Agenda-5-September-2017.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

PARISH COUNCIL MEETING

Notice of meeting to be held on Tuesday 5th September 2017 at 7.00pm in
Hellesdon Community Centre, Wood View Road, Hellesdon,
for the purpose of transacting the following business.

AGENDA

The Openness of Local Government Bodies Regulations 2014

Under the above regulations, any person may take photographs, film and audio-record the proceedings and
report on all public meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the
start of the meeting. The Council has a Policy, a copy of which will be displayed outside the Council Chamber
or other meeting room as appropriate and is available on request

WELCOME

1. Apologies and acceptance for absence
2. Declarations of Interest and Dispensations
(a) In accordance with Section 31 of the Localism Act 2011 & the adopted Code of Conduct
members should declare any disclosable pecuniary interests, non-disclosable pecuniary interests
and non-pecuniary interests in any item(s) on the agenda.
(In the case of disclosable and non-disclosable pecuniary interests the member must withdraw from the
meeting room immediately after making representations, answering questions or giving evidence – Please
contact the office should any item need clarification)
(b) Clerk to report any written requests for dispensation in respect of items on this agenda.
3. To receive approval of minutes of the Annual Parish Council Meeting held on 1st August 2017
from those members present at the respective meeting
4. Public Participation (as permitted by Standing Order 3d & 5kxiii)
Members of the public are invited to speak and are only permitted to speak at this point in the
meeting. (Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless such
time is extended by the Chairman).
5. Report from Police to include Parish Crime Figures.
6. Report from County Councilor
7. Reports from District Councilors
8. Report from:
 Parish Council Chairman
 Council Administrator
9. Financial Matters
9.1 Bank Reconciliation – up to date.
9.2a Approval of Accounts – Payments – 1st April to 31st July 2017.
9.2b Approval of Accounts – Receipts – 1st April to 31st July 2017.
9.3 Approval and discussion of financial report.

10. General Matters
10.1 To note list of items of correspondence not circulated as detailed at the end of this agenda
10.2 To note and discuss the Parish Council’s response to the Draft Airport Master Plan
consultation 2017.
10.3 To discuss the implications of the new Broadland District Council Emergency Plan.

11.    Activities
       11.1 – Update from Facilities Administrator concerning Senior Residents Christmas Party.
12.    Planning
       12.1   Committee meetings
             To note the minutes of the meetings held on 1st and 15th August 2017.
             To address any questions of the meetings.
13.    Playing Fields, Amenities & Allotments
       13.1 Committee meetings
           To note the minutes of the meeting held 15th August 2017.
             To address any questions of the meeting.

14. Media & Communications
14.1 Committee meetings
 To note the minutes of the meeting held 21st August 2017.
 To address any questions of the meeting.
15. Property, Policy & Resources
15.1 – Nothing for meeting
16. Hellesdon Community Centre
16.1 Committee meetings
 To note the minutes of the meeting held 22nd August 2017.
 To address any questions of the meeting.

17. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to
exclude the press and public for the duration of the following item(s) in view of the
confidential nature of the business to be transacted. If resolved, such items to be dealt after
the item that confirms details of the next meeting.
18. Staffing - any consideration of a personal and/or confidential matter to be considered following a
resolution to exclude the press and public
18.1 Committee meetings
 To note the minutes of the meeting held 29th August 2017.
 To address any questions of the meeting.

       18.2   To receive an update from a recent appeal process from the Staffing Committee.
       18.3   To discuss the initiation of a staffing review.

19.    Exchange of information
20.    Time and Venue of next Council meeting on Tuesday 3rd October 2017 at 7pm.

CLOSE

Note to Members – Register of Members Interest
Should any change need to be made to your form please be reminded that this should be actioned within
28 days of the change

THE PUBLIC ARE INVITED TO ATTEND THE ABOVE MEETING

Mrs Mo Anderson-Dungar Proper Officer of the Council dated 30th August 2017

List of items of correspondence not circulated for 5th September 2017 – nothing for this
item