08. 10.06.2025 final

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

            Minutes of the Meeting of Hellesdon Parish Council held on
                         Tuesday 10th June 2025 at 7pm in
             The Council Chamber, Diamond Jubilee Lodge, Hellesdon
Present:       Cllr David Maidstone – Chair of the Committee
               Cllr David Britcher
               Cllr Shelagh Gurney                    Cllr Ian Duckett
               Cllr Mel Maidstone                     Cllr Andrew Lock
               Cllr Sue Holland                       Cllr David Fahy (19:08)
               Cllr Sarah Smith                       Cllr Nigel Barker

The Chairman welcomed members and opened the meeting at 7pm.

The Chairman said that as items 10 and 11 on the agenda logically followed item 12 the
order of the agenda should change. Therefore item 12 becomes item 10, item 10 becomes
item 11 and item 11 becomes item 12.

As part of the Chairmans report the council will hear reports from committees.

1. Apologies and Acceptance for Absence

Apologies were received from the following Councillors and Accepted.
Cllr Bill Johnson, Cllr Lacey Douglas, Cllr Greg Britton, Cllr Robin Sear, Cllr Mike Hicks, Cllr Roy
Forder

Cllr Mel Maidstone agreed to take minutes.

2. Declarations of interest and dispensations.
No declarations were made or dispensations applied for.

3. Approval of minutes of the meeting held on 14th May 2025
Minutes of the meeting of 14th May 2025 had been circulated. It was RESOLVED to ACCEPT
these minutes following a proposal from Cllr David Maidstone and seconded by Cllr Sue Holland
as a true and accurate record of the meeting. Chairman to sign copy in the office on
Wednesday 12th June 2025.

4. Public Participation

Members of the public present did not wish to speak.

5. Council Reports.
(a) Clerks Report.
No report presented due to capacity issues.

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Hellesdon Parish Council, Full council Minutes 10th June 2025
(b) Reports from District and County Councillors.
There were no reports from District Councillors. Cllr Shelagh Gurney gave a verbal update on
Bernham Road, Holt Road and Heath Crescent. Also outlined Norfolk County Councils response
to local government reorganisation.
(c) Chairmans Report.
Concerns expressed regarding office workloads and the Website. New senior administrator
settling in well.
(d) Environment Committee Report.
Cllr Ian Duckett to arrange meeting of the Environment Committee to agree activities and
budget requirements.
(e) Events Committee.
Cllr Sarah Smith gave a report on the VE Day event which was a huge success. Next event
Summer Fayre in final stages of organisation.

6. Financial Reports and Matters.
(a) Bank Reconciliation – 31st May 2025. Details were noted by the Council and AGREED.
(b) Earmarked Reserves Summary – 31st May 2025 Details were noted by the Council and
AGREED.
(c) Approval of Payments – 31st May 2025. Were noted and AGREED.
(d) Approval of Receipts – 31st May 2025. Were noted and AGREED.
(e) Details of Income and Expenditure – 1st May to 31st May. Were noted and AGREED.
(f) Audit Report. Clean sign off received on report to External auditors from Internal Auditors.
Some action points raised which will be addressed. Proposal to accept Audit Report by Cllr David
Maidstone, seconded by Cllr David Britcher with amendment to review in 3 months. CARRIED
UNANIMOUSLY.

7. Standing Orders.
A discussion was held on the suitability of section 9 (f). Proposal from Cllr David Britcher to remove
section 9 (f) from standing orders, seconded by Cllr Ian Duckett. Voted 9 for, 1 against. CARRIED
UNANIMOUSLY.

8. Agenda Meetings Structure.
A discussion was held to move “Matters for the Next Agenda” section above Members of Public
Press Exclusion. It was agreed that this agenda item was not needed. Proposal to remove this
agenda item by Cllr Shelagh Gurney, seconded by Cllr Sue Holland and CARRIED UNANIMOUSLY.

9. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of item 10, 11 and 12 in view of the confidential nature of
the business to be transacted.

10. To receive an Update regarding Locum Clerk.
Cllr David Maidstone has contacted possible candidates for Locum responsibilities.
Cllr David Maidstone proposed Richard Bishop to be appointed as Locum whilst retaining Sarah
Hunt for any additional support, seconded by Cllr David Britcher and CARRIED UNANIMOUSLY.
Start date to be confirmed.

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Hellesdon Parish Council, Full council Minutes 10th June 2025
11. To receive an update on obtaining legal advice and affiliated responses.
Cllr David Maidstone proposed that an initial conversation should take place between the legal
advisor and Cllr David Maidstone, Cllr Lacey Douglas and Cllr David Britcher, seconded by Cllr Nigel
Barker and CARRIED with 1 abstention.

ACAS chased for our response and were told Council declined the offer.

12. To receive an update on appointing independent investigation personnel.
Proposal by David Maidstone that this should now take place, seconded by Cllr David Britcher and
CARRIED UNANIMOUSLY.

13. Other business.
Cllr Gurney raised a few items that needed to be purchased. The Chair advised these had been
discussed with the Facilities Manager and orders placed.

14. Time and Venue of Next Council Meeting

Tuesday 8th July 2025, commencing at 7pm at Diamond Jubilee Lodge.
Meeting closed at 20:59PM.

Approved…………………………………………………...…

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Hellesdon Parish Council, Full council Minutes 10th June 2025