14. 10.3.26 Full Parish Council meeting agenda pack_compressed
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Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
MEETING OF THE FULL COUNCIL
Notice of meeting to be held on Tuesday 10 March 2026 at 7pm
in The Council Chamber, Diamond Jubilee Lodge Wood View Road, Hellesdon.
Councillors are summoned to attend for the purpose of transacting the following
council business.
The Openness of Local Government Bodies Regulations 2014
Under the above regulations, any person may take photographs, film and audio-record the proceedings and report on all
public meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the start of the meeting.
AGENDA
Welcome by the Chairman
1. Apologies and acceptance for absence
To receive and accept valid apologies for absence as previously notified to the Parish Clerk.
2. Declarations of Interest and Dispensations
To receive Members' Declarations of Interest in Agenda Items and to note the granting of any
requests for dispensations.
3. Minutes from Full Council meeting held 10 February 2026
To agree the minutes of the meeting held on 10 February 2026 as a true and accurate record.
4. Public Participation
a) To receive questions from the public.
(Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless
such time is extended by the Chairman).
5. Council Reports
a) To receive a report from the Clerk and to note.
b) To receive verbal reports from District and County Councillors and to note.
c) To receive any updates from the Chairman and to note.
6. Financial Matters
a) Approval of Payments – to 28 February 2026
b) Earmarked Reserves Summary- to 28 February 2026
c) Approval of Receipts – to 28 February 2026
d) Detailed Income and Expenditure to 28 February 2026
e) To consider recommendation from Property, Policy and Resources Committee to accept
proposed 2026/7 budget.
f) To consider recommendation from Property Policy and Resources Committee to accept
proposed earmarked reserve items and amounts for 2026/7.
7. Committees
a) To receive verbal report from Chair of Staffing committee and to note approved minutes from
the meeting held on 23 January 2026, and draft minutes from 3 March 2026 and to note any
decisions made.
b) To receive verbal report from Chair of Property, Policy and Resources committee and to note
draft minutes of the meeting held 23 February 2026 and to note any decisions made.
c) To receive verbal report from Vice Chair of Events committee and to note draft minutes of
meeting held 18 February 2026 and to note any decisions made.
d) To receive verbal update from the Chair of Playing Fields Allotments and amenities committee
and to note.
e) To receive verbal update from the Vice Chair of Planning committee and to note.
f) To receive verbal update from the Chair of Community Centre and Cafe committee and to note.
g) To consider appointing Chairs, Vice Chairs, members and substitute positions following the
resignations of Cllrs Smith and Britton:
• Chair of Planning Committee
• Vice Chair of Planning Committee (if Cllr Forder is appointed as Chair as bullet point
above)
• Chair of Events Committee
• Vice Chair of Events Committee (if Cllr M Maidstone is appointed as Chair as bullet point
above)
• Vice Chair of Community Centre and Café Committee
• Member of Staffing Committee
• Member of Planning Committee
• Member of Community Centre and Café Committee
• Substitute to Disciplinary Panel
• Substitute to Grievance Panel
Other Business
8. To receive findings letter and report from the Internal Auditor and to note recommendations.
9. To consider nominating The Bull Public House as an Asset of Community Value. (Cllr David
Maidstone)
10. To consider proposal to hold a Financial Wellbeing Event in the foyer of the Community Centre.
11. To note and consider response for proposed waiting restrictions (Traffic Regulation Order) on
Middletons Lane.
12. To note review of the Greater Norwich Local Plan - Call for Sites period ends 23 March 2026
13. To note request from developer to accept the naming of new development off Hawthorne
Avenue as Gallant Close.
14. To request the Clerk prepares a report of the earmarked reserve reasoning for holding monies
in anticipation of acquiring burial land. (Cllr Britcher)
15. To consider request for all committee meeting agendas to be email to all members.
16. To confirm time, date and location of the next Full Parish Council meeting as 14 April 2026 at
7pm in Council Chamber, Diamond Jubilee Lodge, Woodview Road Hellesdon Norwich NR6 5QB
17. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to
exclude the press and public for the duration of the item 17 in view of the confidential
nature of the business to be transacted.
18. To consider any member questions arising from the verbal report from the Chair of the Staffing
committee relating to the draft minutes of 3 March 2026 that are of a confidential nature.
Jonathan Hall
Clerk of the Council Dated 4 March 2026
ITEM NO: 5a
Clerk’s report for Full Council meeting 10 March 2026
Period 11 February 2026 to 5 March 2026
It has been an exceptional busy period for me and the rest of the office team. We have also
been down to 2 staff members for the majority of the time as holidays are being taken as we
head rapidly towards the year end (31 March). This is an area I intend to address for 26/27
for all staff that consideration is given to planning holidays across the holiday year to aid
workflow and capacity.
An update on some matters below:
Rialtas accounts backlog
We are making steady progress on this issue but Richard Bishop from Norfolk Parishes
Training and Support (NPTS) was unfortunately unable to commit to us every week in the
last period. Richard has rearranged his diary so he will be with us on Thursdays for the next
4 weeks which should take us to year end procedures. A further update from Richard is
provided separately for item 6 financial reports. Although there is some pain to be endured
presently, this will more than be compensated for once the new financial year begins and we
move permanently to Scribe which will be much easier to operate and will provide the
necessary reports for closer financial monitoring.
Current account transfer to Unity Trust Bank
The transfer of accounts did eventually happen, however we had an issue with Barclays in
that they did not switch off the auto sweep facility from the deposit account that runs
alongside the current account, and therefore transferred only a minimal balance across to
Unity before then closing the current account. This was only a few days before payday and I
am extremely grateful to Cllrs Douglass and Johnson (as the last 2 councillors remaining on
the Barclays mandate) who had to travel to the main branch of Barclays in the centre of
Norwich with ID, to ensure the balance of the deposit account was transferred to Unity. I will
lodge a complaint with Barclays as it was their fault the auto sweep facility was not switched
off the day before the transfer.
Deputy Clerk Vacancy
The recruitment process has been completed and I am delighted to announce that Rebecca
Larke will be joining the Parish Council on 16 March 2026 as our new Deputy Clerk.
Rebecca, who is a Hellesdon resident, brings with her a wealth of experience in
administration and budgeting from her previous roles in the NHS, as well as management
qualifications. Rebecca is hoping to be present at the Full Parish Council meeting on 10th
March 2026 to introduce herself.
Rebecca has already started some online training with NPTS and I’m looking forward to her
start date, so we can begin to tackle some of the backlog and governance issues that have
build up.
Payroll
The first payroll using Stevenson Smart Chartered Accountants has taken place with great
success. All staff were paid correctly and on time and had more detailed payslips provided
than previously, which also links to a portal where staff can log on and view their own
payslips, P60s etc… without having to ask the office to produce. Paper copies are still being
printed for those staff that request them.
Telecommunications Mast
I have enquired with the applicant, their agents and the Broadland District Council (BDC), as
the planning authority, as to whether they would be prepared to attend a public meeting to
discuss the application further. The agents and BDC have declined the offer. Cornerstone’s
agents advised that they would pass the request on to them. I am yet to receive a response.
Even if the Parish Council were minded to arrange a meeting, it seems that the main
attendees required would not be present. However, we are aware that if the application is
minded to receive approval from BDC officers, then the application will be discussed at
Committee and not delegated to officers. This will give parishioners as well as the Parish
Council a further opportunity to raise objections.
Lining of Community Centre Carpark
Members will hopefully have seen that the car park and driveway entrances and exits have
been remarked. This should make parking more responsible and keep areas for emergency
vehicles free of obstructions.
Resignations
Members will be aware that Cllrs Smith and Britton have resigned from the Parish Council.
Notices of casual vacancies will expire on 16/17 March respectively. If no elections are
called then the Parish Council will be able to co opt new members on to the Parish Council
using the Council’s co option policy.
Pre Election Period (“Purdah”)
Whilst this does not directly affect the Parish Council, members may wish to be aware that
the Pre Election Period is due to start on 31st March 2026 for the County Council elections
due to take place on 7 May 2026.
Clerk
5 March 2026
Item 6
Report for Full Parish Council meeting 10 March 2026
6. Financial Matters
Financial Matters a) Approval of Payments – to 28 February 2026 b) Earmarked Reserves Summary- to 28 February 2026 c) Approval of Receipts – to 28 February 2026 d) Detailed Income and Expenditure to 28 February 2026
Unfortunately I am unable to provide the meeting with the above information. There is a later
item for earmarked reserves at 6f on the agenda.
Whilst we are making good progress on “reconstructing” the financial records it is taking
longer than anticipated especially given the position that I am untrained on the Council’s
current accounting software Rialtas. The move to Scribe will begin on 1 April 2026.
Richard Bishop from Norfolk Parishes Training and Support who is helping me with Rialtas
has provided me with an update of the progress as follows:
Hi Jonathan,
As promised, I will give you a summary of where I am with the Rialtas Accounts and how to
take you through to the year end. First of all, I have discussed the situation at Hellesdon with
my NPTS colleagues, and I have managed to re-arrange my commitments in the coming
weeks. I will now commit to the next four consecutive Thursdays, which should take you
through to 2nd April. We should be just about be at the year end, with only a few March
invoices coming in after that date.
I am making good, if slow progress with the January and February inputting, the problems
are twofold, trying to figure out the coding and applying consistency from previous inputting.
Rialtas offers you many choices and unfortunately many ways of messing things up if care is
not taken. Once you have established the pattern of how the inputting of invoices into the
purchase ledger and where previously you had got to in the accounts, as I would have
preferred a clean break at 31st December, instead of 13th January, which is where you
balanced the bank accounts to. The invoicing in the sales ledger for regular customers
worked really well, the ad-hoc invoicing less so, and we discussed the issue of deposits paid
and refunded, where the audit trail is a little unclear at present.
In summary, I am 95% there for January and once this is all balanced, February and March
should then be more straightforward. I am aware that councillors maybe anxious that they
haven’t had much financial information of late. The fact is that there is little point in
circulating incomplete information. I can reassure councillors that I have found no
problems with the accounts, other than establishing the correct pattern of inputting, so that
it all makes sense and it balances.
Next week the aim is to fully complete January, to complete the bank reconciliations and
make further progress with February, of which 50% is already inputted.
Richard Bishop – NPTS
5 March 2026
It is pleasing to hear that Richard has not uncovered any issues with the accounts, this is
purely a software inputting/data issue. The good news is that the Bank Accounts and Rialtas
did reconcile to 13 January 2026. I am very hopefully by next month will shall be back to
producing a full set of financial reports.
Clerk & Responsible Financial Officer
5 March 2026
ITEM NO: 6e
Financial Matters
e) To consider recommendation from Property, Policy and Resources Committee to
accept proposed 2026/7 budget.
Budget 26/27 report for Full Council meeting 10 March 2026
Summary
This report presents the full 2026/27 budget including income and expenditure for
committees.
Budget Overview Category Amount (£) Total Income 846,497 Total Expenditure 747,281 Surplus 99,216 Precept 2026/27 665,675 General Reserve 300,109.24
Precept Movement
The precept increases from £634,037 in 2025/26 to £665,675 in 2026/27, a rise of £31,638
(4.99%).
Cash & Reserves Position as at 24 February 2026 Account / Reserve Amount (£) Unity Current 20,115.18 Unity Deposit 570,000.00 Barclays Premium 350,859.44 Barclays Premium 84,537.34 Total Cash 1,025,511.96 Earmarked Reserves (EMR) 670,071.00 General Reserve 300,109.24
Recommendations from PP&R committee
1. Note and approve the budget for 2026/27.
2. Confirm and maintain the General Reserve level at 6 months (£50k per month)
3. Approve the £39,000 transfer to Play Equipment EMR.
Hellesdon Parish Council Budget 26/27
Income Income without precept Cash Position 24.2.26
Environment 0 0.00 Unity Current 20,115.18
Events 1,500.00 1,500.00 Unity Deposit 570,000.00
General (PP&R) 703,196.00 37,521.00 Barclays Prem 350,859.44
HCC & Café 129,250.00 129,250.00 Barclays Prem 84,537.34
PFA&A 12,551.00 12,551.00
Planning 0 0.00 Total 1,025,511.96
Staffing 0 0.00
846,497.00 180,822.00 EMR 670,071.00
Expenditure Minus EMR 355,440.96
o/s Payments 25,892.17
Environment 500.00 500.00 Minus o/s payments 329,548.79
Events 8,450.00 8,450.00 o/s invoices 9,560.45
General (PP&R) 162,860.00 162,860.00 Add o/s invoices 339,109.24
HCC & Café 43,820.00 43,820.00
PFA&A 35,606.00 35,606.00 39k to play equipment EMR 39,000.00
Planning 0.00 0.00 300,109.24
Staffing 496,045.00 496,045.00
747,281.00 747,281.00 General Reserve 300,109.24
Income minus expenditure 99,216.00 -566,459.00
04/02/2026Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) General (PP&R )
Note: Budget 2026/2027
2024/2025 2025/2026 2026/2027
Budget Actual Agreed Actual YTD Estimated Year End Carried Forward Budget
100 Community Centre
1476 Rent old parish office 0.00 1,049.00 0.00 1,049.00 2,850.00 0.00 2,850.00 From HCC & Café
Total Income 0.00 1,049.00 0.00 1,049.00 2,850.00 0.00 2,850.00
110 Administration
1076 Precept 0.00 598,827.00 634,037.00 634,036.00 634,037.00 0.00 665,675.00
1085 Grants received 0.00 31,497.00 0.00 0.00 14,000.00 0.00 0.00
1099 Community Infrastructure 0.00 8,784.00 0.00 8,784.00 8,784.00 0.00 0.00
Total Income 0.00 639,108.00 634,037.00 642,820.00 656,821.00 0.00 665,675.00
130 Council Office
1360 Electricity FIT 604.00 -2,844.00 200.00 0.00 600.00 0.00 600.00
1365 Misc office income 0.00 3.00 2,000.00 0.00 0.00 0.00 0.00
1490 Misc donations received 0.00 60.00 0.00 20.00 24.00 0.00 0.00
Total Income 604.00 -2,781.00 2,200.00 20.00 624.00 0.00 600.00
140 Neighbourhood Plan
1340 Neighbourhood Plan 0.00 35.00 0.00 2,250.00 2,250.00 2,250.00 2,250.00
Total Income 0.00 35.00 0.00 2,250.00 2,250.00 2,250.00 2,250.00
150 Investment
1080 Bank Interest Received 4,051.00 13,891.00 4,051.00 9,615.00 10,538.00 0.00 12,000.00
1090 Monthly Loyalty Rewards 92.00 117.00 92.00 0.00 0.00 0.00 0.00
1091 Cash back rebates 48.00 47.00 48.00 0.00 0.00 0.00 0.00
Total Income 4,191.00 14,055.00 4,191.00 9,615.00 10,538.00 0.00 12,000.00
270 Traffic Highways/Environment
1350 Parish Partnership grant 6,143.00 6,143.00 1,888.00 0.00 2,500.00 0.00 2,500.00
1215 Grass cutting agreement 16,735.00 14,282.00 17,187.00 16,982.00 16,982.00 0.00 17,321.00 FROM PFA&A
Total Income 22,878.00 20,425.00 19,075.00 16,982.00 19,482.00 0.00 19,821.00
Total General Income 703,196.00
130 Council Office
4070 Profess Fees/Agency Personnel 0.00 12.00 0.00 0.00 0.00 0.00 0.00
4112 Advertising 360.00 12.00 500.00 866.00 1,039.20 0.00 0.00
4150 Utilities & business rates 17,750.00 13,118.00 18,500.00 11,024.00 11,024.00 0.00 0.00
4150 Utilities & business rates 192.00 1,588.00 1,000.00 2,139.00 2,139.00 0.00 0.00 FROM PFA&A
4150 Utilities & business rates 3,466.00 12,213.00 4,000.00 3,842.00 3,842.00 0.00 0.00 FROM PFA&A
4150 Utilities & business rates 26,581.00 30,473.00 29,500.00 30,471.00 30,471.00 0.00 32,400.00 FROM HCC & Café
4160 Repairs/Maintenance 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4160 Repairs/Maintenance 0.00 14,163.00 0.00 9,364.00 11,236.80 0.00 9,300.00 FROM HCC & Café
4240 Emergency Work 0.00 105.00 0.00 0.00 0.00 0.00 0.00
4250 PHS services 130.00 101.00 136.00 0.00 0.00 0.00 0.00
4295 Equipment - New/Replacement 1,968.00 204.00 2,066.00 518.00 621.60 0.00 0.00
4300 Equipment-Repair/Maintenance 0.00 0.00 0.00 57.00 68.40 0.00 0.00
4305 Parts- Repair/Replace/Spare 0.00 0.00 0.00 37.00 44.40 0.00 0.00
4400 Chairman's Budget 1,500.00 10.00 1,500.00 0.00 0.00 0.00 1,500.00
4405 Expense/Mileage Members & Staff 100.00 0.00 100.00 0.00 0.00 0.00 250.00
4410 Expense/Mileage Staff 100.00 95.00 100.00 2.00 2.40 0.00 0.00
4415 Refreshments 524.00 416.00 550.00 156.00 187.20 0.00 200.00
4420 Telephone and Broadband 3,379.00 4,491.00 4,500.00 1,677.00 2,012.40 0.00 2,100.00
4425 IT Support and Maintenance 6,689.00 5,723.00 8,250.00 8,609.00 10,330.80 0.00 10,500.00
4430 Photocopier 1,338.00 890.00 1,500.00 575.00 690.00 0.00 1,200.00
4435 Contingencies 500.00 0.00 500.00 0.00 0.00 0.00 500.00
4440 Stationery 966.00 788.00 1,000.00 855.00 1,026.00 0.00 1,000.00
4445 Postage 237.00 77.00 237.00 57.00 68.40 0.00 100.00
4450 Inspections 1,237.00 410.00 1,300.00 0.00 0.00 0.00 0.00
4450 Inspections 473.00 390.00 500.00 0.00 0.00 0.00 0.00 FROM PFA&A
4480 Memberships & Subscriptions 0.00 64.00 0.00 0.00 0.00 0.00 0.00
4480 Memberships & Subscriptions 2,500.00 1,931.00 2,500.00 2,490.00 2,988.00 0.00 3,000.00 FROM HCC & Café
4485 Other Licences/Fees 2,881.00 4,357.00 3,750.00 2,657.00 3,188.40 0.00 3,200.00
4500 PWLB 43,094.00 46,752.00 43,094.00 30,493.00 36,591.60 0.00 43,100.00
4560 Property Maintain/Replacement 5,509.00 1,686.00 5,750.00 647.00 776.40 0.00 0.00
4560 Property Maintain/Replacement 9,619.00 16,383.00 3,500.00 8,792.00 10,550.40 0.00 5,000.00 FROM HCC & Café
4560 Property Maintain/Replacement 720.00 454.00 750.00 0.00 0.00 0.00 0.00 FROM PFA&A
4565 Elections/Parish Poll 0.00 7,857.00 8,000.00 0.00 0.00 0.00 0.00
4580 Car Park/ Pathways 0.00 83.00 0.00 0.00 0.00 0.00 4,485.00 FROM PFA&A
4570 Church Grass Cutting Contribut 800.00 0.00 800.00 0.00 0.00 0.00 800.00
4595 Misc contributions 200.00 0.00 200.00 0.00 0.00 0.00 200.00
4605 Grants awarded 0.00 100.00 0.00 0.00 0.00 0.00 0.00 TO EMR
4630 Consumables 210.00 0.00 210.00 0.00 0.00 0.00 210.00
4635 cleaning agents/materials 106.00 0.00 106.00 0.00 0.00 0.00 0.00
Overhead Expenditure 133,129.00 164,946.00 144,399.00 115,328.00 128,898.40 0.00 119,045.00
110 Administration
4065 Councillor training 1,000.00 525.00 1,000.00 173.00 300.00 0.00 1,000.00
4070 Profess Fees/Agency Personnel 5,000.00 0.00 5,000.00 5,130.00 6,156.00 0.00 0.00
4090 Protective clothing/workwear 2,500.00 1,755.00 2,500.00 66.00 79.20 0.00 400.00 FROM Staffing
4465 External Audit 2,205.00 1,680.00 1,680.00 1,680.00 2,016.00 0.00 2,100.00
4470 Internal Audit 3,363.00 3,560.00 3,270.00 1,857.00 2,228.40 0.00 2,250.00
4475 Legal Fees 667.00 399.00 667.00 674.00 808.80 0.00 500.00
4480 Memberships & Subscriptions 2,874.00 1,970.00 2,374.00 2,683.00 3,219.60 0.00 2,700.00
4550 Insurance 11,310.00 11,431.00 12,125.00 13,031.00 15,637.20 0.00 15,637.00
4630 Consumables 0.00 0.00 0.00 23.00 27.60 0.00 0.00
Overhead Expenditure 28,919.00 21,320.00 28,616.00 25,317.00 30,472.80 0.00 24,587.00
140 Neighbourhood Plan
4135 Consultancy Fees 0.00 3,700.00 0.00 0.00 0.00 0.00 0.00
4600 Neighbourhood Plan 18.00 3,624.00 0.00 2,850.00 2,850.00 0.00 0.00
Overhead Expenditure 18.00 7,324.00 0.00 2,850.00 2,850.00 0.00 0.00
150 Investment
4060 Bank Charges & card fees 899.00 1,252.00 1,500.00 706.00 847.20 0.00 0.00
Overhead Expenditure 899.00 1,252.00 1,500.00 706.00 847.20 0.00 0.00
170 Health and Safety
4070 Profess Fees/Agency Personnel 0.00 0.00 0.00 148.00 177.60 0.00 0.00
4135 Consultancy Fees 1,000.00 0.00 1,000.00 0.00 0.00 0.00 0.00
4140 Defibrillator 357.00 984.00 400.00 0.00 0.00 0.00 0.00
4295 Equipment - New/Replacement 250.00 268.00 300.00 57.00 68.40 0.00 0.00
4390 Materials 0.00 0.00 0.00 171.00 205.20 0.00 0.00
4630 Consumables 27.00 25.00 50.00 0.00 0.00 0.00 0.00
4635 cleaning agents/materials 0.00 194.00 0.00 0.00 0.00 0.00 0.00
Overhead Expenditure 1,634.00 1,471.00 1,750.00 376.00 451.20 0.00 0.00
180 Media and Communications
4105 Newsletter-Printing/Distributi 5,124.00 4,795.00 4,500.00 2,235.00 2,682.00 0.00 0.00
4110 Website and Emails 1,690.00 617.00 1,774.00 0.00 0.00 0.00 0.00
4112 Advertising 0.00 0.00 0.00 350.00 420.00 0.00 0.00
4125 Other communications 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4155 IT Infrastructure 600.00 125.00 600.00 333.00 399.60 0.00 0.00
4460 CCTV 0.00 0.00 0.00 1,000.00 1,200.00 0.00 0.00 FROM PFA&A
4460 CCTV 0.00 0.00 0.00 50.00 60.00 0.00 100.00 FROM HCC & Café
4460 CCTV 500.00 0.00 500.00 0.00 0.00 0.00 0.00
4685 Noticeboards 150.00 0.00 200.00 0.00 0.00 0.00 275.00
Overhead Expenditure 8,064.00 5,537.00 7,574.00 3,968.00 4,761.60 0.00 375.00
190 Stores
4150 Utilities & business rates 1,623.00 1,530.00 1,705.00 1,846.00 1,846.00 0.00 1,940.00 FROM HCC&Café
Overhead Expenditure 1,623.00 1,530.00 1,705.00 1,846.00 1,846.00 0.00 1,940.00
270 Traffic Highways/Environment
4390 Materials 0.00 0.00 0.00 18.00 21.60 0.00 0.00
1215 Grass cutting agreement 16,735.00 14,282.00 17,187.00 16,982.00 16,982.00 0.00 11,263.00 FROM PFA&A
4650 SAM 0.00 0.00 500.00 0.00 0.00 0.00 0.00
4655 Bus Shelters 596.00 0.00 500.00 0.00 0.00 0.00 550.00
4670 Parish Partnership Scheme 12,286.00 12,286.00 3,777.00 0.00 0.00 0.00 5,000.00
Overhead Expenditure 29,617.00 26,568.00 21,964.00 17,000.00 17,003.60 0.00 16,813.00
Total Expenditure for PP&R 162,860.00
Net Expenditure for PP&R (General) 132,939.00
04/02/2026Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) HCC & Cafe
Note: Budget 2026/2027
2024/2025 2025/2026 2026/2027
Budget Actual Agreed Actual YTD Estimated Year End Carried Forward Budget
100 Community Centre
1400 Community Centre Income 53,500.00 -9,716.00 59,000.00 31.00 37.20 0.00 0.00
1410 Community Centre Inc ML Room 0.00 28,039.00 0.00 23,729.00 28,474.80 0.00 29,000.00
1415 Community Centre Inc SW Room 0.00 24,423.00 0.00 19,534.00 23,440.80 0.00 24,000.00
1420 Community Centre Inc OH Room 0.00 13,643.00 0.00 12,453.00 14,943.60 0.00 15,000.00
1435 Warm room grants 0.00 500.00 0.00 0.00 0.00 0.00 0.00
1440 Community Centre Inc WW Room 0.00 4,079.00 0.00 5,562.00 6,674.40 0.00 7,000.00
1445 Community centre kitchenette 0.00 1,425.00 0.00 1,152.00 1,382.40 0.00 1,400.00
1455 Community centre stage hire 0.00 589.00 0.00 835.00 1,002.00 0.00 1,000.00
1460 Hire of flasks 0.00 574.00 0.00 457.00 548.40 0.00 600.00
1470 Hire of urn 0.00 44.00 0.00 101.00 121.20 0.00 150.00
1475 Storage charge 0.00 1,018.00 0.00 907.00 1,088.40 0.00 1,100.00
1476 Rent old parish office 0.00 1,049.00 0.00 1,049.00 2,850.00 0.00 2,850.00 To PP&R
Total Income 53,500.00 74,883.00 59,000.00 65,808.00 78,969.60 0.00 79,250.00
300 Cafe
1500 Café Income 36,000.00 52,031.00 41,000.00 39,192.00 47,030.40 0.00 50,000.00
Total Income 36,000.00 52,031.00 41,000.00 39,192.00 47,030.40 0.00 50,000.00
Total Income HCC & Café 89,500.00 126,914.00 100,000.00 105,000.00 126,000.00 0.00 129,250.00
100 Community Centre
4070 Profess Fees/Agency Personnel 0.00 2,705.00 0.00 0.00 0.00 0.00 0.00
4112 Advertising 0.00 350.00 0.00 0.00 0.00 0.00 0.00
4150 Utilities & business rates 26,581.00 30,473.00 29,500.00 30,471.00 30,471.00 0.00 32,400.00 General
4160 Repairs/Maintenance 0.00 14,163.00 0.00 9,364.00 11,236.80 0.00 9,300.00 General
4240 Emergency Work 0.00 269.00 0.00 20.00 24.00 0.00 0.00
4250 PHS services 4,000.00 4,661.00 5,250.00 4,938.00 5,925.60 0.00 6,100.00
4295 Equipment - New/Replacement 8,860.00 3,893.00 18,464.00 11,522.00 13,826.40 0.00 3,100.00
4300 Equipment-Repair/Maintenance 700.00 1,107.00 700.00 1,493.00 1,791.60 0.00 1,000.00
4305 Parts- Repair/Replace/Spare 0.00 72.00 0.00 0.00 0.00 0.00 0.00
4390 Materials 0.00 74.00 0.00 887.00 1,064.40 0.00 1,000.00
4435 Contingencies 2,500.00 381.00 1,500.00 0.00 0.00 0.00 1,500.00
4450 Inspections 700.00 410.00 700.00 288.00 345.60 0.00 850.00
4460 CCTV 0.00 0.00 0.00 50.00 60.00 0.00 100.00 General
4480 Memberships & Subscriptions 2,500.00 1,931.00 2,500.00 2,490.00 2,988.00 0.00 3,000.00 General
4560 Property Maintain/Replacement 9,619.00 16,383.00 3,500.00 8,792.00 10,550.40 0.00 5,000.00 General
4625 Senior Citizens club - remove line 0.00 191.00 0.00 787.00 944.40 0.00 1,000.00 Not Parish Council
4630 Consumables 750.00 549.00 750.00 558.00 669.60 0.00 800.00
4635 cleaning agents/materials 2,000.00 3,453.00 2,000.00 2,050.00 2,460.00 0.00 2,500.00
4645 Warm room expenditure 0.00 499.00 250.00 0.00 0.00 0.00 250.00
4695 community centre redevelopment 0.00 -116.00 0.00 2,855.00 3,426.00 0.00 500.00 EMR
4696 community centre WC project 0.00 14,250.00 0.00 0.00 0.00 0.00 0.00
Overhead Expenditure 19,510.00 15,218.00 29,614.00 22,523.00 27,027.60 0.00 17,100.00
300 Cafe
4070 Profess Fees/Agency Personnel 0.00 2,748.00 0.00 0.00 0.00 0.00 0.00
4150 Utilities & business rates 0.00 170.00 0.00 0.00 0.00 0.00 0.00
4160 Repairs/Maintenance 0.00 65.00 0.00 0.00 0.00 0.00 100.00
4295 Equipment - New/Replacement 0.00 439.00 0.00 3,551.00 4,261.20 0.00 5,820.00
4300 Equipment-Repair/Maintenance 76.00 63.00 700.00 102.00 122.40 0.00 300.00
4390 Materials 0.00 0.00 0.00 48.00 57.60 0.00 0.00
4435 Contingencies 0.00 659.00 0.00 0.00 0.00 0.00 0.00
4450 Inspections 0.00 0.00 0.00 444.00 532.80 0.00 500.00
4630 Consumables 1,750.00 341.00 750.00 0.00 0.00 0.00 0.00
4635 cleaning agents/materials 150.00 130.00 150.00 108.00 129.60 0.00 0.00
4700 Machine Rental 0.00 -28.00 0.00 0.00 0.00 0.00 0.00
4710 Café Purchases 21,417.00 22,917.00 23,500.00 15,864.00 19,036.80 0.00 20,000.00
4711 Community fridge/ fruit & veg 282.00 119.00 250.00 50.00 60.00 0.00 0.00
Overhead Expenditure 21,493.00 23,484.00 24,200.00 19,961.00 23,953.20 0.00 26,720.00
Total HCC & Café Exenditure 41,003.00 38,702.00 53,814.00 42,484.00 50,980.80 0.00 43,820.00
Net Expenditure for HCC & café 26,720.00
04/02/2026Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10)PFA&A committee
Note: Budget 2026/2027
2024/2025 2025/2026 2026/2027
Budget Actual Agreed Actual YTD Estimated Year End Carried Budget
210 Grounds
1200 Football Hire Charges 2,106.00 2,357.00 2,250.00 1,543.00 1,543.00 0.00 1,600.00
1210 Football Training Area Hire 986.00 825.00 1,000.00 1,049.00 1,049.00 0.00 1,100.00
1215 Grass cutting agreement 16,735.00 14,282.00 17,187.00 16,982.00 16,982.00 0.00 17,321.00 TO General
1270 Floodlights Income 26.00 30.00 30.00 0.00 0.00 0.00 200.00
Total Income 3,118.00 3,212.00 3,280.00 2,592.00 2,592.00 0.00 2,900.00
240 Allotments
1100 Allotment Income 3,220.00 4,746.00 4,000.00 4,332.00 5,200.00 0.00 5,000.00
1110 Water Recharge 0.00 -908.00 0.00 0.00 0.00 0.00 0.00
1111 Electricty Recharge 0.00 39.00 0.00 0.00 0.00 0.00 0.00
1115 Pest control Recharge 0.00 -390.00 0.00 0.00 0.00 0.00 0.00
Total Income 3,220.00 4,746.00 4,000.00 4,332.00 5,200.00 0.00 5,000.00
255 Hard Courts and Car Park
1220 No longer in use 0.00 0.00 0.00 25.00 30.00 0.00 0.00
1225 Outside courts 1,816.00 892.00 1,816.00 1,125.00 1,350.00 0.00 1,400.00
1230 No longer in use 0.00 14.00 0.00 0.00 0.00 0.00 0.00
Total Income 1,816.00 906.00 1,816.00 1,150.00 1,380.00 0.00 2,500.00
260 Bowling Green
1240 Bowls Hire Charges 1,900.00 1,900.00 2,090.00 2,088.00 2,088.00 0.00 2,151.00
Total Income 1,900.00 1,900.00 2,090.00 2,088.00 2,088.00 0.00 2,151.00
265 Memorials
1280 Memorial Garden Income 0.00 38.00 0.00 0.00 0.00 0.00 0.00
Total Income 0.00 38.00 0.00 0.00 0.00 0.00 0.00
Total Income 10,054.00 10,802.00 11,186.00 10,162.00 11,260.00 0.00 12,551.00
195 Tractor Shed
4150 Utilities & business rates 3,466.00 12,213.00 4,000.00 3,842.00 4,610.40 0.00 0.00 TO PP&R
4450 Inspections 473.00 390.00 500.00 0.00 0.00 0.00 0.00 TO PP&R
4560 Property Maintain/Replacement 720.00 454.00 750.00 0.00 0.00 0.00 0.00 TO PP&R
Overhead Expenditure 4,659.00 13,057.00 5,250.00 3,842.00 4,610.40 0.00 0.00
210 Grounds
4195 Repairs/Maintenance 0.00 111.00 0.00 2,755.00 3,306.00 0.00 5,400.00 Sports field / gardens
4200 Keys/Locks 204.00 394.00 212.00 -176.00 -211.20 0.00 200.00
4205 Locking parks 2,772.00 1,512.00 2,883.00 1,378.00 1,653.60 0.00 2,000.00
4210 Replacement Bins 2,200.00 381.00 2,200.00 159.00 190.80 0.00 500.00
4215 Emptying Bins/Fresheners 5,457.00 5,210.00 6,700.00 1,858.00 2,229.60 0.00 2,500.00
4220 Seats - Repair/Replacement 1,200.00 0.00 1,500.00 0.00 1,500.00 0.00 2,500.00
4225 Signage - New/Replacement 500.00 15.00 500.00 0.00 0.00 0.00 500.00
4235 Floodlights Maintenance/Repair 1,460.00 1,400.00 0.00 -2,105.00 -2,526.00 0.00 2,500.00
4245 grounds alarm system 0.00 453.00 0.00 215.00 258.00 0.00 300.00
4255 Highway grass verge cutting 10,653.00 6,779.00 11,000.00 10,429.00 12,514.80 0.00 11,263.00 TO PP&R
4260 Skip hire 2,730.00 1,462.00 1,500.00 374.00 448.80 0.00 1,800.00
4270 Shrub/Tree/Hedge 1,000.00 944.00 1,500.00 64.00 76.80 0.00 2,000.00
4275 Fertilisers/Weed & Moss Killer 0.00 516.00 0.00 586.00 703.20 0.00 1,000.00
4295 Contractor Spray 1,906.00 0.00 2,000.00 0.00 0.00 0.00 800.00
4300 Equipment - New/Replacement 525.00 12,970.00 4,000.00 2,384.00 2,860.80 0.00 4,000.00
4305 Equipment-Repair/Maintenance 0.00 886.00 0.00 0.00 0.00 0.00 5,500.00
4320 Parts- Repair/Replace/Spare 0.00 41.00 0.00 0.00 0.00 0.00 2,000.00
4325 Small tools 1,052.00 731.00 1,000.00 16.00 19.20 0.00 1,000.00
4380 fence repairs 5,000.00 3,596.00 5,000.00 3,774.00 4,528.80 0.00 5,000.00
4390 Various Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00
4395 Materials 4,123.00 3,590.00 4,000.00 1,108.00 1,329.60 0.00 2,500.00 Compost bins at allotment / gulllies
4435 Wetting Agents/Preservatives 233.00 0.00 250.00 0.00 0.00 0.00 2,000.00
4560 Contingencies 2,500.00 0.00 2,500.00 522.00 626.40 0.00 5,000.00
4630 Property Maintain/Replacement 0.00 60.00 0.00 0.00 0.00 0.00 0.00
4635 Consumables 75.00 0.00 0.00 0.00 0.00 0.00 0.00
4635 cleaning agents/materials 450.00 89.00 450.00 98.00 117.60 0.00 300.00
Overhead Expenditure 33,387.00 34,361.00 36,195.00 13,010.00 17,112.00 0.00 49,300.00
220 Machinery and Vehicles
4160 Repairs/Maintenance 1,433.00 1,426.00 2,000.00 170.00 204.00 0.00 1,000.00
4265 Fuel 2,640.00 1,871.00 3,000.00 1,188.00 1,425.60 0.00 1,500.00
4290 Servicing 4,725.00 1,836.00 3,500.00 928.00 1,113.60 0.00 5,500.00
4295 Equipment - New/Replacement 57.00 557.00 5,700.00 7,969.00 9,562.80 0.00 1,000.00 EMR ?
4300 Equipment-Repair/Maintenance 0.00 70.00 0.00 0.00 0.00 0.00 0.00
4305 Parts- Repair/Replace/Spare 0.00 0.00 0.00 545.00 654.00 0.00 500.00
4310 Hire of Machinery & vehicles 6,690.00 5,538.00 3,970.00 825.00 990.00 0.00 1,000.00
4555 Vehicles 0.00 241.00 0.00 0.00 0.00 0.00 0.00
4680 Depreciation 0.00 0.00 1,000.00 0.00 0.00 0.00 0.00
Overhead Expenditure 15,545.00 11,539.00 19,170.00 11,625.00 13,950.00 0.00 10,500.00
230 Trees
4240 Emergency Work 1,668.00 36.00 1,668.00 0.00 0.00 0.00 4,000.00 TO EMR
4450 Inspections 0.00 495.00 0.00 0.00 0.00 0.00 3,000.00
4455 work & inspections 8,067.00 0.00 5,000.00 0.00 0.00 0.00 4,000.00
Overhead Expenditure 9,735.00 531.00 6,668.00 0.00 0.00 0.00 7,000.00
240 Allotments
4145 Landowner Rent 1,550.00 2,149.00 2,500.00 1,670.00 1,670.00 0.00 1,670.00 To PP&R ?
4150 Utilities & business rates 192.00 1,588.00 1,000.00 2,139.00 2,566.80 0.00 0.00 To PP&R
4170 Pest Control 0.00 0.00 600.00 413.00 495.60 0.00 550.00
4295 Equipment - New/Replacement 0.00 0.00 0.00 68.00 81.60 0.00 0.00
4300 Equipment-Repair/Maintenance 0.00 0.00 0.00 539.00 646.80 0.00 0.00
4390 Materials for projects 1,238.00 402.00 1,200.00 0.00 0.00 0.00 1,500.00
4435 Contingencies 613.00 0.00 600.00 0.00 0.00 0.00 0.00
4460 CCTV 0.00 0.00 0.00 1,000.00 1,200.00 0.00 0.00 To PP&R
4560 Property Maintain/Replacement 600.00 0.00 300.00 16.00 19.20 0.00 0.00
Overhead Expenditure 4,001.00 2,551.00 5,200.00 2,706.00 2,913.20 0.00 3,720.00
250 Play Areas
4160 Repairs/Maintenance 0.00 0.00 0.00 2,028.00 2,433.60 0.00 4,875.00
4295 Equipment - New/Replacement 2,000.00 32.00 1,500.00 0.00 0.00 0.00 0.00
4300 Equipment-Repair/Maintenance 2,500.00 87.00 2,000.00 0.00 0.00 0.00 0.00
4335 Wooden Fence Repair/Maintain 0.00 0.00 0.00 98.00 117.60 0.00 0.00
4450 Inspections 250.00 294.00 350.00 300.00 360.00 0.00 400.00
Overhead Expenditure 4,750.00 413.00 3,850.00 2,426.00 2,911.20 0.00 5,275.00
255 Hard Courts and Car Park
4300 Equipment-Repair/Maintenance 1,000.00 0.00 500.00 0.00 0.00 0.00 0.00
4340 Surface - Repair 500.00 0.00 500.00 0.00 2,111.00 0.00 0.00
4345 Surface Clean Chemicals 365.00 0.00 500.00 0.00 0.00 0.00 2,100.00
4560 Property Maintain/Replacement 675.00 344.00 500.00 0.00 0.00 0.00 0.00
4580 Car Park/ Pathways 0.00 83.00 0.00 0.00 0.00 0.00 4,485.00 To PP&R
Overhead Expenditure 2,540.00 427.00 2,000.00 0.00 2,111.00 0.00 2,100.00
260 Bowling Green
4160 Repairs/Maintenance 200.00 0.00 200.00 0.00 0.00 0.00 0.00
4300 Equipment-Repair/Maintenance 0.00 0.00 0.00 1,804.00 2,164.80 0.00 3,300.00
4390 Materials 2,445.00 1,595.00 2,200.00 0.00 0.00 0.00 2,811.00
Overhead Expenditure 2,645.00 1,595.00 2,400.00 1,804.00 2,164.80 0.00 6,111.00
265 Memorials
4360 Rose Renewal 400.00 110.00 400.00 0.00 0.00 0.00 0.00
4370 Bedding Plants 0.00 0.00 0.00 61.00 73.20 0.00 100.00
4575 War Memorial 350.00 125.00 350.00 0.00 0.00 0.00 800.00
Overhead Expenditure 750.00 235.00 750.00 61.00 73.20 0.00 900.00
Total Expenditure for PFA&A 35,606.00
Net Expenditure for PFA&A 23,055.00
04/02/2026
Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) Staffing
Note: Budget 2026/2027
2024/2025 2025/2026 2026/2027
Budget Actual Agreed Actual YTD Estimated Year End Carried Budget
120 Staff
4000 Admin Staff 128,356.00 94,931.00 127,393.00 58,327.00 69,992.40 0.00 129,591.00
4010 Groundstaff 87,139.00 69,402.00 88,424.00 55,313.00 66,375.60 0.00 109,496.00
4020 Care Takers 89,764.00 67,302.00 86,743.00 51,733.00 62,079.60 0.00 104,611.00
4025 Cafe Staff 31,721.00 29,887.00 34,293.00 24,573.00 29,487.60 0.00 33,993.00
4030 Additional Staff (Norse) 0.00 0.00 13,450.00 789.00 946.80 0.00 4,252.00
4040 PAYE 0.00 47,566.00 0.00 25,976.00 31,171.20 0.00 32,417.00
4045 Pension Scheme 44,443.00 54,282.00 38,000.00 26,125.00 31,350.00 0.00 36,383.00
4050 Staff Expenses 0.00 0.00 0.00 1.00 1.20 0.00 200.00
4055 Staff training 4,500.00 1,645.00 4,500.00 4,469.00 4,990.00 0.00 6,500.00
4070 Profess Fees/Agency Personnel 4,645.00 3,011.00 4,127.00 19,208.00 23,049.60 0.00 25,000.00
4080 Employer NI 28,376.00 25,252.00 39,040.00 33,883.00 40,659.60 0.00 45,019.00
4091 Uniform 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00
4090 Protective clothing/workwear 2,500.00 1,755.00 2,500.00 66.00 79.20 0.00 0.00 To PP&R
4345 Surface Clean Chemicals 0.00 0.00 0.00 391.00 469.20 0.00 0.00
4480 Memberships & Subscriptions 0.00 83.00 0.00 0.00 0.00 0.00 0.00
Overhead Expenditure 421,444.00 395,116.00 438,470.00 300,854.00 360,652.00 0.00 496,045.00
Net Expenditure for Staffing 496,045.00
04/02/2026
Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) Environment
Note: Budget 2026/2027
2024/2025 2025/2026 Estimated 2026/2027
Budget Actual Agreed Actual YTD Year End Carried Budget
400 Environment
4100 Environment Income 0.00 0.00 0.00 5,000.00 0.00 5,000.00 0.00
Total Income 0.00 0.00 0.00 0.00 0.00 5,000.00 0.00
Total Events Income 0.00 0.00 0.00 5,000.00 0.00 5,000.00 5,000.00
410 Projects
4100 Mini Forest Future for Nature 0.00 0.00 0.00 0.00 0.00 0.00 5,000.00
New Info boards and publicity 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00
4120 Wildflowers/ Birdboxes 0.00 0.00 0.00 0.00 0.00 0.00 500.00
Overhead Expenditure 0.00 0.00 0.00 0.00 0.00 0.00 8,500.00
Total Events Expenditure 0.00 0.00 0.00 0.00 0.00 0.00 8,500.00
Net Expenditure for Environment 3,500.00
04/02/2026
Hellesdon Parish Council Current Year
18:21 Annual Budget - By Centre (Actual YTD Month 10) Events
Note: Budget 2026/2027
2024/2025 2025/2026 Estimated 2026/2027
Budget Actual Agreed Actual YTD Year End Carried Budget
205 Events
1480 Events income 1,550.00 3,981.00 6,050.00 1,314.00 1,314.00 0.00 1,500.00
Total Income 1,550.00 3,981.00 6,050.00 1,314.00 1,314.00 0.00 1,500.00
Total Events Income 1,550.00 3,981.00 6,050.00 1,314.00 1,314.00 0.00 1,500.00
200 Residents' Parties
4115 Consumable- Food/Beverage 595.00 646.00 600.00 0.00 0.00 0.00 600.00
4120 Over 65 Entertainment 160.00 220.00 250.00 -568.00 -681.60 0.00 250.00
4630 Consumables 148.00 36.00 100.00 0.00 0.00 0.00 100.00
Overhead Expenditure 903.00 902.00 950.00 -568.00 -681.60 0.00 950.00
205 Events
4122 Events 4,709.00 7,027.00 9,000.00 3,651.00 4,381.20 0.00 7,500.00
4123 Bar trading costs 0.00 226.00 0.00 0.00 0.00 0.00 0.00
Overhead Expenditure 4,709.00 7,253.00 9,000.00 3,651.00 4,381.20 0.00 7,500.00
Total Events Expenditure 5,612.00 8,155.00 9,950.00 3,083.00 3,699.60 0.00 8,450.00
Net Expenditure for Events 6,950.00
Item 6
Report for Full Parish Council meeting 10 March 2026
6. Financial Matters
Financial Matters
f) To consider recommendation from Property Policy and Resources Committee to accept proposed earmarked reserve items and
amounts for 2026/7.
The Property Policy and Resources Committee recommend the following changes to the earmarked reserves as outlined on the appendix.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
EMR £ £
324 Premises/Furnishing 1,900.00 1,900.00 £0.00 PP&R
Reasoning for change to balance: Fund no longer required.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £
325 EMR CCTV 22,000.00 22,000.00 £0.00 PP&R
Reasoning for change to balance: The project has now been completed and the invoice is about to be paid which shall take the balance down
to nil.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
EMR Burial Ground £ £ £
328 Land 10,000.00 10,000.00 12,000.00 PP&R
Reasoning for change to balance: Historically, the Parish Council added £2k to the reserve each year. As the Council are unsure of the position
in relation to the acquiring of burial land the reserve should continue.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
EMR Com Centre £ £
329 Contingency 6,212.68 6,212.68 £0.00 PP&R
Reasoning for change to balance: This reserve was being held as contingency for new roof project. The work is now completed.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
EMR Good Causes in £ £ £
332 Hellesdon 4,609.76 4,609.76 5,000.00 PP&R
Reasoning for change to balance: The Parish Council is keen to promote this grant scheme and wants to add additional monies for groups,
societies and organisations to bid.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £ £
334 EMR Land Contingency 53,127.24 53,127.24 100,000.00 PP&R
Reasoning for change to balance: Further opportunities may present where the Parish Council has to move swiftly to acquire land. The EMR
provides some flexibility to act quickly when required.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £
346 EMR Green Grid 5,140.00 5,140.00 £0.00 PP&R
Reasoning for change to balance: Reserve no longer required. Green policies can be embedded within other council priorities as projects and
funded through the precept.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £ £
347 EMR Land Acquisition account 59,752.17 59,752.17 50,000.00 PP&R
Reasoning for change to balance: Land contingency EMR 334 provides the Council with the flexibility to purchase land if required.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
EMR Community Engagement £ £ £
348 Reserve 2,350.00 2,350.00 5,000.00 PP&R
Reasoning for change to balance: Parish Council is conscious that additional consultations may be required with regard to future developments
such as the Hellesdon Hospital site.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £
351 EMR Events 2,500.00 2,500.00 £0.00 Events
Reasoning for change to balance: Events should be funded through annual budget.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £ £
352 EMR HCC extension 100,000.00 100,000.00 182,401.84 PP&R
Reasoning for change to balance: Funding increased for project to attract other funding.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £
362 EMR Comm fridge/cafe improves 1,686.68 1,686.68 £0.00 HCC&Café
Reasoning for change to balance: Community fridge project has ended.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £
363 EMR Neighbourhood Plan 10,000.00 10,000.00 £0.00 PP&R
Reasoning for change to balance: The review of the Neighbourhood Plan is about to finish with further costs being picked up as a referendum
EMR 330 Parish Poll Provision. The plan is next scheduled for review in 2037.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £
364 EMR Rainwater Harvester 25,000.00 25,000.00 25,000.00 PP&R
Reasoning for change to balance: Project no longer viable. This may get picked up in the Community Centre Extension Project.
Closing
Current Net Transfers Balance after Proposed
Account Balance in 25/26 transfers Balance Committee
£ £
365 EMR Biodiversity duty 5,000.00 5,000.00 £0.00 Environment
Reasoning for change to balance: Duty to biodiversity to be picked up in projects funded through the annual precept.
RECOMMENDATION FROM PP&R COMMITTEE TO FULL COUNCIL
The PP&R committee recommends the above changes to the earmarked reserves.
Clerk & Responsible Financial Officer
5 March 2026
Existing Reserves
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment £ 20,000.00 £ 20,000.00
321 EMR Site Fencing £ 1,000.00 £ 1,000.00
322 EMR Machinery £ 7,293.00 £ 7,293.00
323 EMR Hard Surface Area £ 66,500.00 -£ 2,120.00 £ 64,380.00
324 EMR Premises/Furnishing £ 1,900.00 £ 1,900.00
325 EMR CCTV £ 22,000.00 £ 22,000.00
326 EMR Elections £ 6,500.00 £ 6,500.00
327 EMR War Memorial £ 4,500.00 £ 4,500.00
328 EMR Burial Ground Land £ 10,000.00 £ 10,000.00
329 EMR Com Centre Contingency £ 6,212.68 £ 6,212.68
330 EMR Parish Poll Provision £ 6,000.00 £ 6,000.00
331 EMR Mountfield Park £ 35,462.99 £ 35,462.99
332 EMR Good Causes in Hellesdon £ 4,609.76 £ 4,609.76
334 EMR HEL2** £ 53,127.24 £ 53,127.24
335 EMR Car Park/Paths at HCC £ 5,000.00 £ 5,000.00
336 EMR Car Park Soakaway £ 10,000.00 £ 10,000.00
337 EMR Driveway Sinkage £ 5,000.00 £ 5,000.00
338 EMR Grit bins £ 1,000.00 £ 1,000.00
340 EMR PF Ownership signs £ 1,508.45 £ 1,508.45
342 EMR Staff contingency payments £ 10,000.00 £ 10,000.00
345 EMR Bus shelter £ 3,000.00 £ 3,000.00
346 EMR Green Grid £ 5,140.00 £ 5,140.00
347 EMR Land Acquisition account £ 59,752.17 £ 59,752.17
348 EMR Community Engagement Reser £ 2,350.00 £ 2,350.00
349 EMR IT Reserve £ 10,000.00 £ 10,000.00
351 EMR Events £ 2,500.00 £ 2,500.00
352 EMR HCC extension £ 100,000.00 £ 100,000.00
361 EMR CIL 23/24 CC Ext (28/29) £ 62,242.78 £ 62,242.78
362 EMR Comm fridge/cafe improves £ 1,686.68 £ 1,686.68
363 EMR Neighbourhood Plan £ 10,000.00 £ 10,000.00
364 EMR Rainwater Harvester £ 25,000.00 £ 25,000.00
365 EMR Biodiversity duty £ 5,000.00 £ 5,000.00
366 EMR Refurb Westward WC's £ 20,000.00 £ 20,000.00
367 EMR DJL control panel £ 2,500.00 £ 2,500.00
368 EMR AV in DJL £ 2,500.00 £ 2,500.00
369 EMR CIL 24/25 CC Ext (29/30) £ 8,784.04 £ 8,784.04
£ 598,069.79 -£ 2,120.00 £ 595,949.79
Proposed Reserves
Earmarked Reserves
Net Transfers in Closing Balance Proposed
Account Current Balance 25/26 after transfers Balance Committee
320 EMR Play Equipment £ 20,000.00 £ 20,000.00 £ 20,000.00 PFA&A
321 EMR Site Fencing £ 1,000.00 £ 1,000.00 £ 1,000.00 PP&R
322 EMR Machinery £ 7,293.00 £ 7,293.00 £ 7,293.00 PFA&A
323 EMR Hard Surface Area £ 66,500.00 -£ 2,120.00 £ 64,380.00 £ 64,380.00 PFA&A
324 EMR Premises/Furnishing £ 1,900.00 £ 1,900.00 £0.00 PP&R
325 EMR CCTV £ 22,000.00 £ 22,000.00 £0.00 PP&R
326 EMR Elections £ 6,500.00 £ 6,500.00 £ 6,500.00 PP&R
327 EMR War Memorial £ 4,500.00 £ 4,500.00 £ 4,500.00 PP&R
328 EMR Burial Ground Land £ 10,000.00 £ 10,000.00 £ 12,000.00 PP&R
329 EMR Com Centre Contingency £ 6,212.68 £ 6,212.68 £0.00 PP&R
330 EMR Parish Poll Provision £ 6,000.00 £ 6,000.00 £ 6,000.00 PP&R
331 EMR Mountfield Park £ 35,462.99 £ 35,462.99 £ 35,462.00 PFA&A
332 EMR Good Causes in Hellesdon £ 4,609.76 £ 4,609.76 £ 5,000.00 PP&R
334 EMR Land Contingency £ 53,127.24 £ 53,127.24 £ 100,000.00 PP&R
335 EMR Car Park/Paths / Driveway £ 5,000.00 £ 5,000.00 £ 5,000.00 PP&R
336 EMR Car Park/Paths / Driveway £ 10,000.00 £ 10,000.00 10,000.00 PP&R
337 EMR Car Park/Paths / Driveway £ 5,000.00 £ 5,000.00 £ 5,000.00 PP&R
338 EMR Grit bins £ 1,000.00 £ 1,000.00 £ 1,000.00 PP&R
340 EMR PF Ownership signs £ 1,508.45 £ 1,508.45 £ 1,508.00 PFA&A
342 EMR Staff contingency payments £ 10,000.00 £ 10,000.00 £ 10,000.00 Staffing
345 EMR Bus shelter £ 3,000.00 £ 3,000.00 £ 3,000.00 PP&R
346 EMR Green Grid £ 5,140.00 £ 5,140.00 £0.00 PP&R
347 EMR Land Acquisition account £ 59,752.17 £ 59,752.17 £ 50,000.00 PP&R
348 EMR Community Engagement Reserve £ 2,350.00 £ 2,350.00 £ 5,000.00 PP&R
349 EMR IT Reserve £ 10,000.00 £ 10,000.00 £ 10,000.00 PP&R
351 EMR Events £ 2,500.00 £ 2,500.00 £0.00 Events
352 EMR HCC extension £ 100,000.00 £ 100,000.00 £ 182,401.84 PP&R
361 EMR CIL 23/24 CC Ext (28/29) £ 62,242.78 £ 62,242.78 £ 62,242.78 PP&R
362 EMR Comm fridge/cafe improves £ 1,686.68 £ 1,686.68 £0.00 HCC&Café
363 EMR Neighbourhood Plan £ 10,000.00 £ 10,000.00 £0.00 PP&R
364 EMR Rainwater Harvester £ 25,000.00 £ 25,000.00 25,000.00 PP&R
365 EMR Biodiversity duty £ 5,000.00 £ 5,000.00 £0.00 Environment
366 EMR Refurb Westward WC's £ 20,000.00 £ 20,000.00 £20,000.00 PP&R
367 EMR DJL control panel £ 2,500.00 £ 2,500.00 £ 2,500.00 PP&R
368 EMR AV in DJL £ 2,500.00 £ 2,500.00 £ 2,500.00 PP&R
369 EMR CIL 24/25 CC Ext (29/30) £ 8,784.04 £ 8,784.04 £ 8,784.00 PP&R
370 EMR Emergency Tree Work £ - £ - £ 4,000.00 PFA&A
£ 598,069.79 -£ 2,120.00 £ 595,949.79 £ 670,071.62
Proposed changes in balances highlighed in yellow
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Clerk: Jonathan Hall
Minutes of a Staffing Committee Meeting – 23 February 2026 at 6.30pm
In the Council Chamber, Diamond Jubilee Lodge, Woodview Road, Hellesdon
Present: Cllr David Britcher – Chair of the Committee
Cllr Roy Forder
Cllr Shelagh Gurney
Cllr David Maidstone
Cllr Andrew Lock
Cllr Greg Britton
In attendance:
Jonathan Hall (Clerk)
1. Apologies and acceptance for absence
No apologies had been received.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations applied for.
3. Public Participation
There were no public present.
4. To receive and consider minutes of meetings held on 14 January 2026.
Following an amendment to remove Cllr Britton as present, the minutes of 14 January 2025 were
AGREED by the Committee as a true record and signed by the Chairman.
5. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude the press
and public for the reaming duration of the meeting in view of the confidential and personal nature of
the business to be transacted.
It was RESOLVED to exclude the press and the public.
6. To receive completed application forms for the position of Deputy Clerk and to produce a shortlist of
candidates for interview.
The applications forms and any covering letters had been circulated to the committee in advance of the
meeting. A scoring mechanism had been devised and the committee discussed each applicant in turn.
After much discussion the Committee AGREED to interview three candidates for the role of Deputy Clerk.
The interviews would take place on Tuesday 3 March 2026. Candidates were also to be offered a pre
interview visit to be arranged with the Clerk. A staffing meeting would be held in the afternoon of
Tuesday 3 March 2026 to consider the recommendation from the recruitment panel.
Approved…………………………………………………...…
Date………………………………………
HPC Staffing Committee Minutes 23 February 2026
7. To consider providing support for the Clerk from Council HR & Governance Support for ongoing staffing
issue.
A written update was provided by the Clerk on the ongoing staffing issue. The committee RESOLVED to
engage the services of Council HR & Governance Support. The Clerk would provide an update at the next
committee meeting.
8. Date, time and venue of next meeting.
Tuesday 3 March 2026 at 3pm at Diamond Jubilee Lodge, Wood View Road Hellesdon Norwich NR6 5QB.
Approved…………………………………………………...…
Date………………………………………
HPC Staffing Committee Minutes 23 February 2026
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Clerk: Jonathan Hall
Minutes of a Staffing Committee Meeting – 3 March 2026 at 3pm
In the Council Chamber, Diamond Jubilee Lodge, Woodview Road, Hellesdon
Present: Cllr David Britcher – Chair of the Committee
Cllr Roy Forder
Cllr Shelagh Gurney
Cllr David Maidstone
Cllr Andrew Lock
In attendance:
Jonathan Hall (Clerk)
1. Apologies and acceptance for absence
Apologies had been received from Cllr Bill Johnson.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations applied for.
3. Public Participation
There were no public present.
4. To receive and consider minutes of meetings held on 23 February 2026.
The minutes of 23 February 2026 were AGREED by the Committee as a true record and signed by the
Chairman.
5. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude the press
and public for the remaining duration of the meeting in view of the confidential and personal nature of
the business to be transacted.
It was RESOLVED to exclude the press and the public.
3.10pm Meeting closed to press and public
6. To receive and consider recommendation from the recruitment panel for the position of Deputy Clerk.
The recruitment panel recommended that Rebecca Larke be offered the position of Deputy Clerk. The
committee accepted the recommendation and RESOLVED to offer the position of Deputy Clerk to
Rebecca Larke.
Approved…………………………………………………...…
Date………………………………………
HPC Staffing Committee Minutes 3 March 2026
7. To receive a verbal update from the Clerk following the engagement of Council HR & Governance
Support to support’ an ongoing staffing issue.
The Clerk updated the committee following advice from Council HR & Governance Support.
3.30pm It was agreed to suspend the meeting whilst further advice was obtained.
3.47pm The meeting reconvened.
After discussion it was RESOLVED to appoint additional support to guide the Clerk regarding the staffing
issue.
Meeting closed 4.56pm
Approved…………………………………………………...…
Date………………………………………
HPC Staffing Committee Minutes 3 March 2026
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Events Committee held on
Wednesday 18 February at 3pm in the Council Chamber, Diamond Jubilee Lodge,
Wood view Road, Hellesdon Norwich NR6 5QB
Present at the Meeting
Cllr Sarah Smith (Chair)
Cllr Mel Maidstone
Cllr Roy Forder
Cllr David Britcher
Cllr Shelagh Gurney
Also, in attendance
Jonathan Hall – Clerk (item 7 only)
David Marshall - Admin Officer
Kevin Sage - Facilities Manager
Connie Ackers – Best of Norfolk
The Chairman welcomed all attendees, and opened the meeting at 3pm
1. Apologies and acceptance for absence
Apologies were received from Cllr Bill Johnson and Cllr Lacey Douglass. These were accepted. Cllr
Shelagh Gurney was a substitute for Cllr Lacey Douglass.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations requested.
3. Approval of the Minutes Held on Wednesday 19th November 2025
The minutes were AGREED and signed as a true and accurate record of the meeting and were signed
by the Chairman.
4. Public Participation
No members of the public in attendance.
5. Event Evaluation of the Senior Christmas Party
Very positive feedback was received from residents who attended the event. It was also proposed
to ask Annie Threadkell to book the entertainment for this year’s event in December 2026. This will
need to be agreed at the next meeting.
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 18th February 2026
6. Preliminary Review of the Community Heart Award
It was noted that the event has been provisionally scheduled for Friday 6th February 2027. Cllr Roy
Forder will contact the Events team previously used by the Council to look at arranging the DJ and
bar services. Confirmation of the date will be confirmed at the next meeting.
7. Pre-review of the Summer Fayre including updates.
The Committee considered working with Connie Ackers (from Best of Norfolk), who approached the
Parish Council offering support for the Summer Fayre. Best of Norfolk operates as a sole trader and
runs markets at Wroxham Barns and various community pop-ups. The Committee discussed the
support she can offer, while maintaining that the Summer Fayre remains a Hellesdon Parish Council
event.
Key Points Discussed
• The Summer Fayre poster will be updated to ensure the event is badged as a Parish Council event.
• Proposal for Connie Ackers to take control to be stall provider, Proposed by Cllr Sarah Smith, 2nd by
Cllr Mel Maidstone. Proposal carried.
• Stalls: Proposed fees agreed, with a 50/50 income split. Connie Ackers to manage stalls and produce
a site plan. Proposed by Cllr Sarah Smith, 2nd by Cllr David Britcher. Proposal carried.
• Invite Connie Ackers to future Committee meetings to provide update.(next agenda).
• It was AGREED to purchase 200 coconuts for the coconut shy.
• Circus proposal (£600/day + £200 deposit) AGREED subject to budget. Proposed by Cllr Sarah Smith,
2nd by Cllr David Britcher.
• Evening entertainment removed from plan.
8. Planning and consideration of the Community Carol Service.
It was decided to cancel this event. Proposed by Cllr Sarah Smith, 2nd by Cllr Mel Maidstone.
Proposal carried.
9. Proposed Christmas Party, review on arrangements.
The committee AGREED to have a Halloween Party instead of a Christmas Party on Friday 30th
October 2026, subject to room availability. Details to be discussed at next meeting. Proposed by
Cllr Mel Maidstone, 2nd by Cllr David Britcher. Cllr Roy Forder to check if Carl Roadshow can provide
entertainment.
The meeting closed at 17.03pm
Next meeting: Wednesday 18 March 2026 at 7pm.
Sarah Smith – Chair of Committee Dated 18/02/2026
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 18th February 2026
1st Floor T: 01603 624181
Prospect House E: giles.kerkham
Rouen Road @larking-gowen.co.uk larking-gowen.co.uk
Norwich
NR1 1RE
Mr Jonathan Hall, Parish Clerk Our Ref: 04/GK/MC/MC/H020550
Hellesdon Parish Council
Your Ref:
Diamond Jubilee Lodge
10 February 2026
Wood View Road
Hellesdon
Norwich
NR6 5QB
Dear Mr Hall
Hellesdon Parish Council
Interim internal audit visit on 10 and 11 December 2025
Further to our mid-financial year visit to the Council’s offices on 10 & 11 December 2025 to test transactions
during the first half of the current financial year, I set out here the findings from our visit. These will feed into
our responses in the Annual Internal Audit Report 2025/26 which will form part of the Annual Governance and
Accountability Return 2025/26.
As you are aware, not all our procedures were carried out as some are restricted to the year-end and these will
be performed once the accounts for the year ending 31 March 2025 have been prepared. We will update and
conclude our testing during our financial year-end visit on 13 May 2026.
Below, we record for your information:
1. Matters arising from our interim visit on 10 and 11 December 2025
2. Follow up on matters raised in our previous narrative report issued on 2 June 2025
1. Matters arising from our interim visit on 10 and 11 December 2025
In the 15 months before our visit, three of the four central office staff had left within a six-month period. Only
one departure was planned for in advance and so allowed a handover period with the departing officer’s
successor:
Departure Date they left HPC Handover period to successor
former Finance Officer Retired, September 2024 1 month handover to the Deputy Clerk
former Administration Officer Left, January 2025 No handover.
former Parish Clerk Left, March 2025 No handover. New permanent Clerk joined
HPC in January 2026 (an experienced
locum Clerk provided part-time cover
between April to December 2025)
The staffing shortfalls, in particular there being no permanent Parish Clerk in place for nine months, have
made it challenging for the Council’s officers to keep up to date with all required procedures, with many tasks
being done on a ‘firefighting’ basis to meet the most urgent deadlines. In addition, the general absence of
handover periods with successors has resulted some institutional knowledge of procedures being lost.
This has resulted in us identifying more recommendations than usual, and we have therefore set them out in
tabular form in a separate Appendix 1 attached to this letter.
Full lists of Larking Gowen LLP members and non-member partners are available at the above address. Larking-gowen.co.uk
“Larking Gowen” is the trading name of Larking Gowen LLP which is a limited liability partnership registered in England and Wales (LLP number OC419486). Where we use the word partner it refers to the members of Larking
Gowen LLP and to any non-member partners. Registered to carry on audit work in the UK, regulated for a range of invest ment busi ness act iv it ies a nd l icen sed t o carry out t he res erved l ega l act iv it y of non -
cont ent i ous pro bat e i n Eng lan d and W al es by t he I nst itute of Chartered Accountants in England and Wales. Larking G owen L LP is an I nd epe nd en t Member F irm of PrimeG loba l, a worl dwi de
associat ion of i nde pen dent acc ount i ng a nd a dvisory f irms.
Within Appendix 1, I would particularly draw your attention to the two recommendations which are likely to
impact most significantly when we conclude on our year-end opinion in the Annual Internal Audit Report [AIAR]
2025/26:
• Recommendation 6 (risk registers) – This recommendation must be cleared by the end of March 2026
to allow us to give a ‘Yes’ answer in line C of the AIAR (“This authority assessed the significant risks to
achieving its objectives and reviewed the adequacy of arrangements to manage these”)
• Recommendation 7 (prompt banking of cash receipts) – This will be one of key points which feeds into
our assessment of AIAR line E (“Expected income was fully received, based on correct prices, properly
recorded and promptly banked”).
Whilst there are a significant number of recommendations in Appendix 1, by setting out each one in detail we
aim to give officers and councillors a helpful list of areas to focus attention on during the remainder of the
current financial year, once the new Clerk is in place and staffing levels are back to normal. The number of
recommendations would not in and of itself prevent us giving ‘clean’ opinions in any lines of the AIAR 2025/26
(with the exception of the points relating to Recommendations 6 and 7, as noted above).
2. Follow up on matters raised in our previous narrative report issued on 2 June 2025
We record below all our year end recommendations for the 2024/25 financial year, along with the updated
status of each recommendations at the time of our December 2025 visit.
Recommendation from our 2024/25 year end internal audit report, Updated status of recommendation at issued on 2 June 2025 our December 2025 audit visit
The Policy Review Schedule held on the HPC website Not yet cleared.
Policies and other standing documents are up to date, are easily The Policy Review Schedule still needs to
accessible via HPC’s website, and approval is minuted. be updated but now in addition, the
policies themselves are also overdue for
However, the Policy Review Schedule held on the HPC website was last
renewal.
updated in April 2024, and so erroneously gives the impression that many
policies are overdue for approval. The Policy Review Schedule should be Included in December 2025’s
updated and re-uploaded to the Policies webpage. Recommendation 4 at Appendix 1.
Officer training and CPD needs / absence of handover periods Not yet cleared.
Once a new Parish Clerk and a new permanent Administration Officer Identifying officers’ training needs is re-
have been appointed, the Council should discuss with all HPC officers Incorporated into December 2025’s
their training and continuing professional development needs. Recommendation 1 at Appendix 1.
We raise this as the Parish Clerk, Finance Officer and Administration
Officer all left HPC in FY 2024/25 with a risk that some institutional
knowledge may have been lost.
This risk is increased because the Clerk and the Administration Officer
both left before their successors were appointed which meant there was
no opportunity for a handover period of sharing knowledge with their
direct successors. (In contrast, the now-retired Finance Officer did have a
handover period with the new Deputy Clerk).
GDPR refresher training for long-standing staff members Not yet cleared.
Our discussion with the Facilities Manager and the Clerical Officer GDPR refresher training is re-Incorporated
highlighted that staff who have been with HPC for some time would into December 2025’s Recommendation
welcome some refresher GDPR / data security training due to the elapsed 1 at Appendix 1.
time since their original training in this area.
A small number of minutes from the year are not yet on the HPC Not fully cleared.
website The Full Council minutes are uploaded,
As at 19 May 2025, these minutes had not been uploaded to HPC’s the other three are not. This may be
website, and should be uploaded as soon as possible: because the meetings did not take place –
• Full Council, 08/04/2025 if that is the case, we suggest that the link
to the Minutes for those dates links to a
• Staffing Committee, 07/11/2024 note that the meeting was cancelled. (If
• Community Cafe Committee, 19/11/2024 the meetings did however take place, the
• Events Committee, 15/01/2025 minutes should still be uploaded).
Recommendation from our 2024/25 year end internal audit report, Updated status of recommendation at
issued on 2 June 2025 our December 2025 audit visit
Counts of cash takings at the cafe should always be done by two Cleared.
people, not by one person.
All the cafe cash counts we sample tested
Our review of March 2025’s reconciliations of Cafe cash takings noted had been performed and signed off by two
that after the Clerk left, the majority of the counts were performed and people.
signed off by only one person, the Deputy Clerk.
However, see December 2025’s
As good practice, we recommend that the previous internal control Recommendation 7 at Appendix 1,
whereby two people always do cash counts and sign them off is regarding the timeliness of the counts, and
reinstated, even if this means asking a member of the cafe staff or a the promptness of paying the cash into the
Councillor to sometimes be the second person (until a new Clerk and a bank.
permanent Administration Officer are appointed).
Acknowledgements
Our sincere thanks to the Deputy Clerk and the locum Clerk for their time and assistance during our visit.
Should you have any queries at all, please do not hesitate to contact either Marc Cawthorne or me.
I should be grateful if you would share this letter with Councillors.
Yours sincerely
Giles Kerkham
Partner
For and on behalf of Larking Gowen LLP
Attached:
Appendix 1 Recommendations from December 2025 interim visit
APPENDIX 1: Recommendations from December 2025 interim visit
Note – On our Red [Priority 1] / Amber [Priority 2] / Green [Priority 3] scale, we assess all of our recommendations below as being:
Priority 2 We have identified a weaknesses or error and make a recommendation which requires your prompt attention
Recommendation Issues noted during our audit which this recommendation addresses
Recommendation 1 • Whilst the Deputy Clerk was off sick, the deadline for submission of Q2 VAT return to HMRC was missed.
• Ensure that at least two officers know how to • During the morning of our 10/12/2025 onsite visit when the Deputy Clerk was away in training, we could not test
perform key regular tasks, such as submitting VAT income, payments or the bank reconciliations for some or all of the period, as the other three officers present
returns. Draw up written procedure notes for were unsure how to find / access the relevant records for us.
officers’ key tasks to help with this. • It is good practice for at least two officers to have knowledge of key procedures. Putting in place written
Brought forward recommendations re training: procedure notes would help with this.
• The Council should discuss officers’ training/ CPD • We also noted that our previous report’s recommendation on training, including GDPR training remain relevant
needs and aim to facilitate any training required. (see our main letter above), and therefore have re-included them here.
• GDPR refresher training should be provided for
long-standing staff members whose initial GDPR
training was received some time ago.
Recommendation 2 • The published 11/03/2025 Full Council minutes recorded that the Deputy Clerk was appointed as temporary
• Once the new Clerk is in place, the published RFO “until a new Clerk is appointed”.
minutes of the next Full Council meeting should • Following this, the published 10/06/2025 Full Council minutes approved Richard Bishop’s appointment as
confirm in writing Councillors’ approval of his also Locum Clerk, but did not mention that Mr Bishop had also become RFO (although we were shown fuller,
being Responsible Finance Officer (RFO). unpublished minutes which did record this).
Recommendation 3 • We saw no evidence that the following minutes were approved at a subsequent meeting:
• Ensure all minutes are subsequently approved. - Full Council’s 16/04/2025 Extraordinary meeting minutes, and 28/04/2025 Extraordinary meeting minutes
Ensure the approval is accurately recorded in the - The Events Committee’s 24/09/2025 meeting minutes.
published minutes of the subsequent meeting. • The following minutes’ approvals were unclear due to contradictory dates being stated:
- Full Council’s 10/06/2025 minutes record approval of the 14/05/2025 minutes – but the preceding minutes
were actually dated 13/05/2025
- In the Planning Committee’s 24/06/2025 minutes, the heading states the 22/04/2025 minutes are approved
but the narrative beneath states the 13/05/2025 minutes are approved (the latter is the correct date)
- In the Staffing Committee’s 21/05/2025 minutes the heading states the 13/05/2025 minutes are approved
(which is the correct date) but the narrative beneath states the 17/03/2025 minutes are approved.
Appendix 1: Recommendations from December 2025 interim visit
Recommendation Issues noted during our audit which this recommendation addresses
Recommendation 4 • Due to there being no full time Clerk between March 2025 and January 2026, the annual re-approval of
• Ensure the backlog of reviewing and approving standing documents in May 2025 only covered the key documents connected with the operation of the Council
Policies is cleared at the earliest opportunity. including standing orders, financial regulations, code of conduct etc.
Ensure any newly approved versions are promptly • There was no re-approval of policies then or since.
placed on the HPC website, along with an updated
Policies Review Schedule document.
Recommendation 5 • The Full Council’s minutes record that the Standing Orders and Financial Regulations were most recently
• Ensure the Standing Orders and Financial approved in May 2025.
Regulations published on the HPC website are • However the versions of both held on the HPC website still date from 2024.
always the most recently approved versions.
Recommendation 6 • The last documented review and approval of the Risk Assessments was on 29/04/2024, by the PPR Committee
• Ensure all Risk Assessments are reviewed and – this is now 20 months ago.
updated by the new Clerk as a priority task. • There has been no updating of the Risk Assessments by officers and no review / acceptance of them by
Ensure they are then reviewed and accepted by Councillors in the 2025/26 year so far. They therefore need to be updated by officers and accepted by
the Full Council before 31/03/2026 – and this is Councillors by 31/03/2026 at the latest, to ensure compliance with the internal control requirement that the
recorded in the published minutes. Council assesses its risks during the 2025/26 financial year.
Recommendation 7 • On 10/12/2025 we tested nine cafe cash reconciliations (the last two weeks completed reconciliations). The
• Ensure the counting and sign off by two officers of counts and signing off by two officers were almost up to date, having been done up to Fri 28/11/2025.
cash takings from the Community Centre cafe is • The most recent week (Tue 2nd to Fri 5th Dec) remained to be counted and checked.
always done promptly. • The Halloween takings (till receipt dated 01/11/2025) were not counted and checked until 27/11/2025 –26 days
The backlog of paying this cash into the bank after the cash was received.
should be cleared as soon as possible.
• We noted a small total difference across all nine reconciliations. Total till receipts were £6.84 higher than the
It should be considered whether other officers physical cash (2 days agreed exactly, tills were higher for 4 days and cash higher for 3 days).
could deposit cash at the bank if the Deputy
• Paying the counted cash into the bank was behind schedule. As at 10/12/2025 the last payments of the cash
Clerk’s workload makes it difficult for him to do
into the bank had been on 13/10/2025 and related to reconciled cafe takings up to 10/10/2025. This meant that
this.
at the date of our testing, two months of unbanked cash sat in the safe.
Recommendation 8 • We tested the Barclaycard statements dated 08/09/2025.
• The two monthly Barclaycard statements should • All the supporting purchase invoices had been signed off by the two relevant Councillors, confirming they had
always be signed off by the two Councillors to been checked and approved for payment by them.
confirm they have reviewed all transactions on • However, neither of the Barclaycard statements themselves (one in the name of each Councillor) had been
them. signed off – this would provide assurance that the statements have been reviewed in their entirety.
Appendix 1: Recommendations from December 2025 interim visit
Recommendation Issues noted during our audit which this recommendation addresses
Recommendation 9 • We discussed budgetary control with the Deputy Clerk and the Facilities Manager (‘the FM’). The FM described
• To strengthen budgetary control over purchases, one process the former Finance Officer Mr Ellis used to maintain but which did not roll forward after his
consider re-introducing the more detailed in-year retirement – and which the FM described as very helpful and which would be beneficial to re-introduce.
monitoring of expenditure against budgets which • The former Finance Officer monitored expenditure against budget heads at a detailed level throughout the year
was in place until September 2024 (see right). – but with budgets broken down in more detail than on the face of the RBS financial system reports, e.g. not just
Alongside this, re-introduce regular in person monitoring to the level of new grounds equipment but to the level of specific types of equipment.
meetings between the Facilities Manager and the • When the FM knew a purchase was needed, he would sit with the Finance Officer and look through this detailed
maintainer of the detailed record, to discuss it record of spend to date / remaining budget – and as a result he felt that he always knew exactly how much he
ahead of purchases being arranged. could spend on a particular purchase which in turn gave him an idea of which suppliers to contact for a quote.
• This detailed monitoring and the in person discussions arising from it ceased after September 2024, and this
appears to have resulted in reduced clarity as to what remains free to spend on equipment / other purchases.
Recommendation 10 • We sample tested six higher value purchases (one from each of the April to September 2025 purchase ledgers).
• For higher value purchases (e.g. > £3k excl VAT), • Two samples did not have three estimates / quotes – but this was acceptable as they were either a unique
the new Clerk should maintain a central log which supplier, or a continuing contract. For the other four samples, the Deputy Clerk and the Facilities Manager
records details of the 3 quotes obtained and who confirmed three quotes had been obtained, either by the former Parish Clerk or by the Facilities Manager.
obtained them / the quote selected / which • However, this was (as per our remarks in our cover letter) an example of where institutional knowledge has
minutes record councillors' approval. been lost due to the departure of key staff. In this case, in the absence of the former Parish Clerk, no-one could
Related to this, the meeting minutes should clearly show us the quotes obtained for our samples (or a log record of them) nor show us the Council / committee
record how many quotes were reviewed and the meetings which approved the subsequent purchase – i.e. we did not see an audit trail.
end result.
Recommendation 11 • The Smaller Authorities Proper Practices Panel (SAPPP)’s 2025-26 Practitioners’ Guide includes at pages 46-
• The Council should ensure it has formally 47 (paragraph 5.117 to 5.128) a new assertion 10 on Digital and data compliance.
appointed a Data Protection officer to oversee • We did not attempt to assess HPC’s overall compliance with assertion 10, but from our review of the minutes for
data protection and ensure compliance with the period, and discussions with officers, we did not see any evidence that a Data Protection Officer has been
GDPR. appointed – we noted this is a “must” at SAPPP paragraph 5.124.
Appendix 1: Recommendations from December 2025 interim visit
Finally, we make one further recommendation relating to updates to the national templates for small councils’ Standing Orders and Financial Regulations.
Recommendation Updates to Standing Orders and Financial Regulations in the March 2025 NALC templates
Recommendation 12 Standing Orders updates:
• HPC’s current SOs and The National Association of Local Councils’ March 2025 template Standing Orders for small councils included these changes vs 2024’s:
FRs should be reviewed
to assess whether they • Chairman / Vice-Chairman replaced by Chair / Vice-Chair throughout (gender neutral language)
comply with NALC’s • The Speaking Protocol section now states that when requesting to speak, a person “shall stand”, not “shall raise his hand”
March 2025 updates, as (however, this is noted as a discretionary change)
noted at right. • Model SO 14 Code of Conduct Complaints – subclauses 14.a, 14.b and 14.c have been deleted
Those on the HPC
• Model SO 18 Financial Controls and Procurement – subclause 18c has been deleted, and subclauses 18.a.v, 18.d and 18.f updated to be
website date from 2024
consistent with (and refer to) The Procurement Act 2023 and The Procurement Regulations 2024 (not the Public Contracts Regulations 2015).
so do not include any of
these updates. Financial Regulations updates:
If these NALC’s 2025
The National Association of Local Councils’ March 2025 template Financial Regulations for small councils included these changes vs 2024’s:
updates have not yet
been made to any later • Regulation 5.4 now refers to The Procurement Act 2023 and The Procurement Regulations 2024 (not the Public Contracts Regulations 2015)
iterations of HPCs SOs
• Regulation 5.7’s terminology is modernised – the term “public contract” has been removed; and “advertising” replaced with “invitations and
and FRs, they should be
notices
factored into the next
iterations. • Regulation 5.11 sets out an explicit prohibition against splitting contracts to avoid compliance with procurement rules.
ITEM NO: 9
9. To consider nominating The Bull Public House as an Asset of Community Value.
(Cllr David Maidstone)
What is an Asset of Community Value (ACV)?
An Asset of Community Value (ACV) is a building or piece of land that a local community
considers important to its social well-being or social interests. The concept was introduced in
England by the Localism Act 2011 under the Community Right to Bid provisions.
What is the Legal Definition for an ACV?
A building or other land is classed as an ACV if:
• Its current or recent use furthers the social well being or social interests of the local
community, and
• It is realistic to think that such use can continue (or resume) within the next five
years.
Parish councils can nominate buildings or land in their parish for the District Council to
consider whether it can be listed as an ACV?
It is worth noting that current owners of the land or property may claim compensation from
the District Council if they suffer loss as a result of listing or moratorium processes.
What does it mean in practical terms if a building such as The Bull Public House was
listed as an ACV?
Once listed, the pub appears on the local authority’s official list of ACVs for five years. It also
becomes a local land charge, meaning the ACV status is recorded on the property title. Any
prospective buyer or developer will be aware the asset has protected community value.
If the owner intends to sell or dispose of the pub, they are legally required to inform the
District Council. The owner cannot quietly or quickly sell the building. The community is
guaranteed notice.
What happens if The Bull was listed as an ACV and the owner wished to sell the
building?
There would be a mandatory pause on any sale. This is known as the moratorium period.
The first period is the six week interim moratorium. After notifying the council, there is 6
weeks during which community groups, including the parish council, can express interest in
bidding. If no community group comes forward, the owner is free to sell.
The second period is the six month full moratorium but this is only triggered if the community
expresses interest.
If a community group does express interest, a full 6-month moratorium applies.
During this period, the owner cannot sell the asset except to a community interest group.
The community gets up to six months to organise, raise funds, create a bid, or prepare a
community led purchase plan. The owner experiences a delay but can accept any bid after
the moratorium ends.
There is No Right to Buy, only a Right to Bid. It’s important to understand that an ACV listing
does not force the owner to sell to the community. The legislation gives a right to bid, not a
right to buy. Even after the community bids, the owner may still legally sell to whoever they
wish once the moratorium ends.
ACV status can be a material consideration in planning decisions, for example for change of
use from pub to housing, though it does not block planning applications by itself. ACV status
strengthens arguments against change of use that would remove the community function of
the building and gives the community a stronger voice in planning consultations.
Where an owner incurs losses because of the moratorium, they may apply for
compensation from the District Council, not the nominating parish council. Hence sometimes
Districts can be reluctant to list an asset. The parish council has no financial liability arising
from the listing.
ACV listing only lasts five years, after which it can be renominated if the community still
considers it important. It is important to realise that an ACV is not permanent, but renewable
to maintain protection.
Clerk
5 March 2026
Item 10
10. To consider proposal to hold a Financial Wellbeing Event in the foyer of the
Community Centre.
The Parish Council has been approached by Karen Howard of Yorkshire Building
Society(YBS) to explore the possibility of holding a financial wellbeing event.
YBS really believe this could be an incredibly valuable session for everyone. When an event
goes well, it often opens the door to long-term partnerships — something YBS would be
genuinely excited to explore together.
To summarise this is what YBS are proposing.
What the activity involves:
• A small, light-touch information stand in a communal area
• YBS colleagues available for brief, informal conversations about our savings
products
• No proactive selling, no advice given, and no personal information collected
• We handle all logistics, set-up, and promotion
• Minimal disruption to your usual operations
Benefits for your organisation:
• Positive Community Impact: Supporting your customers’ financial wellbeing
• Publicity Opportunities: Promoted through social media and local channels
• Employee Engagement: Your staff can also access the financial wellbeing event for
information
• Future Collaboration: Successful events can lead to ongoing partnerships
Why do YBS seek to undertake this sort of activity?
YBS holds community financial wellbeing events as part of its wider social purpose mission
to provide real help with real life and support communities facing financial challenges. Their
work is grounded in long term commitments to financial education, financial resilience, and
support for those experiencing financial hardship.
1. To Support Financial Wellbeing in Their Communities
YBS has a strong focus on helping people who are facing financial hardship through
partnerships with organisations like Citizens Advice and FareShare. Their community
efforts include direct support to individuals who need help managing money or dealing with
financial crises.
These events often provide:
• Guidance on budgeting
• Advice about dealing with debt
• Support with benefits and income maximisation
• General financial capability training
This aligns with YBS’s mission to promote financial resilience and wellbeing, especially for
vulnerable groups.
2. To Deliver Financial Education Programmes
YBS runs Money Minds, an educational programme aimed at teaching both children and
adults about financial concepts and preparing them for real-life financial situations. Staff
regularly volunteer to deliver these sessions in the community.
Their financial wellbeing events extend this educational approach, making learning about
money:
• Accessible
• Practical
• Community-focused
This supports long-term financial capability across all age groups.
3. To Address Financial Hardship Through Community Partnerships
YBS’s community strategy prioritises alleviating financial hardship as one of its core pillars.
They do this through targeted community programmes and strategic partnerships designed
to help people struggling with essentials like food, clothing, housing, or employment.
Financial wellbeing events help:
• Identify needs within the community
• Connect residents with support services
• Provide early intervention that can prevent severe financial difficulties
4. To Use Their Branch Network to Offer Accessible, In-Person Support
YBS hosts Citizens Advice advisers in many of its high-street branches, offering free,
face-to-face support with a strong emphasis on financial wellbeing. This includes help with
benefits, debt, consumer rights, and other matters affecting financial health.
Holding community financial wellbeing events is an extension of this service model—bringing
practical, accessible advice directly to the people who need it.
5. To Fulfil Their Mutual Ethos and Social Purpose
As a mutual organisation, YBS reinvests in its members and local communities instead of
shareholders. Their CSR and social purpose teams actively work on improving:
• Financial education
• Employability skills
• Community resilience
• Support for charities tackling poverty
They invested over £1.8m in community initiatives in 2024/25, demonstrating their
commitment to supporting financial wellbeing in tangible ways.
Recommendation
At the SLCC conference I attended in January 2026, in talking to Clerks across the country
partnership working with other companies, organisations and principal authorities is
becoming the norm and many Town and Parish councils have been able to bring additional
services to their area which did not exist previously. Whilst this initiative does involve
partnership with a “commercial company” the YBS is a mutual and does not have
shareholders to pay.
If this collaboration worked well it could bring other benefits such as increased footfall in the
Community Café as well as providing a platform for other organisations such as Citizens
Advice Bureau. The Community Centre could enhance its status a community hub for
Hellesdon.
As far as I am aware no other bank or building society has approached the Parish Council
before and I think it may be worth considering for a trial period.
Clerk
5 March 2026.
Infrastructure
County Hall
Martineau Lane
Norwich
NR1 2SG
My ref: PRZ238/HD2/JL
Sent via email Your ref: PRZ238/HD2/01
Phone: 0344 800 8020
Text relay: 0344 800 8011
www.norfolk.gov.uk
Email: jake.leeks@norfolk.gov.uk
Date: 27 February 2026
Dear Sir or Madam,
Subject: Middletons Lane, Hellesdon – Waiting Restrictions TRO
I am writing to inform you that Norfolk County Council is looking to implement new parking
restrictions along Middletons Lane, Hellesdon. The proposal is to facilitate access to a
replacement school and to extend the 20mph zone.
The proposals are shown on the enclosed drawings.
The purpose of this letter is to seek your views on the proposals; therefore, I would be
grateful if you could respond by 27 March 2026.
I shall assume you have no adverse comments if you do not contact me within the
above-mentioned timescale. However, it should be noted that a further opportunity to
object will be available during the advertisement period of the associated Traffic
Regulation Order.
I trust the above information is useful, however, should you wish to discuss the matter
further please do not hesitate to contact me on the above details.
Yours sincerely
Jake Leeks
Graduate Engineer
Enclosed: PRZ238-HD2-0000-001, PRZ238-HD2-0000-002, PRZ238-HD2-0000-003
www.norfolk.gov.uk
PRZ238-HD2-0000-001
www.norfolk.gov.uk
PRZ238-HD2-0000-002
www.norfolk.gov.uk
PRZ238-HD2-0000-003
www.norfolk.gov.uk
Hellesdon Parish Council - Clerk
From: Greater Norwich Local Plan <gnlp@norfolk.gov.uk> Sent: 09 February 2026 12:27 To: Hellesdon Parish Council - Clerk Cc: Greater Norwich Local Plan Subject: Review of the Greater Norwich Local Plan - Call for Sites
Dear Stakeholder,
We are getting in touch with you as your details are currently held on the Greater Norwich Local Plan
(GNLP) database so that you can be notified of any local plan related work.
The Greater Norwich authorities (Broadland District Council, Norwich City Council and South Norfolk
Council, working with Norfolk County Council) are now preparing to review the Greater Norwich Local
Plan which was adopted in March 2024.
This upcoming review is prompted by national planning reform and the government’s new method for
calculating housing need. In addition, the government has introduced a new plan-making system,
which changes the way local plans are prepared.
If you do not want to receive any further emails from us about the review of the Greater
Norwich Local Plan, please reply and change the email 'Subject' to UNSUBSCRIBE
We will update our records to show you no longer wish to be notified about local plan related
work.
Please note you may receive an additional email from us in due course asking for permission to hold
your data.
Review of the Greater Norwich Local Plan - Call for Sites
As part of the early preparation stage of reviewing the GNLP, the Greater Norwich authorities have
opened a Call for Sites. Landowners, developers, and other interested parties are invited to submit
sites that may be suitable for housing, employment or other uses.
The Greater Norwich authorities will then assess submissions to identify which sites may be suitable
to allocate in the reviewed local plan. This will form the basis of a future public consultation.
The Call for Sites is open from 9th February 2026 – 23rd March 2026.
This is an evidence gathering exercise rather than a consultation, so there is the possibility that the
call for sites may reopen later in the year.
You can find more information on the Call for Sites and the review of the Greater Norwich Local Plan
here: https://gnlp.oc2.uk/
Further information about the next stages of the plan review will be provided in due course.
1
Many thanks,
The Greater Norwich Local Plan Team
General Enquiries: 01603 306603 GNLP@norfolk.gov.uk
ref: 20702
--
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2
ITEM 13
13. To note request from developer to accept the naming of new development
off Hawthorn Avenue as Gallant Close.
David and Ruth Southgate popped into the Parish Council to see me and to ask whether
their retirement homes development project off Hawthorne Avenue could be called Gallant
Close.
They have been in discussions with Broadland District Council (BDC) who have approved of
the road name but advised that the Parish Council would need to be consulted and a letter of
support sent to BDC to advise them the naming received the agreement of the Parish
Council.
Recommendation
Whilst it is a obligation of a District Council to consult the Parish Council with new road
names for developments, it remains the statutory power of the District Council to approve
road names. Given BDC’s approval, I would suggest that the Parish Council supports the
new road name.
Clerk
5 March 2026
This text was taken from the document automatically, so its layout may differ from the original and tables appear as plain text. If you need this document in another format, please contact the Parish Clerk.