02.04.25 pack

Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.

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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.

Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.

Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged

Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer

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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.

Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.

* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management

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 The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the meeting of the Staffing Committee held on
Monday 17th March 2025 at 7pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon
Present: Cllr L Douglass – Chair of the Committee
Cllr D. Britcher
Cllr S Gurney
Cllr B Johnson
Cllr A Lock

Also in Attendance: Mrs F LeBon – Parish Clerk, Mr H Clark- Deputy Clerk
The Chairman welcomed members and opened the meeting at 7pm.

1. Apologies and acceptance for absence

No Apologies sent

2. Declarations of Interest and Dispensations

None raised.

3. Approval of minutes of the Committee meeting held on 10 th January 2025
Minutes of the meeting of 10th February 2025 had been circulated. Cllr Britcher informed the
committee to change when he had left the last committee meeting as it was after item 7. The minutes
were AGREED as a true and accurate record of the meeting with the amendments made and were
signed by the Chairman.

4. Public Participation

No members of the public present

5. To Receive update on Administration Vacancy

The question was asked if the senior admin officer was offered an exit interview. The Clerk
informed the committee that they have approached a staffing agency and have received applicants
from them. The committee requested the temporary administrator role will be in effect until the
new clerk is in post.

6. To Receive update on Locum Position

Cllr Johnson gave an update regarding a potential locum, Cllr Johnson advised that the locum could
work 3 days and has requested to be considered for the permanent position. The committee
requested Cllr johnson to converse with the locum to agree on terms for his time as a locum and
to have an application pack sent to them.

7. To Receive update on Clerk Vacancy

The Clerk informed the committee that Applications have been received from staffing agency and
will be available for paper sieve on 2nd April 2025.

Approved…………………………………………………...…

Date………………………………………
HPC Staffing Committee Minutes 27th March 2025
8. To consider resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of items 7 to 10 in view of the confidential and personal
nature of the business to be transacted.
This was AGREED

The Meeting was Closed to the Press and Public

9. To receive update on Capability Matter

The committee received report from Facilities manager giving update on staff member, feedback
given was positive and shown improvement. Monitoring of the staff member will continue, and a
review shall be given a monthly basis to assure there is no regression on the staff members
performance.

Deputy Clerk left room at 19:29

10. To consider Deputising Arrangements

Cllr Britcher Proposed Cllr Douglass would take minutes, 2nd by Cllr Gurney and all Agreed.
Deputising policy to be in place until locum appointed. Locum appointment is to be 3 days per
week and deputizing policy will be in place for remaining 2 days per week until clerk vacancy is
filled. Proposed by Cllr Britcher, 2nd by Cllr Johnson and all agreed.

Deputy Clerk returned to room at 19:35

11. Item of Urgent Business

Item of urgent business was proposed by Cllr Douglass and 2nd by Cllr Britcher and agreed by all.
Content in a letter from one of the staff voicing concerning staff shortages and is concerned by
amount of work to address after their annual leave. The staff member is requesting carrying
forward remaining annual leave dates into the 2025-2026 financial year. It was proposed by Cllr
Douglass that the committee is aware of the situation and has taken note of the well-being of the
staff member and to take the remaining annual leave, 2nd Cllr Britcher and all agreed.

Clerk and Deputy Clerk left the Room at 20:04, then returned to the Room at 20:38

Following discussion on correspondents received it was agreed that It was agreed that the chair
of staffing committee will seek legal advice from NP Law and this would be funded by budget
header. The Committee agreed to this.

12. Items for the next agenda

Paper sifts for Clerk Application
To receive Locum update
To receive update on legal advice
To receive update on Temporary Administrator position
Deputy probation review

13. To Confirm Date, Time and Venue of Next Meeting

Next meetings to be held on 2nd April 2025 at 19:00

Meeting closed at 8:43PM
Approved…………………………………………………...…

Date………………………………………
HPC Staffing Committee Minutes 27th March 2025
Item 5

To Receive update on temporary Administrator position.

An Individual has been sourced by a recruitment agency, and are due to start on Monday
31/03/25