DOC100920-10092020155148
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HELLESDON TAIRUH CoUNCIL
No Rta’
- Section 1 —Annual Governance Statement 2019/20 . :
We acknowledge as the members of:
eee Panne .
our responsibilty for ensuing that there is a sound system ofinternal contol, including arrangementsfot
the preparation of the Accounting Statements, We confirm, to the bestof our knowledge and belief, with
respect to the Accounting Statemenis for’ the year ehded 31 March 2020, that:
4..We have put in placa arrangements for affective financial “] prepared its accounting stetements in accordance
management duting the year, and for the preparation of with the Accountsand Aut Regulations.
the accounting sfatements. | H
2. We maintained ari adeqtia(é system of infamna} contro} . i made, ——and acceptedresporiliy |
Including measures designed to prevent and detect fraud f) . pe for safeguarding
the publicinoney and fesources In ;
and comuption and reviewed its effectiveness, its charge. ; i
3. We took all reasonable steps to assure ourselves : “I... fl nas only done what ithas the legal power to do and has
that there are no matiers of actual or potential tere TL” oA Gomplied with Proper Practices in doing so.
non-compliance with laws, regulations and Proper’
Practices that could have a significant financlat effect
of the ability of this authority to conduct ifs
business or manage its finances.
4. Weprovided proper opportunity during the year for | duaing feyear gave allpersons interested the opportunityto
“Yh exercise of electors’ rights In accordance with the y. Ls, x f dnspectand ask questions about this authority's accounts,
réquiremants of the Accounts and Audit Regulations. é fe
&, We tarred cut an assessment of fie risks facing this pm ~ .” | eonsidered arid dotumérited the financial and other risks It
‘authority and took appropriate steps
t0 manage those il >| faces and deat with them properly.
Tisks, including the introduction of internal controls andar Ef . “
extemal insurance cover where require’, .
} 6. We mainiined throughout thé year.an adequate and : ° arranged fora compatent person, Independent of the financial
effactive system of intemal audit of the accounting i controls and prosedures, to give an objective View on whether . H
records and control systems. g . intemat controls meet the needs of this smaller authority.
7. We tnok appropriate action on all matters ralged aga | respondecf to matters brought
to its attention by intemeland | i
in reports from Internal and extemal audit, Yi. *-| extemal audi. i
&. We considered whether any litigation, liabilitiss:or . [- . f disclased averyiningit should have about is business activity |
commitments, events or transactions,|Occuring efther fi. . during the year including events taking place after the year i
during or after the year-end, Hava a financial impacton . #17 - . +79 end relevent '
this dutharity and, where apptopriate, have included them
jn the accounting statements; ; 7 .
9. {Por local councils only} Trust funds inelcing . fe) hasmet
all of is responsibilities where,‘as a body
charitable, In our capacity as the sole managing comporate, tis a sole managing trustee of a local
trustee we dischargedour accountabllity frust or trusts.
resnansibilities for the fund(gvassels, including wet er Sr :
nancial reporting and, if required, indeperident MLW x4 :
éxaminatlon or audit. a es |g .4 ‘
“Please provide exptanatiaris to the extémat auditor on a separate sheet for each ‘Na’ response and describe how the
authority will address the weaknesses identified. These sheets must be publishéd with the Annual Governance Statement.
Tals Annual Governance Statement was approved at 4 Signed by the Ghaiman and Clerk of the meating where meeting of the ‘authority on: : a . approval was given:
and recorded as rainute reference: Chairman
Neer GO0 loe O a eS
Other information raquired by the Transparency Codes {not part of Annual Governance Statement)
Authority web; add ress
- Pc. 90v:Oe
tabeinnd- penesdon
Anriual Governance and Accountability Return 2019/20 Part 3 Paga 4 of & Loca! Councils, Internal Drainage Boards and other Smaller Authorities* TILLED YAEL COUNCIL
NoRPOL(K
1. Balances brought et Plt) ad raserves
= "| Total balahoe of the year
s at the beginning
forward ode 2 B275096)- |. a8 récord records, Value inust agree to
inthé financial ed
‘ : : : 2.1 | Box 7 oF previous year. : .
2.) Precept or Rates and |. |.” : “7 ES") tofat arnount of precept (or for DBs rates and levies)
Levies "| 46,326 in the year. Exclude any grents
457,220) received or recelvable
. woe a. received.
in the cashbook less
:
3. (HTotal otherreceipts =|; or receipts as recorded
-. > [-: | Tefal incorhe
‘. 446,383). - 192,624] the precept arratesfe vies
recelvad line 2). include any
: . e SCS eee grants racelyed,
“A. ( Staff costs e ee Sen Tatal expandliure or paynjonts madeto and on behalf
. [ : | of all employees. Include gross salarlas andwages, .
284,499 269,776 employersNi contributloris, employers pension
to ae and severance payments.
sontributions, gratuities
&.@Loan interestcepital |. |. - __.| Total expenditure or paymen interest
of capital end ts
repayments on the authorily’s borrowings (iF any).
~. 17,890). : .° 17,890) inate during the year
6 GAllotherpaym ents [0 “T= "| Fetal expenditure of payrnents as recorded in iho bash
. 238,564) -. © 225,34 7 staff costs (line
book less 4) and loan interost/eapital
: = “ : oo, *_Vrepayments (ing 5).
7. (=) Balances carried me re Total balances and reserves at the end ofthe yaar. Must
* forward 578,852) - 715,719) equal (24259)-(44548).
8. Total value ofcashand fo 7 = ~> | The sum of al current and depositbank aecounts, dash
shoriterm invesiments |". _B8p.egS - 687,999) holdings and short term investmenis held as at 37 March~
. . . * +» | To agree with bank reconciliation.
v2. | The value ofall the property the authority owns — his made
9. Total fixed assets plus
Jong teyin investments
|.
++ (2,992,555)
. ue2,982, 082 fort, up of all its ined dssets and lang term invesiments28 at
+ and assets Do. +: 139 March.
THe oustanding capital belerice of all loans
asalai March
40. Tofal borrowings *
‘ : aw0 24363 “t+ 234,696!nal fom
. T a
fi PUMLB).
thirdpatiosfrou
41, (For Local Councils Only) Disclosure note The Councll, as a body corporate, acts as sofe trustea for
re Trust funds {including charitable) * and is responsible for managing Trust: funds or assets.
N.B. The figures in the accounting statements above do
not include any Trust transactions.
1 certify that for the year ended 31 March 2020 the Accounting | ! confirm that these Accounting Statements were
Siatemerita in this Annual Governance and Accountabllity approved by this authority on this date:
“
. “OQ~oG- 2020
elurn have been prepared on elther a recelpts and payments seas
or income and expenditure basis following the guidance hr we
Governance and Accountability for Smaller Authorities — a .
Practitioners’ Gulde to Proper Practices and present fairly d In mi .
tha financial position of this authority, as recorded In minute reference:
Signed by Responsible Financial Officer before belng jeenn GEN)
presented to the authority for‘spptoval ; ; :
- a . to _ | Signed by Chaiman of the mesting where the Accounting
No. . Staternents wee approved
Dete OB - oe-O20 , on wee
Annual Governance and Accountability Return 2019/20 Part 3 Page 5 of 6
Loca! Councils, Internal Dralnage Boards and other Smaller Authorities*
Section 3 — External Auditor Report and Certificate 2019/20
1 Respective responsibilities of the body and the auditor
This authority is responsible for ensuring that its financial management is adequate and effective and that it has a
sound system of internal control. The authority prepares an Annual Governance and Accountability Return in
accordance with Proper Practices which:
e summarises the accounting records for the year ended 31 March 2020; and
¢ confirms and provides assurance on those maiters that are relevant to our duties and responsibilities as
external auditors.
Our responsibility is to review Sections 1 and 2 of the Annual Governance and Accountability Return in accordance
with guidance issued by the National Audit Office (NAO) on behalf of the Comptroller and Auditor General (see note
below). Our work does not constitute an audit carried out in accordance with International Standards on Auditing (UK
& Ireland) and does not provide the same level of assurance that'such an audit would do.
2 External auditor report 2019/20
On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in
Sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that
relevant legislation and regulatory requirements have not been met.
(Other matters not affecting our opinion which we draw to the attention of the authority:
None
For 2019/20 in'A
Page 6 of 6
-. Annual Internal Audit Report 201 9/20
This Authority's internal auditor, acting independently ;and on the basis-of an assessment of-risk,
" carried out a selective assessment of ‘conipliance with,relevant:
nt propeduirés and controls to. be iIn
. operation during the:fi nancial year ended 31 March 2020. : :
The internal aiudit for 2019/20 has been
ch eared outiin’accordance with this autor's reeds .
and‘alongside are the internal auditton , Setoutkon ‘whether, incall significant respects,jepnt ol
objectives were being achieved throughout the.
° financial yearto a standard| adequate to meet the |
B. This authority coniplied with its financial Tegulations, paymiente were
w stipported by invoices, all
“+ expenditure was approved and VATwas approptiately accounted for. :
Cc. This authority. assessed the significant risks to achieving its objectives and reviewed the aioe
of arrarigements to shanage. these.-
b-. The ‘precept or rates requirement resulted from ati adequate udgetary|process; progress agaist :
~ the budget was regularly monitered; and reserves were appropriate,
E Expected iincome was fully received, based on correct prices,’ properly reeorded and promi
banked;.and VAT was, appropriately accounted for.-
Fe Petty icash payments were properly supported by receipts,allpatty cash operaswas”
/ Approved and VAT appropriately accounted for,
s. Salaries to employees and allowances to members were paid in| accordance ‘vith thisBaur‘Ss
approvals, and PAYE and NI requirements were properly applied,
H. Asset and investments regisiers were complete and accurate and properly tnaintained, |
1 Periodic and year-end bank, account reconciliations were properly carried out. ;
J, Accounting statements prepared during the year were prepared:on thecorrect accounting basis
adequate audit trail from underlying records and where approptiats debtors and oreditors were
properly recorded.
K. IF the authotity certified itself as exempt from a limited assurance
« review in1 2018/19, itmet the.
exemption criteria arid correctly declared itself exempt. iF tfie authority had a limited assurance
"review of its 2078/19 AGAR tick ‘not covered’)
L: The authority has demoristrated that during summer 2019 it correctly provided for the exercise
“of public rights as required by the Accounts and Audit Regulations.
WL. (For lacat Councils only)
Trust funds (including charitable)— The council met its responsibilities as a trustee,
For any other risk areas identified by this authority adequate controls existed (list any othertisk areas on separate sheets if needed).
Date(s) internal audit undertaken
Annual Governance and Accountability Return 2019/20 Part 3 Page 3 of 6
Local Councils, Internal Drainage Boards and other Smaller Authorities*
Hellesdon Parish Council
Notice of conclusion of audit
Annual Governance & Accountability Return for the year ended 31 March 2020
Sections 20(2) and 25 of the Local Audit and Accountability Act 2014
Accounts and Audit Regulations 2045 (St 2015/234)
Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 ( $1 2020/404)
Notes
The audit of accounts for Hellesdon Parish Council for the year ended
This notice and Sections 1,2 &3
31 March 2020 has been completed and the accounts have been of the AGAR must be published
by 30 November. This must
published.
include publication on the
smaller authority's website,
The smaller authority must
decide how long to publish the
Notice for; the AGAR and
extemal auditor report must ba
publicly available far 5 years.
The Annual Governance & Acéountability Return is available for
inspection by any local government elector of the area of Hellesdon
Parish Council on application to:
NATASHA CARVER {a) Insert the name, position and
CLERK BELLE Shon PARGSH Councit address of the person to whom
BUAMo SURBILEY Lobe DO Hie
local government electors should
HELLESBan, NoeWwiCu “IR 5 a apply to inspect the AGAR
Q-20am — 3°36 9M (b) Insert the hours during which
inspection rights may be
exercised
Copies will be provided to any person on payment of £5 (c) for each {c} Insert a reasonable sum for
copy of the Annual Governance & Accountability Return. copying casts
Announcement made by: (d} NATASHA CAeuaR, CLERK (d) Insert the name and position of
person placing the notice
Date of announcement: (e) 1/4/2006 (e) Insert the date of placing of the
notice
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