Pack 14.10.2025v2_pagenumber
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Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.
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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.
Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.
Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged
Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer
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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.
Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.
* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management
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The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council held on
Tuesday 9th September 2025 at 7pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon
Present: Cllr David Maidstone – Chair of the Committee
Cllr David Britcher Cllr Roy Forder
Cllr David Fahy Cllr Bill Johnson
Cllr Mel Maidstone Cllr Andrew Lock
Cllr Sue Holland Cllr Mike Hicks
Cllr Sarah Smith Cllr Nigel Barker
Cllr Greg Britton Cllr Robin Sear
Cllr Ian Duckett
Also, present Mr. R Bishop (Locum Clerk), Mr. H Clark (Deputy Clerk), A member of the
public and PC Hales
The Chairman welcomed members and opened the meeting at 7pm.
1. Apologies and Acceptance for Absence
Apologies were received from the following Councillors and Accepted.
Cllr Lacey Douglass, and Cllr Shelagh Gurney.
2. Declarations of interest and dispensations
No declarations were made or dispensations applied for.
3. Approval of minutes of the meetings held on 8th July 2025
Minutes of the meeting of 8th July 2025 had been circulated had been previously circulated. It
was RESOLVED TO ACCEPT these Minutes as a true and accurate record of the meeting.
4. Public Participation
A member of the public raised concerns about a ‘halfway house’ in Reepham Road, there was a
lot of activity to and from this property at all hours of the day and the middle of the night.
There were reports of anti-social behaviour and emergency services being called on a regular
basis. PC Hales commented that the police were aware of the situation and were keeping a
close eye on any perceived unlawful activity. For obvious reasons Parish Council Hales was
unable to go into any detail.
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council, Full council Minutes 9th September 2025
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PC Hales informed the council that him and his colleague has been on a period of leave and not
been able to attend council meetings as often. PC Hales continued to say that there have no
issues of note that has arisen. Cllr Mike Hicks informed PC Hales that there has been an
increased about of traffic going down Meadow way due to Road works on Cromer Road, which
raised concerns for the councillor and if possible, for anything can be done. PC Hales will
investigate options such as a “Traffic Enforcement” day and will get information back to the
Council when they are able.
Member of Public left room at 7:24pm
5 Council Reports
a) The report from the Locum Clerk to be discussed at different points during the meeting.
b) Reports from District and County Councillors
Nothing to report from District or County Councillors.
c) To receive any update from The Chairman
Cllr David Maidstone had nothing to report.
6. Financial Reports and Matters.
a) Bank Reconciliation – 31st July & 31st August 2025. Details were noted by the Council and
AGREED.
b) Earmarked Reserves Summary – 31st July & 31st August 2025 AGREED by the Council.
c) Approval of Payments – 31st July & 31st August 2025. Were noted and AGREED.
d) Approval of Receipts – 31st July & 31st August 2025. Were noted and AGREED.
e) Details of Income and Expenditure – 31st July & 31st August 2025. Were noted and AGREED.
N.B. The Locum Clerk raised the issue of additional signatories on the accounts, recommending four
Councillors, instead of two as there were at present. It was AGREED to place this on the agenda for
the next meeting.
7. Committees
a) To receive Events committee report
Cllr Sarah Smith reported that on 1st November 2025 Hellesdon Community Centre shall be
holding its Halloween Party for the community. The Councillor continued that they were
waiting to hear back on licenses and those to cater for the event and that she has started
looking into starting the online survey for nominations for the Hellesdon Community Heart
Awards.
b) To receive Playing fields, Allotments and Amenities report
Cllr Mike Hicks and Cllr David Maidstone informed the council that the council that the CCTV at
the Allotments is now operational, it is confirmed as compliant and there are visual signs to
inform those using the allotments. They continued that Anglia Water is survey on 10/09/25 to
assess water leaks.
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council, Full council Minutes 9th September 2025
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c) To receive Environment committee report
Cllr Ian Duckett said that the committee has been established, and that Broadland District
Council was holding classes/sessions of projects for involving planting wildflowers and more.
Cllr Ian Duckett was seeking means to involve the community such as competition with
environmental elements.
d) To receive Planning committee report
The council were updated regarding applications to The Norwich Golf Club Site, and The Land
north of Carrowbreak House, Cllr David Maidstone informed the council that on 10/09/2025
Broadland Planning Committee are having their meeting to discuss the applications. Cllr David
Maidstone asked the council if it would be possible for him to attend the meeting and speak on
the council’s behalf on the applications. Proposed by Cllr Greg for Cllr David Maidstone to
represent Hellesdon Parish Council at the Broadland Planning meeting on 10/09/2025, 2 nd by
Cllr Mike Hicks and ACCEPTED.
Cllr David Maidstone informed the council that he has been approached by members of the
community regarding the area of unfenced land near the Carrowbreak Close. He has been
informed that the Local residents have started a group to turn the area into an asset of
community value, as it is used by members of the community for dog walking and leisure.
Proposed by Cllr David Maidstone to support the area being an asset of community value, 2nd
by Cllr Mike Hicks and ACCEPTED.
e) To receive Staffing Committee Report
All matters discussed in section 14.
f) To receive Community Centre Committee Report
The council were informed that the new sign on the community centre is now installed on the
building, and there are that 3 fire doors are to be installed in the community centre (2 on the
café, 1 on the caretaker’s office). The council were informed that the café will be closed while
the doors are being installed. Cllr David Britcher requested that the metal sheet by the
entrance of the community centre looks that it is need of replacing as requested this be looked
in to.
g) To receive Café Committee Report
Cllr Sarah Smith informed the council that there were concerns regarding a cleanliness issue
within the café, this was addressed and will be monitored by Cllr Sarah Smith, staff shortage is
to be addressed by staffing committee.
h) To discuss and make decision of merging Café and Community Centre Committees.
It was proposed by Cllr Sarah Smith that the Café Committee and Community Centre
Committee to merge as one committee, 2nd by Cllr Roy Forder and ACCEPTED. The Locum &
Deputy Clerk were asked to look at terms of reference for the merged committee then bring it
back to the next full council meeting along with a new chair and vice chair of the committee.
i) To appointment of panels (grievance, disciplinary, appeals and complaints)
The council have pointed councillors to the below panels
Panels of Grievance: Cllr Mel Maidstone, Cllr Mike Hicks, and Cllr Nigel Barker with Cllr Sarah
Smith as a substitute.
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council, Full council Minutes 9th September 2025
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Panels of Disciplinary: Cllr Nigel Barker, Cllr Mike Hicks, and Cllr Mel Maidstone with Cllr Sarah
Smith as a substitute.
Panels of Appeals: Cllr Sue Holland, Cllr Ian Duckett, Cllr Robin Sear and Cllr David Fahy & Cllr
Lacey Douglass as substitutes.
Panels of Complaints: Cllr Andrew Locke, Cllr David Fahy, Cllr David Britcher and Cllr Robin Sear
as substitute.
Proposed by Cllr David Maidstone and 2 nd by Cllr Bill Johnson and ACCEPTED.
8. Projects
a) The council were informed of two parish partnership projects being undertaken between
Hellesdon Parish Council and Norfolk County council. The project for a new village gateway and
a bench seat for bus shelter. Cllr Sue Holland proposed the projects to go ahead, 2 nd by Cllr Ian
Duckett and ACCECPTED.
b) The council were informed of a request for a site visit to Hellesdon Community Centre car park
from Perry Willams LTD on behalf of their client Cornerstone. The request stated that the car
park has been identified as a possible location for a new telecoms site and request a visit to the
site to perform an MSV. It was proposed that Perry Williams LTD can have a no obligations site
visit, proposed by Cllr Sue Holland and 2nd by Cllr Roy Forder and ACCEPTED.
c) This item was discussed under report from Planning Committee.
d) To receive update on Community Fridge.
Cllr David Maidstone informed the council that he and the deputy clerk had a meeting with
volunteers looking to manage the community fridge. It was proposed by Cllr David Maidstone
that the council will assist to up a team of volunteers and to be monitored for a 6-month trial
period, 2nd by Cllr Sarah Smith and ACCEPTED. This was delegated to the deputy clerk to
oversee.
9. To consider sale of Baby Grand Piano in Community Centre.
The council discussed the use of the Baby grand piano; Cllr Roy Forder informed the council
that he had attempted to contact organisation locally to promote use of the piano however
had not received any replies from these organisations. It was proposed by Cllr Mel Maidstone
that the council explore donating the piano to a local community organisation or look to sell
the piano and then donate the funds from the sale to the local organisation, 2nd by Cllr Sarah
Smith and ACCEPTED.
PC Hales left the room
10. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the items 11, 12, 13, 14, 15, 16 in view of the
confidential nature of the business to be transacted.
The meeting was closed to the Press and Public
11. To request the abilities to change of passwords of councillor’s emails.
Following a brief discussion, Cllr David Britcher proposed that that councillors are give the
functionality to change their own passwords in relation to their parish email accounts, 2 nd by
Cllr Andrew Locke and ACCEPTED
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council, Full council Minutes 9th September 2025
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12. To discuss and make decision on the hiring rates of the Community Centre Facilities.
The council were informed of the Community Centre Committee meeting held on 30 th July
2025, and the information pertaining to the community rate and a list of those that receive it. It
was commented by Cllr Sue Holland that the criteria and the discounted rate are to be
addressed by the Community Centre Community. It was proposed by Cllr David Britcher this
item be referred back to the Community Centre Community to decide the criteria of the
community rate, its amount and those who are eligible and to come back to full council on 14 th
of October 2025, 2nd by Cllr Ian Duckett and ACCEPTED
It was AGREED to waive Standing Order 3x To Extend the Meeting Beyond 2.5 Hours
13. To Receive update on Clerk Position.
The council were informed that the resignation of the incoming clerk was received, and the
resignation was accepted. It was proposed by Cllr Bill Johnson that we should start advertising
for the now vacant clerk role, 2nd by Cllr Robin Sear and ACCEPTED. A draft advert, job
description and person specification had been circulated, and these documents were also duly
ACCEPTED in order to move matters forward. The Chairman stated that there had been an
additional £206.55 legal expenses incurred whilst bringing matters to a conclusion with the
incoming clerk, it was ACCEPTED to pay these costs.
14. To receive update on staffing matters.
The council were informed of a current vacancy for Grounds person & Deputy Facilities
Manager is to be advertised.
An investigator is also required to investigate possible staff disciplinary issue. HR Support is
potentially involved, It was proposed by Cllr Robin Sear that Cllr David Fahy is to investigate and
for Cllr Shelagh Gurney to act as note taker, Cllr Mel Maidstone to be substitute in the event
Cllr Shelagh Gurney is unavailable. This was 2nd by Cllr Mike Hicks and ACCEPTED.
15. To receive update on independent investigation.
The council received update from Cllr David Maidstone in relation to previous staff and their
grievance to previous clerk, which is now resolved. Cllr David Maidstone continued saying that
there were lessons to be learned and policies had gone awry. Cllr David Maidstone continued
to inform the council that he shall be standing down as chair of the Staffing committee once
the new clerk is in post.
16. To receive an update on legal advice
Item was covered in item 15.
17. Matters for the Next Agenda.
Chair of Staffing.
Meeting closed at 21:34.
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council, Full council Minutes 9th September 2025
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Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 30 September 2025
Confirmed Bank & Investment Balances
Bank Statement Balances
30/09/2025 Business Current Account 2077 477.75
30/09/2025 Business savers account 4401 759,032.20
30/09/2025 Petty Cash 167.34
30/09/2025 Active Saver 7702 349,838.68
30/09/2025 Account 73554503 84,291.40
30/09/2025 Number 2 account 0958 0.00
30/09/2025 Cafe float 100.00
1,193,907.37
Receipts not on Bank Statement
0.00
Closing Balance 1,193,907.37
All Cash & Bank Accounts
1 Current Bank Account 759,509.95
2 Petty Cash 167.34
3 Active Saver 7702 349,838.68
4 Active Saver Emergency 4503 84,291.40
5 Number 2 account 0.00
6 Cafe float 100.00
Other Cash & Bank Balances 0.00
Total Cash & Bank Balances 1,193,907.37
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07/10/2025 Hellesdon Parish Council Current Year Page 1
11:48
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 20,000.00 20,000.00
321 EMR Site Fencing 1,000.00 1,000.00
322 EMR Machinery 7,293.00 7,293.00
323 EMR Hard Surface Area 66,500.00 66,500.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 22,000.00 22,000.00
326 EMR Elections 6,500.00 6,500.00
327 EMR War Memorial 4,500.00 4,500.00
328 EMR Burial Ground Land 10,000.00 10,000.00
329 EMR Com Centre Contingency 6,212.68 6,212.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 35,462.99 35,462.99
332 EMR Good Causes in Hellesdon 4,609.76 4,609.76
334 EMR HEL2** 53,127.24 53,127.24
335 EMR Car Park/Paths at HCC 5,000.00 5,000.00
336 EMR Car Park Soakaway 10,000.00 10,000.00
337 EMR Driveway Sinkage 5,000.00 5,000.00
338 EMR Grit bins 1,000.00 1,000.00
340 EMR PF Ownership signs 1,508.45 1,508.45
342 EMR Staff contingency payments 10,000.00 10,000.00
345 EMR Bus shelter 3,000.00 3,000.00
346 EMR Green Grid 5,140.00 5,140.00
347 EMR Land Acquisition account 59,752.17 59,752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 10,000.00 10,000.00
351 EMR Events 2,500.00 2,500.00
352 EMR HCC extension 100,000.00 100,000.00
361 EMR CIL 23/24 CC Ext (28/29) 62,242.78 62,242.78
362 EMR Comm fridge/cafe improves 1,686.68 1,686.68
363 EMR Neighbourhood Plan 10,000.00 10,000.00
364 EMR Rainwater Harvester 25,000.00 25,000.00
365 EMR Biodiversity duty 5,000.00 5,000.00
366 EMR Refurb Westward WC's 20,000.00 20,000.00
367 EMR DJL control panel 2,500.00 2,500.00
368 EMR AV in DJL 2,500.00 2,500.00
369 EMR CIL 24/25 CC Ext (29/30) 8,784.04 8,784.04
598,069.79 0.00 598,069.79
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List of Payments made between 01/09/2025 and 30/09/2025
Date Paid Payee Name Amount PaidTransaction Detail 01/09/2025 Broadland District Council £1,259.00 Business rates Com Centre& Pre 01/09/2025 Broadland District Council £384.00 Business rates workshop 01/09/2025 Broadland District Council £184.00 Business Rates Stores 02/09/2025 Harrod Sport £626.10 Goal posts 02/09/2025 Anglia Culinary Suppliers Ltd £589.56 Cafe Purchases 02/09/2025 Active HR £369.08 Consultation & Reports 02/09/2025 Calypso Coffee £148.10 Cafe purchases 02/09/2025 Collier Turf Care Ltd £89.10 Enhance fA/W & Carridge 02/09/2025 DD Health & Safety Supplies Lt £54.00 Black metal free safety boots 02/09/2025 Easters Norwich Ltd £116.54 Cafe purchases 02/09/2025 Eastern Security Systems Ltd £201.00 Call out invoice 02/09/2025 Hugh Crane Equipment £506.78 Cleaning materials 02/09/2025 Huws Gray Ridgeons £77.14 Tonne of top soil 02/09/2025 Norfolk County Council £468.18 NPLaw Feetime 02/09/2025 Solar Signs and Graphics £1,542.00 Community sign installation 02/09/2025 Norfolk County Council £668.65 Gressenhall Trip 02/09/2025 Toombs Butchers £12.78 Cafe Purchases CARD PAID 02/09/2025 Toombs Butchers £52.88 Cafe purchases CARD PAID 02/09/2025 Toombs Butchers £38.33 Cafe Purchases CARD PAID 02/09/2025 Toombs Butchers £24.55 Cafe purchase CARD PAID 03/09/2025 Iris Software Limited £40.80 IT support Staffology 05/09/2025 Barclays Bank Plc £31.35 Charges for period jul-aug 10/09/2025 UK Fuels Ltd £148.35 Fuel Card 10/09/2025 O2 £417.96 Telecoms invoice 11/09/2025 Anglia Culinary Suppliers Ltd £496.31 Cafe Purchases 11/09/2025 Calypso Coffee £114.60 Cafe purchases 11/09/2025 Easters Norwich Ltd £199.75 Cafe purchase 11/09/2025 Eastern Security Systems Ltd £102.00 Callout 14/07/25 11/09/2025 Excel Electrical Services £474.00 signage light work 11/09/2025 Just Regional Publishing £230.00 September edition 11/09/2025 Norse Commercial Services Ltd £218.40 Locking of parks 11/09/2025 Norse Eastern Ltd £2,502.91 Verges Cut 11/09/2025 Norfolk Parish Training & Supp £3,184.32 locum Charges 11/09/2025 Osiris Technologies £730.45 IT monthly Support Charge 11/09/2025 Norfolk County Council £247.86 NPLaw feetime 11/09/2025 The Fresh Air Company £1,503.60 Annual service of air con 17/09/2025 Total Gas & Power £144.67 Gas invoice 22/09/2025 Biffa £198.93 Waste Collection
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23/09/2025 Total Gas & Power £28.46 electricty Invoice
23/09/2025 Total Gas & Power £480.37 Electricity invoice
25/09/2025 Norfolk City Services £746.39 Weed spraying
25/09/2025 Anglia Culinary Suppliers Ltd £153.42 Cafe purchases
25/09/2025 Active HR £147.63 HR Services
25/09/2025 Canon UK Ltd £202.86 Photocopier Rent
25/09/2025 Easters Norwich Ltd £80.77 Cafe purchases
25/09/2025 Hugh Crane Equipment £380.74 Cleaning materials
25/09/2025 Nigel Barker Electrician £1,200.00 Installing CCTV allotments
25/09/2025 P J Plumbing Heating & Mainten £100.19 Replaced fill valve
25/09/2025 Just Regional Publishing £4.00 September edition
25/09/2025 Broadland District Council £644.00 Business rates Office
25/09/2025 Carl Simon Disco £50.00 Booking deposit
29/09/2025 Veolia £47.57 Waste collection
30/09/2025 Information Commissioners Offi £47.00 ICO Renewal
Total Payments £22,711.43
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Cash Received between 01/09/2025 and 30/09/2025
Date Cash Received from Receipt Description Receipt Total
01/09/2025 HCC Hire HCC Regular Hire £68.00
02/09/2025 HCC Hire HCC Regular Hire £617.40
02/09/2025 HCC Hire HCC Regular Hire £226.56
02/09/2025 HCC Hire HCC Regular Hire £332.43
03/09/2025 HCC Hire HCC Regular Hire £208.06
03/09/2025 Takings - Cafe Card Payments £151.20
04/09/2025 HCC Hire HCC Regular Hire £41.22
04/09/2025 HCC Hire HCC Regular Hire £110.70
04/09/2025 Takings - Cafe Card payments £184.45
05/09/2025 HCC Hire HCC Regular Hire £10.49
05/09/2025 HCC Hire HCC Regular Hire £358.27
05/09/2025 HCC Hire HCC Regular Hire £67.98
05/09/2025 HCC Hire HCC Regular Hire £34.35
05/09/2025 HCC Hire HCC Regular Hire £128.45
05/09/2025 HCC Hire HCC Regular Hire £118.26
05/09/2025 HCC Hire HCC Regular Hire £604.55
05/09/2025 Takings - Cafe Card payments £146.25
05/09/2025 Takings - Cafe Cash Payments £666.05
08/09/2025 Barclays Bank Plc Interest for period june/septe
£1,818.52
08/09/2025 HCC Hire HCC Regular Hire £105.72
08/09/2025 HCC Hire HCC Regular Hire £101.94
08/09/2025 HCC Hire HCC Regular Hire £188.26
08/09/2025 HCC Hire HCC Regular Hire £85.74
08/09/2025 HCC Hire HCC Regular Hire £75.01
08/09/2025 HCC Hire HCC Regular Hire £81.97
08/09/2025 Takings - Cafe Card payments £64.95
09/09/2025 HCC Hire HCC Regular Hire £287.94
09/09/2025 HCC Hire HCC Regular Hire £102.10
09/09/2025 HCC Hire HCC Regular Hire £133.48
09/09/2025 HCC Hire HCC Regular Hire £13.97
09/09/2025 HCC Hire HCC Regular Hire £268.77
10/09/2025 HCC Hire HCC Regular Hire £138.62
10/09/2025 HCC Hire HCC Regular Hire £1,350.00
10/09/2025 Takings - Cafe Card Payments £212.45
11/09/2025 Takings - Cafe Card payments £204.40
12/09/2025 HCC Hire HCC Regular Hire £90.62
12/09/2025 HCC Hire HCC Regular Hire £45.73
12/09/2025 Takings - Cafe Card payments £110.10
15/09/2025 Friday Friends FF Trip £45.00
15/09/2025 Gracey Rye Halloween event £15.00
15/09/2025 HCC Hire HCC Regular Hire £684.47
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15/09/2025 HCC Hire HCC Regular Hire £20.99
15/09/2025 HCC Hire HCC Regular Hire £90.64
15/09/2025 Takings - Cafe Cash Payments £452.90
15/09/2025 Takings - Cafe card payments £131.65
16/09/2025 HCC Hire HCC Regular Hire £6.98
16/09/2025 HCC Hire HCC Regular Hire £33.41
16/09/2025 HCC Hire HCC Regular Hire £115.91
16/09/2025 HCC Hire HCC Regular Hire £89.59
16/09/2025 HCC Hire HCC Regular Hire £92.51
17/09/2025 AB Halloween Halloween Event £15.00
17/09/2025 HCC Hire HCC Regular Hire £1,258.20
17/09/2025 HCC Hire HCC Regular Hire £317.20
17/09/2025 Takings - Cafe Card payments £142.30
18/09/2025 Takings - Cafe Card payments £180.50
19/09/2025 Broadland District Council
Precept £317,018.00
19/09/2025 Takings - Cafe Card payments £87.95
23/09/2025 Takings - Cafe Card payments £131.05
24/09/2025 HCC Hire HCC Regular Hire £125.93
24/09/2025 HCC Hire HCC Regular Hire £186.87
24/09/2025 Takings - Cafe Card payments £214.70
25/09/2025 JS Halloween Halloween Event £12.50
25/09/2025 KS Halloween Halloween Event £30.00
25/09/2025 HCC Hire HCC Regular Hire £62.96
25/09/2025 HCC Hire HCC Regular Hire £202.00
25/09/2025 Takings - Cafe Card payments £160.55
26/09/2025 HCC Hire HCC Regular Hire £54.96
26/09/2025 HCC Hire HCC Regular Hire £20.99
26/09/2025 Takings - Cafe Card Payments £119.75
26/09/2025 Takings - Cafe Cash Payments £907.65
29/09/2025 HCC Hire HCC Regular Hire £75.52
29/09/2025 HCC Hire HCC Regular Hire £24.75
29/09/2025 HCC Hire HCC Regular Hire £42.79
29/09/2025 Takings - Cafe Card Payments £126.40
Total Receipts £332,852.53
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07/10/2025 Hellesdon Parish Council Current Year Page 1
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre 1400 Community Centre Income (9,716) 0 59,000 59,000 0.0% 1410 Community Centre Inc ML Room 28,039 13,954 0 (13,954) 0.0% 1415 Community Centre Inc SW Room 24,423 11,099 0 (11,099) 0.0% 1420 Community Centre Inc OH Room 13,643 8,021 0 (8,021) 0.0% 1435 Warm room grants 500 0 0 0 0.0% 1440 Community Centre Inc Ww Room 4,079 3,009 0 (3,009) 0.0% 1445 Community centre kitchenette 1,425 682 0 (682) 0.0% 1455 Community centre stage hire 589 449 0 (449) 0.0% 1460 Hire of flasks 574 244 0 (244) 0.0% 1470 Hire of urn 44 51 0 (51) 0.0% 1475 Storage charge 1,018 511 0 (511) 0.0% 1476 Rent old parish office 1,049 1,049 0 (1,049) 0.0%
Community Centre :- Income 65,665 39,069 59,000 19,931 66.2% 0 4070 Profess Fees/Agency Personnel 2,705 0 0 0 0 0.0% 4112 Advertising 350 0 0 0 0 0.0% 4150 Utilities & business rates 30,473 15,820 29,500 13,680 13,680 53.6% 4160 Repairs/Maintenance 14,163 9,198 0 (9,198) (9,198) 0.0% 4240 Emergency Work 269 20 0 (20) (20) 0.0% 4250 PHS services 4,661 4,938 5,250 312 312 94.1% 4295 Equipment - New/Replacement 3,893 6,691 18,464 11,773 4,501 7,271 60.6% 4300 Equipment-Repair/Maintenance 1,107 806 700 (106) (106) 115.2% 4305 Parts- Repair/Replace/Spare 72 0 0 0 0 0.0% 4390 Materials 74 0 0 0 1 (1) 0.0% 4435 Contingencies 381 0 1,500 1,500 55 1,445 3.7% 4450 Inspections 410 168 700 533 533 23.9% 4460 CCTV 0 50 0 (50) (50) 0.0% 4480 Memberships & Subscriptions 1,931 474 2,500 2,026 2,026 19.0% 4560 Property Maintain/Replacement 16,383 8,670 3,500 (5,170) 325 (5,495) 257.0% 4625 Senior Citizens club 191 787 0 (787) (787) 0.0% 4630 Consumables 549 42 750 708 94 615 18.1% 4635 cleaning agents/materials 3,453 1,559 2,000 441 287 154 92.3% 4645 Warm room expenditure 499 0 250 250 17 233 6.6% 4695 community centre redevelopment (116) 1,680 0 (1,680) 860 (2,540) 0.0% 4696 community centre WC project 14,250 0 0 0 0 0.0%
Community Centre :- Indirect Expenditure 95,697 50,902 65,114 14,212 6,141 8,072 87.6% 0
Net Income over Expenditure (30,031) (11,833) (6,114) 5,719
6000 plus Transfer from EMR 1,527 0 0 0
Movement to/(from) Gen Reserve (28,504) (11,832) (6,114) 5,718
Continued over page
15
07/10/2025 Hellesdon Parish Council Current Year Page 2
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
110 Administration 1076 Precept 598,827 634,036 634,037 1 100.0% 1085 Grants received 31,497 0 0 0 0.0% 1099 Community Infrastructure 8,784 0 0 0 0.0%
Administration :- Income 639,108 634,036 634,037 1 100.0% 0 4065 councillor training 525 117 1,000 883 883 11.7% 4070 Profess Fees/Agency Personnel 0 5,032 5,000 (32) (32) 100.6% 4465 External Audit 1,680 1,680 1,680 0 0 100.0% 4470 Internal Audit 3,560 1,857 3,270 1,413 1,413 56.8% 4475 Legal Fees 399 575 667 92 92 86.2% 4480 Memberships & Subscriptions 1,970 1,493 2,374 881 881 62.9% 4550 Insurance 11,431 12,931 12,125 (806) (806) 106.6% 4630 Consumables 0 23 0 (23) (23) 0.0%
Administration :- Indirect Expenditure 19,565 23,707 26,116 2,409 0 2,409 90.8% 0
Net Income over Expenditure 619,543 610,329 607,921 (2,408)
6001 less Transfer to EMR 8,784 0 0 0
Movement to/(from) Gen Reserve 610,759 610,329 607,921 (2,408)
120 Staff 4000 Admin Staff 94,931 40,493 127,393 86,900 4,698 82,202 35.5% 4010 Groundstaff 69,402 38,249 88,424 50,175 50,175 43.3% 4020 Care Takers 67,302 33,402 86,743 53,341 53,341 38.5% 4025 Cafe Staff 29,887 16,211 34,293 18,082 18,082 47.3% 4030 Additional Staff 0 789 13,450 12,661 12,661 5.9% 4040 PAYE 47,566 17,366 0 (17,366) (17,366) 0.0% 4045 Pension Scheme 54,282 17,071 38,000 20,929 20,929 44.9% 4055 Staff training 1,645 3,715 4,500 785 2,074 (1,289) 128.7% 4070 Profess Fees/Agency Personnel 3,011 9,282 4,127 (5,155) (5,155) 224.9% 4080 Employer NI 25,252 22,398 39,040 16,642 16,642 57.4% 4090 Protective clothing/workwear 1,755 66 2,500 2,434 79 2,354 5.8% 4345 Surface Clean Chemicals 0 391 0 (391) (391) 0.0% 4480 Memberships & Subscriptions 83 0 0 0 17 (17) 0.0%
Staff :- Indirect Expenditure 395,115 199,435 438,470 239,035 6,869 232,167 47.1% 0
Net Expenditure (395,115) (199,435) (438,470) (239,035)
130 Council Office
1360 Electricity FIT (2,844) 0 200 200 0.0%
Continued over page
16
07/10/2025 Hellesdon Parish Council Current Year Page 3
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
1365 Misc office income 3 0 2,000 2,000 0.0% 1490 Misc donations received 60 0 0 0 0.0%
Council Office :- Income (2,781) 0 2,200 2,200 0.0% 0 4070 Profess Fees/Agency Personnel 12 0 0 0 0 0.0% 4112 Advertising 12 428 500 72 72 85.6% 4150 Utilities & business rates 13,118 6,858 18,500 11,642 11,642 37.1% 4160 Repairs/Maintenance 0 0 0 0 188 (188) 0.0% 4240 Emergency Work 105 0 0 0 45 (45) 0.0% 4250 PHS services 101 0 136 136 136 0.0% 4295 Equipment - New/Replacement 204 16 2,066 2,050 7 2,042 1.1% 4300 Equipment-Repair/Maintenance 0 57 0 (57) (57) 0.0% 4400 Chairman's Budget 10 0 1,500 1,500 1,500 0.0% 4405 Expense/Mileage Members 0 0 100 100 100 0.0% 4410 Expense/Mileage Staff 95 2 100 98 98 1.8% 4415 Refreshments 416 140 550 410 410 25.4% 4420 Telephone and Broadband 4,491 1,118 4,500 3,382 3,382 24.8% 4425 IT Support and Maintenance 5,723 6,073 8,250 2,177 190 1,987 75.9% 4430 Photocopier 890 364 1,500 1,136 1,136 24.3% 4435 Contingencies 0 0 500 500 500 0.0% 4440 Stationery 788 475 1,000 525 0 525 47.5% 4445 Postage 77 0 237 237 237 0.0% 4450 Inspections 410 0 1,300 1,300 1,300 0.0% 4480 Memberships & Subscriptions 64 0 0 0 0 0.0% 4485 Other Licences/Fees 4,357 323 3,750 3,427 204 3,224 14.0% 4500 PWLB 46,752 8,945 43,094 34,149 34,149 20.8% 4560 Property Maintain/Replacement 1,686 627 5,750 5,124 4 5,119 11.0% 4565 Elections/Parish Poll 7,857 0 8,000 8,000 8,000 0.0% 4570 Church Grass Cutting Contribut 0 0 800 800 800 0.0% 4595 Misc contributions 0 0 200 200 200 0.0% 4605 Grants awarded 100 0 0 0 0 0.0% 4630 Consumables 0 0 210 210 210 0.0% 4635 cleaning agents/materials 0 0 106 106 106 0.0%
Council Office :- Indirect Expenditure 87,267 25,426 102,649 77,223 639 76,584 25.4% 0
Net Income over Expenditure (90,049) (25,426) (100,449) (75,023)
140 Neighbourhood Plan
1340 Neighbourhood Plan 35 0 0 0 0.0%
Neighbourhood Plan :- Income 35 0 0 0 0 4135 Consultancy Fees 3,700 0 0 0 0 0.0%
Continued over page
17
07/10/2025 Hellesdon Parish Council Current Year Page 4
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
4600 Neighbourhood Plan 3,624 200 0 (200) (200) 0.0%
Neighbourhood Plan :- Indirect Expenditure 7,324 200 0 (200) 0 (200) 0
Net Income over Expenditure (7,289) (200) 0 200
150 Investment 1080 Bank Interest Received 13,891 6,328 4,051 (2,277) 156.2% 1090 Monthly Loyalty Rewards 117 0 92 92 0.0% 1091 Cash back rebates 47 0 48 48 0.0%
Investment :- Income 14,055 6,328 4,191 (2,137) 151.0% 0 4060 Bank Charges & card fees 1,252 522 1,500 978 978 34.8%
Investment :- Indirect Expenditure 1,252 522 1,500 978 0 978 34.8% 0
Net Income over Expenditure 12,803 5,805 2,691 (3,114)
160 Planning
4130 Hire of Rooms 0 185 300 115 115 61.8%
Planning :- Indirect Expenditure 0 185 300 115 0 115 61.8% 0
Net Expenditure 0 (185) (300) (115)
170 Health and Safety
4070 Profess Fees/Agency Personnel 0 148 0 (148) (148) 0.0% 4135 Consultancy Fees 0 0 1,000 1,000 1,000 0.0% 4140 Defibrillator 984 0 400 400 400 0.0% 4295 Equipment - New/Replacement 268 0 300 300 300 0.0% 4390 Materials 0 171 0 (171) (171) 0.0% 4630 Consumables 25 0 50 50 50 0.0% 4635 cleaning agents/materials 194 0 0 0 0 0.0%
Health and Safety :- Indirect Expenditure 1,472 319 1,750 1,431 0 1,431 18.2% 0
Net Expenditure (1,472) (319) (1,750) (1,431)
6000 plus Transfer from EMR 140 0 0 0
Movement to/(from) Gen Reserve (1,331) (319) (1,750) (1,431)
180 Media and Communications
4105 Newsletter-Printing/Distributi 4,795 1,340 4,500 3,160 70 3,090 31.3% 4110 Website and Emails 617 0 1,774 1,774 1,774 0.0% 4112 Advertising 0 350 0 (350) (350) 0.0% 4125 Other communications 0 0 0 0 150 (150) 0.0%
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07/10/2025 Hellesdon Parish Council Current Year Page 5
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
4155 IT Infrastructure 125 265 600 335 25 310 48.3% 4460 CCTV 0 0 500 500 500 0.0% 4685 Noticeboards 0 0 200 200 200 0.0%
Media and Communications :- Indirect Expenditure 5,537 1,955 7,574 5,619 245 5,374 29.0% 0
Net Expenditure (5,537) (1,955) (7,574) (5,619)
190 Stores
4150 Utilities & business rates 1,530 1,110 1,705 595 595 65.1%
Stores :- Indirect Expenditure 1,530 1,110 1,705 595 0 595 65.1% 0
Net Expenditure (1,530) (1,110) (1,705) (595)
195 Tractor Shed
4150 Utilities & business rates 12,213 2,306 4,000 1,694 1,694 57.7% 4450 Inspections 390 0 500 500 500 0.0% 4560 Property Maintain/Replacement 454 0 750 750 80 670 10.7%
Tractor Shed :- Indirect Expenditure 13,057 2,306 5,250 2,944 80 2,864 45.5% 0
Net Expenditure (13,057) (2,306) (5,250) (2,944)
200 Residents' Parties
4115 Consumable- Food/Beverage 646 0 600 600 17 583 2.8% 4120 Over 65 Entertainment 220 (798) 250 1,048 1,048 (319.0%) 4630 Consumables 36 0 100 100 40 60 40.0%
Residents' Parties :- Indirect Expenditure 902 (798) 950 1,748 57 1,691 (78.0%) 0
Net Expenditure (902) 798 (950) (1,748)
205 Events
1480 Events income 3,981 959 6,050 5,091 15.9%
Events :- Income 3,981 959 6,050 5,091 15.9% 0 4122 Events 7,027 2,432 9,000 6,568 579 5,989 33.5% 4123 Bar trading costs 226 0 0 0 0 0.0%
Events :- Indirect Expenditure 7,253 2,432 9,000 6,568 579 5,989 33.5% 0
Net Income over Expenditure (3,272) (1,472) (2,950) (1,478)
210 Grounds
1200 Football Hire Charges 2,357 292 2,250 1,958 13.0%
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07/10/2025 Hellesdon Parish Council Current Year Page 6
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
1210 Football Training Area Hire 825 357 1,000 643 35.7% 1215 Grass cutting agreement 14,282 16,982 17,187 205 98.8% 1270 Floodlights Income 30 0 30 30 0.0%
Grounds :- Income 17,494 17,630 20,467 2,837 86.1% 0 4160 Repairs/Maintenance 111 629 0 (629) 21 (650) 0.0% 4195 Keys/Locks 394 55 212 157 84 73 65.5% 4200 Locking parks 1,512 936 2,883 1,947 1,947 32.5% 4205 Replacement Bins 381 159 2,200 2,041 2,041 7.2% 4210 Emptying Bins/Fresheners 5,210 1,207 6,700 5,493 40 5,454 18.6% 4215 Seats - Repair/Replacement 0 0 1,500 1,500 1,500 0.0% 4220 Signage - New/Replacement 15 0 500 500 500 0.0% 4225 Floodlights Maintenance/Repair 1,400 15 0 (15) (15) 0.0% 4235 grounds alarm system 453 215 0 (215) 60 (275) 0.0% 4245 Highway grass verge cutting 6,779 7,300 11,000 3,700 3,700 66.4% 4255 Skip hire 1,462 374 1,500 1,126 303 822 45.2% 4260 Shrub/Tree/Hedge 944 64 1,500 1,436 15 1,421 5.3% 4270 Fertilisers/Weed & Moss Killer 516 586 0 (586) 15 (601) 0.0% 4275 Contractor Spray 0 0 2,000 2,000 622 1,378 31.1% 4295 Equipment - New/Replacement 12,970 2,384 4,000 1,616 1,616 59.6% 4300 Equipment-Repair/Maintenance 886 0 0 0 69 (69) 0.0% 4305 Parts- Repair/Replace/Spare 41 0 0 0 0 0.0% 4320 Small tools 731 16 1,000 984 25 958 4.2% 4325 fence repairs 3,596 0 5,000 5,000 5,000 0.0% 4380 Various Equipment 0 0 0 0 10 (10) 0.0% 4390 Materials 3,590 118 4,000 3,882 517 3,365 15.9% 4395 Wetting Agents/Preservatives 0 0 250 250 250 0.0% 4435 Contingencies 0 522 2,500 1,978 1,978 20.9% 4560 Property Maintain/Replacement 60 0 0 0 0 0.0% 4635 cleaning agents/materials 89 0 450 450 450 0.0%
Grounds :- Indirect Expenditure 41,139 14,581 47,195 32,614 1,781 30,833 34.7% 0
Net Income over Expenditure (23,645) 3,050 (26,728) (29,778)
6000 plus Transfer from EMR 12,707 0 0 0
Movement to/(from) Gen Reserve (10,938) 3,050 (26,728) (29,778)
220 Machinery and Vehicles
4160 Repairs/Maintenance 1,426 170 2,000 1,830 241 1,589 20.5% 4265 Fuel 1,871 913 3,000 2,087 2,087 30.4% 4290 Servicing 1,836 756 3,500 2,744 207 2,537 27.5% 4295 Equipment - New/Replacement 557 7,969 5,700 (2,269) 13 (2,282) 140.0%
Continued over page
20
07/10/2025 Hellesdon Parish Council Current Year Page 7
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
4300 Equipment-Repair/Maintenance 70 0 0 0 0 0.0% 4305 Parts- Repair/Replace/Spare 0 545 0 (545) (545) 0.0% 4310 Hire of Machinery & vehicles 5,538 825 3,970 3,145 99 3,046 23.3% 4555 Vehicles 241 0 0 0 0 0.0% 4680 Depreciation 0 0 1,000 1,000 1,000 0.0%
Machinery and Vehicles :- Indirect Expenditure 11,540 11,178 19,170 7,992 560 7,432 61.2% 0
Net Expenditure (11,540) (11,178) (19,170) (7,992)
230 Trees 4240 Emergency Work 36 0 1,668 1,668 9 1,659 0.5% 4450 Inspections 495 0 0 0 0 0.0% 4455 work & inspections 0 0 5,000 5,000 5,000 0.0%
Trees :- Indirect Expenditure 531 0 6,668 6,668 9 6,659 0.1% 0
Net Expenditure (531) 0 (6,668) (6,668)
240 Allotments
1100 Allotment Income 4,746 328 4,000 3,672 8.2% 1110 Water Recharge (908) 0 0 0 0.0% 1111 Electricty Recharge 39 0 0 0 0.0% 1115 Pest control Recharge (390) 0 0 0 0.0%
Allotments :- Income 3,488 328 4,000 3,672 8.2% 0 4145 Landowner Rent 2,149 497 2,500 2,004 2,004 19.9% 4150 Utilities & business rates 1,588 1,692 1,000 (692) (692) 169.2% 4170 Pest Control 0 8 600 593 593 1.3% 4295 Equipment - New/Replacement 0 68 0 (68) 33 (100) 0.0% 4300 Equipment-Repair/Maintenance 0 166 0 (166) (166) 0.0% 4390 Materials 402 0 1,200 1,200 1,200 0.0% 4435 Contingencies 0 0 600 600 600 0.0% 4460 CCTV 0 1,000 0 (1,000) (1,000) 0.0% 4560 Property Maintain/Replacement 0 0 300 300 300 0.0%
Allotments :- Indirect Expenditure 4,140 3,429 6,200 2,771 33 2,738 55.8% 0
Net Income over Expenditure (652) (3,101) (2,200) 901
250 Play Areas
4160 Repairs/Maintenance 0 2,028 0 (2,028) (2,028) 0.0% 4295 Equipment - New/Replacement 32 0 1,500 1,500 1,500 0.0% 4300 Equipment-Repair/Maintenance 87 0 2,000 2,000 2,000 0.0%
Continued over page
21
07/10/2025 Hellesdon Parish Council Current Year Page 8
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
4450 Inspections 294 300 350 50 50 85.7%
Play Areas :- Indirect Expenditure 413 2,328 3,850 1,523 0 1,523 60.5% 0
Net Expenditure (413) (2,328) (3,850) (1,523)
255 Hard Courts and Car Park 1225 Outside courts 892 1,125 1,816 691 61.9% 1230 No longer in use 14 0 0 0 0.0%
Hard Courts and Car Park :- Income 906 1,125 1,816 691 61.9% 0 4300 Equipment-Repair/Maintenance 0 0 500 500 500 0.0% 4340 Surface - Repair 0 0 500 500 500 0.0% 4345 Surface Clean Chemicals 0 0 500 500 500 0.0% 4560 Property Maintain/Replacement 344 0 500 500 500 0.0% 4580 Car Park/ Pathways 83 0 0 0 0 0.0%
Hard Courts and Car Park :- Indirect Expenditure 427 0 2,000 2,000 0 2,000 0.0% 0
Net Income over Expenditure 479 1,125 (184) (1,309)
260 Bowling Green
1240 Bowls Hire Charges 1,900 2,088 2,090 2 99.9%
Bowling Green :- Income 1,900 2,088 2,090 2 99.9% 0 4160 Repairs/Maintenance 0 0 200 200 200 0.0% 4300 Equipment-Repair/Maintenance 0 1,804 0 (1,804) (1,804) 0.0% 4390 Materials 1,595 0 2,200 2,200 30 2,170 1.4%
Bowling Green :- Indirect Expenditure 1,595 1,804 2,400 596 30 566 76.4% 0
Net Income over Expenditure 305 284 (310) (594)
265 Memorials
1280 Memorial Garden Income 38 0 0 0 0.0%
Memorials :- Income 38 0 0 0 0 4360 Rose Renewal 110 0 400 400 400 0.0% 4370 Bedding Plants 0 61 0 (61) 12 (73) 0.0% 4575 War Memorial 125 0 350 350 7 343 1.9%
Memorials :- Indirect Expenditure 234 61 750 689 19 670 10.7% 0
Net Income over Expenditure (197) (61) (750) (689)
Continued over page
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07/10/2025 Hellesdon Parish Council Current Year Page 9
11:49
Detailed Income & Expenditure by Budget Heading 30/09/2025
Month No: 6 Cost Centre Report
Actual Last Actual Year Current Variance Committed Funds % Spent Transfer
Year To Date Annual Bud Annual Total Expenditure Available to/from EMR
270 Traffic Highways/Environment
1350 Parish Partnership grant 6,143 0 1,888 1,888 0.0%
Traffic Highways/Environment :- Income 6,143 0 1,888 1,888 0.0% 0 4390 Materials 0 18 0 (18) (18) 0.0% 4650 SAM 0 0 500 500 500 0.0% 4655 Bus Shelters 0 0 500 500 500 0.0% 4670 Parish Partnership Scheme 12,286 0 3,777 3,777 3,777 0.0%
Traffic Highways/Environment :- Indirect 12,286 18 4,777 4,759 0 4,759 0.4% 0
Expenditure
Net Income over Expenditure (6,143) (18) (2,889) (2,871)
300 Cafe 1500 Café Income 52,031 27,044 41,000 13,956 66.0%
Cafe :- Income 52,031 27,044 41,000 13,956 66.0% 0 4070 Profess Fees/Agency Personnel 2,748 0 0 0 0 0.0% 4150 Utilities & business rates 170 0 0 0 0 0.0% 4160 Repairs/Maintenance 65 0 0 0 0 0.0% 4295 Equipment - New/Replacement 439 3,551 0 (3,551) (3,551) 0.0% 4300 Equipment-Repair/Maintenance 63 102 700 598 598 14.6% 4435 Contingencies 659 0 0 0 0 0.0% 4450 Inspections 0 444 0 (444) (444) 0.0% 4630 Consumables 341 0 750 750 750 0.0% 4635 cleaning agents/materials 130 0 150 150 8 142 5.3% 4700 Machine Rental (28) 0 0 0 0 0.0% 4710 Café Purchases 22,917 10,982 23,500 12,518 1,075 11,443 51.3% 4711 Community fridge/ fruit & veg 119 0 250 250 250 0.0%
Cafe :- Indirect Expenditure 27,623 15,079 25,350 10,271 1,083 9,188 63.8% 0
Net Income over Expenditure 24,408 11,964 15,650 3,686
Grand Totals:- Income 802,062 728,607 776,739 48,132 93.8%
Expenditure 735,899 356,180 778,738 422,558 18,122 404,436 48.1%
Net Income over Expenditure 66,163 372,428 (1,999) (374,427)
plus Transfer from EMR 14,374 0 0 0
less Transfer to EMR 8,784 0 0 0
Movement to/(from) Gen Reserve 71,753 372,428 (1,999) (374,427)
23
$$WTSTART1/!ACREF="NO0213"/!E=clerk@hellesdon-pc.gov.uk/!EF=sba@pkf-littlejohn.co.uk/!EFN=PKF Littlejohn LLP/!ES="NO0213 2024/25 AGAR Section 3 External Auditor Report"/$$
Hellesdon Parish Council DDI:
BY EMAIL +44 (0)20 7516 2200
Email:
sba@pkf-l.com
Date:
19 September 2025
Our Ref:
NO0213
SAAA Ref:
SB04158
Hellesdon Parish Council
Completion of the limited assurance review for the year ended 31 March 2025
Dear Mr Clark
We have completed our review of the Annual Governance & Accountability Return (AGAR) for Hellesdon
Parish Council for the year ended 31 March 2025. Please find our external auditor report and certificate
(Section 3 of the AGAR Form 3) included for your attention as an attachment to the email containing this
letter along with a copy of Sections 1 and 2 of the AGAR, on which our report is based.
The external auditor report and certificate details any matters arising from the review. The smaller
authority must publish these documents immediately and at the next meeting consider the final external
auditor report and decide what, if any, action is required.
Action you are required to take at the conclusion of the review
The Accounts and Audit Regulations 2015 (SI 2015/234) set out what you must do at the conclusion of the
review. In summary, you are required to:
• Prepare a “Notice of conclusion of audit” which details the rights of inspection, in line with the
statutory requirements. We attach a pro forma notice you may use for this purpose (a Word version is
available on request).
• Publish the “Notice” along with the certified AGAR (Sections 1, 2 & 3) before 30 September 2025 ,
which must include publication on the smaller authority’s website. (Please note that when the statute
and regulations were amended in 2014 and 2015, they did not include a requirement for the length of
time for which that the “Notice” must be published. The previous statute required 14 days; but it is
now up to the authority to make this decision).
• Keep copies of the AGAR available for purchase by any person on payment of a reasonable sum.
• Ensure that Sections 1, 2 and 3 of the published AGAR remain available for public access for a period
of not less than 5 years from the date of publication.
PKF Littlejohn LLP
15 Westferry Circus,
Canary Wharf, London
PKF Littlejohn LLP, Chartered Accountants. A list of members’ names is available at the address below. PKF Littlejohn LLP E14 4HD
is a limited liability partnership registered in England and Wales No. OC342572. Registered office at 15 Westferry Circus,
London E14 4HD. PKF Littlejohn LLP is a member of PKF Global, the network of member firms of PKF International Limited, T: +44 (0)20 7516 2200
each of which is a separate and independent legal entity and does not accept any responsibility or liability for the actions or
inactions of any individual member or correspondent firm(s). pkf-l.com
24
2
Fee
We enclose our fee note, on page 4 of this attachment, for the limited assurance review, which is in
accordance with the fee scales set by Smaller Authorities' Audit Appointments Ltd which can be found at
https://www.saaa.co.uk/audit-fees/. This fee is statutory, must be paid and is due immediately on receipt
of invoice, please arrange for this to be paid at the earliest opportunity.
Additional charges are itemised on the fee note, where applicable. These arise where either:
• we have had to issue chaser letters and/or exercise our statutory powers due to a failure to provide
an AGAR by the submission deadline; or
• it was necessary for us to undertake additional work.
Please return the remittance advice with your payment, which should be sent to: PKF Littlejohn LLP,
Ref: Credit control (SBA), 5th Floor, 15 Westferry Circus, Canary Wharf, London, E14 4HD. Please
include the reference NO0213 or Hellesdon Parish Council as a reference when paying by BACS.
Timetable for 2025/26
Next year we plan to set a submission deadline for the return of the completed AGAR Form 3 and
associated documents (or Certificate of Exemption) in the usual way and this is expected to be Wednesday
1 July 2026. It is anticipated that the instructions will be sent out during March 2026, subject to
arrangements for the 2025/26 AGARs and Certificates of Exemption being finalised by Smaller Authorities’
Audit Appointments Limited (SAAA). Our instructions will cover any changes about which smaller
authorities need to be aware.
• The smaller authority must inform the electorate of a single period of 30 working days during which
public rights may be exercised. The period must be exactly 30 working days, please do not set public
rights dates that cover a longer period. This information must be published at least the day before
the inspection period commences;
• The inspection period must include the first 10 working days of July 2026, i.e. 1 to 14 July inclusive. In
practice this means that public rights may be exercised:
o at the earliest, between Wednesday 3 June and Tuesday 14 July 2026; and
o at the latest, between Wednesday 1 July and Tuesday 11 August 2026.
As in previous years, in order to assist you in this process we plan to include a pro forma template notice
with a suggested inspection period on our website. On submitting your AGAR and associated
documentation, as was the case for this year, we will need you to either confirm that the suggested dates
have been adopted or inform us of the alternative dates selected.
We would like to draw your attention to a change within the Practitioners’ Guide 2025 which is mandatory
for the 2025/26 period. Paragraphs 1.47 to 1.54 relate to an additional assertion to be included in the 2025-
26 AGAR, Assertion 10, regarding email management, websites, compliance with both the General Data
Protection Regulation (GDPR) 2016 and the Data Protection Act (DPA) 2018 and the requirement to have an
IT policy. The requirements in relation to Assertion 10 are listed in Paragraphs 1.47 to 1.54 and the local
authority should review these requirements and take appropriate steps to ensure compliance.
Feedback on 2024/25
We would welcome feedback on your experiences with PKF Littlejohn LLP during the review for the year
ended 31 March 2025. Such feedback is important to us to help us drive improvements in client service. If
you wish to provide feedback, our satisfaction survey template can be used, which is available on our
website on this page: https://www.pkf-l.com/services/limited-assurance-regime/useful-information-and-
links/
Yours sincerely
PKF Littlejohn LLP
www.pkf-l.com
25
3
Hellesdon Parish Council
Notice of conclusion of audit
Annual Governance & Accountability Return for the year ended 31 March 2025
Sections 20(2) and 25 of the Local Audit and Accountability Act 2014
Section 16 of the Accounts and Audit Regulations 2015 (SI 2015/234)
Notes
1. The audit of accounts for Hellesdon Parish Council for the year ended 31 This notice and Sections 1, 2 & 3 of
March 2025 has been completed and the accounts have been published. the AGAR must be published by 30
September. This must include
publication on the smaller
authority’s website. The smaller
authority must decide how long to
publish the Notice for; the AGAR and
external auditor report must be
publicly available for 5 years.
2. The Annual Governance & Accountability Return including the auditor’s
certificate and opinion is available for inspection and copying by any local
government elector of the area of Hellesdon Parish Council on
application to:
(a) ____________________________________________________ (a) Insert the name, position and
____________________________________________________ address of the person to whom
local government electors should
____________________________________________________ apply to inspect the AGAR
____________________________________________________
(b) ____________________________________________________ (b) Insert the hours during which
____________________________________________________ inspection rights may be
exercised
____________________________________________________
3. Copies will be provided to any local government elector of the area on (c) Insert a reasonable sum for
payment of £____ (c) for each copy of the Annual Governance & copying costs
Accountability Return.
Announcement made by: (d) ___________________________ (d) Insert the name and position of
person placing the notice
Date of announcement: (e) ___________________________ (e) Insert the date of placing of the
notice
www.pkf-l.com
26
Mr Harry Clark Our ref NO0213
Hellesdon Parish Council
Diamond Jubilee Lodge SAAA Ref SB04158
Woodview Road
Hellesdon Invoice No. SB20252163
Norwich
NR6 5QB
VAT No. GB 440 4982 50
Email: sba@pkf-l.com
Date: 19 September 2025
INVOICE
Professional services rendered in connection with the following:
Limited assurance review of Annual Governance & Accountability Return for year
ended 31 March 2025 £1,680.00
Additional charges (where applicable) as detailed on attached appendix A £0.00
Additional fees (where applicable) as detailed by separate cover £0.00
TOTAL NET £1,680.00
VAT @ 20% £336.00
TOTAL PAYABLE £2,016.00
THIS IS A STATUTORY FEE WHICH MUST BE PAID. PAYMENT IS DUE ON RECEIPT OF INVOICE
The fees and charges are in accordance with the fee scales set by Smaller Authorities' Audit Appointments
Ltd which can be found at https://www.saaa.co.uk/audit-fees/
For payments by cheque, please return the remittance advice with your payment to:
PKF Littlejohn LLP, Credit Control (SBA), 5th Floor, 15 Westferry Circus, Canary Wharf, London E14 4HD
For payments by credit transfer, our bank details are:-
HSBC Bank plc
Address: 1-3 Bishopsgate, London, EC2N 3AQ
Sort Code: 40-02-31
Account number: 11070797
Account Name: PKF Littlejohn LLP
Please include NO0213 or Hellesdon Parish Council as the reference.
For account queries, contact sba@pkf-l.com
PKF Littlejohn LLP
15 Westferry Circus,
Canary Wharf, London
PKF Littlejohn LLP, Chartered Accountants. A list of members’ names is available at the address below. PKF Littlejohn LLP E14 4HD
is a limited liability partnership registered in England and Wales No. OC342572. Registered office at 15 Westferry Circus,
London E14 4HD. PKF Littlejohn LLP is a member of PKF Global, the network of member firms of PKF International Limited, T: +44 (0)20 7516 2200
each of which is a separate and independent legal entity and does not accept any responsibility or liability for the actions or
inactions of any individual member or correspondent firm(s). pkf-l.com
27
Mr Harry Clark Our ref NO0213
Hellesdon Parish Council
Diamond Jubilee Lodge SAAA Ref SB04158
Woodview Road
Hellesdon Invoice No. SB20252163
Norwich
NR6 5QB
VAT No. GB 440 4982 50
Email: sba@pkf-l.com
Date: 19 September 2025
REMITTANCE ADVICE
Professional services rendered in connection with the following:
Limited assurance review of Annual Governance & Accountability Return for year
ended 31 March 2025 £1,680.00
Additional charges (where applicable) as detailed on attached appendix A £0.00
Additional fees (where applicable) as detailed by separate cover £0.00
TOTAL NET £1,680.00
VAT @ 20% £336.00
TOTAL PAYABLE £2,016.00
THIS IS A STATUTORY FEE WHICH MUST BE PAID. PAYMENT IS DUE ON RECEIPT OF INVOICE
The fees and charges are in accordance with the fee scales set by Smaller Authorities' Audit Appointments
Ltd which can be found at https://www.saaa.co.uk/audit-fees/
For payments by cheque, please return the remittance advice with your payment to:
PKF Littlejohn LLP, Credit Control (SBA), 5th Floor, 15 Westferry Circus, Canary Wharf, London E14 4HD
For payments by credit transfer, our bank details are:-
HSBC Bank plc
Address: 1-3 Bishopsgate, London, EC2N 3AQ
Sort Code: 40-02-31
Account number: 11070797
Account Name: PKF Littlejohn LLP
Please include NO0213 or Hellesdon Parish Council as the reference.
For account queries, contact sba@pkf-l.com
PKF Littlejohn LLP
15 Westferry Circus,
Canary Wharf, London
PKF Littlejohn LLP, Chartered Accountants. A list of members’ names is available at the address below. PKF Littlejohn LLP E14 4HD
is a limited liability partnership registered in England and Wales No. OC342572. Registered office at 15 Westferry Circus,
London E14 4HD. PKF Littlejohn LLP is a member of PKF Global, the network of member firms of PKF International Limited, T: +44 (0)20 7516 2200
each of which is a separate and independent legal entity and does not accept any responsibility or liability for the actions or
inactions of any individual member or correspondent firm(s). pkf-l.com
28
29
30
Section 3 – External Auditor’s Report and Certificate 2024/25
In respect of HELLESDON PARISH COUNCIL – NO0213 ow
1 Respective responsibilities of the auditor and the authority
Our responsibility as auditors to complete a limited assurance review is set out by the National Audit Office (NAO). A
limited assurance review is not a full statutory audit, it does not constitute an audit carried out in accordance with
International Standards on Auditing (UK & Ireland) and hence it does not provide the same level of assurance that such an
audit would. The UK Government has determined that a lower level of assurance than that provided by a full statutory audit
is appropriate for those local public bodies with the lowest levels of spending.
Under a limited assurance review, the auditor is responsible for reviewing Sections 1 and 2 of the Annual Governance and
Accountability Return in accordance with NAO Auditor Guidance Note 02 (AGN 02) as issued by the NAO on behalf of the
Comptroller and Auditor General. AGN 02 is available from the NAO website – https://www.nao.org.uk/code-audit-
practice/guidance-and-information-for-auditors/
This authority is responsible for ensuring that its financial management is adequate and effective and that it has a sound
system of internal control. The authority prepares an Annual Governance and Accountability Return in accordance with
Proper Practices which:
• summarises the accounting records for the year ended 31 March 2025; and
• confirms and provides assurance on those matters that are relevant to our duties and responsibilities as external auditors.
2 External auditor’s limited assurance opinion 2024/25
On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in
Sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that
relevant legislation and regulatory requirements have not been met.
Other matters not affecting our opinion which we draw to the attention of the authority:
We note that the smaller authority did not comply with Regulation 15 of the Accounts and Audit Regulations 2015 as it failed to make proper
provision during the year 2025/26 for the exercise of public rights, since the approval date was after the start of the period for the exercise of
public rights. As a result, the smaller authority must answer ‘No’ to Assertion 4 of the Annual Governance Statement for 2025/26 and ensure
that it makes proper provision for the exercise of public rights during 2026/27.
In the completion of their detailed internal audit report, the internal auditor has drawn attention to weaknesses in relation to updating
information on the smaller authority’s website and staff training and made some recommendations. The smaller authority must ensure that
action is taken to address these areas of weakness in a timely manner.
3 External auditor certificate 2024/25
We certify that we have completed our review of Sections 1 and 2 of the Annual Governance and Accountability
Return, and discharged our responsibilities under the Local Audit and Accountability Act 2014, for the year ended 31
March 2025.
External Auditor Name
PKF LITTLEJOHN LLP
External Auditor Signature Date 18/09/2025
Annual Governance and Accountability Return 2024/25 Form 3 Page 6 of 6
Local Councils, Internal Drainage Boards and other Smaller Authorities*
31
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk
TERMS OF REFERENCE
HELLESDON COMMUNITY CENTRE & CAFÉ COMMITTEE
Responsibilities specific to all committees:
To be responsible for compiling the committee annual budget
To present and obtain approval for the committee annual budget from Full Council
To monitor committee functions and expenditure
To assess and budget for future maintenance, replacement or upgrading of items for
which the committee is responsible
To set dates for ordinary meetings
If a particular item under discussion is within the Committee’s delegated powers, the
minutes will record the decision as RESOLVED. If not, then the minutes will record
the decision as agreed to RECOMMEND and it will then be brought to the attention
of the full council for decision following presentation of the Committee draft
minutes.
Responsibilities specific to this committee:
Authority
The Community Centre & Café Committee is constituted as a standing committee of
Hellesdon Parish Council. It is appointed by and is solely responsible to the Council to
1. make decisions in respect of day to day running of the Community Centre & Café
subject to budget and expenditure limits.
2. to keep a general oversight of the Community Café.
3. to report to council staffing and equipment needs.
4. to deal with pricing structure and hire charges for the Community Centre
5. to deal with community rate & discount amount.
6. to manage and decide applications of community rate.
7. to manage and oversee list of those receiving community rate.
8. to set terms and conditions for hire of the Community Centre
Hellesdon Parish Council
Terms of Reference
Hellesdon Community Centre Committee
Adopted – 14th May 2024
Next Review Due – May 2025
32
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk
9. to set charges, terms and conditions for use by Council Community activities
10. to identify required improvements, developments and capital projects and make
recommendations to Full Council
The Committee duties are defined and agreed by the full council which may resolve, at any
time, to modify the Committee’s powers.
Membership
Membership will be made up of six councillors.
All other councillors will be substitutes for this committee, and will be called upon on a party
basis by the member who cannot attend.
In addition to the nominated committee members, the Chairman of the Council is permitted
to form part of the committee ex officio. If the Chairman is unable to attend in their ex officio
capacity they may nominate the Vice Chairman as a substitute.
Quorum
The committee quorum shall be no fewer than three members.
Frequency of Meetings
The Committee will meet at least four times during each civic year and will publish these
meetings in advance as ordinary meetings. The ordinary meetings to consider committee
general items and standing items in accordance with set timetable. A further meeting will be
held in December of each year to consider, for recommendation to Full Council, the budget
and precept for the next financial year. Additional meetings will be set as required.
Record of Proceedings
Written minutes will be taken to record the Committee’s decisions and recommendations and
will be circulated to all Councillors for the next Full Council meeting.
Delegated Powers Community Centre
1. To keep under review the provision of room hire and management of Hellesdon
Community Centre.
Hellesdon Parish Council
Terms of Reference
Hellesdon Community Centre Committee
Adopted – 14th May 2024
Next Review Due – May 2025
33
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk
2. To identify and submit to the full council proposals for any improvements,
developments or any capital expenditure when requesting funding for the following
financial year.
3. To lead on and approve quotes for all aspects of maintenance and replacement works
the responsibility of the committee in accordance with adopted financial regulations
4. To advise the full council of the impact of proposals by owners or occupiers of land
that may affect the hire of HCC.
5. To regularly monitor income and expenditure
6. To review and determine level of insurance required within the Council’s insurance
policy.
7. To make recommendations to the Council about the level of the room hire rates for
hire within HCC.
Delegated Powers Community Café
1. To keep under review the service provision of the Community Café.
2. To identify and submit to the full council proposals for any improvements,
developments or any capital expenditure when requesting funding for the following
financial year.
3. To set agree menu and pricing structure.
4. To regularly monitor income and expenditure of the community café.
Standing Items for Ordinary Meetings
First meeting –
to set dates of committee ordinary meetings
to consider the financial statement summarising the Centre’s receipts and
payments for the final (Jan – March) financial quarter and the year to date
to consider the financial statement summarising the Café’s receipts and
payments for the final (Jan – March) financial quarter and the year to date
Second meeting –
to consider the financial statement summarising the Centre’s receipts and
payments for the first (April – June) financial quarter
to consider the financial statement summarising the Café’s receipts and
payments for the first (April – June) financial quarter
Hellesdon Parish Council
Terms of Reference
Hellesdon Community Centre Committee
Adopted – 14th May 2024
Next Review Due – May 2025
34
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk
to consider previous financial year’s budget allocations with actual amounts
Third meeting –
to consider the financial statement summarising the Centre’s receipts and payments
for the second (July – September) financial quarter
to consider the financial statement summarising the Café’s receipts and payments for
the second (July – September) financial quarter
to review hire charges of the Community Centre
to review pricing of the Café
to review terms and conditions of hire of the Community Centre
to consider items for the committee budget for the following financial year
Budget meeting –
to consider, for recommendation to Full Council, the budget and precept for
the next financial year
Fourth meeting –
to consider the financial statement summarising the Centre’s receipts and payments
for the third (October – December) financial quarter
to consider the financial statement summarising the Café’s receipts and payments for
the third (October – December) financial quarter
Hellesdon Parish Council
Terms of Reference
Hellesdon Community Centre Committee
Adopted – 14th May 2024
Next Review Due – May 2025
35
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Events Committee Held on
Wednesday 24th September 2025, 5pm Held in the Council Chambers, Diamond Jubilee Lodge,
Wood view Road, Hellesdon
Present at the Meeting
Cllr Mel Maidstone (Acting Chair)
Cllr Roy Forder
Cllr David Britcher
Cllr Lacey Douglass
Also in attendance
David Marshall – Admin Officer (minute taker)
Kevin Sage Facilities Manager
The Chairman welcomed all attendees, and opened the meeting at 3pm
1. Apologies and acceptance for absence
Apologies were received from Cllr Bill Johnson and Cllr Sarah Smith (Chairman)
Cllr Mel Maidstone stood in as Chair in the absence of Cllr Sarah Smith.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations requested.
3. Approval of the Minutes
Minutes were agreed and signed by Cllr Mel Maidstone.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
No members of the public in attendance.
5. Update on Halloween Party
a) Ticket sales
There have been 24 tickets been sold to date.
b) Bar Proposal
Cllr Roy Forder that KSD bars are willing to provide bar services for the event at a cost of £150. This was put
proposed and agreed.
c) Stocklist for decorations
Cllr Sarah Smith and Harry Clarke (Deputy Clark) will purchase decorations on October 1st
d) Café’ opening hours
It was proposed that staff work from 6:30pm to 10:00pm (3,5 hours)
• Café open to public 7:30pm- 10:00pm
• Preparation time:1 hour before opening
• Cleanup time: 1 hour after closing
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 24th September 2025
36
e) A few prizes have been donated so far. It was agreed to expand the search to other areas, including Old
Catton and Costessey.
6. Community Heart Award
Office have started work on Survey monkey, no further updates. Cllr David Britcher, requests further update
at the next meeting.
7. To confirm the date, time and venue of the next meeting.
14th October 2025 @4pm
The meeting closed at 6.02pm
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 24th September 2025
37
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of the
Playing Fields, Allotments and Amenities Committee
held on Tuesday 23rd September 2025 - 7pm at Diamond Jubilee Lodge
Present: Cllr M Hicks (Chairman)
Cllr D. Maidstone
Cllr M. Maidstone
Cllr S. Gurney
Cllr N Barker
Also in Attendance:
Mr D Marshall (Admin), Mr K Sage (Facilities Manager) and 2 members of the public.
The Chairman welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received and accepted from Cllr D Fahy.
2. Declarations of Interest and Dispensations
No Declared interests or dispensations.
3. Approval of the Minutes from
The draft Minutes had been circulated from the meeting of 12th June 2025. These were AGREED and
signed as a true and accurate record of the meeting by the chairman
4. Public Participation
Two members of the public were in attendance.
• One member gave a short presentation titled: “How Do You Learn to Grow Food at Allotments?”
• The research includes voluntary interviews and observations with fellow gardeners and stakeholders.
• A flyer and poster were submitted to request permission to display recruitment materials on the
allotment noticeboard.
• The committee agreed in principle, with formal approval to be discussed at the next meeting.
1
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 23rd September 2025
38
5. Matters Arising From Previous Minutes
There were no matters arising.
6. National Tennis Discussion
a) Briefing report
• A report was circulated by the Facilities Manager for review.
b) Discussion and Decision
• Cllr S Gurney requested a financial breakdown of income and expenditure relating to the NTA and raised
concerns over limited court use for netball.
• The NTA agreement which began in 2022 as a not-profit arrangement, is due to end next week.
• It was suggested to approach Sprowston Parish Council to understand their tennis provisions.
• Proposal: Cancel the NTA agreement
o Proposed by: Cllr S Gurney
o Seconded by: Cllr N. Barker
o Carried
7. Allotments Update
a) Red Letters and Plot standards:
• Photos and reports were reviewed showing several plots below required standards.
• These tenants had received at least three warning letters
• Proposal: Issue eviction letters in accordance with Allotment rule 8.4
o Proposed by: Cllr M. Maidstone
o Seconded by: Cllr S Gurney
o Carried Unanimously
b) CCTV
• A complaint was received regarding the visibility of the CCTV monitor. • The Screen has since been relocated to a cupboard and is no longer in full view.
C) Gate Padlock
• The current padlock is damaged
• Cllr M. Hicks suggested a push-button lock that self-closes on both sides.
• Proposal: Obtain three quotes for replacement.
o Proposed by: Cllr S Gurney
o Seconded by: Cllr M Maidstone
o Carried
Members of the public left the meeting at 8:02pm and 8:09pm
8. Sports Matters
a) pitch hire/football/bowls/tennis. Netball prices update to discuss for 26/27
2
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 23rd September 2025
39
• D Marshall to research and compare sports pricing across local councils
b) Referee Facilities
• It was agreed that the referee officials can use the disabled toilets as changing rooms. • Other alternatives such as hiring portable cabins will also be explored.
9. Fencing Quotes - Playing Fields
• Three quotes for V-mesh fencing were reviewed.
• G&G Fencing was recommended by the Facilities Manager.
• Proposal: Proceed with G&G Fencing
o Proposed by: Cllr S. Gurney
o Seconded by: Cllr D. Maidstone
o Carried
10. Tree Inspections (including dead tree in carpark)
• The silver birch tree in the Parish Council car park is dead and requires removal
• Action: Obtain three quotes for the work.
o Agreed by all committee members.
11. Cottinghams Park Update
• It was confirmed that no further equipment can be installed at Cottinghams Park. • The previously proposed outdoor gym equipment project is now cancelled.
12. Recreation Ground observation regarding email to office.
• An email was received raising concerns about potential poisoning. • After investigation, there is no evidence of foul play. • Notices remain in place asking dog owners to keep dogs on leads and walk around the perimeter path.
13. Electrical & Textile Recycling Bank (Broadland District Council)
• Proposal: Place a recycling skip outside the Parish Office by the chain fencing.
o Agreed unanimously.
14. Items for next agenda
• Budget discussion for sports pricing Tennis Finances. • Review of tennis finances.
15. To confirm date and time and venue of the next meeting.
Wednesday 5th November 2025 at 7:00pm, Diamond Jubilee Lodge
Meeting Closed at 8.55pm
3
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 23rd September 2025
40
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on Tuesday 9th September 2025 at
6.15pm in The Council Chambers, Diamond Jubilee Lodge, Wood View Road, Hellesdon
PRESENT:
Cllr Greg Britton (Chairman) Cllr Mike Hicks
Cllr David Maidstone Cllr Sue Holland
Cllr Roy Forder
Cllr Robin Sear
Also, in Attendance Mr H Clark (Deputy clerk, Minute Taker)
1. Apologies and acceptance for absence
No apologies received.
2. Declarations of Interest and Dispensations
No declarations of interest made.
3. To approve minutes of the committee meeting held on 26th August 2025.
4. The minutes of 26th August 2025 had previously been circulated. The minutes were AGREED and signed as
a true and accurate record of the meeting.
5. Public Participation
(a) Members of the public are invited to speak and are only permitted to speak at this point in the meeting.
(b) (Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless such time is extended by the
Chairman).
6. Planning Outcomes
Updated Information on recent decisions made on planning applications, these are circulated to all
members of the committee and noted at the meeting.
7. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultation agreed:
Application Response to Consultation
2025/2493 No objection subject to the Environment report Location: 2 Hamond Road Hellesdon Norfolk NR6 recommendations are followed. 5RR Proposal: Change of use from residential to mixed residential and Class E veterinary services 2025/2288 The Parish council objects to the application due to Location: 27 Bramble Avenue Hellesdon Norfolk NR6 the dangerous access to the highway and out of 6LN character with development of the area. Proposal: Removal of 44 Leylandii and concrete hardstanding and erection of two bedroom bungalow
Approved…………………………………………………...…
Date………………………………………
41 HPC Planning Committee Minutes 9th September 2025
8. Resolution to authorise the Chairman of Hellesdon Parish Council to speak at Broadland Planning
Meeting 10th September 2025 to object as per the submitted objections.
Cllr David Maidstone addressed the committee and requested that he speak at Broadland Planning
Meeting on behalf of Hellesdon Parish Council in relations to applications:
2024/3511 HELLESDON The Norwich Golf Club, Drayton High Road, Hellesdon NR6 5AH
2022 0391 HELLESDON The Norwich Golf Club, Drayton High Road, Hellesdon NR6 5AH
2025/1922 HELLESDON Land north of Carrowbreck House, Carrowbreck Close,
Hellesdon.
The committee agreed that this matter is to be put to Full Council on 09/09/2025 for consideration and
decision.
9. Date, time and place of the next meeting.
23rd September 2025 6.15pm in the Council Chambers, Diamond Jubilee Lodge, Hellesdon Parish Council
Meeting concluded at 18.44
Approved…………………………………………………...…
Date………………………………………
42 HPC Planning Committee Minutes 9th September 2025
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on Tuesday 23th September 2025 at
6.15pm in The Council Chambers, Diamond Jubilee Lodge, Wood View Road, Hellesdon
PRESENT:
Cllr Greg Britton (Chairman) Cllr Mike Hicks
Cllr David Maidstone
Cllr Roy Forder
Cllr Robin Sear
Also, in Attendance Mr H Clark (Deputy clerk, Minute Taker) and three Members of the Public
1. Apologies and acceptance for absence
Apologies received from Cllr Sue Holland
2. Declarations of Interest and Dispensations
No declarations of interest made.
3. To approve minutes of the committee meeting held on 9th September 2025.
The minutes of 9th September 2025 had previously been circulated. The minutes were AGREED and signed
as a true and accurate record of the meeting.
Cllr David Maidstone addressed the committee to comment on the Broadland Planning meeting held on
the 10th September 2025, He informed the committee that the applications 2024/3511 & 20220391 have
been deferred and application 2025/1922 has been refused.
4. Public Participation
(a) Members of the public are invited to speak and are only permitted to speak at this point in the meeting.
(b) (Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless such time is extended by the
Chairman).
A Member of the Public addressed the committee on the application 2025/2577 and they gave their
views on the application.
5. Planning Outcomes
Updated Information on recent decisions made on planning applications, these are circulated to all
members of the committee and noted at the meeting.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultation agreed:
Application Response to Consultation
2025/2577 No objection
Location: 296 Drayton High Road Hellesdon Norfolk
NR6 5BJ
Proposal: Variation of condition 6 relating to
pedestrian crossing point of consented permission
Approved…………………………………………………...…
Date………………………………………
43 HPC Planning Committee Minutes 23rd September 2025
20190580 and 2024/2116 (Proposed Residential
Development (Outline) dated 31/03/2020
2025/2359 The Parish council objects to the application due to
Location: 80 Raymond Road, Hellesdon Norfolk, NR the over development of the property as stated
6 6PW previous on 12th August 2025
Proposal: Proposed 1.5 storey side extension and
loft conversion. Proposed render
7. Date, time and place of the next meeting.
7th October 2025 6.15pm in the Council Chambers, Diamond Jubilee Lodge, Hellesdon Parish Council
Meeting concluded at 18.32
Approved…………………………………………………...…
Date………………………………………
44 HPC Planning Committee Minutes 23rd September 2025
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on Tuesday 7th October 2025 at
6.15pm in The Council Chambers, Diamond Jubilee Lodge, Wood View Road, Hellesdon
PRESENT:
Cllr Greg Britton (Chairman)
Cllr Roy Forder
Cllr Robin Sear
Also, in Attendance Mr H Clark (Deputy clerk, Minute Taker)
1. Apologies and acceptance for absence
Apologies received from Cllr Sue Holland, Cllr David Maidstone and Cllr Mike Hicks and ACCEPTED.
2. Declarations of Interest and Dispensations
No declarations of interest made.
3. To approve minutes of the committee meeting held on 23rd September 2025.
The minutes of 23rd September 2025 had previously been circulated. The minutes were AGREED and
signed as a true and accurate record of the meeting.
4. Public Participation
(a) Members of the public are invited to speak and are only permitted to speak at this point in the meeting.
(b) (Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless such time is extended by the
Chairman).
No members of public present
5. Planning Outcomes
Updated Information on recent decisions made on planning applications, these are circulated to all
members of the committee and noted at the meeting.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultation agreed:
Application Response to Consultation
20220391 Parish Council maintains objection from previous
Location: The Norwich Golf Club, Drayton High comment made in May 2025 and August 2025
Road, Hellesdon NR6 5AH
Proposal: Reserved Matters application for
appearance, scale, landscaping and layout
following Outline Planning Permission 20151770 (as
amended by S73 Permission 20171514
(for up to 1000 dwellings)), for phase 3 comprising
127 dwellings and associated works
including open space, sustainable urban drainage
systems, landscaping, infrastructure and
Approved…………………………………………………...…
Date………………………………………
45 HPC Planning Committee Minutes 7th October 2025
earthworks (20181963 approved)
7. Date, time and place of the next meeting.
14th October 2025 6.15pm in the Council Chambers, Diamond Jubilee Lodge, Hellesdon Parish Council
Meeting concluded at 18.24
Approved…………………………………………………...…
Date………………………………………
46 HPC Planning Committee Minutes 7th October 2025
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of Hellesdon Community Centre & Café Committee meeting
Wednesday 8th October 2025, 3pm
at Hellesdon Parish Council Chamber, Diamond Jubilee Lodge
Present
Cllr Roy Forder Cllr Shelagh Gurney
Cllr Mel Maidstone
Cllr Bill Johnson
Also in attendance:
Mr H. Clark (Deputy Clerk, Minute Taker), Mr K. Sage (Facilities Manager).
Welcome
Cllr Forder welcomed all attendees to the meeting.
1. Appointment of new chairman and Vice chairman
It was proposed by Cllr Mel Maidstone that Cllr Roy Forder is to be the Chair of the Hellesdon Community
Centre & Café Committee, 2nd by Cllr Bill Johnson and ACCEPTED with one abstention. It was Proposed by
Cllr Shelagh Gurney that Cllr Sarah Smith is to be the Vice Chairman of the Community Centre & Café
Committee, 2nd by Cllr Mel Maidstone and ACCEPTED.
2. To discuss draft Terms of Reference for Community Centre & Café Committee.
The committee reviewed the draft Terms of Reference, and suggested to include additions in Authority
section:
to deal with community rate & discount amount.
to manage and decide applications of community rate.
to manage and oversee list of those receiving community rate.
In regard to the membership section of the Terms of Reference, it was recommended that the membership of
councillors shall remain at nine councillors until the next Annual General Meeting and to have noted at the
next Full Council Meeting on 14/10/2025.
It was proposed by Cllr Shelagh Gurney that to accept the amended Terms of Reference at the Full Council
Meeting on 14/10/2025, 2nd by Cllr Roy Forder and ACCEPTED.
1
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Café Committee 8th October 2025
47
3. Apologies and Acceptance for Absence
Apologies were received from Cllr Sarah Smith, Cllr David Maidstone, Cllr Mike Hicks, Cllr Nigel Barker, Cllr
Lacey Douglass and were ACCEPTED.
4. Declarations of Interest and Dispensations
Cllr Bill Johnson made declaration that he has an interest in Hellesdon Bowls Club and Friday Friends Club.
5. Approval of the Minutes from the Meetings of 30 th July 2025 & 8th September 2025
The minutes of the committee meetings dated 30th July 2025 & 8th September 2025 had been previously
circulated. These were AGREED and signed as a true and accurate record of the meeting.
6. Public Participation
There were no members of the public in attendance.
7. Building Maintenance and Improvements
a) To Receive Update CCTV Project
The committee was shown three quotes from for organisations that would update the current CCTV systems
at the Community Centre and Parish Council office. It was proposed by Cllr Shelagh Gurney to recommend to
Full Council for the installation contract quote for CCTV by contractor number 2 at £19,595.00+VAT for
community centre with an additional £1900.00+VAT for the council offices, that the committee note the
EMR amount of £22,000 +£500.00 in the budget for this installation and is within tolerance and the
committee note it will empty the EMR allocated for this project. 2 nd by Cllr Mel Maidstone and ACCEPTED.
b) To receive update on WC Toilet repairs.
The committee discussed the repairs needed with both the outside toilets and the refurbished toilets in the
community centre. Mr K. Sage informed the committee that the refurbished toilets still have issues with
leaking and despite numerous attempts from Mr K. Sage and project manager of the refurbishment they
have been unable to contact the contracts to come resolve the issue. Mr K. Sage informed the committee
that after discussion with the project manager to have any issues be dealt with by another contractor, to pay
for the repairs from funds that are to be paid to the original contractor and to retain information of the
repairs being conducted. This was noted by the Committee.
Mr K. Sage continued to the status of the outside toilets, he informed the committee that being in contact
with PJ plumbing, they sent their plumber to assess what repairs are needed. Mr K Sage was informed that
the nature was electrical, not plumbing and an additional part and electrician would need to be called. It was
proposed by Cllr Roy Forder to pay the additional fee to PJ plumbing and to complete the repairs on the
outside toilets. 2nd by Cllr Mel Maidstone and ACCEPTED.
8. Community Centre Facilities
a) Community Fridge update.
The Deputy Clerk informed the community that the advertisement of the community fridge requiring
management by volunteers is still on going. There has been contact with members of the community and
the Deputy Clerk is awaiting a reply from them to arrange a meeting. The committee members discussed
that regretfully the service is something that cannot be sustained unless managed by volunteers as this
2
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Café Committee 8th October 2025
48
additional demand is having a negative effect on the staff of the community centre. if no volunteers can
resume management of the community fridge the service will have to cease. It was proposed by Cllr Shelagh
Gurney for this item to go to Full Council and if no volunteers have been able to be found to manage the
community fridge by 1st January 2026, then the service would cease and for equipment such as fridges or
freezers to be reallocated to benefit the community centre. 2 nd by Cllr Roy Forder and ACCEPTED.
b) To discuss Waste Bins within Community Centre
The Committee were shown three quotes for different bins that would be placed in the community centre.
The committee preferred the stainless-steel bins due to its durability and less likely to receive wear and tear.
The committee requested to both Mr K. Sage and the Deputy Clerk to seek means of funding or grants to use
for purchasing of the stainless-steel bins and to update at the next community centre & café Committee
meeting.
c) To receive update on window cleaning of Community Centre.
Mr K. Sage informed the committee of the three quotes received from window cleaners. The
committee discussed the quotes and felt they needed clarity on the frequency and costs of the
services being offered. It was proposed by Cllr Shelagh Gurney for Mr K. Sage to make contact with
the window cleaners and to gain clarity of the quotes, 2nd by Cllr Roy Forder and ACCEPTED.
d) To discuss Marjory Lewis Hall and Its use (use as a sports hall).
The Committee discussed that the Marjory Lewis Hall is not suitable to be used as sports hall, and to
be used for functions and exercise classes. It was proposed by Cllr Shelagh Gurney that the Marjory
Lewis Hall is not to be used for sporting activities as it is not suitable as a sports hall, 2 nd by Cllr Mel
Maidstone and ACCEPTED.
e) To discuss Damage Deposits/ Overrun Fees terms and conditions.
The Deputy Clerk & Mr K Sage informed the committee that hirers of the community centre have
been failing to leave rooms/facilities booked at the time the hire is due to end, specifically in the
evening of private functions. This has affected staff staying later, causing disruptions to those who
live near by the community centre and preventing the community centre closing when it is meant to.
The committee discussed these issues, and it was proposed by Cllr Shelagh Gurney that that the
damage deposit currently being taken for bookings, is to now be a ‘Damage Deposit & Overrun fee’.
For hirers who have not cleared their room/hall by the time their hire period has ended will result in
the loss of the ‘Damage deposit & Overrun fee’ and that the Damage deposit & overrun fee is to
increase from £150.00 to £200.00. 2nd by Cllr Mel Maidstone. The committee informed the deputy
clerk this is to be implemented effective of 08.10.2025, to inform booking staff of the change and
amend hire agreements for all bookings going forward.
Cllr Bill Johnson left room at 17:02
f) To discuss the opening and closing times of the community centre on Sunday.
The community discussed the Community centre and its viability of remaining open on Sundays.
After review of operations, it is not viable to open on Sundays, it was agreed with current demand to
not continue to open on Sundays. It was proposed by Cllr Shelagh Gurney to change the operator
hours and scheduling of the community centre and as of January 1 st 2026, the community centre will
be closed on Sundays, with exception of by special request given in advance for notice for caretaker
to be provided. 2nd by Cllr Mel Maidstone and ACCEPTED.
3
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Café Committee 8th October 2025
49
9. Early Budget considerations 2026-2027
Was deferred to next meeting.
10. Community Café
a) To discuss possible suppliers for the café.
The committee discussed the possibility of having new suppliers for the café however did not see
any reason or need to change from suppliers that the café has.
b) To consider additional hours for staff of the café.
The committee discussed that at the previous café meeting it was suggested for additional hours to
be allocated to café staff members so that they can manage cleaning of the café at the end of the
day. Cllr Shelagh Gurney & Cllr Mel Maidstone advised that they would liase with eh café supervisor
to discuss the matter further and will bring this to next community centre & Café Committee
meeting.
c) To consider having a comprehensive review of the cafe and its operations.
This item was deferred to the next Community Centre & Café Committee meeting.
It was AGREED to waive Standing Order 3x To Extend the Meeting Beyond 2.5 Hours
11. Community Rate
a) Establising a qualifying criterion.
The committee discussed the previous criteria of eligibility to receive the Community rate; The
community agree that the criteria was not suitable and the use of an application to qualify for a
reduce hire rate was beneficial to the community centre. The councils reviewed a draft application
to qualify for reduced hire rate. The committee agreed that the application would be suitable if
changes made to ‘supporting information’ column are changed to:
“Please attach a copy of your Constitution and Charity Registration Number (If a Registered
Charity, and where your charities Home Office address is).”
“Booking details – date(s) – please state whether you are a regular user and frequency of
bookings.”
“Please summarise in no more than 200 words why you believe your Hellesdon based
organisation qualifies for a Community Discount, including what benefits your organisation
offers to the socio- welfare or wellbeing of Hellesdon Residents.
This was Proposed by Cllr Shelagh Gurney and 2nd by Cllr Mel Maidstone and ACCEPTED.
It was proposed that instead of qualifying criterion for the community rate, each organisation
wishing to receive the community rate are to complete the application to qualify for the reduced
rate and the decision is to be made by the Community Centre and Café Committee at the next
available meeting. This was proposed by Cllr Shealgh Gurney, 2nd by Cllr Mel Maidstone and
ACCEPTED.
b) Percentage discount
The Committee discussed the current discounted rate value being at 50%, and the committee agree
this was too high and unreasonable of a discounted rate. It was proposed by Cllr Shelagh gurney that
the discount rate is change from 50% to 20%, 2nd by Cllr Mel Maidstone and ACCEPTED.
4
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Café Committee 8th October 2025
50
c) Consider draft application form.
This item was covered in item 11 a.
d) To confirm current list of community rate recipients
The committee discussed the organisation currently receiving the community rate and decide that
all organisations currently receiving the list will now have to apply using the application form to
receive the 20% community rate and as of 1st January 2026 will no longer be receiving the 50%
discounted community rate. This was proposed by Cllr Shelagh Gurney, 2 nd by Cllr Mel Maidstone
and ACCEPTED.
g) Items for the Next Agenda
Update on Projects
To address Chairs in storage
h) To confirm the date, time and venue of next meeting
To be confirmed
Meeting closed at 6.10pm
5
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Café Committee 8th October 2025
51
QUOTE
#16291 - 1
TO: Hellesdon Parish Council FAO: Harry Clark
Diamond Jubilee Lodge, Wood View Road, 01603 301751
Hellesdon, Norich, Norfolk, NR6 5QB ✉ clerk@hellesdon-pc.gov.uk
Date: 30/09/2025
Dear Harry,
Thank you for your valued enquiry. I have pleasure in submitting our quotation as below.
To supply and install:
Item Description Unit Price Quantity Price
Bus Shelter 337 Drayton Road - To supply and
install a 3m bench seat. Price includes all £1,452.00 1 £1,452.00
materials, labour, travel and administration.
Subtotal £1,452.00
VAT £290.40
£1,742.40
STREET FURNITURE - WARRANTY
Street Furniture products come complete with our comprehensive TWO-YEAR WARRANTY which
covers everything except vandalism, impact damage and theft.
At present we could deliver the above products within approximately 6-8 weeks from receipt of written
Official Purchase Order.
This quotation is valid for a period of thirty days from the above date and is subject to our Terms and
Conditions of Trading as per attached.
Please do not hesitate to contact me if you require any further information and I will be happy to help.
Best regards,
Paul Young
01362 853124 ✉ sales@westcotec.co.uk www.westcotec.co.uk
Company Registration Number: Registered Office:
04208260 52
Westcotec Ltd, 34 Bertie Ward Way, Rash's Green Industrial Estate, Dereham, Norwich, NR19 1TE
MULBERRY
LOCAL AUTHORITY SERVICES LTD Eastgate House t 07724 545669
Dogflud Way, Farnham e office@mulberrylas.co.uk
Surrey, GU9 7UD w www.mulberrylas.co.uk
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Company Number 15566682. Company Directors: Mark L Mulberry BA (Hons) FCCA CTA, Nicky Mulberry, Andy Beams CiLCA, Anna Beams CiLCA
53
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2 of 2
54
Hellesdon Parish Council - Finance
From: Marc Cawthorne <Marc.Cawthorne@larking-gowen.co.uk> Sent: 09 October 2025 13:56 To: Hellesdon Parish Council - Admin Cc: Hellesdon Parish Council - Finance; Giles Kerkham Subject: Internal audit quote re year end 31 March 2026
For the attention of Dave Marsh
Good afternoon Dave
Thank you for your call earlier.
I’ve now caught up with our Internal Audit partner Giles Kerkham about our fee. Larking Gowen are applying a 5% fee
increase for the 2025/26 audit year, which for Hellesdon Parish Council would mean a fee increase of £165 (plus VAT)
compared to last year, making the fee:
£3,435 plus VAT for the 2025/26 year
(compared to £3,270 plus VAT for the 2024/25 year).
I trust this fee is acceptable – please let me know if you have any queries.
I would also be grateful if you could confirm that you’ve received this email – many thanks!
Kind regards,
Marc
Marc Cawthorne
CPFA
Audit Senior
Larking Gowen LLP
1st Floor Prospect House, Rouen Road, Norwich, NR1 1RE
T: 01603 937876 (Direct dial through MS Teams)
T: 01603 624181 (Switchboard)
E: marc.cawthorne@larking-gowen.co.uk
larking-gowen.co.uk
VCID:d019d9a7-019b-40f5-bc4c-badb01b5d64d.
To help
protect y our
priv acy ,
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Office
prev nted
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To help protect y ou priv acy , Microsoft O ffice prev ented automatic download of this picture from the Internet. download of
Lark ing Gowen Chartered A ccountants this pictu re
from the
In ternet.
C y beraware
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Larking Gowen is committed to helping the environment and asks that you think before you print this email to help reduce paper consumption.
1st Floor, Prospect House, Rouen Road, Norwich, NR1 1RE
Telephone: 01603 624181 Fax: 01603 667800, Email: norwich@larking-gowen.co.uk
1
55
"Larking Gowen", principal place of business: 1st Floor, Prospect House, Rouen Road, Norwich, NR1 1RE, telephone: 01603 624181, fax: 01603 667800, email:
norwich@larking-gowen.co.uk
Larking Gowen LLP is an Independent Member Firm of PrimeGlobal, a worldwide association of independent accounting firms.
A list of partners/directors is available for inspection at any Larking Gowen office or on our website.
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2
56
Hellesdon Parish Council - Finance
From: Hellesdon Parish Council - Admin Sent: 09 October 2025 15:27 To: Hellesdon Parish Council - Finance Subject: FW: Hellesdon Parish Council quote for an internal audit Attachments: Key Financial Controls _ AGAR review_ Terms of Reference(16651985.1).docx
From: Tom Meeks <Tom.Meeks@pricebailey.co.uk>
Sent: 09 October 2025 15:24
To: Hellesdon Parish Council - Admin <admin@hellesdon-pc.gov.uk>
Cc: India Payne <India.Payne@pricebailey.co.uk>; Louis Hobart <Louis.Hobart@pricebailey.co.uk>
Subject: Hellesdon Parish Council quote for an internal audit
Hi David
I have been informed that you need an urgent internal audit quote for the parish council. Price Bailey are well
versed in providing this service to parish and town councils so I am happy to do this without a great deal of further
scoping.
The scope of the work is outlined on the attached. Essentially it is the usual terms of reference we follow to enable
the AGAR to be signed off in the Spring of each year. The councils we currently act for have this work completed in
April and May each year.
The fee for this work would be £3,000 plus VAT. Presumably this is for the year ended 31 March 2025 but to be
honest, providing the period covered is for 12 months, it doesn’t really matter to us, as long as we know. Like for
like fees for subsequent years would increase in line with our inflation linked charge out rate increases and are
based on the assumption that there is no material change in the structure and level of activities in your
organisation.
This fee proposal has been made using the following general assumptions:
the quality of your records is good.
you will adhere to the agreed timetable and terms of reference.
fees are net of VAT, inclusive of expenses and invoiced during the work. Fees are payable upon
presentation.
fee incorporates all planning, fieldwork, review and reporting time.
If you have any questions for me regarding this proposal, please let me know. I have copied my colleagues Louis
and India from our internal audit team who would be able to pick this up in my absence as I am due to be out of the
country for a couple of weeks from Tuesday 14th October.
Kind regards
Tom
Tom Meeks FCCA
for and on behalf of
1
57
PRICE BAILEY LLP
Causeway House, 1 Dane Street, Bishop's Stortford, Herts, CM23 3BT
Tel 01279 755888
Mobile: 07880 202472
email - tom.meeks@pricebailey.co.uk
www.pricebailey.co.uk
NB. Forthcoming holiday from 14th to 31st October
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The registered office is Causeway House 1 Dane Street Bishop’s Stortford Herts CM23 3BT where a list of members is kept.
DISCLAIMER: This e-mail (with attachments, if any) is for the intended recipients only and is not to be relied upon by any person
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communications are not secure. Accordingly you should not rely exclusively on the content of this communication.
2
58
Hellesdon Parish Council - Finance
From: Osiris Helpdesk <Support@OsirisIT.co.uk> Sent: 19 September 2025 15:19 To: Hellesdon Parish Council - Finance Subject: Ticket Update - Authorise password resets. [OSI:0156344]
Follow Up Flag: Follow up Flag Status: Flagged
To help protect y our priv acy , Microsoft O ffice prev ented automatic download of this picture from the Internet.
Osiris IT
Ticket Update
Your ticket 0156344 has been updated by the Helpdesk:
Hi Harry,
Unfortunately, self-service password reset (where the password is forgotten) requires
either a Microsoft 365 Business Standard (or higher) or an Entra P1 license. Currently
these users all have an Exchange Online license (email only).
If you wanted to change licensing, for reference the monthly per user cost for these
licenses is:
Exchange Online - £3.72
Entra P1 - £5.52 (required in addition to Exchange Online)
M365 Business Standard - £11.52 (includes features of both Entra P1 and Exchange
Online)
Kind regards,
Josh
Osiris IT Helpdesk
01603 964914
Ticket Info & History
Ticket Number: 0156344
1
59
Summary: Authorise password resets.
Date Logged: 10/09/2025 10:17
Actions are listed in descending order (most recent first) Who Action Status Time of Action Agent: Shane Smith Escalate to Problem Management In Progress 15/09/2025 9:17
Agent: Shane Smith Triage Ticket New 10/09/2025 10:2
Agent: Shane Smith Responded New 10/09/2025 10:2 Response time = 00:08 Agent: Automation Emailed Confirmation New 10/09/2025 10:1
User: Gavin Ellis First User Email New 10/09/2025 10:1
Good morning,
Please can the following email addresses have the capability to reset their own password without the need of going to Osiris for password res
andrewlock@hellesdon-pc.gov.uk
billjohnson@hellesdon-pc.gov.uk
davidbritcher@hellesdon-pc.gov.uk
davidfahy@hellesdon-pc.gov.uk
davidmaidstone@hellesdon-pc.gov.uk
gregbritton@hellesdon-pc.gov.uk
ianduckett@hellesdon-pc.gov.uk
laceydouglass@hellesdon-pc.gov.uk
melmaidstone@hellesdon-pc.gov.uk
mikehicks@hellesdon-pc.gov.uk
nigelbarker@hellesdon-pc.gov.uk
robinsear@hellesdon-pc.gov.uk
royforder@hellesdon-pc.gov.uk
sarahsmith@hellesdon-pc.gov.uk
shelaghgurney@hellesdon-pc.gov.uk
sueholland@hellesdon-pc.gov.uk
Thank you
Kind Regards
Harry Clark
Deputy Clerk
Hellesdon Parish Council
Tel: 01603 301751(Ext 43)
Email: finance@hellesdon-pc.gov.uk
Osiris Helpdesk
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t: 01603 964914
e: Support@OsirisIT.co.uk
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