbursement (ends Dec 15) 1700.00 1280.00 0.00
1700.00 1280.00 0.00
Electricity FIT (Council Office) 500.00 350.00 350.00 360.00
(Quarterly claims April,July,Oct,Jan) 500.00 350.00 350.00 360.00
Ground Rent
HFC Portakabin 30.00 30.00 40.00 40.00
HBC Shed (Pavilion) 30.00 30.00 40.00 40.00
HHA Garage 30.00 30.00 40.00 40.00
90.00 90.00 120.00 120.00
Contingencies
Healthy Norwich Grant (GYC)
Hellesdon Healthy Living 0.00 2620.00 0.00 0.00
0.00 2620.00 0.00 0.00
Community Centre Income from lettings
Working group budget: Jan 16-March 16 0.00 15000.00 0.00
Working group budget: April 16 - March 17 0.00 0.00 50000.00 40000.00
0.00 15000.00 50000.00 40000.00
Contribution for grit -Library 33.3% 150.00 70.00 100.00 100.00
150.00 70.00 100.00 100.00
Neighbourhood Plan
(Grant Income) 0.00 0.00 13000.00 0.00
0.00 0.00 13000.00 0.00
Hello Cafe 950.00
950.00
TOTAL INCOME 8041.00 23610.00 63570.00 41530.00
EXPENDITURE – REVENUE
Chairman's Budget 200.00 400.00 2000.00 1000.00
200.00 400.00 2000.00 1000.00
Expenses/Mileage
Members 100.00 100.00 100.00 30.00
Staff 50.00 70.00 70.00 200.00
150.00 170.00 170.00 230.00
Catering Supplies 470.00 400.00 470.00 270.00
470.00 400.00 470.00 270.00
Communication Services
Telephone Line Rental 100.00 100.00 100.00 570.00
Telephone Calls 100.00 100.00 100.00 180.00
Broadband 500.00 500.00 500.00 500.00
Daily EDP 250.00 250.00 0.00 0.00
Mobile top ups 80.00 80.00 80.00 120.00
Telephone network hire & maintenance 260.00 260.00 0.00 0.00
EDP/Media Online 0.00 0.00 0.00 0.00
1290.00 1290.00 780.00 1370.00
Office Equipment
Office equipment reserves 1000.00
Computer Support 500.00 200.00 0.00 moved to office tech
support
Office technology Support (annual contract) 0.00 0.00 2000.00 2000.00
Offsite back up contract (June rnl) 370.00 350.00 370.00 1270.00
Photocopier Finance (1/4rly)
(Rental+ annual fee - 5 years from May 13) 1000.00 1050.00 1050.00 950.00
Photocopier Charges 1000.00 1000.00 1000.00 1875.00
Photocopier Support Contract
Jan & July- 6 monthly renewal 200.00 190.00 200.00 200.00
3070.00 2790.00 4620.00 7295.00
Contingencies
Tractor peripheral work (Fence) 0.00 990.00 1500.00 0.00
Centre hire for HPC meetings 0.00 100.00 0.00 0.00
GYC - Hellesdon Healthy Living
print leaflet and delivery
Warm well event 0.00 2620.00 0.00 0.00
HCC maintenance 10000.00
1000.00 3710.00 1500.00 10000.00
Council Support 3000.00 3000.00 0.00
3000.00 3000.00 0.00
Stationery (incl Publications & Model Docs) 1600.00 1500.00 1600.00 1275.00 Software & install 1600.00 1500.00 1600.00 1275.00
Postage 500.00 500.00 500.00 810.00
500.00 500.00 500.00 810.00
Sundries 160.00 100.00 100.00 100.00
(Remembrance Wreath etc) 160.00 100.00 100.00 100.00
Electrical Inspections - office/workshops
Annual Portable appliance test (May) 80.00 80.00 80.00 135.00
3 yr Periodic inspection (due 2016/17) 0.00 0.00 900.00 0.00
Remedial work following inspection 0.00 0.00 400.00 0.00
80.00 80.00 1380.00 135.00
CCTV
Annual Service contract
Full system (Dec rnl - work done June) 500.00 500.00 500.00 500.00
Call-outs/repair 1000.00 1500.00 1000.00 420.00
Upgrade Fund 0.00 0.00 0.00 0.00
1500.00 2000.00 1500.00 920.00
Utilities
Electricity/water Tractor shed 3500.00
Electricity HPC/HCC (100%) 6000.00 5800.00 6000.00 5000.00
Water HCC/HPC (From Jan 16 full cost) 500.00 1270.00 2600.00 2600.00
Gas HPC/HCC (100%) 2200.00 2200.00 2200.00 2675.00
Electricity Council Office 700.00 700.00 700.00 800.00
Offices (& Premises) Rates (New Off) 4600.00 4600.00 4700.00 6500.00
HCC Rates 10165.00
Stores (& Premises) Rates 1500.00 1500.00 1550.00 1275.00
15500.00 16070.00 17750.00 32515.00
Services
External Audit 1500.00 1300.00 1500.00 1325.00
Internal Audit 1700.00 1760.00 1800.00 1600.00
Solicitor Fees 3000.00 3000.00 3000.00 3000.00
Legal Advice (Nplaw) (July rnl) 450.00 400.00 450.00 450.00
Scribe Licence/Software (Feb rnl) 650.00 590.00 700.00 0.00
RBS 3100.00
Data Protection 40.00 40.00 50.00 40.00
NflkALC (May rnl) 1000.00 930.00 1000.00 1100.00
Norfolk Link Publication (July rnl) 100.00 100.00 100.00 0.00
Iris Payroll Licence (July rnl) 350.00 350.00 360.00 380.00
SLCC (June rnl) 250.00 260.00 300.00 305.00
LCR Publication (May rnl) 20.00 20.00 20.00 0.00
Clerks/Councils
Direct Publication (May rnl) 20.00 20.00 20.00 0.00
Parish Online (Nov rnl) 170.00 160.00 0.00 0.00
TV Licence (April rnl) 150.00 150.00 150.00 150.00
LCRS subscription (risk management service) 0.00 70.00 70.00 72.00
AVG Licence (2 year deal from Nov 15 100.00 150.00 0.00 150.00
renewal Nov 17)
9500.00 9300.00 9520.00 11672.00
PWLB - New office (May & Nov) 17900.00 17900.00 17900.00 17900.00
17900.00 17900.00 17900.00 17900.00
Insurance
General Insurance (March rnl -
5 year term expires 2016) 13000.00 12420.00 13000.00 9500.00
Property valuations (next due Jan 2016) 0.00 700.00 0.00 0.00
Fuel card Provision & Insurance 30.00 30.00 30.00 30.00
13030.00 13150.00 13030.00 9530.00 Vehicles Tractor - lease (Old to Dec 15, New from Oct 15) 2600.00 4170.00 3430.00 5400.00 consumables 200.00 200.00 200.00 100.00 Van - fuel 400.00 400.00 400.00 500.00 consumables/maintenance/mot/tax 500.00 500.00 500.00 500.00
New Vehicle Fund 0.00 0.00 2630.00 3000.00
3700.00 5270.00 7160.00 9500.00
Property Maintenance or Replacement General (Window clean/Sanitary Disposal) 1300.00 1300.00 1300.00 450.00 (Electric) shutters service (May) 450.00 450.00 450.00 450.00 Fire equipment service (Feb) 100.00 100.00 100.00 300.00 Gas Boiler Service (Feb) HPC & HCC 250.00 250.00 250.00 400.00 Dorma (Sliding) Doors Service 250.00 250.00 250.00 250.00 Fire, Emergency Lighting & Intruder Alarm Service (Nov/May) 150.00 150.00 150.00 350.00 Rainwater harvester (March ) 0.00 280.00 300.00 400.00 HCC Contingency Fund (Based on working group) 23000.00 23000.00 30000.00 0.00 Premises/Furnishing Fund - for items over £100 500.00 500.00 500.00 500.00 New/replacement items - under £100 200.00 200.00 200.00 200.00 New/replacement items - over £100 400.00 400.00 400.00 400.00
26600.00 26880.00 33900.00 3700.00
Elections/Parish Poll
Ordinary Election (next due May 2019) 5000.00 4640.00 0.00 0.00
By-Elections Fund 3850.00 6350.00 2500.00 Fund max £5000 4000.00
Parish Poll Fund 0.00 0.00 0.00 Fund at max £6000
0.00
8850.00 10990.00 2500.00 4000.00
Church Grass cutting contribution 750.00 750.00 750.00 750.00
750.00 750.00 750.00 750.00
Village Signs (r/about/parish hall) 200.00 200.00 200.00 200.00
200.00 200.00 200.00 200.00
War Memorial
War Memorial Fund 0.00 0.00 0.00
Area annual clean (Oct) 220.00 0.00 220.00 500.00
220.00 0.00 220.00 500.00
Burial Ground Fund 1000.00 1000.00 1000.00 1000.00
1000.00 1000.00 1000.00 1000.00
Car Park/Pathways
Hard surfacing & damage repair
(car park/drive/footpaths) 100.00 100.00 100.00 125.00
Shingle surfacing repair/top up 140.00 140.00 140.00 150.00
Car park Marking paint 0.00 30.00 30.00 100.00
Thermoplastic marking 0.00 0.00 0.00 0.00
Refurbish Car Park/Path Fund 0.00 0.00 0.00 0.00
Grit (Severe Weather Policy) 250.00 200.00 300.00 250.00
490.00 470.00 570.00 625.00
Site Lighting Maintenance 500.00 500.00 500.00 500.00
500.00 500.00 500.00 500.00
Site signage 100.00 100.00 100.00 0.00
100.00 100.00 100.00 0.00
Neighbourhood plan 0.00 5000.00 23000.00 0.00
0.00 5000.00 23000.00 0.00
Grants & Donations
Grants £200 and Under FROM FUND FROM FUND FROM FUND
Grants Over £200 FROM FUND FROM FUND FROM FUND
Good Causes for Hellesdon Fund 1000.00 1000.00 0.00
Donations FROM FUND
1000.00 1000.00 0.00 0.00
Outreach Services Fund 500.00 500.00 500.00 500.00
500.00 500.00 500.00 500.00
Consumables
Groundstaff/Office/OS toilet/Allotment 500.00 700.00 800.00 2100.00
500.00 700.00 800.00 2100.00
Hello Cafe consumables /machine hire 500.00
500.00
REVENUE EXPENDITURE 113360.00 125720.00 144020.00 118897.00
EXPENDITURE – CAPITAL
PROJECTS
2X cleaning stations 0.00 0.00 500.00 0
0.00 0.00 500.00
Extend brickweave rear HCC 0.00 0.00 0.00
0.00 0.00 0.00 0
ipad (Ancillary Staff) 0.00 0.00 700.00
0.00 0.00 700.00 0
CAPITAL EXPENDITURE 0.00 0.00 1200.00 0
TOTAL EXPENDITURE 113360.00 125720.00 145220.00 118897.00
TOTAL NET EXPENDITURE 105319.00 102110.00 81650.00 77367.00
FUNDS as at as at as at
April 2015 March 2016 April 2016
HEL 2 145773.46 * 106477.59 106477.59
(established July 2008) New Burial Ground 17000.00 17000.00 18000.00 CCTV Upgrade 11000.00 6000.00 6000.00 War Memorial 2200.00 2200.00 2200.00 Community Centre Contingency 40000.00 34869.75 64869.75
(established December 2008) Parish Council Election 3850.00 2500.00 5000.00 Refurbish Car Park/Path Fund 57200.00 * 57200.00 57200.00
(established April 2009)
Premises/Furnishing Fund - for items over £100 1900.00 1900.00 2400.00
(established July 2011)
Car Park Soakaway (ex Project Shortfall Provision Fund) 24000.00 * 24000.00 24000.00
(established March 2012)
Parish Poll Provision 6000.00 (MAX) 6000.00 6000.00
(established October 2012) Good causes for Hellesdon 13000.00 14120.00 14120.00 Mountfield Park 23432.09 23432.09 23432.09 Outreach Services 2350.00 350.00 850.00
(established October 2013)
Precept Shortfall 13190.00 13190.00 13190.00
(established November 2014)
Equipment/Storage 44900.00 60537.16 60537.16
(established February 2016)
New Vehicle Fund 0.00 0.00 2630.00
Fund Expenditure
*Amount at Jan 2016. Jan-March 2016 and April 2016 possible reduction in funds due to work for
HEL 2
HCC site car park refurbishment
HELD MONEY/Unspent provisions Expenditure
Reinstate driveway sinkage 500.00 *
Held Money
*Amount at Jan 2016. Jan-March 2016 and April 2016 possible reduction in held money due to work for
HCC site car park refurbishment
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