14.7.26 Agenda Pack FC
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Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
MEETING OF THE FULL COUNCIL
Notice of meeting to be held on Tuesday 14 July 2026 at 7pm in the Council
Chamber, Diamond Jubilee Lodge Wood View Road, Hellesdon.
Councillors are summoned to attend for the purpose of transacting the following
council business.
The Openness of Local Government Bodies Regulations 2014
Under the above regulations, any person may take photographs, film and audio-record the proceedings and report on all
public meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the start of the meeting.
AGENDA
Welcome by the Chair
1. Apologies and acceptance for absence
To receive and accept valid apologies for absence as previously notified to the Clerk.
2. Declarations of Interest and Dispensations
To receive Members' Declarations of Interest in Agenda Items and to note the granting of any
requests for dispensations.
3. Minutes from Full Council meeting held 9 June 2026 and Extra Ordinary meeting
held 23 June 2026
To agree the minutes of the meetings held on 9 June 2026 and 23 June 2026 as a true and
accurate record.
4. Public Participation
a) To receive questions from the public.
(Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless
such time is extended by the Chairman).
5. Other Council’s Reports
a) To receive a report from the County Councillor and to note.
b) To receive reports from the District Councillors and to note.
6. Parish reports
a) To receive a report from the Clerk and to note.
b) To receive any updates from the Chair and to note.
7. Financial Matters
a) Approval of Payments and Receipts to 30 June 2026
b) Earmarked Reserves Summary to 30 June 2026
c) Detailed Income and Expenditure to 30 June 2026
d) To receive Bank reconciliation to 30 June 2026
8. Committees
To receive reports from Chairs of Committees and to note.
a) Committee Centre & Café Committee
No meeting held since last Full Council meeting.
b) Environment Committee.
No meeting held. Next meeting 11 August 2026
c) Events Committee
To receive and note approved minutes of meeting held on 10 June 2026 and draft minutes of
meeting held 7 July 2026.
d) Planning Committee.
Meeting held 14 July 2026.
e) Playing Fields, Allotments & Amenities
No Meeting held since last Full Council meeting.
i.) To consider the appointment of Chair to the committee following the resignation of Cllr Hicks.
f) Property, Policy & Resources.
To receive draft minutes of the meeting dated 29 June 2026 and to consider the following
recommendations:
i. To approve the changes to the terms of reference.
ii. To close the Barclays deposit accounts and to transfer the balance of monies in to Unity
Trusts’ 12 month fixed term deposit at a rate of 4.06%pa
(£437,741 into Unity Trust 12 month fixed term deposit at 4.06%)
iii. To transfer £300,000 from Unity Trust’s instant access deposit current rate (1.95%) into
CCLA Public Sector Deposit Fund 3.7507% (net of fees) . To nominate the Council’s
current account number 20548209 (608301) as the transactional account.
(£300,000 into CCLA PSDF at 3.7507%)
Table of proposed investments
Bank Account Access Amount Yield*
Unity Trust Instant Deposit Instant £354,807 1.95%
Unity Trust 12 month fixed 12 months £437,741 4.06%
CCLA Public Sector Same day if £300,000
Deposit Fund requested 3.7507%**
before 11.30am
Total £1,092,548
*Yields are gross figures ** Yield net of management fees
g) Staffing
To receive draft minutes of meeting 11 June 2026.
Other Business
9. To consider request from Broadland District Council’s recycling team to locate a clothing rail for
the Summer School Uniform Swap, running from 20 July 2026 to 3 September 2026.
10. To confirm time, date and location of the next Full Parish Council meeting as 11 August 2026 at
7pm in Council Chamber, Diamond Jubilee Lodge, Woodview Road Hellesdon Norwich NR6 5QB
Jonathan Hall
Clerk of the Council Dated 8 July 2026
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of Full Council meeting held on Tuesday 9 June 2026 at 7pm
in The Council Chamber, Diamond Jubilee Lodge Wood View Road, Hellesdon.
Present: Cllr David Maidstone (Chair) Cllr David Britcher Cllr Roy Forder Cllr Nigel Barker Cllr Shelagh Gurney Cllr Robin Sear Cllr Mel Maidstone Cllr Andrew Locke Cllr Lacey Douglass Cllr John Knowles Cllr Gemma Diffey Cllr David Fahy Cllr Ian Duckett
In attendance
Jonathan Hall (Parish Clerk & Responsible Financial Officer)
Rebecca Larke (Deputy Clerk)
Aoibheann Power (Work Experience Placement)
Cllr Nick Taylor (Norfolk County Councillor)
One member of the public
1. Apologies and acceptance for absence
Apologies were received and accepted from Cllrs Sue Holland, Bill Johnson and Mike Hicks.
2. Declarations of Interest and Dispensations
None.
3. Minutes from Full Council meeting held 12 May 2026
The minutes of the meeting held on 12 May 2026 were agreed as a true and accurate record.
4. Public Participation
A resident from Meadow Way raised concerns about clouds of dust and debris blowing from the
building site for the new Firside School. The resident reported that this had prevented windows
from being opened, washing from being hung outside and gardens from being enjoyed. Cllr
Taylor, Norfolk County Councillor, was present at the meeting and agreed to look into the
matter.
5. Other Council’s Reports
a) County Councillor report.
Cllr Taylor reported that he had been busy with various issues raised by residents including rats
being disturbed by the Highways work in Bernham Road, SEND placement demands and
parking issues around Arden Grove School. The new administration at County Hall were
opposed to the Local Government Review and had agreed to write to the Minister of State
regarding the number of solar farms in Norfolk. A review of the policy on Net Zero initiatives was
to be undertaken.
b) District Councillor reports.
Cllr Douglass (Hellesdon South East) reported that she was involved in several planning
enforcements including unregistered Houses of Multiple Occupation (HMO).
Cllr Gurney (Hellesdon North West) reported that she too was involved in enforcement of
unregistered HMOs and had requested that the Hellesdon Hospital site outline planning
application is considered by the district’s planning committee and not by officers. Cllr Gurney
was concerned that the Parish Council had
only noted the application and felt that greater engagement with the planning authority was
required to secure more for the community from the planning authority and the eventual
developers.
6. Parish reports
a) Clerk’s report
The Clerk’s report had been circulated prior to the meeting and was noted. In addition the Clerk
advised that following a visit from the Environmental Health Officer, the Community Café had
been awarded 4 stars within the Food Hygiene ratings. The failure to achieve the maximum five
stars was because of incomplete paperwork. The Clerk assured the meeting that the café was
still a safe place to eat and drink and that the visit coincided when the Kitchen Manager was on
annual leave. A robust and comprehensive action plan was already in place to address the
issues raised and to ensure the relevant paperwork was completed. The Financial Wellbeing
Event organised by Yorkshire Building Society had to be postponed. A new date would be found
in line with the agreed resolution for the use of the foyer in the Community Centre.
b) Chair’s report.
The Chair thanked Cllr Britcher for attending and chairing the Annual Parish Meeting held on 27
May 2026. The report was noted.
7. Financial Matters
a) Items a to d were not available due to delays in inputting data into the new accounting system.
These reports would be provided at the next meeting.
e) It was RESOLVED to approve the continued use of Stephenson Smart Chartered Accountants
as the Council’s Payroll Provider.
8. Committees
To receive reports from Chairs of Committees and to note.
a) Committee Centre & Café Committee
No meeting had been held. A query was raised concerning First Aid kits being available to hirers
of rooms within the Centre. The Clerk advised that this should be covered within the First Aid
Needs Assessment and agreed to review what arrangements were in place.
b) Environment Committee.
The draft minutes of the meeting held on 12 May 2026 were noted. A delegation from the
Committee had met with a project manager from the Mile Cross area to view a number of green
projects being delivered within the local community.
c) Events Committee
No meeting had been held. Plans were well advanced for the Summer Fayre on 20 June 2026.
Volunteers were still required to help out on the day. The next meeting of the committee was to
be held at 7pm on 10 June 2026.
d) Planning Committee.
The minutes of the meeting dated 26 May 2026 were noted.
e) Playingfields, Allotments & Amenities
No Meeting had been held. The Allotment Laison Group had met and various issues were
discussed. The notes of the meeting had been placed on the noticeboard at the allotment site.
f) Property, Policy & Resources.
It was noted that the next meeting would be held at 7pm on 29 June 2026.
g) Staffing
It was noted that the next meeting would be held at 7pm on 11 June 2026.
9. Annual Governance and Accountability Return (AGAR)
a) The AGAR forms were still awaited from the Internal Auditor. It was RESOLVED to hold an
Extraordinary Full Council meeting on 23 June 2026 to sign off the AGAR before 30 June 2026
deadline.
10. Report from Aoibheann Power (Work Experience Placement).
Aoibheann Power presented her report that had been circulated to members prior to the
meeting. Aoibheann had undertaken her placement from 11 May 2026 to 15 May 2026 and had
fully engaged in all tasks and activities in her week. As part of her placement, Aoibheann was
tasked with writing a report on how the Parish Council could better engage with the younger
people of Hellesdon. The report was enlightening and covered a number of proposals including
holding regular sports activities, a hang out space for older teenagers as well as setting up a
local youth council.
Members were very impressed with the report and thanked Aoibheann for her presentation with
a round of applause. It was agreed that provision for younger residents and families needed to
be enhanced in Hellesdon and it was RESOLVED to set up a working group to establish how
matters could be progressed.
11. AGM of Norfolk County Association of Local Councils (NorALC) held on 14 May
2026.
Cllr Gurney attended the meeting, which was held at Great Massingham Village Hall. A range of
speakers gave presentations on topics including climate change and parish council websites.
NorALC had recently been restructured following the loss of grant funding from Norfolk County
Council and had converted to limited company status. Justin Greggs, Deputy CEO of NALC,
advised that the national association was campaigning to ensure the voice of the sector was
heard during Local Government Reform discussions. A new officer role would be recruited to
support the sector during the transition of assets from the principal authorities to Town and
Parish councils.
12. Norfolk County Council Highways consultation on A140 Holt Road Variable
Message Sign Scheme.
The Parish Council RESOLVED to ask Highways to consider the location of the signage and the
closeness in relation to pedestrian use of the footpath.
13. Annual Parish Meeting held 27 May 2026
The meeting attracted just 12 residents. Presentations were heard from the Police and Trevor
Holden CEO of Broadland and South Norfolk District Councils regarding Local Government
Reform. During the open section of the meeting, a request was made to for the Parish Council to
try and resolve the parking issues around the The Bull Roundabout. Both the Pharmacy and the
Pub had installed monitoring cameras in their carparks to prevent non patrons from parking.
It was RESOLVED to form a working group to try and bring all vendors together to see if an
agreement could be reached. It was agreed to inform Stonegate Group of the meeting.
Members of the Working Group Substitute Members
Cllr David Maidstone Cllr Robin Sear
Cllr John Knowles Cllr Shelagh Gurney
Cllr Gemma Diffey
14. To confirm time, date and location of the next Full Parish Council meeting.
It was confirmed that the next Full Council meeting would be held on 14 July 2026 at 7pm in
Council Chamber, Diamond Jubilee Lodge, Woodview Road Hellesdon Norwich NR6 5QB
15. It was RESOLVED under the Public Bodies (Admission to Meetings) Act 1960 to exclude the
press and public for the duration of the meeting remaining in view of the confidential nature of
the business to be transacted.
16. To consider advice from NP Law regarding comments made on Social Media.
The Clerk had met with NP Law and updated the Council on the advice received.
Meeting ended 9.12pm
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of an Extra Ordinary meeting held on Tuesday 23 June 2026 at 7pm in The
Council Chamber, Diamond Jubilee Lodge Wood View Road, Hellesdon Norwich NR6
5QB
Present:
Cllr David Maidstone (Chair)
Cllr David Britcher
Cllr Nigel Barker
Cllr Ian Duckett
Cllr Roy Forder
Cllr Sue Holland
Cllr John Knowles
Cllr Mel Maidstone
In attendance
Jonathan Hall (Parish Clerk & Responsible Financial Officer)
Rebecca Larke (Deputy Clerk)
1. Apologies and acceptance for absence
Apologies were received and accepted from Cllrs Shelagh Gurney, David Fahy, Lacey
Douglass, Andrew Locke, Gemma Diffey and Bill Johnson. Cllr Robin Sear’s apology was noted.
2. Declarations of Interest and Dispensations
The Chair declared a non pecuniary interest as a member of the Chartered Institute of
Management Accountants (CIMA). In that regard the Chair advised that for all major voting
decisions within the agenda of the meeting he would request a recorded vote (see appendix A)
3. Public Participation
None
4. To receive a report from the Clerk and to note.
The Clerk’s report was circulated prior to the meeting. There had been no further developments
with regard to the staffing matter referenced in the report. The report was noted. The Chair
wished to record a vote of thanks to the Deputy Clerk for her diligence in getting the financial
data up to date within the new accounting software.
5. Annual Governance and Accountability Return
a) To Note Internal Auditor Statement on Annual Return
The Council received the Internal Auditor’s statement on the annual return and discussed the
contents. The statement had raised a large number of concerns and it was RESOLVED to set
up a working group, to which all councillors were included to form an action plan. Although
attendance at the working group was not mandatory, it was hoped as many councillors who felt
sufficiently motivated to resolve the issues would attend.
It was further RESOLVED to work with the Internal Auditor Larking Gowen as part of the
working group.
The Council RESOLVED to fully acknowledge the position stated by the Internal Auditor and to
note the issues raised and fully accept the recommendations.
b) To Agree the Annual Governance Statement 2025/2026
The council received the statement with suggested answers to the ten questions from the Clerk.
The Chair asked the Council each question in turn and voted accordingly. Given the statement
made by the Internal Auditor the Council RESOLVED that it could only answer yes to questions
3, 6,7 and 8. Question 9 was not applicable as this related to Trusts. A breakdown of the voting
is provided at appendix A of these minutes. The Clerk and Chair duly signed the statement for
submission to the External Auditors.
c) To Agree the Accounting Statements for 2025/2026
The Council RESOLVED to agree the Accounting statements presented and was duly signed by
the Responsible Financial Officer and the Chair for submission to the External Auditors.
6. Date and Time of Next Meeting
The Full Council meeting date and time was confirmed as 14 July 2026 at 7pm.
Appendix A to the minutes of the Extraordinary Full Council meeting held 23 June 2026.
Question 5a. To set up a working group to which all councillors are included to form an AGAR action
plan. Although attendance at the working group was not mandatory, it is hoped as many councillors who
felt sufficiently motivated to resolve the issues will attend.
Voting
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For
Question 5a To work with the Internal Auditor Larking Gowen as part of the working group. The Internal
Auditor to form part of the working group.
Voting
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For
Question 5a The Council resolves to fully acknowledge the position stated by the Internal Auditor and to
note the issues raised and fully accept the recommendations.
Voting
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For Question 5b Annual Governance Statement 2025/6
Question 1
We have put in place arrangements for effective financial management during the year, and for the
preparation of the accounting statements. Resolved to answer No.
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For
2.We maintained an adequate system of internal control including measures designed to prevent
and detect fraud and corruption and reviewed its effectiveness. Resolved to answer No
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For
3.We have assured ourselves that there are no matters of actual or potential non-compliance with
laws, regulations and Proper Practices that could have a significant financial effect on the ability of
this authority to conduct its business or manage its finances. Resolved to answer Yes.
Member For Against Abstain Cllr David Maidstone Against Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett Abstain Cllr Mel Maidstone For 4.We provided proper opportunity during the year for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations. Resolved to answer No.
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For
5.We carried out an assessment of the risks facing this authority and took appropriate steps to
manage those risks, including the introduction of internal controls and/or external insurance cover
where required. Resolved to answer No.
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For
6.We maintained throughout the year an adequate and effective system of internal audit of the
accounting records and control systems. Resolved to answer Yes.
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For 7.We took appropriate action on all matters raised in reports from internal and external audit. Resolved to answer Yes.
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For
8. We considered whether any litigation, liabilities or commitments, events or transactions,
occurring either during or after the year-end, have a financial impact on this authority and, where
appropriate, have included them in the accounting statements. Resolved to answer Yes.
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For
9.(For local councils only) Trust funds including charitable. In our capacity as the sole managing
trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial
reporting and, if required, independent examination or audit.
Question not applicable the Parish Council has no trustee responsibilities. No vote.
10. We have put in place arrangements for the effective IT and data management in accordance
with proper practices during the year under review. Resolved to answer No.
Member For Against Abstain Cllr David Maidstone For Cllr Nigel Barker For Cllr Roy Forder For Cllr John Knowles For Cllr David Britcher For Cllr Sue Holland For Cllr Ian Duckett For Cllr Mel Maidstone For Question 5c. To Agree the Accounting Statements for 2025/2026 The Council resolves to agree the Accounting statements presented and that these should be duly signed by the Responsible Financial Officer and the Chair for submission to the External Auditors. Resolved to answer Yes.
Member For Against Abstain
Cllr David Maidstone Abstain
Cllr Nigel Barker For
Cllr Roy Forder For
Cllr John Knowles For
Cllr David Britcher For
Cllr Sue Holland For
Cllr Ian Duckett For
Cllr Mel Maidstone For
ITEM NO: 6a
Report for : Full Council
Date: 14 July 2026
Item Title: To receive Clerk’s report and to note.
Since the Extra Ordinary Full Council meeting on 23 June 2026 the Annual Governance and
Accounting statement has been submitted within the deadline of 30 June 2026. The External
Auditors have acknowledged receipt of the Return and will respond accordingly. Returns are
dealt with on a strict first come first served basis, so it is anticipated that we shall hear from
them towards mid September 2026.
Scribe Accounts
Scribe Accounts is beginning to bed down within our systems, however we still have some
data to transfer to the Booking system. Once completed we should be able to start
integrating the online booking from our website, together with online payments.
Café
The kitchen manager and his team have been busy completing online courses and
documents to ensure that all the paperwork issues raised by the inspection from
Environmental health Officer have been resolved.
Summer Fayre 2026
The summer fayre was an enormous success and I know the Chair of the Events committee
wishes to thank all those that got involved and volunteered to help out and make the day so
memorable. Planning for the Fayre in 2027 has already began with suggestions and ideas
being discussed at the meeting on 7 July 2026.
Staffing
The long term absentee is making good progress and hopefully will return to their duties
shortly, albeit on a phased returned with light duties. As we have been in peak holiday
season the whole Council team have been super flexible and accommodating to ensure the
Council’s activities and services have been delivered, especially at a time were we have had
to cover for caretaking shifts. The Committee will meet in late July to approve the way
forward.
PP&R
The committee met in late June and proposed a number of items on tonight’s agenda
including the investment of monies that could be held for a longer period. The work funded
by the 25/26 Norfolk County Council Parish Partnership scheme has been undertaken and a
new bus shelter seat has been installed in the shelter opposite Hellesdon Hospital on
Drayton High Road (southbound) pictured below.
Above. New seating in Bus Shelter Drayton High Road
Norfolk County Council has also awarded the Parish Council with 80% funding of a new bus
shelter for the Meadow Way / Reepham Road junction to replace the current shelter which is
in need of replacement. Repairs have been hard to achieve for this shelter as the original
manufactures of the shelter have gone out of business and parts and spares are very hard to
source. The new shelter should be installed later in 2026. This funding is from the Norfolk
County Council Bus Shelter Grant scheme for 26/27.
Playing Fields Allotments and Amenities
Hellesdon Allotment Holders Association held their annual BBQ on the allotment site on 27
June 2026 in which Cllr Gurney was invited to judge the Scarecrow Competition.
A dead tree on the perimeter of the car park of the Community Centre site had to be
removed as it had started shedding limbs more quickly than was anticipated. A full tree
survey quotes are being arranged of all trees on Parish Council land and will be discussed
by the committee for a decision in due course.
The dry weather has meant that grass cutting requirements have slowed down but the hot
weather has also made working conditions challenging. Grounds staff have been supplied
with the necessary PPE, including hats and sun screen and also organising their duties to
keep out of the sun if possible during the hottest part of the day.
Clerk
4 July 2026
28 June 2026 (2026 - 2027)
Hellesdon Parish Council
Reserves Balance
2026 - 2027
Reserve OpeningBalance Transfers Spend Receipts CurrentBalance
Earmarked
AV in DJL 2,500.00 2,500.00
Biodiversity Duty 5,000.00 -5,000.00 0.00
Burial Ground Land 10,000.00 2,000.00 12,000.00
Bus Shelters 3,000.00 3,000.00
Car Park Soak Away 10,000.00 -10,000.00 0.00
Car Park/Paths at HCC 5,000.00 -5,000.00 0.00
CCTV 22,000.00 -22,000.00 0.00
CIL 23/24 CC Ext 28/29 62,242.78 62,242.78
CIL 24/25 CC Ext 29/30 8,784.04 8,784.04
Community Centre Contingency 6,212.68 -6,212.68 0.00
Community Centre Extension 100,000.00 82,401.84 182,401.84
Community Engagement Fund 2,350.00 2,650.00 5,000.00
Community Fridge 1,686.68 -1,686.68 0.00
DJL Control Panel 2,500.00 2,500.00
Driveway Sinkage 5,000.00 -5,000.00 0.00
Elections 6,500.00 6,500.00
Emergency Tree Work 4,000.00 4,000.00
Events 2,500.00 -2,500.00 0.00
Good Causes in Hellesdon 4,609.76 390.24 5,000.00
Green Grid 5,140.00 -5,140.00 0.00
Grit Bins 1,000.00 1,000.00
Hard Surfaces at Hellesdon Community Centre 20,000.00 20,000.00
IT Reserve 10,000.00 10,000.00
Land Acquisition Account 59,752.17 -9,752.17 50,000.00
Land Contingency 53,127.24 46,872.76 100,000.00
Machinery 7,293.00 -2,269.00 5,024.00
Machinery 7,293.00 -7,293.00 0.00
Mountfield ParK 35,462.99 35,462.99
Neighbourhood Plan 10,000.00 -10,000.00 0.00
Parish Poll Provision 6,000.00 6,000.00
PF Ownership signs 1,508.45 1,508.45
Play Equipment 20,000.00 39,000.00 59,000.00
Play equipment 20,000.00 -20,000.00 0.00
Premises/Furnishing 1,900.00 -1,900.00 0.00
Rainwater Harvester 10,000.00 -10,000.00 0.00
Rainwater Harvester 2 15,000.00 -15,000.00 0.00
Page No. 1
28 June 2026 (2026 - 2027)
Hellesdon Parish Council
Reserves Balance
2026 - 2027
Reserve OpeningBalance Transfers Spend Receipts CurrentBalance
Earmarked
Refurb WestWood WC's 20,000.00 20,000.00
Site Fencing 1,000.00 1,000.00
Site Fencing 1,000.00 -1,000.00 0.00
Staff contingency payments 10,000.00 10,000.00
Tennis / Netball Courts surface 64,380.00 64,380.00
War Memorial 4,500.00 4,500.00
Total Earmarked 624,242.79 57,561.31 681,804.10
TOTAL RESERVE 624,242.79 57,561.31 681,804.10
GENERAL FUND 468,531.94
TOTAL FUNDS 1,122,043.25
Page No. 2
ITEM NO: 8e i
Report for : Full Council meeting
Date: 14 July 2026
Item Title: Committees: Playing Fields, Allotments & Amenities
No Meeting held since last Full Council meeting.
i.) To consider the appointment of Chair to the committee following the resignation
of Cllr Hicks.
Cllr Hicks has resigned from the position of Chair of the Playfields, Amenities and Allotments
Committee for personal reasons.
The appointment of Chairs to committees is a Full Council decision.
Below are the others members of the Committee:
Playingfields, Allotments & Amenities Committee
(7)
Chairman Vacant
Vice Chairman David Fahy
Nigel Barker
Shelagh Gurney
Members
David Maidstone
Mel Maidstone
Gemma Diffey
The Chair of the committee will by default also become a member of the Property, Policy and
Resources committee.
Clerk
3 July 2026
m
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Events Committee held on Monday
10th June 2026 at 7pm in the Council Chamber, Diamond Jubilee Lodge,
Wood view Road, Hellesdon Norwich NR6 5QB
Present at the Meeting
Cllr Mel Maidstone (Chair)
Cllr Roy Forder
Cllr David Britcher
Cllr Gemma Diffey
Also, in attendance
Jonathan Hall – Clerk
Dave Marshall - Admin Officer
Kevin Sage – Facilities Manager
Chris Fisher- Deputy Facilities Manager
Connie Ackers -Best of Norfolk
The Chairman welcomed all attendees, and opened the meeting at 7pm
1. Apologies and acceptance for absence
Apologies were received from Cllr Bill Johnson Cllr Lacey Douglass These were accepted.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations requested.
3. Approval of the Minutes Held on Monday 11th May 2026
The minutes were APPROVED and signed as a true and accurate record of the meeting and were
signed by the Chairman.
4. Public Participation
One member of the public in attendance.
5. Items 5 6 and 7 on the agenda had no updates. It was agreed by all members of the council to
move onto item8.
8. Summer Fayre update on current progress.
Rides and Stalls
There are 51 paid stalls, with 11 food and drink stalls with a mix of trailers and gazebos this totals to
67 stalls including entertainment. Waiting to hear back from SOS with dimensions (Connie to chase
up. The circus will be arriving in a van and will be allocated a space at the top of the arena. Food stall
holders will be parked in an arc on the recreation ground on a first come basis.
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 20 April 2026
Arena’s
The singer has been confirmed as Jack Stephenson and will do a set of 45 mins at 11am.
Circus have confirmed that their area will need be 30ft x 30ft for their workshop and they will perform
at 2pm for their show in the main arena. The Dog show will have its own tent and arena near the
tennis courts. There will be sign-posts to remind people to sign up for various categories. Prizes will
be awarded in the main arena. Dog bowls will be provided by the office. Punch and Judy show to take
place in the community gardens; there will be two shows during the day, at 12.30pm and 2.30pm.
Stubbs Farms have now confirmed their booking; The farm animals will be in the office gardens from
11am -2.30pm.
Beer Tent
The committee is awaiting a response from Norfolk Raiders regarding their TENS licence and for this
to be produced before the event (Connie to chase up), They will require a gazebo 3m x 3m.
Administration
Public liability forms will be chased up by Connie Ackers. Terms and conditions forms have been sent
out to all stall holders. Connie Ackers to give out parking permits on the day, max of 2 per stall holder.
Air Cadets to be contacted to offer help on the day as volunteers. They would need to provide a
safeguarding person to ensure regulations are met. Health and safety briefing to take place at 8.15am
at the main arena tent. Kevin Sage to provide Hi Vis for everyone.
Other Business
Walkie talkies will need to be supplied to staff and volunteers. The Bull pub has agreed to have our
banner advertising our Summer Fayre on their fence. It was agreed to buy more tubs of sweets and
lollipops including diabetic and vegan options. Office required to order 4 food bins from Briffa this was
proposed by Cllr David Britcher and 2nd by Cllr Roy Forder, all agreed.
9. Date of next meeting.
Wednesday 7th July 2026
Meeting closed at 8.52pm.
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 20 April 2026
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 - www.hellesdon-pc.gov.uk - email: contact@hellesdon-pc.gov.uk
Notice of Events Committee meeting to be held on
Tuesday 7th July 2026, 7pm in the Council Chamber,
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Committee Members are summoned to attend for the purpose of transacting the following
business.
The Openness of Local Government Bodies Regulations 2014
Under the above regulations, any person may take photographs, film and audio-record the proceedings and report on
all public meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the start of the meeting.
The Council has a Policy, a copy of which will be displayed outside the Council Chamber or other meeting room as
appropriate and is available on request.
AGENDA
1. Apologies and acceptance for absence
2. Declarations of Interest and Dispensations
In accordance with Section 31 of the Localism Act 2011 & the adopted Code of Conduct members should declare any
disclosable pecuniary interests, non-disclosable pecuniary interests and non-pecuniary interests in any item(s) on the
agenda.
(In the case of disclosable and non-disclosable pecuniary interests the member must withdraw from the meeting room
immediately after making representations, answering questions or giving evidence – Please contact the office should any
item need clarification)
Clerk to report any written requests for dispensation in respect of items on this agenda.
3. Public Participation
Members of the public are invited to speak and are only permitted to speak at this point in the meeting. (Public participation
shall be in accordance with Standing Orders and shall not exceed 15 minutes unless such time is extended by the Chairman).
4. To approve the minutes of the meeting held on 10th June 2026 as a true and accurate record.
5. Summer Fayre review, evaluate and identify key learnings.
a) Review of event outcomes and attendance
b) Reflections of what worked well.
c) Identification of areas for improvement.
d) Considerations for future event planning.
6. Review of 2026/2027 Events Calendar
a) Senior Christmas Party
b) Christmas Carols and Market /Stall Event
c) Community Hearts Awards.
7. To agree the date time and venue of the next meeting
Jonathan Hall
Parish Clerk & Responsible Financial Officer Dated 01/07/2026
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee meeting held on Tuesday 09 June 2026 at 6:15
pm at the Council Chambers, Diamond Jubilee Lodge, Wood View Road, Hellesdon
PRESENT:
Cllr Roy Forder (Chair), Cllr Robin Sear, Cllr Mel Maidstone, Cllr David Maidstone
IN ATTENDANCE:
Jonathan Hall (Clerk)
Rebecca Larke (Deputy Clerk)
The Chair opened the meeting at 6.15pm
1. Apologies and acceptance for absence
Apologies were received and accepted from Cllr Mike Hicks and Cllr Sue Holland
2. Declarations of Interest and Dispensations
No declarations of interest made.
3. To approve minutes of the committee meeting held on 26 May 2026.
The minutes of 26 May 2026 had previously been circulated and the committee RESOLVED
to agree these as a true and accurate record of the meeting.
4. Public Participation
None.
5. Planning Applications for Consideration
p
Application Response to consultation
2026/1462
Proposal: Proposed side extension and
associated works The Committee RESOLVED to object to this
Location: 35A Middletons Lane Hellesdon application due to over development of the
Norfolk NR6 5NQ site.
Application Type: Householder
6. Date, time and place of the next meeting.
The next meeting was scheduled to be held on 23rd June 2026 at 6.15pm in the Council
Chamber, Diamond Jubilee Lodge, Wood View Road, Hellesdon Norwich NR6 5QB.
Meeting closed at 6.27pm
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 9 June 2026
Minutes of the meeting of the Property, Policy & Resources Committee held on
29 June 2026 at 7pm at Hellesdon Parish Council Offices, Diamond Jubilee Lodge,
Woodview Road, Hellesdon
Present:
Cllr Shelagh Gurney (Chair)
Cllr David Britcher
Cllr Ian Duckett
Cllr Roy Forder
Cllr Sue Holland
Cllr John Knowles
Also in Attendance:
Jonathan Hall (Clerk and Responsible Financial Officer)
1. Apologies and reasons for absence
Apologies were received and accepted from Cllrs David Maidstone and Cllr Mel Maidstone. Cllrs
Sue Holland and Cllrs John Knowles substituted respectively. The committee noted that Cllr
Mike Hicks had resigned as Chair of the Playing Fields, Allotments and Amenities committee.
2. Declarations of Interest and Dispensations
None.
3. To Approve the Minutes of committee meeting held 26 February 2026
The minutes of the meeting held on 26 February 2026 were approved as a true and accurate
record of the meeting and were duly signed by the Chair.
4. Public Participation
None.
5. To consider and agree a policy establishing criteria for the promotion of events on the
Parish Council’s noticeboards and social media channels.
The Clerk had circulated prior to the meeting a draft version of a proposed policy. This policy
reflected the feedback received from community groups and residents, since the decision made
in December 2025, to allow only Parish Council notices on noticeboards and social media
channels.
The Committee RESOLVED to trial the proposed policy for a period of six months and then
return the item to the committee for further consideration.
6. To consider the Committee’s Terms of Reference.
The Clerk had circulated prior to the meeting some suggested changes. The committee felt it
was important to have a separate budget setting meeting within the terms of the committee. No
designated party substitutes had worked well for the meeting and it was agreed to remove the
party for party agreement within the terms.
Approved…………………………………………………...…
Date………………………………………
HPC Property, Policy & Resources Committee Minutes
29 June 2026
It was RESOLVED to recommend to Full Council the changes to the committee’s terms of
reference. This would be considered at the next Full Council meeting on 14 July 2026.
7. To receive and note budget monitoring and earmarked reserves reports.
The earmarked reserves and budget monitoring reports were duly noted.
8. To consider report on reserves and recommendations for cash investments.
The Committee received the Clerk’s report. It was noted that the reserve funds held in the
Barclays Bank accounts had remained untouched for many months. The Committee therefore
agreed that it was reasonable to assume that these funds would not be required for projects
within the next 12 months.
Access to funds was an important consideration and the same day access provided by the
CCLA Public Sector Deposit Fund was attractive given the higher rate provided against other
Bank’s instant access accounts.
It was RESOLVED to recommend to Full Council the following:
• To close the Barclays deposit accounts and to transfer the balance of monies in to Unity
Trusts’ 12 month fixed term deposit at a rate of 4.06%pa
(£437,741 into Unity Trust 12 month fixed term deposit at 4.06%)
• To transfer £300,000 from Unity Trust’s instant access deposit current rate (1.95%) into
CCLA Public Sector Deposit Fund 3.7507% (net of fees) . To nominate the Council’s
current account number 20548209 (608301) as the transactional account.
(£300,000 into CCLA PSDF at 3.7507%)
Table of proposed investments
Bank Account Access Amount Yield*
Unity Trust Instant Deposit Instant £354,807 1.95%
Unity Trust 12 month fixed 12 months £437,741 4.06%
CCLA Public Sector Same day if £300,000 3.7507%**
Deposit Fund requested
before 11.30am
Total £1,092,548
*Yields are gross figures ** Yield net of management fees
9. To receive and agree quote for installation of fire doors and shutters within the
Community Centre.
The report outlined the work still be undertaken to achieve full compliance with Fire Regulations.
It was noted that quotes for the roller shutters in both the Majorie Lewis Hall and the main
kitchen had not yet been received. Give the value of the contract the committee did not consider
the works to be specialist or an extension to the contract of the previous fire door work.
It was RESOLVED to request two other quotes to the same specification and when received the
decision should be referred to the Full Council.
Approved…………………………………………………...…
Date………………………………………
HPC Property, Policy & Resources Committee Minutes
29 June 2026
10. To consider application to Norfolk County Council’s Bus Shelter Grant Scheme
2026/2027.
The Committee RESOLVED to replace the bus shelter at the junction of Reepham Road /
Meadow Way subject to the County Council awarding a grant that would cover up to 80% of the
total cost of the project.
11. To consider resident’s request for new bench in the vicinity of The Bull Roundabout.
It was RESOLVED to place a bench on the grass verge outside the Co-op on Reepham Road.
The bench selected should be made of recyclable material to reduce maintenance. The Clerk
will approach the Co-op to see if a grant could be obtained from their Community Fund.
12. To consider grant application to the Council’s Good Causes Fund from SOS Junior
Badminton Club.
The committee RESOLVED to award £287.94 from the fund for the purchase of six lightweight
Yonex rackets to lend to children who can not afford to purchase their own.
13. To consider report on damaged milestone located on Drayton High Road opposite
Persimmon development.
The report was noted and would be referred to Norfolk County Council Highways for
consideration.
14. To consider the date and time for the next committee meeting. Suggest Monday 28
September 2026 at 7pm.
The date and time of the next meeting was confirmed as 28 September 2026 at 7pm.
Meeting ended 8.45pm
Approved…………………………………………………...…
Date………………………………………
HPC Property, Policy & Resources Committee Minutes
29 June 2026
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: clerk@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk
TERMS OF REFERENCE
PROPERTY, POLICY & RESOURCES COMMITTEE
Responsibilities specific to all committees:
• To be responsible for compiling the committee annual budget
• To present and obtain approval for the committee annual budget from Full Council
• To monitor committee functions and expenditure
• To assess and budget for future maintenance, replacement or upgrading of items for
which the committee is responsible
• To set dates for ordinary meetings
• If a particular item under discussion is within the Committee’s delegated powers, the
minutes will record the decision as RESOLVED. If not, then the minutes will record the
decision as agreed to RECOMMEND and it will then be brought to the attention of the
full council for decision following presentation of the Committee draft minutes.
Responsibilities specific to this committee:
Authority
The Property, Policy & Resources Committee is constituted as a standing committee of
Hellesdon Parish Council. It is appointed by and is solely responsible to the Council to
make decisions in respect of council owned property held within Hellesdon
and the parish and on non parish council owned land (on H/Way land - grit bins etc) subject
to budget and expenditure limits.
1 To deal with financial policies
21 To advise and recommend to full council in respect of all Council Policies
32 To determine and deal with the general financial resources of the Council
43 The Committee duties are defined and agreed by the full council which may resolve,
at any time, to modify the Committee’s powers.
54 Responsibility for approving Section 106 and CIL payments for projects and assets with
recommedationsrecommendations to go to the Full Parish Council.
65 To review the replacement and upgrade of all IT equipment
Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
Membership
The committee will be made up of 7 members of the council, the committee will be made up
of 7 members of the council. These will include the Chairman of all committees, plus other
appointed members to bring to membership to 7.
All other councillors canwill be substitutes for this committee., and will be called upon on a
party basis by the member who cannot attend.
In addition to the nominated committee members, the Chairman of the Council is permitted
to form part of the committee ex officio. If the Chairman is unable to attend in their ex officio
capacity they may nominate the Vice Chairman as a substitute.
Quorum
The committee quorum shall be no fewer than three members.
Frequency of Meetings
The Committee will meet at least four times during each civic year and to publish these
meetings in advance as ordinary meetings. The ordinary meetings to consider committee
general items and standing items in accordance with set timetable. A further meeting will will
be held in December of each financial year to consider, for recommendation to Full Council,
the budget and precept for the next financial year. Additional meetings will be set as
required.
Record of Proceedings
Written minutes will be taken by the Clerk to the Council to record the Committee’s decisions
and any recommendations and will be circulated to all Councillors for the next Full Council
meeting.
Delegated Powers
1. To consider and put forward to the full council proposals for any improvements,
developments or any capital expenditure when requesting funding for the following
financial year.
2. To lead on and approve quotes for all aspects of maintenance and replacement works
the responsibility of the committee in accordance with adopted financial regulations
3. To consider all committees proposed annual budgets, concurrent funding and precept
requirements and to prepare the annual budget for recommendation to the full
council
4. To regularly monitor income and expenditure and to make any recommendations to
the full council
5. To consider financial policies
6. To consider the Internal Control of the Council and to make recommendations to the
full council
7. To deal with and control the general revenue financial resources as listed in Cost
Centre 6 of the annual budget
8. To review and determine the Council’s Insurance arrangements
Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
9. To guide and advise on the Council’s banking arrangements
10. To guide and advise the full council generally in respect of all Policies
11. To secure the implementation of any measures agreed by full council following the
external auditor report
12. To ensure the proper management of all property owned by Hellesdon Parish Council
• On parish council owned land
• on non parish council owned land
and to be responsible for the strategic and routine maintenance of such property
13. To be responsible for the Council’s Financial Reserves Management
14. To consider and determine donations to organisations in line with the Council’s
donation policy
15. To consider and determine all grant applications to organisations in line with the
Council grants policy
16. To lead on Council projects relating to Hellesdon Parish Council owned property and
approve works relating. to this
Standing Items for Ordinary Meetings
First meeting –
• to set dates of committee ordinary meetings
• to consider the financial statement summarising the council’s receipts and
payments for the final (Jan – March) financial quarter and the year to date
Second meeting –
• to consider the financial statement summarising the council’s receipts and
payments for the first (April – June) financial quarter
• to consider previous financial year’s budget allocations with actual amounts
• to address capital projects as identified in the budget the responsibility of the
committee.
Third meeting –
• to consider the financial statement summarising the council’s receipts and
payments for the second (July – September) financial quarter
• to consider the committee budget for recommendation to the Full Council for
approval
Budget meeting –
• to consider, for recommendation to Full Council, the budget and precept for
the next financial year
• to review the Financial Reserve Management of the council for
recommendation to the Full Council.
Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
Fourth meeting –
• to consider the financial statement summarising the council’s receipts and
payments for the third (October – December) financial quarter
• to consider the Statement of Internal Control and review of its effectiveness
for recommendation to the Full Council
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Hellesdon Parish Council
Terms of Reference
Property, Policy & Resources Committee
Reviewed – 29 June14th May 20264
Date of Next Review – May 20275
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Clerk: Jonathan Hall
Minutes of a Staffing Committee Meeting 11 June 2026 at 6.30pm
In the Council Chamber, Diamond Jubilee Lodge, Woodview Road, Hellesdon NR6 5QB
Present: Cllr David Britcher – Chair of the Committee
Cllr Roy Forder
Cllr Shelagh Gurney
Cllr David Maidstone
Cllr Andrew Lock
In attendance:
Jonathan Hall (Clerk)
1. Apologies and acceptance for absence
Apologies had been received from Cllr Bill Johnson. These were accepted.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations applied for.
3. Public Participation
There were no public present.
4. To receive and consider minutes of meetings held on 14 April 2026.
The minutes of 14 April 2026 were AGREED by the Committee as a true record and signed by
the Chairman.
5. It was RESOLVED under the Public Bodies (Admission to Meetings) Act 1960 to exclude the
press and public for the remainder of the meeting in view of the confidential and personal nature
of the business to be transacted.
The meeting was closed to the press and public at 6.37pm
6. To consider outcome of recent disciplinary hearing.
The committee received a report from the disciplinary hearing and RESOLVED to accept the
recommendation to dismiss the employee for gross misconduct.
It was RESOLVED to give the employee four weeks paid notice in line with their employment
contract, subject to any adjustments for holiday or Time Off in Lieu (TOIL).
Meeting closed at 8.03pm
Approved…………………………………………………...…
Date………………………………………
HPC Staffing Committee Minutes 11 June 2026
ITEM NO: 9
Report for : Full Council meeting
Date: 14 July 2026
Item Title: To consider request from Broadland District Council’s recycling team to locate a
clothing rail for the Summer School Uniform Swap, running from 20 July 2026 to 3
September 2026.
Background and Context
Daria Imshenetska, the Recycling And Partnership Officer at Broadland District Council
(BDC) has emailed the following:
Good afternoon Jonathan.
I hope this email finds you well.
I’m writing on behalf of South Norfolk and Broadland District Councils’ Recycling Team to ask
if you might be able to support our Summer School Uniform Swap, running from 20 July to 3
September 2026.
The scheme gives families the opportunity to donate and pick up good-quality school uniform
free of charge, helping to reduce costs over the summer holidays while encouraging reuse.
We’d love to host a simple clothing rail with signage at Hellesdon, ideally in a reception area
or similar space, if available. Our team would regularly check and manage the rail, and any
remaining items at the end of the scheme would be responsibly donated or recycled. The rail
can be removed immediately if any issues arise.
As well as supporting local families, the project helps promote sustainability and community
engagement. It was very successful last year in South Norfolk leisure centres and at Acle
Memorial Hall and we’ll be promoting it again through local schools and social media.
We’d really appreciate your support and would be happy to discuss this further.
Question from Clerk: I assume this suggestion is being made because the School is closed
between these dates?
Response:
Yes, that's right.
We're running the Uniform Swap over the summer holidays to support families as they get
ready for the new school year in September. We know that many children outgrow their
uniform over the summer and with the ongoing cost of living pressures, the scheme can
make a real difference.
It also gives families a chance to pass on good-quality uniform they no longer need, helping
to reduce waste and encourage reuse.
We'd really appreciate your support in helping us make the scheme available to as many
local families as possible.
Recommendation
Given the safeguards that BDC propose to in place and assuming the necessary risk
assessments can be completed and approved it would feel appropriate to allow BDC to
undertake this initiative to help support Hellesdon families and to encourage recycling and
reduce waste to landfill.
Clerk
July 4 2026
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