Agenda pack for FC 230626

Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

EXTRA ORDINARY MEETING OF THE FULL COUNCIL
Notice of an additional meeting to be held on Tuesday 23 June 2026 at 7pm
in The Council Chamber, Diamond Jubilee Lodge Wood View Road,
Hellesdon Norwich NR6 5QB

The Openness of Local Government Bodies Regulations 2014
Under the above regulations, any person may take photographs, film and audio-record the proceedings and report on
all public meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the start of the meeting

Councillors are summoned to attend for the purpose of transacting the following
council business..

AGENDA

Welcome by the Chair

1. Apologies and acceptance for absence

To receive and accept valid apologies for absence as previously notified to the Parish Clerk.

2. Declarations of Interest and Dispensations

To receive Members' Declarations of Interest in Agenda Items and to note the granting of any
requests for dispensations.

3. Public Participation

To receive questions from the public.
(Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless
such time is extended by the Chairman).

4. To receive a report from the Clerk and to note.

5. Annual Governance and Accountability Return

a) To Note Internal Auditor Statement on Annual Return
b) To Agree the Annual Governance Statement 2025/2026
c) To Agree the Accounting Statements for 2025/2026

6. Date and Time of Next Meeting

To note date of next Full Council meeting as 14 July 2026 at 7pm.

Jonathan Hall
Clerk of the Council Dated 17 June 2026
 ITEM NO: 4

Report for : Full Council
Date: 23 June 2026
Item Title: To receive a report from the Clerk and to note

Since my last report at the Full Council meeting on 9th June 2026, I can provide a brief
update on a few matters:

Staffing Matters
Following my email to all councillors on Friday 12 June 2026 I will provide a verbal update (if
there are any developments) on staffing matters.
Community Cafe
The café staff share the disappointment of the 4 star rating following a recent inspection and
the Facilities Manager has updated the Kitchen Manager on his return from annual leave. A
robust action plan has been put together by the Facilities Manager and approved by myself.
This will facilitate staff training and completion of the required paperwork. I have allocated
sufficient time to allow the staff members to undertake this work to ensure there is no repeat
of the issues that arose.
For reassurance the café is and remains a safe and clean place to eat and drink. The rating
was based on the paperwork and processes that required improvement.
Finances
Since the last full council meeting much progress has been made on the backlog of data and
inputting required to Scribe. Due to issues with Rialtas we were unable to start this work until
recently. However, the Deputy Clerk has been working some very long days (and nights!) to
get matters in to order and thanks to her diligence, I am pleased to report that the accounts
to date have been reconciled to 30 April 2026. I am sure I will have further progress to report
verbally on 23rd June 2026. I have attached a copy of the reconciliation for reference.

Clerk – 18 June 2026
 ITEM NO: 5

Report for : Full Council
Date: 23 June 2026

5. Item Title: Annual Governance and Accountability Return

a) To Note Internal Auditor Statement on Annual Return
b) To Agree the Annual Governance Statement 2025/2026
c) To Agree the Accounting Statements for 2025/2026

The Annual Governance and Accountability Return (AGAR) is included in the
following pages.

• Ignore pages 1 and 2 these are guidance notes for the Clerk and RFO.
• Page 3 is the page completed by the internal auditor and is point a) within
item 5. It is also worth noting the internal auditor’s letter regarding the amount
of ‘no’s ticked in this section.
• Page 4 (item 5b) is where the Council have to answer the 10 questions on the
left hand side of the form. By agreeing yes or no you will need to demonstrate
the actions in the box on the right hand side of the form. I have put some
indicative responses in the form as RFO but Council must agree the final
response.
• Page 5 (item 5c) is what is described as the ‘Council’s accounts’. These
figures have been automatically produce by Rialtas once the Bank
reconciliation for year 25/26 has been undertaken and agreed. These figures
have been checked by the internal auditor. I have attached the Bank
reconciliation to year end 31 March 2026.
• Page 6 is completed by the external auditor and return to the Council before
30 September 2026.

Asset Register

Box 9 of the AGAR is the value of the asset register. I have attached the asset
register for transparency. It does need some explaining as to why there is 3
values but the value that has been used for calculation is the middle column -
current value.
However, it is clear that this register needs some work updating it and
possibly removing some items we no longer own. The register can then be
inputted into Scribe ready for the 2026/27 AGAR return.

Clerk - 17 June 2026