Agenda Pack PP&R 29.6.26 Amended
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Notice of Property Policy & Resources Committee meeting to be held on
Monday 29 June 2026 at 7pm in The Council Chamber
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Committee Members are summoned to attend for the purpose of
transacting the following business.
The Openness of Local Government Bodies Regulations 2014
Under the above regulations, any person may take photographs, film and audio-record the proceedings and report on all public
meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the start of the meeting. The Council has a Policy,
a copy of which will be displayed outside the Council Chamber or other meeting room as appropriate and is available on request
AGENDA
1. Apologies and reasons for absence
2. Declarations of Interest and Dispensations
To receive Members’ Declarations of Interest in Agenda items and to note the Granting of any
Requests for dispensations.
3. To Approve the Minutes
To approve the minutes of the meeting held on 26 February 2026.
4. Public Participation
Public participation shall be in accordance with Standing Orders and shall not exceed 15
minutes unless such time is extended by the Chairman.
5. To consider and agree a policy establishing criteria for the promotion of events on the
Parish Council’s noticeboards and social media channels.
6. To consider the Committee’s Terms of Reference.
7. To receive and note budget monitoring and earmarked reserves reports.
8. To consider report on reserves and recommendations for cash investments.
9. To receive and agree quote for installation of fire doors and shutters within the
Community Centre.
10. To consider application to Norfolk County Council’s Bus Shelter Grant Scheme
2026/2027.
11. To consider resident’s request for new bench in the vicinity of The Bull Roundabout.
12. To consider grant application to the Council’s Good Causes Fund from SOS Junior
Badminton Club.
13. To consider report on damaged milestone located on Drayton High Road opposite
Persimmon development.
14. To consider the date and time for the next committee meeting. Suggest Monday 28
September 2026 at 7pm.
Jonathan Hall
Jonathan Hall
Clerk to the Council
Dated 23 June 2026
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the meeting of the Property, Policy & Resources Committee held on
26 February 2026 at 6.30pm at
Hellesdon Parish Council Offices, Diamond Jubilee Lodge, Woodview Road, Hellesdon
Present:
Cllr Shelagh Gurney (Chairman)
Cllr David Britcher
Cllr Ian Duckett (until 7.03pm)
Cllr Mike Hicks (from 7.36pm)
Cllr David Maidstone
Cllr Mel Maidstone
Cllr Roy Forder
Also in Attendance:
Jonathan Hall (Clerk and Responsible Financial Officer)
1. Apologies and reasons for absence
None
2. Declarations of Interest and Dispensations
To receive Members’ Declarations of Interest in Agenda items and to note the Granting of any Requests for
dispensations.
3. To Approve the Minutes
The minutes of the meeting held on 8 January 2026 were approved as an accurate record and signed by
the Chairman. .
4. Public Participation
None
5. Budget for 2026/27
A)To receive and review the proposed budget for 26/27 for all Committees for recommendation to
Full Council.
The Clerk had prepared budgets for each committee following the decision by Full Council to increase the
precept for 2026/7 by 4.99%. Due to the difficulties of inconsistent coding within Rialtas the data for the
current financial year was not complete and some assumptions had been made with regard to end year
positions.
Approved…………………………………………………...…
Date………………………………………
HPC Property, Policy & Resources Committee Minutes
26 February 2026
Environment Committee
The meeting agreed to review the Environment Committee Budget first as Cllr Duckett had to leave the
meeting at 7pm. The proposed budget figures were accepted with an addition of £3000 for to allow for
purchase of information boards and publicity of the committee’s actions via Just Hellesdon magazine and
other platforms.
Property, Policies and Resources Committee (PP&R)
The budget figures were accepted after having noted that there were a number of budget lines that had
been added to the cost centre for PP&R which had been incorrectly assigned to other committees. There
was a carried forward figure of £2250 to be added to the budget for 26/27 financial year which related to the
grant received for the Neighbourhood Plan.
Hellesdon Community Centre & Café Committee (HCC&C)
The committee noted that this another cost centre where some budget lines had been inappropriately
assigned, including the rent received from the Old Parish Council Office. Agency costs to cover staffing
absences and annual leave would be assigned to the staffing budget. The ‘Friday Friends’ expenditure line
needs to be removed as this group is no longer organised by the Parish Council.
Playing Fields, Allotments and Amenities Committee (PFA&A)
It was noted that the grass verge cutting contract related to Highways and as such the budget line would be
reassigned to PP&R committee cost centre who had responsibility for Highways. The contingency line was
increased to £5000. There was some anticipated expenditure due in relation to tree surveys and
inspections and the budget line was increased to £3000. The emergency tree work budget was moved to
earmarked reserves.
Staffing Committee
The Staffing budget had been prepared by the Locum Clerk during the precept setting process and the
figures proposed were accepted, which included an inflation related increase to salaries. There was also an
increase in the agency personnel/professional fees as there was a strong likleyhood that support would be
required to deal with the backlog of work and to cover annual leave.
Events Committee
It was agreed to increase the events expenditure budget to £7500 to allow for both Summer Fayre and the
Awards evening scheduled to be held in February 2027.
The committee accepted the overall budget position and agreed to recommend to Full Council on 10 March
2026 that these figures be approved as the budget for 2026/7. A copy of the budget is attached to these
minutes as appendix A.
To receive and review proposed Earmarked and General Reserves for 26/27 for recommendation to
Full Council.
The Clerk had prepared a review of the earmarked reserves to ascertain what reserves were still required,
what reserves required increasing and reserve funds no longer needed.
Approved…………………………………………………...…
Date………………………………………
HPC Property, Policy & Resources Committee Minutes
26 February 2026
During discussion of the earmarked reserves the Committee agreed to extend the meeting in line with
Standing Order 9.12.
The Property Policy and Resources Committee recommend the following changes to the earmarked
reserves as outlined:
• To close the reserve of Premises/Furnishings as this was no longer required.
• To close the reserve of CCTV as the invoice for the project in the Community Centre was about to
be paid and would take the balance of the fund to nil.
• To add £2,000 to the Burial Ground Land reserve as historically the Council had added to the
reserve to help acquire the purchase of additional burial land if appropriate.
• To close the reserve of Community Centre Contingency as this was being held as the contingency
for the new roof project which has now been completed.
• To increase the reserve balance of Good Causes in Hellesdon to £5000 to encourage Hellesdon
groups, societies and organisations to apply for grant funding.
• To increase the reserve balance of Land Contingency to £100,000 as further opportunities may
present itself where the Parish Council will have to move swiftly to acquire land. This increase in
reserve would provide some flexibility.
• To close the reserve of Green Grid as the fund was no longer required. It was felt that green policies
can be embedded within other council priorities as projects and funded through the precept.
• To reduce the balance of Land Acquisition reserve to £50,000. It was felt the Land Contingency
reserve gave the Council the flexibility required.
• To increase the balance of the reserve of Community Engagement to £5000 as the Council are
aware that additional consultations may be required with regard to future developments.
• To close the Events Reserve. Future events requirements should be funded through the annual
budget.
• To increase the reserve balance of Community Centre extension to £182,401.84 to help attract
other funding for the project.
• To close the reserve of Community Fridge as the community fridge project has ended.
• To close the reserve of Neighbourhood Plan as the plan is in its closing stages and the grant
funding to be received should cover all final costs.
• To close the reserve of Rainwater Harvester as this project was considered no longer viable. The
project maybe able to get reconsidered with the Community Centre Extension Project.
• To close the Biodiversity Duty reserve. The duty to biodiversity to be picked up in projects through
the annual precept.
The Committee agreed to recommend to Full Council that the following adjustments above are made and
accepted as the Earmarked Reserves for 2026/7. A copy of the earmarked reserves is attached to these
minutes at Appendix B
6. To consider the date and time for the next committee meeting.
The Chairman advised she would work with the Clerk to determine the best date for the next meeting of the
committee.
The meeting closed at 9.53pm
Approved…………………………………………………...…
Date………………………………………
HPC Property, Policy & Resources Committee Minutes
26 February 2026
Appendix A
Hellesdon Parish Council Budget 26/27
Income Income without precept Cash Position 24.2.26
Environment 0 0.00 Unity Current 20,115.18
Events 1,500.00 1,500.00 Unity Deposit 570,000.00
General (PP&R) 703,196.00 37,521.00 Barclays Prem 350,859.44
HCC & Café 129,250.00 129,250.00 Barclays Prem 84,537.34
PFA&A 12,551.00 12,551.00
Planning 0 0.00 Total 1,025,511.96
Staffing 0 0.00
846,497.00 180,822.00 EMR 670,071.00
Expenditure Minus EMR 355,440.96
o/s Payments 25,892.17
Environment 500.00 500.00 Minus o/s payments 329,548.79
Events 8,450.00 8,450.00 o/s invoices 9,560.45
General (PP&R) 162,860.00 162,860.00 Add o/s invoices 339,109.24
HCC & Café 43,820.00 43,820.00
PFA&A 35,606.00 35,606.00 39k to play equipment EMR 39,000.00
Planning 0.00 0.00 300,109.24
Staffing 496,045.00 496,045.00
747,281.00 747,281.00 General Reserve 300,109.24
Income minus expenditure 99,216.00 -566,459.00
04/02/2026Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) General (PP&R )
Note: Budget 2026/2027
2024/2025 2025/2026 2026/2027
Budget Actual Agreed Actual YTD Estimated Year End Carried Forward Budget
100 Community Centre
1476 Rent old parish office 0.00 1,049.00 0.00 1,049.00 2,850.00 0.00 2,850.00 From HCC & Café
Total Income 0.00 1,049.00 0.00 1,049.00 2,850.00 0.00 2,850.00
110 Administration
1076 Precept 0.00 598,827.00 634,037.00 634,036.00 634,037.00 0.00 665,675.00
1085 Grants received 0.00 31,497.00 0.00 0.00 14,000.00 0.00 0.00
1099 Community Infrastructure 0.00 8,784.00 0.00 8,784.00 8,784.00 0.00 0.00
Total Income 0.00 639,108.00 634,037.00 642,820.00 656,821.00 0.00 665,675.00
130 Council Office
1360 Electricity FIT 604.00 -2,844.00 200.00 0.00 600.00 0.00 600.00
1365 Misc office income 0.00 3.00 2,000.00 0.00 0.00 0.00 0.00
1490 Misc donations received 0.00 60.00 0.00 20.00 24.00 0.00 0.00
Total Income 604.00 -2,781.00 2,200.00 20.00 624.00 0.00 600.00
140 Neighbourhood Plan
1340 Neighbourhood Plan 0.00 35.00 0.00 2,250.00 2,250.00 2,250.00 2,250.00
Total Income 0.00 35.00 0.00 2,250.00 2,250.00 2,250.00 2,250.00
150 Investment
1080 Bank Interest Received 4,051.00 13,891.00 4,051.00 9,615.00 10,538.00 0.00 12,000.00
1090 Monthly Loyalty Rewards 92.00 117.00 92.00 0.00 0.00 0.00 0.00
1091 Cash back rebates 48.00 47.00 48.00 0.00 0.00 0.00 0.00
Total Income 4,191.00 14,055.00 4,191.00 9,615.00 10,538.00 0.00 12,000.00
270 Traffic Highways/Environment
1350 Parish Partnership grant 6,143.00 6,143.00 1,888.00 0.00 2,500.00 0.00 2,500.00
1215 Grass cutting agreement 16,735.00 14,282.00 17,187.00 16,982.00 16,982.00 0.00 17,321.00 FROM PFA&A
Total Income 22,878.00 20,425.00 19,075.00 16,982.00 19,482.00 0.00 19,821.00
Total General Income 703,196.00
130 Council Office
4070 Profess Fees/Agency Personnel 0.00 12.00 0.00 0.00 0.00 0.00 0.00
4112 Advertising 360.00 12.00 500.00 866.00 1,039.20 0.00 0.00
4150 Utilities & business rates 17,750.00 13,118.00 18,500.00 11,024.00 11,024.00 0.00 0.00
4150 Utilities & business rates 192.00 1,588.00 1,000.00 2,139.00 2,139.00 0.00 0.00 FROM PFA&A
4150 Utilities & business rates 3,466.00 12,213.00 4,000.00 3,842.00 3,842.00 0.00 0.00 FROM PFA&A
4150 Utilities & business rates 26,581.00 30,473.00 29,500.00 30,471.00 30,471.00 0.00 32,400.00 FROM HCC & Café
4160 Repairs/Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4160 Repairs/Maintenance 0.00 14,163.00 0.00 9,364.00 11,236.80 0.00 9,300.00 FROM HCC & Café
4240 Emergency Work 0.00 105.00 0.00 0.00 0.00 0.00 0.00
4250 PHS services 130.00 101.00 136.00 0.00 0.00 0.00 0.00
4295 Equipment - New/Replacement 1,968.00 204.00 2,066.00 518.00 621.60 0.00 0.00
4300 Equipment-Repair/Maintenance 0.00 0.00 0.00 57.00 68.40 0.00 0.00
4305 Parts- Repair/Replace/Spare 0.00 0.00 0.00 37.00 44.40 0.00 0.00
4400 Chairman's Budget 1,500.00 10.00 1,500.00 0.00 0.00 0.00 1,500.00
4405 Expense/Mileage Members & Staff 100.00 0.00 100.00 0.00 0.00 0.00 250.00
4410 Expense/Mileage Staff 100.00 95.00 100.00 2.00 2.40 0.00 0.00
4415 Refreshments 524.00 416.00 550.00 156.00 187.20 0.00 200.00
4420 Telephone and Broadband 3,379.00 4,491.00 4,500.00 1,677.00 2,012.40 0.00 2,100.00
4425 IT Support and Maintenance 6,689.00 5,723.00 8,250.00 8,609.00 10,330.80 0.00 10,500.00
4430 Photocopier 1,338.00 890.00 1,500.00 575.00 690.00 0.00 1,200.00
4435 Contingencies 500.00 0.00 500.00 0.00 0.00 0.00 500.00
4440 Stationery 966.00 788.00 1,000.00 855.00 1,026.00 0.00 1,000.00
4445 Postage 237.00 77.00 237.00 57.00 68.40 0.00 100.00
4450 Inspections 1,237.00 410.00 1,300.00 0.00 0.00 0.00 0.00
4450 Inspections 473.00 390.00 500.00 0.00 0.00 0.00 0.00 FROM PFA&A
4480 Memberships & Subscriptions 0.00 64.00 0.00 0.00 0.00 0.00 0.00
4480 Memberships & Subscriptions 2,500.00 1,931.00 2,500.00 2,490.00 2,988.00 0.00 3,000.00 FROM HCC & Café
4485 Other Licences/Fees 2,881.00 4,357.00 3,750.00 2,657.00 3,188.40 0.00 3,200.00
4500 PWLB 43,094.00 46,752.00 43,094.00 30,493.00 36,591.60 0.00 43,100.00
4560 Property Maintain/Replacement 5,509.00 1,686.00 5,750.00 647.00 776.40 0.00 0.00
4560 Property Maintain/Replacement 9,619.00 16,383.00 3,500.00 8,792.00 10,550.40 0.00 5,000.00 FROM HCC & Café
4560 Property Maintain/Replacement 720.00 454.00 750.00 0.00 0.00 0.00 0.00 FROM PFA&A
4565 Elections/Parish Poll 0.00 7,857.00 8,000.00 0.00 0.00 0.00 0.00
4580 Car Park/ Pathways 0.00 83.00 0.00 0.00 0.00 0.00 4,485.00 FROM PFA&A
4570 Church Grass Cutting Contribut 800.00 0.00 800.00 0.00 0.00 0.00 800.00
4595 Misc contributions 200.00 0.00 200.00 0.00 0.00 0.00 200.00
4605 Grants awarded 0.00 100.00 0.00 0.00 0.00 0.00 0.00 TO EMR
4630 Consumables 210.00 0.00 210.00 0.00 0.00 0.00 210.00
4635 cleaning agents/materials 106.00 0.00 106.00 0.00 0.00 0.00 0.00
Overhead Expenditure 133,129.00 164,946.00 144,399.00 115,328.00 128,898.40 0.00 119,045.00
110 Administration
4065 Councillor training 1,000.00 525.00 1,000.00 173.00 300.00 0.00 1,000.00
4070 Profess Fees/Agency Personnel 5,000.00 0.00 5,000.00 5,130.00 6,156.00 0.00 0.00
4090 Protective clothing/workwear 2,500.00 1,755.00 2,500.00 66.00 79.20 0.00 400.00 FROM Staffing
4465 External Audit 2,205.00 1,680.00 1,680.00 1,680.00 2,016.00 0.00 2,100.00
4470 Internal Audit 3,363.00 3,560.00 3,270.00 1,857.00 2,228.40 0.00 2,250.00
4475 Legal Fees 667.00 399.00 667.00 674.00 808.80 0.00 500.00
4480 Memberships & Subscriptions 2,874.00 1,970.00 2,374.00 2,683.00 3,219.60 0.00 2,700.00
4550 Insurance 11,310.00 11,431.00 12,125.00 13,031.00 15,637.20 0.00 15,637.00
4630 Consumables 0.00 0.00 0.00 23.00 27.60 0.00 0.00
Overhead Expenditure 28,919.00 21,320.00 28,616.00 25,317.00 30,472.80 0.00 24,587.00
140 Neighbourhood Plan
4135 Consultancy Fees 0.00 3,700.00 0.00 0.00 0.00 0.00 0.00
4600 Neighbourhood Plan 18.00 3,624.00 0.00 2,850.00 2,850.00 0.00 0.00
Overhead Expenditure 18.00 7,324.00 0.00 2,850.00 2,850.00 0.00 0.00
150 Investment
4060 Bank Charges & card fees 899.00 1,252.00 1,500.00 706.00 847.20 0.00 0.00
Overhead Expenditure 899.00 1,252.00 1,500.00 706.00 847.20 0.00 0.00
170 Health and Safety
4070 Profess Fees/Agency Personnel 0.00 0.00 0.00 148.00 177.60 0.00 0.00
4135 Consultancy Fees 1,000.00 0.00 1,000.00 0.00 0.00 0.00 0.00
4140 Defibrillator 357.00 984.00 400.00 0.00 0.00 0.00 0.00
4295 Equipment - New/Replacement 250.00 268.00 300.00 57.00 68.40 0.00 0.00
4390 Materials 0.00 0.00 0.00 171.00 205.20 0.00 0.00
4630 Consumables 27.00 25.00 50.00 0.00 0.00 0.00 0.00
4635 cleaning agents/materials 0.00 194.00 0.00 0.00 0.00 0.00 0.00
Overhead Expenditure 1,634.00 1,471.00 1,750.00 376.00 451.20 0.00 0.00
180 Media and Communications
4105 Newsletter-Printing/Distributi 5,124.00 4,795.00 4,500.00 2,235.00 2,682.00 0.00 0.00
4110 Website and Emails 1,690.00 617.00 1,774.00 0.00 0.00 0.00 0.00
4112 Advertising 0.00 0.00 0.00 350.00 420.00 0.00 0.00
4125 Other communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4155 IT Infrastructure 600.00 125.00 600.00 333.00 399.60 0.00 0.00
4460 CCTV 0.00 0.00 0.00 1,000.00 1,200.00 0.00 0.00 FROM PFA&A
4460 CCTV 0.00 0.00 0.00 50.00 60.00 0.00 100.00 FROM HCC & Café
4460 CCTV 500.00 0.00 500.00 0.00 0.00 0.00 0.00
4685 Noticeboards 150.00 0.00 200.00 0.00 0.00 0.00 275.00
Overhead Expenditure 8,064.00 5,537.00 7,574.00 3,968.00 4,761.60 0.00 375.00
190 Stores
4150 Utilities & business rates 1,623.00 1,530.00 1,705.00 1,846.00 1,846.00 0.00 1,940.00 FROM HCC&Café
Overhead Expenditure 1,623.00 1,530.00 1,705.00 1,846.00 1,846.00 0.00 1,940.00
270 Traffic Highways/Environment
4390 Materials 0.00 0.00 0.00 18.00 21.60 0.00 0.00
1215 Grass cutting agreement 16,735.00 14,282.00 17,187.00 16,982.00 16,982.00 0.00 11,263.00 FROM PFA&A
4650 SAM 0.00 0.00 500.00 0.00 0.00 0.00 0.00
4655 Bus Shelters 596.00 0.00 500.00 0.00 0.00 0.00 550.00
4670 Parish Partnership Scheme 12,286.00 12,286.00 3,777.00 0.00 0.00 0.00 5,000.00
Overhead Expenditure 29,617.00 26,568.00 21,964.00 17,000.00 17,003.60 0.00 16,813.00
Total Expenditure for PP&R 162,860.00
Net Expenditure for PP&R (General) 132,939.00
04/02/2026Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) HCC & Cafe
Note: Budget 2026/2027
2024/2025 2025/2026 2026/2027
Budget Actual Agreed Actual YTD Estimated Year End Carried Forward Budget
100 Community Centre
1400 Community Centre Income 53,500.00 -9,716.00 59,000.00 31.00 37.20 0.00 0.00
1410 Community Centre Inc ML Room 0.00 28,039.00 0.00 23,729.00 28,474.80 0.00 29,000.00
1415 Community Centre Inc SW Room 0.00 24,423.00 0.00 19,534.00 23,440.80 0.00 24,000.00
1420 Community Centre Inc OH Room 0.00 13,643.00 0.00 12,453.00 14,943.60 0.00 15,000.00
1435 Warm room grants 0.00 500.00 0.00 0.00 0.00 0.00 0.00
1440 Community Centre Inc WW Room 0.00 4,079.00 0.00 5,562.00 6,674.40 0.00 7,000.00
1445 Community centre kitchenette 0.00 1,425.00 0.00 1,152.00 1,382.40 0.00 1,400.00
1455 Community centre stage hire 0.00 589.00 0.00 835.00 1,002.00 0.00 1,000.00
1460 Hire of flasks 0.00 574.00 0.00 457.00 548.40 0.00 600.00
1470 Hire of urn 0.00 44.00 0.00 101.00 121.20 0.00 150.00
1475 Storage charge 0.00 1,018.00 0.00 907.00 1,088.40 0.00 1,100.00
1476 Rent old parish office 0.00 1,049.00 0.00 1,049.00 2,850.00 0.00 2,850.00 To PP&R
Total Income 53,500.00 74,883.00 59,000.00 65,808.00 78,969.60 0.00 79,250.00
300 Cafe
1500 Café Income 36,000.00 52,031.00 41,000.00 39,192.00 47,030.40 0.00 50,000.00
Total Income 36,000.00 52,031.00 41,000.00 39,192.00 47,030.40 0.00 50,000.00
Total Income HCC & Café 89,500.00 126,914.00 100,000.00 105,000.00 126,000.00 0.00 129,250.00
100 Community Centre
4070 Profess Fees/Agency Personnel 0.00 2,705.00 0.00 0.00 0.00 0.00 0.00
4112 Advertising 0.00 350.00 0.00 0.00 0.00 0.00 0.00
4150 Utilities & business rates 26,581.00 30,473.00 29,500.00 30,471.00 30,471.00 0.00 32,400.00 General
4160 Repairs/Maintenance 0.00 14,163.00 0.00 9,364.00 11,236.80 0.00 9,300.00 General
4240 Emergency Work 0.00 269.00 0.00 20.00 24.00 0.00 0.00
4250 PHS services 4,000.00 4,661.00 5,250.00 4,938.00 5,925.60 0.00 6,100.00
4295 Equipment - New/Replacement 8,860.00 3,893.00 18,464.00 11,522.00 13,826.40 0.00 3,100.00
4300 Equipment-Repair/Maintenance 700.00 1,107.00 700.00 1,493.00 1,791.60 0.00 1,000.00
4305 Parts- Repair/Replace/Spare 0.00 72.00 0.00 0.00 0.00 0.00 0.00
4390 Materials 0.00 74.00 0.00 887.00 1,064.40 0.00 1,000.00
4435 Contingencies 2,500.00 381.00 1,500.00 0.00 0.00 0.00 1,500.00
4450 Inspections 700.00 410.00 700.00 288.00 345.60 0.00 850.00
4460 CCTV 0.00 0.00 0.00 50.00 60.00 0.00 100.00 General
4480 Memberships & Subscriptions 2,500.00 1,931.00 2,500.00 2,490.00 2,988.00 0.00 3,000.00 General
4560 Property Maintain/Replacement 9,619.00 16,383.00 3,500.00 8,792.00 10,550.40 0.00 5,000.00 General
4625 Senior Citizens club - remove line 0.00 191.00 0.00 787.00 944.40 0.00 1,000.00 Not Parish Council
4630 Consumables 750.00 549.00 750.00 558.00 669.60 0.00 800.00
4635 cleaning agents/materials 2,000.00 3,453.00 2,000.00 2,050.00 2,460.00 0.00 2,500.00
4645 Warm room expenditure 0.00 499.00 250.00 0.00 0.00 0.00 250.00
4695 community centre redevelopment 0.00 -116.00 0.00 2,855.00 3,426.00 0.00 500.00 EMR
4696 community centre WC project 0.00 14,250.00 0.00 0.00 0.00 0.00 0.00
Overhead Expenditure 19,510.00 15,218.00 29,614.00 22,523.00 27,027.60 0.00 17,100.00
300 Cafe
4070 Profess Fees/Agency Personnel 0.00 2,748.00 0.00 0.00 0.00 0.00 0.00
4150 Utilities & business rates 0.00 170.00 0.00 0.00 0.00 0.00 0.00
4160 Repairs/Maintenance 0.00 65.00 0.00 0.00 0.00 0.00 100.00
4295 Equipment - New/Replacement 0.00 439.00 0.00 3,551.00 4,261.20 0.00 5,820.00
4300 Equipment-Repair/Maintenance 76.00 63.00 700.00 102.00 122.40 0.00 300.00
4390 Materials 0.00 0.00 0.00 48.00 57.60 0.00 0.00
4435 Contingencies 0.00 659.00 0.00 0.00 0.00 0.00 0.00
4450 Inspections 0.00 0.00 0.00 444.00 532.80 0.00 500.00
4630 Consumables 1,750.00 341.00 750.00 0.00 0.00 0.00 0.00
4635 cleaning agents/materials 150.00 130.00 150.00 108.00 129.60 0.00 0.00
4700 Machine Rental 0.00 -28.00 0.00 0.00 0.00 0.00 0.00
4710 Café Purchases 21,417.00 22,917.00 23,500.00 15,864.00 19,036.80 0.00 20,000.00
4711 Community fridge/ fruit & veg 282.00 119.00 250.00 50.00 60.00 0.00 0.00
Overhead Expenditure 21,493.00 23,484.00 24,200.00 19,961.00 23,953.20 0.00 26,720.00
Total HCC & Café Exenditure 41,003.00 38,702.00 53,814.00 42,484.00 50,980.80 0.00 43,820.00
Net Expenditure for HCC & café 26,720.00
04/02/2026Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10)PFA&A committee
Note: Budget 2026/2027
2024/2025 2025/2026 2026/2027
Budget Actual Agreed Actual YTD Estimated Year End Carried Budget
210 Grounds
1200 Football Hire Charges 2,106.00 2,357.00 2,250.00 1,543.00 1,543.00 0.00 1,600.00
1210 Football Training Area Hire 986.00 825.00 1,000.00 1,049.00 1,049.00 0.00 1,100.00
1215 Grass cutting agreement 16,735.00 14,282.00 17,187.00 16,982.00 16,982.00 0.00 17,321.00 TO General
1270 Floodlights Income 26.00 30.00 30.00 0.00 0.00 0.00 200.00
Total Income 3,118.00 3,212.00 3,280.00 2,592.00 2,592.00 0.00 2,900.00
240 Allotments
1100 Allotment Income 3,220.00 4,746.00 4,000.00 4,332.00 5,200.00 0.00 5,000.00
1110 Water Recharge 0.00 -908.00 0.00 0.00 0.00 0.00 0.00
1111 Electricty Recharge 0.00 39.00 0.00 0.00 0.00 0.00 0.00
1115 Pest control Recharge 0.00 -390.00 0.00 0.00 0.00 0.00 0.00
Total Income 3,220.00 4,746.00 4,000.00 4,332.00 5,200.00 0.00 5,000.00
255 Hard Courts and Car Park
1220 No longer in use 0.00 0.00 0.00 25.00 30.00 0.00 0.00
1225 Outside courts 1,816.00 892.00 1,816.00 1,125.00 1,350.00 0.00 1,400.00
1230 No longer in use 0.00 14.00 0.00 0.00 0.00 0.00 0.00
Total Income 1,816.00 906.00 1,816.00 1,150.00 1,380.00 0.00 2,500.00
260 Bowling Green
1240 Bowls Hire Charges 1,900.00 1,900.00 2,090.00 2,088.00 2,088.00 0.00 2,151.00
Total Income 1,900.00 1,900.00 2,090.00 2,088.00 2,088.00 0.00 2,151.00
265 Memorials
1280 Memorial Garden Income 0.00 38.00 0.00 0.00 0.00 0.00 0.00
Total Income 0.00 38.00 0.00 0.00 0.00 0.00 0.00
Total Income 10,054.00 10,802.00 11,186.00 10,162.00 11,260.00 0.00 12,551.00
195 Tractor Shed
4150 Utilities & business rates 3,466.00 12,213.00 4,000.00 3,842.00 4,610.40 0.00 0.00 TO PP&R
4450 Inspections 473.00 390.00 500.00 0.00 0.00 0.00 0.00 TO PP&R
4560 Property Maintain/Replacement 720.00 454.00 750.00 0.00 0.00 0.00 0.00 TO PP&R
Overhead Expenditure 4,659.00 13,057.00 5,250.00 3,842.00 4,610.40 0.00 0.00
210 Grounds
4195 Repairs/Maintenance 0.00 111.00 0.00 2,755.00 3,306.00 0.00 5,400.00 Sports field / gardens
4200 Keys/Locks 204.00 394.00 212.00 -176.00 -211.20 0.00 200.00
4205 Locking parks 2,772.00 1,512.00 2,883.00 1,378.00 1,653.60 0.00 2,000.00
4210 Replacement Bins 2,200.00 381.00 2,200.00 159.00 190.80 0.00 500.00
4215 Emptying Bins/Fresheners 5,457.00 5,210.00 6,700.00 1,858.00 2,229.60 0.00 2,500.00
4220 Seats - Repair/Replacement 1,200.00 0.00 1,500.00 0.00 1,500.00 0.00 2,500.00
4225 Signage - New/Replacement 500.00 15.00 500.00 0.00 0.00 0.00 500.00
4235 Floodlights Maintenance/Repair 1,460.00 1,400.00 0.00 -2,105.00 -2,526.00 0.00 2,500.00
4245 grounds alarm system 0.00 453.00 0.00 215.00 258.00 0.00 300.00
4255 Highway grass verge cutting 10,653.00 6,779.00 11,000.00 10,429.00 12,514.80 0.00 11,263.00 TO PP&R
4260 Skip hire 2,730.00 1,462.00 1,500.00 374.00 448.80 0.00 1,800.00
4270 Shrub/Tree/Hedge 1,000.00 944.00 1,500.00 64.00 76.80 0.00 2,000.00
4275 Fertilisers/Weed & Moss Killer 0.00 516.00 0.00 586.00 703.20 0.00 1,000.00
4295 Contractor Spray 1,906.00 0.00 2,000.00 0.00 0.00 0.00 800.00
4300 Equipment - New/Replacement 525.00 12,970.00 4,000.00 2,384.00 2,860.80 0.00 4,000.00
4305 Equipment-Repair/Maintenance 0.00 886.00 0.00 0.00 0.00 0.00 5,500.00
4320 Parts- Repair/Replace/Spare 0.00 41.00 0.00 0.00 0.00 0.00 2,000.00
4325 Small tools 1,052.00 731.00 1,000.00 16.00 19.20 0.00 1,000.00
4380 fence repairs 5,000.00 3,596.00 5,000.00 3,774.00 4,528.80 0.00 5,000.00
4390 Various Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4395 Materials 4,123.00 3,590.00 4,000.00 1,108.00 1,329.60 0.00 2,500.00 Compost bins at allotment / gulllies
4435 Wetting Agents/Preservatives 233.00 0.00 250.00 0.00 0.00 0.00 2,000.00
4560 Contingencies 2,500.00 0.00 2,500.00 522.00 626.40 0.00 5,000.00
4630 Property Maintain/Replacement 0.00 60.00 0.00 0.00 0.00 0.00 0.00
4635 Consumables 75.00 0.00 0.00 0.00 0.00 0.00 0.00
4635 cleaning agents/materials 450.00 89.00 450.00 98.00 117.60 0.00 300.00
Overhead Expenditure 33,387.00 34,361.00 36,195.00 13,010.00 17,112.00 0.00 49,300.00
220 Machinery and Vehicles
4160 Repairs/Maintenance 1,433.00 1,426.00 2,000.00 170.00 204.00 0.00 1,000.00
4265 Fuel 2,640.00 1,871.00 3,000.00 1,188.00 1,425.60 0.00 1,500.00
4290 Servicing 4,725.00 1,836.00 3,500.00 928.00 1,113.60 0.00 5,500.00
4295 Equipment - New/Replacement 57.00 557.00 5,700.00 7,969.00 9,562.80 0.00 1,000.00 EMR ?
4300 Equipment-Repair/Maintenance 0.00 70.00 0.00 0.00 0.00 0.00 0.00
4305 Parts- Repair/Replace/Spare 0.00 0.00 0.00 545.00 654.00 0.00 500.00
4310 Hire of Machinery & vehicles 6,690.00 5,538.00 3,970.00 825.00 990.00 0.00 1,000.00
4555 Vehicles 0.00 241.00 0.00 0.00 0.00 0.00 0.00
4680 Depreciation 0.00 0.00 1,000.00 0.00 0.00 0.00 0.00
Overhead Expenditure 15,545.00 11,539.00 19,170.00 11,625.00 13,950.00 0.00 10,500.00
230 Trees
4240 Emergency Work 1,668.00 36.00 1,668.00 0.00 0.00 0.00 4,000.00 TO EMR
4450 Inspections 0.00 495.00 0.00 0.00 0.00 0.00 3,000.00
4455 work & inspections 8,067.00 0.00 5,000.00 0.00 0.00 0.00 4,000.00
Overhead Expenditure 9,735.00 531.00 6,668.00 0.00 0.00 0.00 7,000.00
240 Allotments
4145 Landowner Rent 1,550.00 2,149.00 2,500.00 1,670.00 1,670.00 0.00 1,670.00 To PP&R ?
4150 Utilities & business rates 192.00 1,588.00 1,000.00 2,139.00 2,566.80 0.00 0.00 To PP&R
4170 Pest Control 0.00 0.00 600.00 413.00 495.60 0.00 550.00
4295 Equipment - New/Replacement 0.00 0.00 0.00 68.00 81.60 0.00 0.00
4300 Equipment-Repair/Maintenance 0.00 0.00 0.00 539.00 646.80 0.00 0.00
4390 Materials for projects 1,238.00 402.00 1,200.00 0.00 0.00 0.00 1,500.00
4435 Contingencies 613.00 0.00 600.00 0.00 0.00 0.00 0.00
4460 CCTV 0.00 0.00 0.00 1,000.00 1,200.00 0.00 0.00 To PP&R
4560 Property Maintain/Replacement 600.00 0.00 300.00 16.00 19.20 0.00 0.00
Overhead Expenditure 4,001.00 2,551.00 5,200.00 2,706.00 2,913.20 0.00 3,720.00
250 Play Areas
4160 Repairs/Maintenance 0.00 0.00 0.00 2,028.00 2,433.60 0.00 4,875.00
4295 Equipment - New/Replacement 2,000.00 32.00 1,500.00 0.00 0.00 0.00 0.00
4300 Equipment-Repair/Maintenance 2,500.00 87.00 2,000.00 0.00 0.00 0.00 0.00
4335 Wooden Fence Repair/Maintain 0.00 0.00 0.00 98.00 117.60 0.00 0.00
4450 Inspections 250.00 294.00 350.00 300.00 360.00 0.00 400.00
Overhead Expenditure 4,750.00 413.00 3,850.00 2,426.00 2,911.20 0.00 5,275.00
255 Hard Courts and Car Park
4300 Equipment-Repair/Maintenance 1,000.00 0.00 500.00 0.00 0.00 0.00 0.00
4340 Surface - Repair 500.00 0.00 500.00 0.00 2,111.00 0.00 0.00
4345 Surface Clean Chemicals 365.00 0.00 500.00 0.00 0.00 0.00 2,100.00
4560 Property Maintain/Replacement 675.00 344.00 500.00 0.00 0.00 0.00 0.00
4580 Car Park/ Pathways 0.00 83.00 0.00 0.00 0.00 0.00 4,485.00 To PP&R
Overhead Expenditure 2,540.00 427.00 2,000.00 0.00 2,111.00 0.00 2,100.00
260 Bowling Green
4160 Repairs/Maintenance 200.00 0.00 200.00 0.00 0.00 0.00 0.00
4300 Equipment-Repair/Maintenance 0.00 0.00 0.00 1,804.00 2,164.80 0.00 3,300.00
4390 Materials 2,445.00 1,595.00 2,200.00 0.00 0.00 0.00 2,811.00
Overhead Expenditure 2,645.00 1,595.00 2,400.00 1,804.00 2,164.80 0.00 6,111.00
265 Memorials
4360 Rose Renewal 400.00 110.00 400.00 0.00 0.00 0.00 0.00
4370 Bedding Plants 0.00 0.00 0.00 61.00 73.20 0.00 100.00
4575 War Memorial 350.00 125.00 350.00 0.00 0.00 0.00 800.00
Overhead Expenditure 750.00 235.00 750.00 61.00 73.20 0.00 900.00
Total Expenditure for PFA&A 35,606.00
Net Expenditure for PFA&A 23,055.00
04/02/2026
Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) Staffing
Note: Budget 2026/2027
2024/2025 2025/2026 2026/2027
Budget Actual Agreed Actual YTD Estimated Year End Carried Budget
120 Staff
4000 Admin Staff 128,356.00 94,931.00 127,393.00 58,327.00 69,992.40 0.00 129,591.00
4010 Groundstaff 87,139.00 69,402.00 88,424.00 55,313.00 66,375.60 0.00 109,496.00
4020 Care Takers 89,764.00 67,302.00 86,743.00 51,733.00 62,079.60 0.00 104,611.00
4025 Cafe Staff 31,721.00 29,887.00 34,293.00 24,573.00 29,487.60 0.00 33,993.00
4030 Additional Staff (Norse) 0.00 0.00 13,450.00 789.00 946.80 0.00 4,252.00
4040 PAYE 0.00 47,566.00 0.00 25,976.00 31,171.20 0.00 32,417.00
4045 Pension Scheme 44,443.00 54,282.00 38,000.00 26,125.00 31,350.00 0.00 36,383.00
4050 Staff Expenses 0.00 0.00 0.00 1.00 1.20 0.00 200.00
4055 Staff training 4,500.00 1,645.00 4,500.00 4,469.00 4,990.00 0.00 6,500.00
4070 Profess Fees/Agency Personnel 4,645.00 3,011.00 4,127.00 19,208.00 23,049.60 0.00 25,000.00
4080 Employer NI 28,376.00 25,252.00 39,040.00 33,883.00 40,659.60 0.00 45,019.00
4091 Uniform 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00
4090 Protective clothing/workwear 2,500.00 1,755.00 2,500.00 66.00 79.20 0.00 0.00 To PP&R
4345 Surface Clean Chemicals 0.00 0.00 0.00 391.00 469.20 0.00 0.00
4480 Memberships & Subscriptions 0.00 83.00 0.00 0.00 0.00 0.00 0.00
Overhead Expenditure 421,444.00 395,116.00 438,470.00 300,854.00 360,652.00 0.00 496,045.00
Net Expenditure for Staffing 496,045.00
04/02/2026
Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) Environment
Note: Budget 2026/2027
2024/2025 2025/2026 Estimated 2026/2027
Budget Actual Agreed Actual YTD Year End Carried Budget
400 Environment
4100 Environment Income 0.00 0.00 0.00 5,000.00 0.00 5,000.00 0.00
Total Income 0.00 0.00 0.00 0.00 0.00 5,000.00 0.00
Total Events Income 0.00 0.00 0.00 5,000.00 0.00 5,000.00 5,000.00
410 Projects
4100 Mini Forest Future for Nature 0.00 0.00 0.00 0.00 0.00 0.00 5,000.00
New Info boards and publicity 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00
4120 Wildflowers/ Birdboxes 0.00 0.00 0.00 0.00 0.00 0.00 500.00
Overhead Expenditure 0.00 0.00 0.00 0.00 0.00 0.00 8,500.00
Total Events Expenditure 0.00 0.00 0.00 0.00 0.00 0.00 8,500.00
Net Expenditure for Environment 3,500.00
04/02/2026
Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) Events
Note: Budget 2026/2027
2024/2025 2025/2026 Estimated 2026/2027
Budget Actual Agreed Actual YTD Year End Carried Budget
205 Events
1480 Events income 1,550.00 3,981.00 6,050.00 1,314.00 1,314.00 0.00 1,500.00
Total Income 1,550.00 3,981.00 6,050.00 1,314.00 1,314.00 0.00 1,500.00
Total Events Income 1,550.00 3,981.00 6,050.00 1,314.00 1,314.00 0.00 1,500.00
200 Residents' Parties
4115 Consumable- Food/Beverage 595.00 646.00 600.00 0.00 0.00 0.00 600.00
4120 Over 65 Entertainment 160.00 220.00 250.00 -568.00 -681.60 0.00 250.00
4630 Consumables 148.00 36.00 100.00 0.00 0.00 0.00 100.00
Overhead Expenditure 903.00 902.00 950.00 -568.00 -681.60 0.00 950.00
205 Events
4122 Events 4,709.00 7,027.00 9,000.00 3,651.00 4,381.20 0.00 7,500.00
4123 Bar trading costs 0.00 226.00 0.00 0.00 0.00 0.00 0.00
Overhead Expenditure 4,709.00 7,253.00 9,000.00 3,651.00 4,381.20 0.00 7,500.00
Total Events Expenditure 5,612.00 8,155.00 9,950.00 3,083.00 3,699.60 0.00 8,450.00
Net Expenditure for Events 6,950.00
Appendix B
Proposed Reserves
Earmarked Reserves
Net Transfers in Closing Balance Proposed
Account Current Balance 25/26 after transfers Balance Committee
320 EMR Play Equipment £ 20,000.00 £ 20,000.00 £ 20,000.00 PFA&A
321 EMR Site Fencing £ 1,000.00 £ 1,000.00 £ 1,000.00 PP&R
322 EMR Machinery £ 7,293.00 £ 7,293.00 £ 7,293.00 PFA&A
323 EMR Hard Surface Area £ 66,500.00 -£ 2,120.00 £ 64,380.00 £ 64,380.00 PFA&A
324 EMR Premises/Furnishing £ 1,900.00 £ 1,900.00 £0.00 PP&R
325 EMR CCTV £ 22,000.00 £ 22,000.00 £0.00 PP&R
326 EMR Elections £ 6,500.00 £ 6,500.00 £ 6,500.00 PP&R
327 EMR War Memorial £ 4,500.00 £ 4,500.00 £ 4,500.00 PP&R
328 EMR Burial Ground Land £ 10,000.00 £ 10,000.00 £ 12,000.00 PP&R
329 EMR Com Centre Contingency £ 6,212.68 £ 6,212.68 £0.00 PP&R
330 EMR Parish Poll Provision £ 6,000.00 £ 6,000.00 £ 6,000.00 PP&R
331 EMR Mountfield Park £ 35,462.99 £ 35,462.99 £ 35,462.00 PFA&A
332 EMR Good Causes in Hellesdon £ 4,609.76 £ 4,609.76 £ 5,000.00 PP&R
334 EMR Land Contingency £ 53,127.24 £ 53,127.24 £ 100,000.00 PP&R
335 EMR Car Park/Paths / Driveway £ 5,000.00 £ 5,000.00 £ 5,000.00 PP&R
336 EMR Car Park/Paths / Driveway £ 10,000.00 £ 10,000.00 10,000.00 PP&R
337 EMR Car Park/Paths / Driveway £ 5,000.00 £ 5,000.00 £ 5,000.00 PP&R
338 EMR Grit bins £ 1,000.00 £ 1,000.00 £ 1,000.00 PP&R
340 EMR PF Ownership signs £ 1,508.45 £ 1,508.45 £ 1,508.00 PFA&A
342 EMR Staff contingency payments £ 10,000.00 £ 10,000.00 £ 10,000.00 Staffing
345 EMR Bus shelter £ 3,000.00 £ 3,000.00 £ 3,000.00 PP&R
346 EMR Green Grid £ 5,140.00 £ 5,140.00 £0.00 PP&R
347 EMR Land Acquisition account £ 59,752.17 £ 59,752.17 £ 50,000.00 PP&R
348 EMR Community Engagement Reserve £ 2,350.00 £ 2,350.00 £ 5,000.00 PP&R
349 EMR IT Reserve £ 10,000.00 £ 10,000.00 £ 10,000.00 PP&R
351 EMR Events £ 2,500.00 £ 2,500.00 £0.00 Events
352 EMR HCC extension £ 100,000.00 £ 100,000.00 £ 182,401.84 PP&R
361 EMR CIL 23/24 CC Ext (28/29) £ 62,242.78 £ 62,242.78 £ 62,242.78 PP&R
362 EMR Comm fridge/cafe improves £ 1,686.68 £ 1,686.68 £0.00 HCC&Café
363 EMR Neighbourhood Plan £ 10,000.00 £ 10,000.00 £0.00 PP&R
364 EMR Rainwater Harvester £ 25,000.00 £ 25,000.00 25,000.00 PP&R
365 EMR Biodiversity duty £ 5,000.00 £ 5,000.00 £0.00 Environment
366 EMR Refurb Westward WC's £ 20,000.00 £ 20,000.00 £20,000.00 PP&R
367 EMR DJL control panel £ 2,500.00 £ 2,500.00 £ 2,500.00 PP&R
368 EMR AV in DJL £ 2,500.00 £ 2,500.00 £ 2,500.00 PP&R
369 EMR CIL 24/25 CC Ext (29/30) £ 8,784.04 £ 8,784.04 £ 8,784.00 PP&R
370 EMR Emergency Tree Work £ - £ - £ 4,000.00 PFA&A
£ 598,069.79 -£ 2,120.00 £ 595,949.79 £ 670,071.62
Proposed changes in balances highlighed in yellow
ITEM NO: 5
Report for : Property Policy and Resources Committee
Date: 29 June 2026
Item Title: To consider and agree a policy establishing criteria for the promotion of events
on the Parish Council’s noticeboards and social media channels.
Background and Context
On 15 December 2025 the Playing Fields, Allotments and Amenities (PFA&A) committee met
and resolved the following decision:
10. Discuss advert proposal for Council Notice boards.
It was agreed that only Parish Council related items may be displayed on Parish notice
boards.
It is unclear as to why PFA&A committee were discussing this issue. The responsibility for
noticeboards, media and policy is the Policy, Property and Resources committee.
In addition, following the decision on 15 December 2025, residents highlighted that events
promoted on the Council’s Facebook site may not be following the principle.
Since the decision many individuals, groups and organisations have contacted the Council to
complain of the unfairness of such a decision.
Proposal
The Committee may have made the decision with good intentions, however it is clear that
the impact of such a decision has been widely felt. Whilst the workload on the Janitor has
decreased, the overall position of maintaining the noticeboard has not been affected.
Recommendation
Given the intentions of the committee and the overall impact on the community, a draft policy
has been drawn for consideration. The policy excludes promotions from trades, commercial
activities and party political advertising. The Committee should consider the draft policy,
making any appropriate alterations and adopt the policy.
Clerk
Date 22.June 2026
Hellesdon Parish Council
Policy for the Promotion of Community Events on Parish
Council Noticeboards and Social Media
Purpose: This policy sets out the criteria by which Hellesdon Parish Council will
consider requests to promote events, activities and notices using the Council’s
noticeboards and social media channels.
Policy aim: The Council wishes to support community engagement by helping non-
commercial local societies, organisations, charities, clubs and groups promote events
and activities that are of benefit or interest to residents of Hellesdon.
1. Eligible notices and events
• Events organised by local non-commercial societies, organisations, charities, clubs,
schools, faith groups, voluntary bodies or community groups.
• Events that are open to the public or to a clearly defined section of the local
community.
• Activities that promote community wellbeing, social inclusion, education,
volunteering, culture, recreation, local heritage, public services or charitable
fundraising.
• Notices from statutory bodies, emergency services, local authorities or recognised
public service providers where the information is relevant to Hellesdon residents.
2. Excluded notices and events
• Commercial advertising, including promotion of trades, businesses, paid services,
private enterprises or commercial events.
• Events or activities from which an individual or business derives income for personal
gain, whether directly or indirectly.
• Sales, promotions, discounts, product launches, private lessons, courses or activities
operated primarily for profit.
• Party political material, election campaigning, petitions or lobbying material unless
required or permitted by law as official public information.
• Material that is offensive, discriminatory, defamatory, misleading, unlawful,
inappropriate for a general audience, or contrary to the Council’s policies and duties.
3. Criteria for approval
• The event or notice must have a clear local connection to Hellesdon or be likely to
benefit Hellesdon residents.
• The organiser must be clearly identified and provide contact details for verification.
• Any fundraising purpose must be clearly stated, including the charity, good cause or
community organisation that will benefit.
• The Council must be satisfied that the notice is accurate, appropriate and relevant to
the community.
4. Submission requirements
Requests should be submitted to the Parish Clerk with reasonable notice and should
include the name of the organisation, event details, date, time, venue, contact
information and confirmation that the event is non-commercial and not for personal
financial gain. Posters for noticeboards should normally be no larger than A4 and
must be clear and legible.
5. Display and publication
Approved notices may be displayed or shared subject to available space, relevance,
timing and administrative capacity. Publication by the Council does not imply
endorsement, sponsorship or responsibility for the event. The Council may edit
wording for clarity, remove outdated notices, and decline or remove material at its
discretion.
6. Review and decision making
The Parish Clerk, or other authorised officer, may determine routine requests in
accordance with this policy. This policy will be reviewed periodically to ensure it
remains suitable and effective.
Hellesdon Parish Council
Policy adopted June 2026
Policy review date June 2027
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: clerk@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk
TERMS OF REFERENCE
PROPERTY, POLICY & RESOURCES COMMITTEE
Responsibilities specific to all committees:
• To be responsible for compiling the committee annual budget
• To present and obtain approval for the committee annual budget from Full Council
• To monitor committee functions and expenditure
• To assess and budget for future maintenance, replacement or upgrading of items for
which the committee is responsible
• To set dates for ordinary meetings
• If a particular item under discussion is within the Committee’s delegated powers, the
minutes will record the decision as RESOLVED. If not, then the minutes will record the
decision as agreed to RECOMMEND and it will then be brought to the attention of the
full council for decision following presentation of the Committee draft minutes.
Responsibilities specific to this committee:
Authority
The Property, Policy & Resources Committee is constituted as a standing committee of
Hellesdon Parish Council. It is appointed by and is solely responsible to the Council to
make decisions in respect of council owned property held within Hellesdon
and the parish and on non parish council owned land (on H/Way land - grit bins etc) subject
to budget and expenditure limits.
1 To deal with financial policies
21 To advise and recommend to full council in respect of all Council Policies
32 To determine and deal with the general financial resources of the Council
43 The Committee duties are defined and agreed by the full council which may resolve,
at any time, to modify the Committee’s powers.
54 Responsibility for approving Section 106 and CIL payments for projects and assets with
recommedations to go to the Full Parish Council.
65 To review the replacement and upgrade of all IT equipment
Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
Membership
The committee will be made up of 7 members of the council, the committee will be made up
of 7 members of the council. These will include the Chairman of all committees, plus other
appointed members to bring to membership to 7.
All other councillors canwill be substitutes for this committee., and will be called upon on a
party basis by the member who cannot attend.
In addition to the nominated committee members, the Chairman of the Council is permitted
to form part of the committee ex officio. If the Chairman is unable to attend in their ex officio
capacity they may nominate the Vice Chairman as a substitute.
Quorum
The committee quorum shall be no fewer than three members.
Frequency of Meetings
The Committee will meet at least four times during each civic year and to publish these
meetings in advance as ordinary meetings. The ordinary meetings to consider committee
general items and standing items in accordance with set timetable. A further meeting
maybewill be held in December of each year to consider, for recommendation to Full Council,
the budget and precept for the next financial year. Additional meetings will be set as
required.
Record of Proceedings
Written minutes will be taken by the Clerk to the Council to record the Committee’s decisions
and recommendations and will be circulated to all Councillors for the next Full Council
meeting.
Delegated Powers
1. To consider and put forward to the full council proposals for any improvements,
developments or any capital expenditure when requesting funding for the following
financial year.
2. To lead on and approve quotes for all aspects of maintenance and replacement works
the responsibility of the committee in accordance with adopted financial regulations
3. To consider all committees proposed annual budgets, concurrent funding and precept
requirements and to prepare the annual budget for recommendation to the full
council
4. To regularly monitor income and expenditure and to make any recommendations to
the full council
5. To consider financial policies
6. To consider the Internal Control of the Council and to make recommendations to the
full council
7. To deal with and control the general revenue financial resources as listed in Cost
Centre 6 of the annual budget
8. To review and determine the Council’s Insurance arrangements
Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
9. To guide and advise on the Council’s banking arrangements
10. To guide and advise the full council generally in respect of all Policies
11. To secure the implementation of any measures agreed by full council following the
external auditor report
12. To ensure the proper management of all property owned by Hellesdon Parish Council
• On parish council owned land
• on non parish council owned land
and to be responsible for the strategic and routine maintenance of such property
13. To be responsible for the Council’s Financial Reserves Management
14. To consider and determine donations to organisations in line with the Council’s
donation policy
15. To consider and determine all grant applications to organisations in line with the
Council grants policy
16. To lead on Council projects relating to Hellesdon Parish Council owned property and
approve works relating. to this
Standing Items for Ordinary Meetings
First meeting –
• to set dates of committee ordinary meetings
• to consider the financial statement summarising the council’s receipts and
payments for the final (Jan – March) financial quarter and the year to date
Second meeting –
• to consider the financial statement summarising the council’s receipts and
payments for the first (April – June) financial quarter
• to consider previous financial year’s budget allocations with actual amounts
• to address capital projects as identified in the budget the responsibility of the
committee.
Third meeting –
• to consider the financial statement summarising the council’s receipts and
payments for the second (July – September) financial quarter
• to consider the committee budget for recommendation to the Full Council for
approval
Budget meeting –
• to consider, for recommendation to Full Council, the budget and precept for
the next financial year
• to review the Financial Reserve Management of the council for
recommendation to the Full Council.
Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
Fourth meeting –
• to consider the financial statement summarising the council’s receipts and
payments for the third (October – December) financial quarter
• to consider the Statement of Internal Control and review of its effectiveness
for recommendation to the Full Council
Formatted: Font: (Default) Times New Roman, 12 pt, Font
color: Auto
Formatted: Normal, Left
Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
28 June 2026 (2026 - 2027)
Hellesdon Parish Council
Reserves Balance
2026 - 2027
Reserve OpeningBalance Transfers Spend Receipts CurrentBalance
Earmarked
AV in DJL 2,500.00 2,500.00
Biodiversity Duty 5,000.00 -5,000.00 0.00
Burial Ground Land 10,000.00 2,000.00 12,000.00
Bus Shelters 3,000.00 3,000.00
Car Park Soak Away 10,000.00 -10,000.00 0.00
Car Park/Paths at HCC 5,000.00 -5,000.00 0.00
CCTV 22,000.00 -22,000.00 0.00
CIL 23/24 CC Ext 28/29 62,242.78 62,242.78
CIL 24/25 CC Ext 29/30 8,784.04 8,784.04
Community Centre Contingency 6,212.68 -6,212.68 0.00
Community Centre Extension 100,000.00 82,401.84 182,401.84
Community Engagement Fund 2,350.00 2,650.00 5,000.00
Community Fridge 1,686.68 -1,686.68 0.00
DJL Control Panel 2,500.00 2,500.00
Driveway Sinkage 5,000.00 -5,000.00 0.00
Elections 6,500.00 6,500.00
Emergency Tree Work 4,000.00 4,000.00
Events 2,500.00 -2,500.00 0.00
Good Causes in Hellesdon 4,609.76 390.24 5,000.00
Green Grid 5,140.00 -5,140.00 0.00
Grit Bins 1,000.00 1,000.00
Hard Surfaces at Hellesdon Community Centre 20,000.00 20,000.00
IT Reserve 10,000.00 10,000.00
Land Acquisition Account 59,752.17 -9,752.17 50,000.00
Land Contingency 53,127.24 46,872.76 100,000.00
Machinery 7,293.00 -2,269.00 5,024.00
Machinery 7,293.00 -7,293.00 0.00
Mountfield ParK 35,462.99 35,462.99
Neighbourhood Plan 10,000.00 -10,000.00 0.00
Parish Poll Provision 6,000.00 6,000.00
PF Ownership signs 1,508.45 1,508.45
Play Equipment 20,000.00 39,000.00 59,000.00
Play equipment 20,000.00 -20,000.00 0.00
Premises/Furnishing 1,900.00 -1,900.00 0.00
Rainwater Harvester 10,000.00 -10,000.00 0.00
Rainwater Harvester 2 15,000.00 -15,000.00 0.00
Page No. 1
28 June 2026 (2026 - 2027)
Hellesdon Parish Council
Reserves Balance
2026 - 2027
Reserve OpeningBalance Transfers Spend Receipts CurrentBalance
Earmarked
Refurb WestWood WC's 20,000.00 20,000.00
Site Fencing 1,000.00 1,000.00
Site Fencing 1,000.00 -1,000.00 0.00
Staff contingency payments 10,000.00 10,000.00
Tennis / Netball Courts surface 64,380.00 64,380.00
War Memorial 4,500.00 4,500.00
Total Earmarked 624,242.79 57,561.31 681,804.10
TOTAL RESERVE 624,242.79 57,561.31 681,804.10
GENERAL FUND 468,531.94
TOTAL FUNDS 1,122,043.25
Page No. 2
ITEM NO: 8
Report for : Property Policy and Resources Committee
Date: 23 June 2026
Item Title: To consider report on reserves and recommendations for cash investments.
Background and Context
The Council earlier this year requested that a review of the cash balances was undertaken
and monies identified that could be invested for a long term period with the aim of securing a
better yield. In addition, short term instant access accounts required reviewing to see if
better yields could be obtained without reducing access.
The current deposit balances held across Unity Trust Bank and Barclays Bank are as
follows:
Bank Account Access Amount Yield*
Barclays Premium Account Instant £352,749 1.25%
Barclays Premium Account Instant £84,992 1.25%
Unity Trust Instant Deposit Instant £654,807 1.95%
Total £1,092,548
*All yields are gross figures
Council spending per month is estimated at £50,000 (minus any large projects) so for the
remainder of 26/27 budget year this would amount to £525,000. The second half of the
precept is due in September 2026 from Broadland District Council which will amount to
£332,837.
The relevant clauses within the Council’s Reserves Management Policy are as follows:
7. Current Financial Service Provider
7.1 The current financial service provider is Barclays Bank plc. The credit rating and
reputation of the provider is considered by the Property Policy & Resources Committee
during the discussions held regarding the level of financial reserves.
7.2 The Council may consider other providers as appropriate in order to achieve the best
return on its investments. The credit rating and reputation of the provider must be relevant to
local government policies and best practice.
As the Council’s annual precept is £665,674, it is above the threshold used for a “small local
authority” for Financial Services Compensation Scheme (FSCS) purposes. Therefore, the
Council should proceed on the basis that FSCS deposit protection does not apply to its bank
deposits. This increases the importance of considering the credit rating, reputation and
financial standing of any institution used, as well as the need to spread funds where
appropriate to manage counterparty risk.
The Council should also ensure that the RFO and Deputy Clerk retain sufficient flexibility to
move funds quickly and easily between accounts, where appropriate, in order to secure the
best available rates. Any arrangements should avoid overly complicated transfer processes
that could create unnecessary delays or administrative burden.
The Council should also consider that, given its future ambitions and planned spending
priorities, it would not be appropriate to expose its reserves to stock market fluctuations. A
cautious, cash based approach would better support the Council’s need for security, liquidity
and certainty over the availability of funds.
Given these parameters, I have reviewed investment cash based accounts and products
offered by both Unity Trust Bank and CCLA. CCLA (Churches, Charities and Local
Authorities) is an organisation that invests funds on behalf of institutions within these
sectors.
The most relevant CCLA product to consider is the Public Sector Deposit Fund (PSDF). This
fund was established in response to the 2008 Icelandic banking crisis, during which many
local authorities, including Norfolk County Council, experienced financial losses. Its purpose
is to provide a more secure investment option for local authority funds while maintaining
easy access to cash when required.
Unity Trust provides several cash based products, which offer easy access if required,
although some accounts have longer notice periods. A schedule of these products can be
viewed at appendix A of the report.
Proposal
Unity Trust’s business model enables it to remain competitive with larger high street
providers. As shown above, its instant access deposit account currently offers a yield 0.7%
higher than the Barclays Premium Account, while maintaining the same level of access to
funds.
The Council should consider closing all of the deposit accounts held with Barclays and look
to reinvest these monies elsewhere which offer better yields.
The level of funds held within the Barclay deposit accounts has remained stable for a
considerable period. As a result, these balances could be invested for a longer term in order
to secure a more favourable rate of return.
CCLA offers same day access to funds, provided withdrawal requests are submitted by
email before 11:30am on a working day. Funds are then credited to the Council’s current
account before the close of business on the same day. Payments can only be made to a
single pre nominated bank account, which is designated when the service is established.
This arrangement ensures that funds remain within the Council’s control, enhancing security
and reducing the risk of fraud.
Recommendation
To close the Barclays deposit accounts and to transfer the balance of monies in to Unity
Trusts’ 12 month fixed term deposit at a rate of 4.06%pa
( £437,741 into Unity Trust 12 month fixed term deposit at 4.06%)
To transfer £300,000 from Unity Trust’s instant access deposit current rate (1.95%) into
CCLA Public Sector Deposit Fund 3.7507% (net of fees) . To nominate the Council’s current
account number 20548209 (608301) as the transactional account.
(£300,000 into CCLA PSDF at 3.7507%)
Table of proposed investments
Bank Account Access Amount Yield*
Unity Trust Instant Deposit Instant £354,807 1.95%
Unity Trust 12 month fixed 12 months £437,741 4.06%
CCLA Public Sector Same day if £300,000 3.7507%**
Deposit Fund request before
11.30am
Total £1,092,548
*Yields are gross figures ** Yield net of management fees
Clerk
25 June 2026
THE PUBLIC
SECTOR Counterparty Exposure
24 June 2026
DEPOSIT FUND
Total Invested £ 1,467,432,883
Source: CCLA IM
BORROWER Exposure (£)
ABN Amro Bank N.V. 25,000,000
Australia and New Zealand Banking Group Limited
130,000,000
Bank of Montreal 10,000,000
Bank of Nova Scotia (The) 10,000,000
BNP Paribas 55,000,000
Canadian Imperial Bank of Commerce 20,000,000
Citibank N.A. 55,000,000
Commonwealth Bank of Australia 5,000,000
Credit Agricole Corporate and Investment Bank 55,000,000
Credit Industriel et Commercial 46,300,000
Deutsche Zentral-Genossenschaftsbank (DZ Bank 10,000,000
AG)
DNB ASA 15,000,000
Handelsbanken plc 30,000,000
HM Treasury 141,000,000
HSBC Bank plc 10,132,883
KBC Bank N.V. 10,000,000
Landesbank Baden-Wuerttemberg 120,000,000
Lloyds Bank plc 50,000,000
Mizuho Bank 40,000,000
MUFG Bank 50,000,000
National Australia Bank Limited 5,000,000
National Bank of Canada 100,000,000
NatWest Bank plc 15,000,000
NatWest Markets plc 30,000,000
Nordea Bank AB 15,000,000
Oversea Chinese Banking Corporation 30,000,000
Royal Bank of Canada 25,000,000
Santander UK plc 10,000,000
Skandinaviska Enskilda Banken AB 10,000,000
SMBC Bank 50,000,000
SMBC Bank International plc 5,000,000
Societe Generale 40,000,000
Standard Chartered Bank plc 35,000,000
Sumitomo Mitsui Trust Bank 40,000,000
Toronto Dominion Bank (The) 25,000,000
UBS AG 5,000,000
United Overseas Bank Limited 40,000,000
Yorkshire Building Society 100,000,000
1,467,432,883
The PSDF is a low volatility net asset value money market fund, or LVNAV MMF, which is a short term MMF and is authorised as such in
accordance with the provisions of the MMF Regulation. In addition to the general risk factors outlined in the Prospectus investors should
also note that purchase of PSDF shares is not the same as making a deposit with a bank or other deposit taking body and is not a
guaranteed investment. Although it is intended to maintain a stable net asset value per share, there can be no assurance that it will be
maintained. Notwithstanding the policy of investing in short-term instruments, the value of the PSDF may also be affected by fluctuations
in interest rates. The PSDF does not rely on external support for guaranteeing the liquidity of the fund or stabilising the net asset value
per share. The risk of loss of principal is borne by the shareholder.
ITEM NO: 9
Report for : Property Policy and Resources Committee
Date: 29 June 2026
Item Title: To receive and agree quote for installation of fire doors and shutters within the
Community Centre.
Background and Context
Following a fire assessment inspection carried out by ESS at the Community Centre in 2025,
a number of issues were identified relating to the prevention of fire and smoke spread within
the building. Fire curtains have since been installed in the roof space, dividing the building
into three separate zones. However, fire door regulations have been updated, and many of
the existing doors do not meet the enhanced specification now required.
The previous Clerk had agreed a rolling programme of replacement and some doors (mainly
those with exposure to the main corridor of the Centre) have already been replaced by
Universal Carpentry & Building Ltd.
However, there are a further 28 doors that require replacement, although some are cupboard
doors these do still need to meet the current requirements. A rolling programme will in the
longer term cost more and would be acceptable if the Parish Council did not have the money
to replace all of them at once.
Proposal
The rolling programme of replacement at the current rate is too slow and will take many
years to achieve full compliance. However, there is only a limited budget available within the
committee so any agreement to replace all doors in one go will need to be referred to Full
Council to approve. There is a generous general reserve for 26/27 of £300k as the Council
restructures its financial strategic position.
The required works are specialist in nature, as compliance depends not only on replacing
the doors themselves but also on ensuring that the surrounding frames and structures are
suitable to prevent smoke ingress. This should therefore be treated as an extension of the
previous works undertaken to replace the main fire doors leading from the Centre’s corridor.
In addition, the new fire doors must be compatible with the existing fire alarm system.
Treating the works as an extension to the existing contract will support effective installation
and ongoing maintenance, while also ensuring compliance with the Council’s governance
arrangements.
In addition to the fire doors, the roller shutters serving the kitchen and bar area in the
Marjorie Lewis Room also require replacement and enhancement to meet the updated
regulations. Although the Council is still awaiting a formal quotation for this element of the
work, the cost is currently estimated to be in the region of £20,000.
Recommendation
1. The Committee is advised to recommend to Full Council that the works required to
the Community Centre to met the following requirements and regulations should
proceed:
• Fire Safety Act 2021 • Regulatory Reform (Fire Safety) Order 2005 • Building Regulations 2010 • Approved Document B – Fire Safety • Fire risk assessment recommendations • Fire compartmentation requirements • Prevention of fire and smoke spread • Protection of escape routes • Fire-resisting doorsets, including door leaf, frame and surround • Intumescent strips and smoke seals • Self-closing devices on relevant fire doors • Compatibility with the existing fire alarm system • Fire-rated roller shutters for kitchen and bar openings • Certified installation of fire doors and shutters • Competent contractor installation • Ongoing inspection, testing and maintenance • Retention of compliance records, certificates and maintenance records • Compliance with BS EN 16034 and BS EN 13241
2. The committee is advised to recommend to Full Council to accept the quote
provided by Universal Carpentry & Building Ltd under the following clauses within
Financial Regulations:
5.12 The requirement to obtain competitive prices in these regulations need not
apply to contracts that relate to items (i) to (iv) below:
i. specialist services, such as legal professionals acting in disputes;
ii. repairs to, or parts for, existing machinery or equipment;
iii. works, goods or services that constitute an extension of an existing contract;
iv. goods or services that are only available from one supplier or are sold at a
fixed price.
3. The Committee is advised to recommend to Full Council to delegate authority to the
Clerk to manage and progress the quotation from Universal Carpentry & Building Ltd
for the installation of the fire roller shutters required to meet the applicable
regulations outlined above. The Clerk will report back to Full Council for ratification of
any decisions taken.
Clerk
28 June 2026
Item 9.1 Appendix
To receive and agree quote for installation of fire doors and shutters within the
Community Centre.
Quotation
From: Simon Whitpen
Sent: Thursday, 25 June 2026 18:12:41
To: Hellesdon Parish Council - Grounds
Subject: Fire Doorsets Phase 4
Please see the estimate below, which I believe covers all remaining doorsets within the
centre. An updated estimate for the shutters will follow shortly.
New Doorsets - scope of works
• In accordance with the detailed door survey conducted on 29/04/2026, the
following scope applies:
o 28nr Doorsets comprising:
o 9nr Doubles.
o 17nr Singles.
o Door leaf total: 35.
o 45 x 15 Square cut architraves.
o All door linings, door stops, architraves, and unfinished doors to be primed.
o Solid Oak door edges and glazing beads with a clear lacquer finish.
o Oak veneered.
o All doorsets are to match the existing installations previously completed by
UCB.
o The proposal is to replace the existing ML sliding door with a double door,
with a 926mm master leaf, to achieve FD30s compliance.
o Similarly, the Sylvia Watling Hall bi-fold doors replaced with two sets of
double doors to each opening. Alternatively, if the openings are not required,
they can be removed and partition walls constructed, which would offer a
significant cost saving.
• Ironmongery:
o Allgood Modric or similar
o Lever Handles - Allgood Modric SS3506DN or similar
o Pull Handles - Allgood Modric (400mm fixing centres) SS6598 or similar
o Cylinder Pull - Allgood Modric Pull for Euro Profile Cylinder SS8 or similar
o Push Plates - Allgood Modric Radius Push Plate SS6802G (450 x 100 x
2.5mm) or similar
o Accessible WC Turn, Indicator & Release - Allgood Modric Disabled WC
SS771Q2530 or similar
o Kick Plates & Kitchen Door Protection - SS6854 Modric Kick Plate or similar
o Escutcheons - SS796Q Modric Circular Escutcheon or similar
o Door Stop wall mounted application - Modric Wall Mounted Skirting Buffer
SS2305 or similar
o Floor mounted application - Allgood Floor Mounted Door Stop SS2301 or
similar
o Overhead Door Closers - Allgood Hardware Door Closer Satin Stainless Steel
or similar
o Limiting Door Stay - Allgood Hardware Concealed Overhead Door
Restraining Stay SS11004 or similar
o Accessible WC Grab Rail (door mounted) - Allgood Modric Grab Rail (600mm
fixing centres) SS16051N or similar
o Statutory Signage (Allgood Modric or similar)
o 8448 ('Fire Door Keep Locked') to fire doors without overhead automatic
closing device or similar
o 8449 ('Fire Door Keep Shut') to fire doors with overhead automatic closing
device or similar
o Signage (Allgood or similar) or similar
o Female WC - Modric Self Adhesive ‘Female’ 76mm Sign SS8533 or similar
o Male WC - Modric Self Adhesive ‘Male’ 76mm Sign SS8532 or similar
o Accessible WC - Alite Self Adhesive ‘Disabled’ 76mm Sign XX98935SS or
similar
o Staff - Modric Self Adhesive ‘Staff’ 76mm Sign SS8554 or similar
o Cloakroom - Modric Self Adhesive ‘Cloakroom’ 76mm Sign SS8558 or similar
o Agrippa sound activated fire door holder and mount to every door leaf
o Digital lock to caretakers' store.
o Kick plates both sides of every door leaf.
• Fire stopping (including):
o Intumescent seals, smoke seals, and drop-down seals.
o Fire-retardant foam is to be used to fill gaps of up to 10 mm between the door
lining and the structural opening. Any gaps exceeding 10 mm must be packed
with solid timber and rockwool to comply with door manufacturers’ installation
guidelines and building regulations.
o Intumescent mastic between door lining and structural opening each side of
the wall, and behind architrave to wall.
o Intumescent sleeves to locks, latches, bolts, plus hinge pads.
• Certification:
o Certification of the fire doorset installation.
o All components, materials, products, and installation processes have been
approved by the door manufacturer, ensuring full compliance with tested
conditions.
• Protection & handling:
o Temporary protection to every door leaf, including top and leading edge,
removal when required.
o Handling material deliveries and distributing them to the relevant areas, which
will be barriered off for protection.
• General:
o Supply & installation.
o Waste will be disposed of in skips provided by UCB, or alternatively at a local
recycling centre.
o Where the existing doorsets are excessively packed out from the opening,
this is not required. The new doorsets should therefore utilise the available
structural opening rather than replicate the existing arrangement.
o Door heights will utilise the full structural opening rather than a standardised
height, except where overpanels are provided. In such cases, the height will
match the adjacent door.
o Where existing doorsets include timber overpanels, these will be removed
and infilled with studwork, acoustic insulation, and fireline plasterboard. The
finish will be taped, filled, and sanded to blend seamlessly with the
surrounding walls.
o Form new openings in Sylvia Watling Hall by removing the existing bifold door
sets, to accommodate the installation of two new double door sets to each
opening.
o Making good to adjacent walls and associated timber trims.
o If this estimate is of interest, we can provide full product data upon request.
o O&M documentation will be submitted prior to practical completion.
• Lead times:
o Delivery is approximately 19 days from placement of order and receipt of
cleared deposit funds.
o Installation is expected to take approximately four weeks from delivery,
subject to the agreed programme.
o
TOTAL
Net £ VAT £ Gross £
84,033.30 16,806.66 100,839.96
Terms & Conditions:
• A deposit of 50% will be required upon placement of order. Procurement of materials
will commence immediately upon receipt of deposit, with the balance due on
completion.
• A designated will be required for the safe storage of materials, with barriers in place
to prevent damage.
• Certification of the fire doorset installation will be submitted strictly following receipt of
final payment.
• This quotation is strictly based on the information, drawings, schedules, and
confirmations issued at the time of pricing, together with the clarifications confirmed
prior to submission. The price assumes that all structural openings, wall thicknesses,
fire performance requirements, acoustic requirements, finished floor levels, access
arrangements, and working conditions are accurate and accepted as such.
• Any additional work arising from discrepancies, omissions, late information, design
changes, or site conditions differing from those confirmed, including (but not limited
to) finished floor build-ups, structural opening sizes, programme constraints, will be
treated as variations and valued accordingly.
• No responsibility will be accepted for delays to material supply arising from supplier
lead times, availability, or logistics, particularly where influenced by restricted or
accelerated programme requirements. Such matters are outside of our control and
shall not give rise to liability, delay damages, or associated costs.
Kind regards
Simon Whitpen | Senior Estimator and Director | Universal Carpentry & Building Ltd
facebook.com/UCB2007 | www.universalcarpentryandbuilding.co.uk
T: 01603 279096 |
The Beeches, 1980 Barn, Church Road, Stratton Strawless, Norwich, Norfolk, NR10 5LN
ITEM NO: 10
Report for : Property Policy and Resources Committee
Date: 29 June 2026
Item Title: To consider application to Norfolk County Council’s Bus Shelter Grant Scheme
2026/2027
Background and Context
Following the success of the 2025/26 Bus Shelter Grant Scheme, Norfolk County Council
(NCC) have announced a new funding opportunity for the 2026/27 financial year to support
the installation and refurbishment of bus shelters within town and parish council areas.
The scheme will also support a range of associated improvements, including enhanced
shelter lighting and the provision of cycle parking facilities at bus stops. This initiative is
being delivered through NCC’s Bus Grant programme as part of NCC continued commitment
to improving public transport infrastructure, enhancing accessibility, and encouraging
sustainable travel across the county.
This funding opportunity is intended to help local councils improve waiting facilities for bus
passengers, particularly in locations where enhanced infrastructure can make a significant
difference to passenger comfort, safety, and the overall travel experience. The County
Council recognise that high-quality bus stop facilities play an important role in encouraging
greater use of public transport and supporting more sustainable travel choices.
Providing improved facilities at bus stops aligns closely with NCC’s strategic public transport
objectives, which include:
• Improving the quality, reliability, and attractiveness of local bus services for both existing
and potential passengers.
• Enhancing passenger comfort and accessibility, particularly for older people, those with
disabilities, and passengers travelling with children.
• Supporting a shift away from private car use, helping to reduce congestion, improve air
quality, and contribute towards the county’s environmental ambitions.
• Strengthening connectivity for rural and underserved communities, ensuring public
transport remains a practical and appealing option for all residents.
Proposal
The committee are encouraged to review the guidance and consider whether Hellesdon’s
community would benefit from new or upgraded bus shelter infrastructure. Any new shelter
could be purchased at a 80% discount.
Recommendation
The Council should submit an application to replace the Bus Shelter at Reepham Road /
Meadow Way junction as the Facilities Manager advises this shelter is in the worst condition,
is heavily used and spare parts for the shelter are no longer available as the manufacturer
has gone out of business.
From the PP&R 26/27 budget some of the £5,000 allocated for Parish Partnerships could be
used to pay for the 20% cost. The Parish Council did not submit a Parish Partnership
application for 2026/2027.
Clerk
June 2026
Guidance for Town and Parish Councils in Norfolk: Applying for Bus Grant
Funding for Bus Shelters, Seating, Cycle Parking and Lighting.
This guidance applies to all town and parish councils within Norfolk who wish to
apply for Bus Grant funding 2026/27 to –
• Purchase a new bus shelter. • Purchase a replacement bus shelter. • Refurbish an existing bus shelter. • Purchase seating at the bus stop e.g. public bench. • Purchase cycle parking (stands) at the bus stop. • Purchase lighting for an existing bus shelter.
If your council is interested in participating in this scheme, the information below will
help guide you through the application process.
Contents
• Choosing a Bus Shelter • Selecting a Location • Consents and Consultation • Grant Funding • Bus Shelter Manufacturers
Choosing a Bus Shelter
Bus shelters are available in a range of materials including wood, brick, flint, glass,
and metal, or polycarbonate and metal—ensuring options to suit every community.
When selecting a shelter, consider the following:
• Ease of maintenance and repair. • Accessibility for all users. • Visibility of approaching buses. • Installation requirements. • Seating provision. • Lighting provision. • Impact on the local landscape, including nearby properties. • Resistance to weather and vandalism. • Notice board provision. • Display options for bus stop flags and timetable information. • Necessary consents and safety requirements. • Sustainability including environmentally friendly materials and designs.
1
There are several local and national suppliers available, some of whom are listed
later in this document. Alternatively, a local contractor may be able to offer a
bespoke solution.
Selecting a Location
Key considerations for shelter placement include:
• Must be on an existing bus route and at a designated stop.
• Sufficient space for the shelter and a boarding area for passengers.
• A level, self-draining base is required.
• Shelters should provide clear sightlines for passengers to see approaching
buses.
• Must not obstruct pedestrian access or visibility.
• Shelters on private land require the landowner’s permission.
• Shelters on public highways require a Street Furniture Licence.
Consents and Consultation
Before proceeding, you will need:
• A site or desktop assessment by a local Highway Engineer to ensure safety
and suitability (an on-site meeting with contractors may be requested).
• A Street Furniture Licence for shelters, seating and cycle parking located on
public highways.
Apply for a Street Furniture Licence here
https://online.norfolk.gov.uk/highwaylicencesandpermits/(S(kozhvd20ltvls545f
mcz1o 45))/streetfurniture/Default.aspx
you may need:
• Planning permission and/or conservation area consent – contact your district
or borough council early in the process.
We also recommend consulting:
• Your local police officer (to address concerns about anti-social behaviour).
• Residents near the proposed shelter site.
• Local bus operator(s) for insights into passenger usage and timetable display
requirements.
Grant Funding
As part of the scheme, Norfolk County Council is offering funding to support the
installation, upgrade or refurbishment of bus shelters, new seating, cycle parking or
shelter lighting. To be eligible:
• The Parish/Town Council must contribute 20% of the total cost*.
2
• The Council must agree to adopt the shelter as a community asset and take
responsibility for its ongoing maintenance.
• The shelter must be fully accessible and located on a current bus route.
• The project must prioritise public safety.
• Approval from a local Highway Engineer through the completion of a Street
Furniture Licence.
• Planning permission and/or conservation consent must be secured, if needed.
*Contributions can also be made from NCC Local Member Funds.
Please note: Norfolk County Council retains discretion over final allocations based
on demand. There is no set limit on the number of shelters that can be funded but
we want to see a spread across Norfolk so will distribute the funding countywide.
How to Apply for Grant Funding
Applications should be submitted via email to: busshelters@norfolk.gov.uk
Your application should include the following:
1. A map showing the proposed location of the shelter.
2. A Street Furniture Licence (if located on public highway).
3. Evidence of consultation and support from the local bus operator(s)
(desirable).
4. A quotation from your chosen supplier.
5. Total project cost, including the Parish/Town Council’s percentage and
monetary contribution.
6. A written commitment from the Parish/Town Council to adopt the shelter as an
asset and maintain it.
Deadline for applications: 31st March 2027
For further information about the application process, contact the Travel
Development Officer: 📧 robert.pratt@norfolk.gov.uk
For advice on technical aspects or location-specific queries, contact your local
Highway Engineer.
Successful applicants will be notified within 2 weeks of funding submission.
Funds will be disbursed upon approval and provided via a purchase order, against
which councils may invoice to recoup eligible costs. Further details will be provided
on receipt of application.
NCC will require written email confirmation, and a photo of the new shelter(s) once
installed. Please send both to the Travel Development Officer (details above).
3
Bus Shelter Manufacturers
Below is a list of suppliers who provide bus shelters locally and nationally. This list
does not represent endorsement, recommendation, or approval by Norfolk County
Council.
We strongly advise obtaining multiple quotes before selecting a supplier.
Abacus 01623 511111 Sutton-in-Ashfield Nottinghamshire http://www.abacuslighting.com/
NG17 5FT
Able Engineering Ltd 01553 691870 1 Hamlin Way http://www.ableengineering.co.uk/index.php Hardwick Narrows Kings Lynn Norfolk
PE30 4NG
Bus Shelters Ltd 01446 795444
Unit 60Dyffryn Business Park http://www.shelters.co.uk/
Llantwit Major Road
Llandow
Vale of Glamorgan
South Wales, CF71 7PY
Garrick Outdoor Ltd 01772 816414
Unit 4 http://www.garrickoutdoor.org.uk/
Langley Place
Burscough Industrial Estate
Burscough
Ormskirk
L40 8JS
Glasdon Manufacturing Ltd 01253 891131 Industrial Estate http://www.glasdon.com/home.aspx?cid=2 Poulton-le-Fylde Lancashire
FY6 8JW
4
Littlethorpe of Leicester Ltd 0116 260 3777
Unit 2 Lakeside Business park http://www.bus-shelters.co.uk/
Pinfold Road
Thurmaston
Leicester
LE4 8AT
Macemain + Amstad 01536 401331 Boyle Road http://www.macemainamstad.com/ Willowbrook Industrial Estate Corby Northants
NN17 5XU
Polydon 01302 327172
Polydon Park http://www.polydon.co.uk/index.htm
Radience Road
Doncaster
South Yorkshire DN1
2TE
Queensbury 023 9221 0052 Fitzherbert Road http://www.queensbury.org/ Farlington Portsmouth Hampshire
PO6 1SE
SMF 0117 965 3438 Parnall Road Fishponds http://www.smfdisplays.com/ Bristol
BS16 3JD
Westcotec Ltd. T: 01362 853124 34 Bertie Ward Way W: www.westcotec.co.uk Rash’s Green Industrial Estate Dereham, Norfolk. NR19 1TE
Trueform Pasadena Trading Estate 020 8561 4959 Pasadina Close Hayes http://trueform.co.uk/ Middlesex
UV3 3NQ
5
Bauer Media Outdoor UK Ltd T: 02074 782 256
(formerly Clear Channel)
33 Golden Square https://www.clearchannel.co.uk/contact
London
W1
6
ITEM NO: 11
Report for : Property Policy and Resources Committee
Date: 29 June 2026
Item Title: To consider resident’s request for new bench in the vicinity of The Bull
Roundabout.
Background and Context
A resident emailed the Parish Council office and asked whether a bench could be sited near
The Bull Roundabout to aid elderly and less mobile residents to stop and rest before carrying
on their journeys. The resident suggested locations for the bench could be:
• The area next to the parish council notice board outside The Bull PH on the grass
verge
• A suitable area next to the new located Co-op again on the grass verge.
Proposal
There are no public benches in the area, although the locations suggested are not
particularly wide. Permission from Norfolk County Council would be required for a bench to
be sited.
Recommendation
If the committee is minded to agree to the purchase and installation of a bench, the budget
line of £5,000 from Parish Partnerships could be utilised, as no application to Parish
Partnerships was submitted for 26/27. Any bench purchased could be manufactured with
recyclable materials to reduce maintenance and reduce vandalism. However, permission
would be need to be obtained first from Norfolk County Council.
Clerk
June 2026
12.To consider grant application to the Council’s Good Causes Fund
from SOS Junior Badminton Club.
HELLESDON
PARISH
COUNCIL
COMMUNITY GRANT SCHEME
(in excess of £200)
POLICY, GUIDELINES &
APPLICATION FORM
Council Office
Hellesdon Community Centre
Middletons Lane
Hellesdon
Norwich NR6 5SR
Tel (01603) 301751
www.hellesdon-pc.gov.uk
email: parish clerk @hellesdon-pc.gov.uk
Hellesdon Parish Council
Does your organisation need grant funding?
Hellesdon Parish Council may be able to help.
Complete the form below and return to the address shown.
GRANT APPLICATION FORM
Hellesdon Parish Council Community Grant Application Form
Please fill in all sections in black ink. Should you wish to expand on a question,
please enclose additional information on separate sheets, stating which
question the additional information refers to.
Only one project per application.
Please ensure that the declaration at the end of the application form is signed
and dated.
Grants are subject to the Parish Council’s Community Grants Policy and any
additional conditions imposed by the Council in making the grant.
When completed please return this application form to:
Hellesdon Parish Council
Diamond Jubilee Lodge
Woodview Road
Hellesdon
Norwich
NR6 5QB
Telephone: 01603 301751
e-mail: parishclerk@hellesdon-pc.gov.uk
Your organisation’s contact details
Name of organisation
SOS Badminton Club
Contact name
Katie Ruthen
Position in organisation
Welfare officer, secretary, lead coach, finance officer, treasurer
Address for correspondence
13 Baldric Road, Taverham, Norwich, NR86NB
Telephone number(s) day 07881828449
Email address kruthen4krm@nsix.org.uk
Details of organisation
Brief description of your organisation’s aims
SOS Badminton Club aims to provide an inclusive, affordable, and high-quality
badminton programme for young people in Hellesdon and the surrounding
area. Getting young people involved in sport and exercise, meeting new
people and being accessible to all.
Our key aims are to:
● Encourage participation in sport by offering low-cost, accessible
badminton sessions for all abilities
● Promote physical health, mental wellbeing, and active lifestyles among
young people
● Develop badminton skills through structured coaching delivered by
experienced volunteer coaches
● Create a safe, welcoming, and supportive environment where children
can build confidence and social connections
● Provide opportunities for progression into competitive badminton,
including local league participation
● Ensure equality of access so that financial barriers do not prevent young
people from taking part
● Strengthen community engagement by involving families and
volunteers in club activities
Through these aims, we seek to support the long-term development of junior
players, and also provide a pathway into adulthood with access to our senior
Badminton club. We have recently made this transition successful with our
first junior member moving up to the senior club after Easter!
How long has it been in existence? Is it run by a committee?
SOS Junior Badminton Club started on 24th January 2024, with only 6
members. As of March 2026, we have 18 members and run at full capacity.
The club is run on a voluntary basis and is supported by a small committee of
coaches and helpers.
If yes, how many committee members?
4
Can anyone join?
Yes - Anyone can join the committee
Yes - Anyone aged 8-16 years old can join the junior club.
If not, what are the restrictions?
None
How often do you meet?
The committee meets once per year formally, but have regular
communication over messaging. The club players meet once per week
(Wednesday evenings, 6:30 - 7:30pm) during term time.
Where are meetings held?
Hellesdon HIgh School
Are they public meetings?
No, but open to all parents, committee members
and adult members
How many members do you have?
Approximately 18, but this changes half termly.
What percentages of members live in the Hellesdon Parish Council area?
67%
Organisation’s purpose
SOS Junior Badminton Club was started to provided high quality, fun, inclusive
badminton coaching sessions at a minimal cost. Sparking an interest in sport
for young people that will lead to lifelong habits and healthy lifestyles. There
hasn't been a junior badminton club in Hellesdon for over 10 years and young
people and families in the community were missing out on this fun, accessible
sport.
Over the past year, the club has:
● Delivered fun, structured coaching sessions for juniors of all abilities,
utilising qualified coaches and volunteers
● Encouraged participation in sport and physical activity in the local
community, whilst developing a skill.
● Supported player development and confidence; many parents have
since ‘got back into’ badminton
● Entered a team into the local U13 badminton league, enabling juniors to
experience competitive play
● Built strong links with families and the local community
Describe how the local community will benefit from your organisation.
SOS Junior Badminton Club provides valuable and accessible opportunities for
young people living in Hellesdon and the surrounding area, with clear benefits
for both individuals and the wider community. The club is especially
important for the children in this area on darker winter evenings, where
children don’t ‘play out’ and social opportunities are limited.
For local children, the club offers a safe, structured, and inclusive environment
where they can be physically active on a regular basis and take a sense of
belonging knowing they can thrive in their local community. This is
particularly important at a time when opportunities for affordable sport are
increasingly limited. By keeping session costs low, the club ensures that
children from all backgrounds can participate, helping to reduce the financial
barriers that can be prevalent in this area, and promote equality of access.
Participation in the club supports children’s physical health, coordination,
agility and fitness, while also contributing positively to their mental wellbeing
(and keeping them off screens!). Regular activity, social interaction, and a
sense of belonging help build confidence, resilience, and self-esteem. For
many players, the club is not just a sports session but an important part of
their weekly routine and social life.
Are there any individual groups or societies that are members of
your organisation, if so please mention.
Yes - the children that attend come from various different backgrounds,
cultures and social groups.
About the project
Please give brief details of your proposed project; what you wish to
use any grant awarded for; and what amount you are requesting
from the Council.
SOS Badminton Club is seeking funding to support the development of its
junior section.
The grant will be used to:
● Purchase 4 badminton nets - £173.99 (£42 x 4 + £4.99 delivery)
● Purchase 6 lightweight yonex rackets (Yonex arcsaber) to lend to
children if they can’t afford to purchase their own, £287.94 (£47.99 x 6)
● Purchase 4 short handled rackets for the younger, inexperienced players
needing adapted equipment to access badminton and experience
success, £70 (£17.50 x 4)
● Purchase 4 tubes of plastic shuttles (Yonex Mavis 2000) to sustain
weekly sessions and match play, £40 (4 x£10)
● Subsidise team t-shirts to promote identity, inclusion, and participation
in competition. Contribution of £200
● Subsidise the cost of Badminton England affiliation for junior members
(particularly over-12s at £8 per player), ensuring insurance and giving
access to wider competition, £80
Currently, the club relies heavily on borrowed and donated equipment, which
limits growth and sustainability. With a one off grant, we could future proof
SOS junior club and build a community that offers sustainably low fees to all of
our parents.
Amount requested: £851.93
What is the total project cost?
£871.93
Have you received or applied for funding from any other source
for this project?
No, but in 2023-2024 Persimmon homes donated £800 to our senior
badminton club.
Financial details
Have you, or do you receive funding from other sources and if so who?
No
Please supply accounts, budget and constitution or terms of
reference, as per guidance notes.
Outgoings:
Affiliation cost per year, £80
League Entry cost per year, £180
Coaching license per year, £157
Court fees per year, £1480
Incomings:
Approximate annual Membership fees, £2128
This leaves us with a float of approximately £200
If you have previously received a grant from the Hellesdon Parish
Council, please give details.
No
Please complete the following declaration
I declare that the information given is correct and agree to
adhere to the conditions laid out in the Hellesdon Parish
Council’s Community Grants Policy.
On behalf of Katie Ruthen
I accept the conditions in the Hellesdon Parish Council’s Community Grants
Policy
Signed KRuthen Date: 19th March 2026
Position in organisation Coach, Treasurer, Welfare Officer
If the person signing this form is under 18, an adult organisation
member must countersign it
Signed KRuthen Date: 19th March 2026
For office use only
Date received
Reference number
Please note completion of this form does not necessarily mean
that a grant application will be successful in part or whole
HELLESDON PARISH COUNCIL
GRANTS POLICY & GUIDELINES
OCTOBER 2008
General Principles
Hellesdon Parish Council is funded only by the local residents of Hellesdon
and therefore has only limited funds available to assist community
organisations located and working in Hellesdon for the benefit of Hellesdon
residents.
Subject to funding being available, Hellesdon Parish Council is committed to
providing assistance and support to local community groups which are set up
to promote community life for Hellesdon residents. The Council’s financial
support is provided by way of Grants which are decided against criteria set
by, and which can be amended from time to time by, Hellesdon Parish
Council.
In order for this Council to be able to rationally and objectively assess
applications, many of which will inevitably be totally dissimilar in content, it is
both necessary and helpful to assess all applications received against a range
of criteria. These are designed to be a general indication of need but are not
exclusive and can be flexibly applied. The Parish Council’s Policy on
Community Grants is based on the principle of promoting the development of
partnerships which encourage and enable local community organisations to
deliver local projects to the residents of Hellesdon. In general, the following
principles apply:
● Assistance will be given on the basis need, merit and contribution to
the local community
● Applicants must clearly show how any assistance given will benefit the
people living in Hellesdon or will benefit the environment of Hellesdon
● Any assistance awarded will be awarded dependant on the council’s
budget allocation and may be subject to constraint.
● Any assistance given will be subject to monitoring and evaluation of the
outcome of the grant
● Organisations should not make a presumption that funding
will continue on a year to year basis 2.
The Aims of the Councils Grant making Policy
● To enable local people to participate in voluntary groups and activities
● To help the Parish’s voluntary groups to improve effectiveness
● To ensure the provision of services, needed by the Parish’s residents,
via the voluntary sector
● To support organisations which meet the needs of people experiencing
social and economic difficulties
● To ensure that there is equality of access and opportunity for all
Hellesdon Parish residents to the services it provides and funds.
(The Parish Council defines a voluntary group as a non-profit making
organisation, set up and run by a voluntary, unpaid management
committee.)
General Conditions
● All projects must acknowledge Hellesdon Parish Council’s financial
contribution
● There is no general revenue funding for projects – Grants will only be
awarded for specific capital costs and funding will only be paid on
receipt of an official invoice.
● No funding is available to contribute to a surplus for charitable
distribution or to increase an organisations reserves
● Organisations are required to provide a report on how previous monies
awarded by the Parish Council have been spent before they receive a
further grant.
● The non for profit organisation must have clearly stated aims and
objectives
● Activities of the organisation and in particular the project being
considered for funding must be readily available to the community
of Hellesdon in general.
● no award will be made where spending has taken place prior to
approval
● at least 50% matched funding will be required for any level of grant
funding
● costs for general routine maintenance of buildings and equipment are
not eligible
● grants will not be awarded for organisations to pass on money
● grants will not be awarded to organisations who already hold surplus
funds which are not being used for the general operation of the
organisation or delivery of the project and are not earmarked reserves
What are grants available for?
Hellesdon Parish Council’s Community Grants are available all year round.
Small Grants are available to assist local organisations and groups who work
with or for residents of Hellesdon.
Who can apply to the Hellesdon Parish Council Community Grant
Scheme?
Groups who:
● Are voluntary or community groups based in Hellesdon
● Have a constitution or set of rules or equivalent
● Have a bank or building society account
● Have independently approved annual accounts
● Directly benefit the well being of the Hellesdon people or the
environment of Hellesdon
What type of projects will be considered for Community Grant Scheme?
● Youth facilities, schemes and projects ● Cultural and arts schemes ● Heritage projects ● Leisure sports and play facilities ● Community buildings ● Village halls ● Community transport ● Elderly ands disabled ● Sustainable community environmental projects
Who cannot apply to the Hellesdon Parish Council Community Grant
Scheme?
● Individuals
● Organisations involved in party political activities
● Companies who aim to make a profit
● Statutory bodies
● Religious groups (except where the activity requiring a grant will benefit
the wider community)
● Bodies to pass on grant funding to others
How to apply to Hellesdon Parish Council for a Community Grant
Application forms are available from Hellesdon Parish Council.
Write to:
The Clerks Office
Hellesdon Parish Council
Hellesdon Community Centre
Middletons Lane
Hellesdon
Norwich
NR6 5SR
Telephone: 01603 301751
e-mail: parishclerk@hellesdon-pc.gov.uk
If you need any help or assistance with your application please contact the
Parish Clerk via the above address, telephone number.
What happens after I apply to Hellesdon Parish Council for a Community
Grant?
The Parish Clerk will check your application form and enclosed documents to
see if it is complete. If your application is not complete you will be asked for
eth missing information or you may be contacted for additional information.
Incomplete forms or failure to produce additional information will result
in your application not being considered for grant allocation.
Applications for grants will be considered by Councillors of Hellesdon Parish
Council for evaluation and a decision made to offer or refuse a grant.
Grants will be assessed using the following criteria:
● A completed application form
● If you have received a grant before
● How your group is set up and managed
● Your finances and the financial need for funding
● What need/demand there is for your project
● Support and involvement for the wider community
● Efforts to secure other sources of funding
● If your project provides value for money for the resident of Hellesdon
What information will I have to provide?
● Your aims and objectives
● Your organisations constitution or set of rules and your annual report if
applicable
● The most recent copy of your approved accounts
● Copies of any permissions required for third party use (e.g. licences or
land rent)
● A copy of your current public liability cover
● An explanation of any reserves you hold and if these are earmarked for
specific expenditure
● Demonstrate that you are actively applying for additional funding or
support in kind for your organisation from external sources other than
the Parish Council
● Thorough and accurate project costings
What happens if I get a grant?
Grants must be used for the purpose applied for. Projects receiving
assistance will be expected to be realistic and achievable and must be
completed either within a year or over a period of three years with reduced
funding. A report will be provided to the Parish Council to update us on how
your project has achieved its aims. Any amount not used must be repaid in
full. Recognition must be given to Hellesdon Parish Council for any
contribution given. Failure to comply with any conditions attached to a
grant may result in the grant being repaid or affect future grant
assistance.
If you have been successful you will receive a grant offer letter specifying the
terms and conditions which you must sign and return to us within 3 weeks.
Grants will not be paid until we have received a signed grant offer letter
and will only be paid on receipt of copies of official invoices. Following
compliance with the above a cheque will be issued to you.
ITEM NO: 13
Report for : Property Policy and Resources Committee
Date: 29 June 2026
Item Title: To consider report on damaged milestone located on Drayton High Road
opposite Persimmon development.
Background and Context
The Parish Council have been contacted by Carol Haines of The Milestone Society who
advised the Council that the milestone rescued and restored by the Council a few years ago,
located on A1067 Drayton High Road had been hit by a car and damaged.
Proposal
The milestone dates from the 1880s and was located slightly further up the A1067 originally.
The Parish Council paid for its restoration and relocation. The milestone has been broken
into several pieces and will cost somewhere in the region of £3,000 to repair. Milestones are
the property of Norfolk County Council and they have been advised. An update will provided
once a reply is received. The milestone is currently in the possession of the Parish Council.
Recommendation
This report is to note only.
Clerk
June 2026
This text was taken from the document automatically, so its layout may differ from the original and tables appear as plain text. If you need this document in another format, please contact the Parish Clerk.