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Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.
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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.
Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.
Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged
Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer
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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.
Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.
* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management
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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
held on Tuesday 11th February 2025 at 7pm
in The Council Chamber, Diamond Jubilee Lodge
PRESENT:
Cllr B Johnson (Chairman) Cllr D. Britcher
Cllr G. Britton Cllr L. Douglass
Cllr I Duckett Cllr R. Forder
Cllr S. Gurney Cllr M. Hicks
Cllr S. Holland (from 7.40pm) Cllr A. Lock
Cllr D. Maidstone Cllr M. Maidstone
Cllr R. Sear Cllr S. Smith
In attendance: Mrs F LeBon (Clerk), three representatives from Cornerstone Developments and
Vello Homes to discuss the Heath Crescent development, and one member of the public.
Welcome by the Chairman – Cllr Johnson welcomed all in attendance.
1. Apologies and Acceptance for Absence
Apologies were received from Cllr N. Barker and Cllr D. Fahy.
2. Declarations of Interest and Dispensations
None declared.
3. To Agree Minutes as a True and Accurate Record of the Full Council Meeting held on 14th
January 2025
The Minutes of the Full Council meeting held on 14th January 2025 had been previously circulated.
It was RESOLVED TO ACCEPT these Minutes as a true and accurate record of the meeting after a
proposal from Cllr Britton and a second from Cllr Douglass.
Cllr Gurney advised that she had requested a policy on Treasury Management.
4. Public Participation
a) To Receive Presentation from Cornerstone Developments on Heath Crescent Pre-Application
The site plan, original indicative layout and revised indicative layout were displayed. After pre-
application discussions there is reduction from 52 houses planned to 40 and an increase in public
open space. All but ten of the dwellings are bungalows and the density is now 18 dwellings per
hectare. The views of the Parish Council are being sought on the revised plan, the LEAP and also
offsite recreational contributions. Upon the advice of the Local Planning Authority, the Wensum
Trust has also been approached with regards to the offsite contribution.
Cllr Sear advised that he was in possession of a petition with 123 signatures objecting to the
development. His biggest concern was the highways access/egress being only on one road and
would prefer to see an access from Prince Andrews Road and an egress onto Fifers Lane.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th February 2025
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Cllr Gurney queried whether there had been a traffic impact survey. Cornerstone Developments
confirmed that this was in the hands of the traffic management company and the results of which
would form part of the planning consultation process.
Cllr Gurney hoped that bigger gardens could be achieved with the decreased density.
It was queried whether there would be the same level of affordable housing? It was advised that
with the reduced amount of houses, there would have to be less affordable housing to make the
development viable.
Cllr Douglass advised that Broadland Council has a desire for the installation of accessible play
equipment, including equipment for neurodiverse children. Cornerstone Developments will be
guided by the Parish Council. Cllr Douglass will put Cornerstone Developments in touch with the
Youth Advisory Board which will give guidance on the types of equipment for accessibility.
Cllr Britcher raised concerns about the shared driveway serving plots 29, 37 and 36 and the lack of
pathway in this area, which was adjacent to the LEAP and so would likely attract children.
Cllr Gurney queried the safety of the attenuation system in an area of public open space.
Cornerstone Developments confirmed that the area was dual use and was designed to be used in
the event of a 1 in 100 year storm. The height difference would be 300mm and the drainage was
good in this area so there would not be standing water for long.
Clarification was given regarding the difference between formal and informal recreation and the
offsite financial contribution being for formal recreation. Whilst the decision would be up to the
Local Planning Authority, it is likely that the community centre extension project could be classed
as formal recreation.
Cllr Holland Entered the Meeting
Cornerstone Developments and Vello Homes were thanked for their time
b) To Receive Questions from the Public
There was no further public participation.
5. Council Reports
a) To Receive Clerk’s Written Report
This report had been previously circulated.
Cllr Gurney queried whether allotments had been offered to Taverham residents. The Clerk
replied that they had been, subsequent to a decision made in 2023 to offer allotments to non-
residents of Hellesdon to maximise income from the allotment site.
The report was ACCEPTED.
b) To Receive Reports from District and County Councillors
A report from Broadland District Council and Norfolk County Council from Cllr Gurney had been
circulated.
Cllr Johnson, in the role of District Councillor, advised that he had attended one planning
committee meeting.
It was AGREED that Cllr Britcher should be permitted to give a report on the Western Link.
Cllr Britcher reported that neither Natural England nor the Department of Transport would
engage with the Western Link project whilst there was a live planning application, therefore the
withdrawal of the planning application meant that meaningful engagement can be had with these
authorities to mitigate any objections.
Cllr Lock will do a report on the recent Airport Consultive Committee meeting next month
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th February 2025
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c) Verbal Update from Chairman
Cllr Johnson reported that regrettably the Clerk’s resignation had been accepted.
The recent Community Hearts event was a tremendous success. Cllr Smith and the Events
Committee were thanked for their hard work with this event.
6. Financial Matters
a) Bank Reconciliation - 31st January 2025
The bank reconciliation for January 2025 was ACCEPTED after a proposal from Cllr D. Maidstone
and a second from Cllr Britton.
b) Earmarked reserves summary – January 2025
The earmarked reserves summary for January 2025 was AGREED.
c) Approval of Payments – January 2025
The payments for January 2025 were AGREED.
d) Receipts – January 2025
The receipts for January 2025 were AGREED.
e) Detailed Income and Expenditure 1st April 2024 – 31st January 2025
Cllr Holland queried the balance on code 4070 (Professional Fees/ Agency Personnel). The Clerk
advised that this was payment for agency personnel to cover sickness or holiday in the café.
The detailed income and expenditure was ACCEPTED.
f) To Receive Report on Parish Council Investments
A report had been circulation with investment options, detailing information about the fund,
return and liquidity. Cllr Gurney pressed that the Council needed a Treasury Management Policy
and that she would have preferred to see recommendations on the report. It was AGREED to
defer this item. Cllr D. Maidstone will assist the Deputy Clerk in putting this together.
7. Planning Committee
a) To Note the Decisions made by the Planning Committee on 14th and 28th January 2025
The minutes and decisions arising from the Planning Committee meeting held on 14th and 28th
January 2025 had been circulated. It was AGREED to note the minutes and the decisions made.
b) Heath Crescent Development
i) To Consider Response to Cornerstone Developments on Updated Heath Crescent Plan
ii) To Provide Feedback on LEAP Equipment
iii) To Consider Possible Locations for an Off-Site Financial Contribution Towards Formal
Recreation Provision
Feedback had been provided under item 4a.
Cllr Sear requested that the Parish Council accepts the petition against the development and
formally objects. The Parish Council REJECTED this request and suggested that the appropriate
time for a petition would be during the formal consultation period when an application is
submitted. However, the Parish Council would acknowledge that there is a petition in place.
8. To Receive Feedback on Meeting with the Director of Place at South Norfolk and Broadland
Councils about the Persimmon Applications.
A report had been circulated detailing the advice received and the action points. The action
points due to come from the Local Planning Authority had been chased on 6th February, but had
yet to be received by the Parish Council. This will be deferred until the next meeting.
9. Neighbourhood Plan Working Group
Cllr Gurney reported that the working group is currently preparing the Regulation 14 submission.
Amendments to the introduction have been sent to the consultant and more photos were
discussed.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th February 2025
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The working group discussed methods of engaging the community in the consultation which,
subject to the Just Hellesdon publication dates, is likely to begin in the second week of April with
an open day being held on 22nd April.
The consultation must run for 6 weeks.
It was confirmed that information on the Parish Council website would be in an accessible format,
allowing the document to be enlarged on the screen, and to be read by a screen reader.
10. Norfolk ALC
a) To Consider Vote on Special Resolution
The following two special resolutions were recommended for approval by the Board of the
Norfolk Association of Local Councils on the basis of consultation and expert legal advice
received over a 12 month period:
• That the Norfolk Association of Local Councils should convert from a co-operative society
to a company limited by guarantee.
• That Roger Taylor be appointed to carry out the conversion, ensuring all assets are
transferred to the new company limited by guarantee
A query had been sent to Norfolk ALC about the budget for these works, but the budget figure
was not disclosed, only that the matter had been budgeted for.
It was AGREED to vote ‘yes’ to both special resolutions, after a proposal from Cllr Holland and a
second from Cllr Douglass.
Consideration of future Norfolk ALC membership is to be a future agenda item.
11. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of items 12 and 13 in view of the confidential nature of the
business to be transacted
This was AGREED.
The Meeting was Closed to the Press and Public
12. Floodlights
a) To Consider Prices for Floodlight Replacement
A report was provided to councillors on prices for floodlight replacement in the car park and on
the tennis courts. It was AGREED to replace the sodium light in the car park at a cost of £344.
Further information was required on the specification for the floodlights for the tennis courts.
13. Staffing
a) To Note Decisions Made by the Staffing Committee on 27th January and 10th February 2025
The minutes from 27th January had been previously circulated, and the draft minutes from 10th
February were presented at the meeting.
The following were AGREED:
• That the outgoing Clerk’s last day in the office will be 21st March, and that unused holiday
will be compensated.
• That a locum Clerk and RFO should be sought for 3 days per week until a full time
replacement Clerk and RFO is found. The three days should be regularly reviewed to
ensure this is sufficient.
• That the Staffing Committee have delegated authority to set the Scale Point(s) for the
recruitment of the new Clerk, based upon the SLCC Advice Note of ‘How to Evaluate a
Clerks Job’ (circulated to members). Recruitment can then commence and the resulting
scale point(s) can then be reported to full council on 11th March.
• The mediation process can be cancelled.
b) To Agree Implementation of Job Evaluation Recommendations
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th February 2025
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It was AGREED to implement the recommendations after a proposal from Cllr Douglass and a
second from Cllr Britton.
The Meeting was Reopened to the Press and Public
15. Matters for the Next Agenda
Review of Parish Council Investments.
Treasury Management Policy.
Feedback from the meeting with the Director of Place at South Norfolk and Broadland Councils
about the Persimmon applications.
Recruitment Update.
Report on ACC meeting
16. Time and Venue of Next Council meeting.
Tuesday 11th March 2025, 7pm at Diamond Jubilee Lodge
The meeting closed at 9.23pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th February 2025
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AGENDA ITEM 5a
CLERK'S REPORT FOR COUNCIL MEETING
11th March 2025
ITEM COMMENTS Community Centre The final accounts for Phase 1 of the WC refurbishment project have been agreed and settled.
With the continued lack of correspondence from the contractor for Phase 2 of the project,
the Project Manager has exercised the Parish Council’s right under the JCT contract to
complete the snagging works and take off the expenses occurred from the contractor’s final
bill. There is also the intention to claim liquidated damages from the contractor for the delay
in practical completion.
With P2 of the fire doors completed, and the majority of the works for P2 of the WC
refurbishment completed, the project for the replacement flooring in the foyer can
commence.
Car Park – No matters to report
Community Centre
Community Café and Agenda item under ‘Staffing’
Fridge
Parish Council Offices No matters to report
Diamond Jubilee
Lodge
Recreation Ground No matters to report
including Children’s
Play areas
Skate Park & MUGA No matters to report
Meadow Way No matters to report
Mountfield Park Clearance work has been undertaken by the facilities team of the bramble. Whilst this is all
part of the wild life areas, these sections of the park still requirement management.
Cottinghams Park No matters to report
Allotments Agenda item under committee report
Community Orchard No further update.
Community Apiary Agenda item under committee report
Cemetery Car Park Land registry plans are to be obtained for land that is supposedly within the Parish Council
ownership. Land registry require professional planning maps to be purchased to enable
this request. Conveyance documents have been obtained from archive.
Persimmon Homes Agenda item
Public Toilets No matters to report. Litter & Dog Waste New dog bins agreed by PP&R for the next financial year. Clarification is being established Bins from Broadland Council on the best place for their siting.
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At the recent Town and Parish Summit hosted by Broadland and South Norfolk Councils, the
department responsible for the dog and litter bins advised that there would be a paper going
to Cabinet in March to help clarify the situation be the District and parish councils.
Bus Shelters A second parish partnership funding application has been submitted for a bench seat for the
bus shelter opposite Hellesdon Hospital. A response will be received as to the success of the
grant application in March.
Benches No matters to report
War Memorial No matters to report
Highways The parish partnership applications for the parish gateway for Reepham Road and the
bench seat for the bus shelter have been submitted. The Parish Council will be informed in
March 2025 if the applications have been successful.
An email has been sent to Norfolk County Council about an update to the funding for a
pedestrian crossing for the Cromer Road, between Meadow Way and Fifers Lane.
Several emails have been sent to highways about the extent of the highway around the
stores on the junction of Meadow Way and Cromer Road. There have been numerous
articles of street furniture installed and there are also several items of seeming fly tipped
items from the store. Emails from 26th November and 2nd January have gone unanswered.
Staffing Agenda item
The new Facilities Team member has started work. The office remains short staffed.
Street Lighting Broadland Council has been collating the information requested by the Parish Council about
street lighting in Hellesdon. It is being held up by a damaged light on Links Avenue, having
been damaged during development stage of application 2022/0348.
The development created a more open front driveway, of which will be obstructed should
the street light be replaced. There has been resistance to the funding of the moving of the
street light. The advice of the Highways Engineer has been sought as an extension to the
dropped kerb has been installed. Emails of 28th November and 30th December have gone
unanswered.
Events £300 has been received as grant funding for VE day celebrations.
Meeting Dates 17th March 2025 – Staffing
26th March 2025 – Neighbourhood Plan
8th April – Full Council
Health and Safety No matters to report
Other Matters A useful seminar was held by Norfolk County Council about safeguarding in the local
community. Discussions occurred about how Parish Councils could potentially play their
part with safeguarding, as they are located a grass roots and usually know their community
better than principal authorities. This will be followed up in the new year.
Work has been completed on the Family Hub.
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Meeting of Hellesdon Parish Council
Item 5b – District and County Councillor Reports
Broadland District Council
Cllr Lacey Douglass
Broadland full council meeting to be held on 20th March to discuss devolution. The submission
deadline for LGR plans is 21st March so what has been planned is what will be submitted.
There will be a public consultation in the Autumn once the Government has decided which
model of local government they want us to have - The proposals being submitted by the current
councils may not be what Gov want so who knows what it'll look like.
Hellesdon South East
We have had information from Wetherspoons that plans have been drawn up for the site which
"should" improve the parking but as yet nothing has been submitted so the likelihood of
improvements to parking this summer are remote and residents around the Whiffler face
another year of issues. A request to review their licence on public safety grounds is being
considered by ward councillors.
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Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 28 February 2025
Confirmed Bank & Investment Balances
Bank Statement Balances
28/02/2025 Business Current Account 2077 500.00
28/02/2025 Business savers account 4401 431,552.68
28/02/2025 Petty Cash 163.39
28/02/2025 Active Saver 7702 346,302.02
28/02/2025 Account 73554503 83,439.27
28/02/2025 Number 2 account 0958 0.00
28/02/2025 Cafe float 100.00
862,057.36
Receipts not on Bank Statement
0.00
Closing Balance 862,057.36
All Cash & Bank Accounts
1 Current Bank Account 432,052.68
2 Petty Cash 163.39
3 Active Saver 7702 346,302.02
4 Active Saver Emergency 4503 83,439.27
5 Number 2 account 0.00
6 Cafe float 100.00
Other Cash & Bank Balances 0.00
Total Cash & Bank Balances 862,057.36
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04/03/2025 Hellesdon Parish Council Current Year Page 1
12:28
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 20,000.00 20,000.00
321 EMR Site Fencing 1,000.00 1,000.00
322 EMR Machinery 20,000.00 -12,707.00 7,293.00
323 EMR Hard Surface Area 66,500.00 66,500.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 22,000.00 22,000.00
326 EMR Elections 6,500.00 6,500.00
327 EMR War Memorial 4,500.00 4,500.00
328 EMR Burial Ground Land 10,000.00 10,000.00
329 EMR Com Centre Contingency 7,739.68 -1,527.00 6,212.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 35,462.99 35,462.99
332 EMR Good Causes in Hellesdon 4,750.00 -140.24 4,609.76
334 EMR HEL2** 53,127.24 53,127.24
335 EMR Car Park/Paths at HCC 5,000.00 5,000.00
336 EMR Car Park Soakaway 10,000.00 10,000.00
337 EMR Driveway Sinkage 5,000.00 5,000.00
338 EMR Grit bins 1,000.00 1,000.00
340 EMR PF Ownership signs 1,508.45 1,508.45
342 EMR Staff contingency payments 10,000.00 10,000.00
345 EMR Bus shelter 3,000.00 3,000.00
346 EMR Green Grid 5,140.00 5,140.00
347 EMR Land Acquisition account 59,752.17 59,752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 10,000.00 10,000.00
351 EMR Events 2,500.00 2,500.00
352 EMR HCC extension 100,000.00 100,000.00
361 EMR CIL 23/24 CC Ext (28/29) 62,242.78 62,242.78
362 EMR Comm fridge/cafe improves 1,686.68 1,686.68
363 EMR Neighbourhood Plan 10,000.00 10,000.00
364 EMR Rainwater Harvester 25,000.00 25,000.00
365 EMR Biodiversity duty 5,000.00 5,000.00
366 EMR Refurb Westward WC's 20,000.00 20,000.00
367 EMR DJL control panel 2,500.00 2,500.00
368 EMR AV in DJL 2,500.00 2,500.00
369 EMR CIL 24/25 CC Ext (29/30) 0.00 8,784.04 8,784.04
603,659.99 -5,590.20 598,069.79
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List of Payments made between 01/02/2025 and 28/02/2025
Date Paid Payee Name Amount Paid Transaction Detail 03/02/2025 Barclays Bank Plc £27.20 Charge for Period 13dec/12Jan 03/02/2025 Iris Software Limited £40.80 Staffology Software 03/02/2025 Learning Lean £443.80 Lean Six Sig Courses CARD PAID 03/02/2025 Norfolk County Council £74.50 DBS Checks 03/02/2025 The Photo ID Card People £20.81 ID PAID CARD 03/02/2025 Reed Online Ltd £72.00 Staff Courses 03/02/2025 Alliance Online £123.91 Banquet roll x 2 CARD PAID 03/02/2025 Fast Fit Exhausts Ltd £114.40 Tyre replacement CARD PAID 03/02/2025 Toombs Butchers £43.88 Cafe Purchases 03/02/2025 Toombs Butchers £11.92 Cafe Purchases 03/02/2025 Toombs Butchers £26.05 Cafe Purchases 03/02/2025 Toombs Butchers £40.64 Cafe Purchases 03/02/2025 HSS Pro Service £57.95 Vibrating plate CARD PAID 03/02/2025 Land Registry £7.00 Title Reg 03/02/2025 LIDL £79.30 Xmas seniors food CARD PAID 03/02/2025 Encore Musicians £97.75 VE Day Entertainment 05/02/2025 UK Fuels Ltd £85.22 Fuelcard 06/02/2025 Lacons Brewery Ltd £360.34 Wet supplies 11/02/2025 Anglia Culinary Suppliers Ltd £279.78 Cafe Purchases 11/02/2025 Amazon £409.30 Baking equipment 11/02/2025 Ben Burgess Groundscare Equipm £600.00 Vehicle Repair 11/02/2025 Calypso Coffee £111.60 Lavazza Capsules 11/02/2025 DD Health & Safety Supplies Lt £168.56 Foam scourer 11/02/2025 Easters Norwich Ltd £113.60 Cafe Purchases 11/02/2025 Facit Testing Ltd £324.60 Pat Testing for equipment 11/02/2025 Norse Commercial Services Ltd £172.80 Locking Parks 11/02/2025 Osiris Technologies £730.45 Monthly IT support 11/02/2025 Select Recruitment Specialists £1,080.00 Agency staff, cafe 11/02/2025 O2 £388.80 Mobile Phone Invoice 19/02/2025 Total Gas & Power £2,865.64 Gas Invoice 21/02/2025 Anglian Water Business (Nation £540.89 Nov to Feb water Invoice 21/02/2025 Total Gas & Power £39.74 Allotment energy invoice 25/02/2025 Broadland District Council £644.00 Business rates 25/02/2025 Total Gas & Power £1,207.59 HCC Energy Invoice 25/02/2025 Total Gas & Power £1,360.69 HCC energy Invoice 26/02/2025 Anglia Culinary Suppliers Ltd £158.98 Cafe purchases 26/02/2025 Anglia Culinary Suppliers Ltd £234.23 Cafe Purchases 26/02/2025 Amazon £39.98 Storage Boxes 26/02/2025 Amazon £240.00 Pressure washer 26/02/2025 Ben Burgess Groundscare Equipm £321.74 cleaning supplies
14 26/02/2025 Calypso Coffee £139.90 Cafe purchases 26/02/2025 Collier Turf Care Ltd £444.62 Grounds Supplies 26/02/2025 DD Health & Safety Supplies Lt £213.20 Workwear/ PPE 26/02/2025 Gooch Builders £10,009.85 Toilet refurb final payment 26/02/2025 Easters Norwich Ltd £329.53 Cafe purchases 26/02/2025 Excel Electrical Services £276.18 Socket replacement 26/02/2025 Hugh Crane Equipment £95.86 Toilet Roll 26/02/2025 Just Regional Publishing £420.00 Feb 25 double page 26/02/2025 mha Larking Gowen £1,962.00 Audit testing 26/02/2025 Ofcom £155.00 Microphone licence 26/02/2025 Origin Amenity Solutions £436.22 Replacement parts 27/02/2025 Anglian Water Business (Nation £15.62 Water Invoice 27/02/2025 Anglian Water Business (Nation £62.05 Water Invoice
£28,320.47
15
Cash Received between 01/02/2025 and 28/02/2025
Date Cash Received from Receipt Description Receipt Total 03/02/2025 Events Takings Cash Takings £245.00 03/02/2025 Allotment Hirer Allotment Rent £16.00 03/02/2025 HCC Hirer HCC Hires £325.80 03/02/2025 Takings - Cafe Cash Payments £610.61 03/02/2025 Takings - Cafe Card Payments £122.75 03/02/2025 Events Takings Card Payments £278.90 04/02/2025 Regular Hire HCC Hires £1,008.63 05/02/2025 Regular Hire HCC Hires £714.44 05/02/2025 Regular Hire HCC Hires £162.90 05/02/2025 Regular Hire HCC Hires £325.68 05/02/2025 Regular Hire HCC Hires £329.76 05/02/2025 Regular Hire HCC Hires £247.24 05/02/2025 Regular Hire HCC Hires £82.40 05/02/2025 Regular Hire HCC Hires £34.34 05/02/2025 Regular Hire HCC Hires £68.70 05/02/2025 Regular Hire HCC Hires £185.44 05/02/2025 Takings - Cafe Card Payments £220.95 06/02/2025 Regular Hire HCC Hires £96.20 06/02/2025 Regular Hire HCC Hires £71.61 06/02/2025 Regular Hire HCC Hires £164.84 06/02/2025 Regular Hire HCC Hires £539.28 06/02/2025 Takings - Cafe Card Payments £218.80 07/02/2025 Regular Hire HCC Hires £123.64 07/02/2025 Regular Hire HCC Hires £41.59 07/02/2025 Regular Hire HCC Hires £82.48 07/02/2025 Takings - Cafe Card payments £137.95 07/02/2025 Takings - Cafe Cash Payments £692.17 10/02/2025 Allotment Hirer Allotment Rent £28.00 10/02/2025 Regular Hire HCC Hires £19.08 10/02/2025 Regular Hire HCC Hires £171.24 10/02/2025 Regular Hire HCC Hires £136.36 10/02/2025 Regular Hire HCC Hires £169.35 10/02/2025 Regular Hire HCC Hires £22.51 10/02/2025 Regular Hire HCC Hires £147.64 10/02/2025 Regular Hire HCC Hires £136.40 10/02/2025 Takings - Cafe Card Payments £129.85 11/02/2025 Regular Hire HCC Hires £32.44 11/02/2025 Regular Hire HCC Hires £115.84 12/02/2025 Takings - Cafe Card Payments £219.65 13/02/2025 Regular Hire HCC Hires £62.77 13/02/2025 Regular Hire HCC Hires £87.44 13/02/2025 Regular Hire HCC Hires £159.50
16 13/02/2025 Takings - Cafe Card Payments £153.45 14/02/2025 Regular Hire HCC Hires £309.04 14/02/2025 Takings - Cafe Card Payments £145.50 17/02/2025 HCC Hirer HCC Hires £94.93 17/02/2025 Regular Hire HCC Hires £68.25 17/02/2025 Regular Hire HCC Hires £96.18 17/02/2025 Takings - Cafe cash Payments £634.65 17/02/2025 Takings - Cafe Card Payments £104.15 18/02/2025 Regular Hire HCC Hires £30.41 18/02/2025 Regular Hire HCC Hires £46.38 18/02/2025 Regular Hire HCC Hires £13.74 19/02/2025 Regular Hire HCC Hires £83.18 19/02/2025 Regular Hire HCC Hires £82.44 19/02/2025 Takings - Cafe Card Payments £315.25 20/02/2025 Regular Hire HCC Hires £507.64 20/02/2025 Regular Hire HCC Hires £288.48 20/02/2025 Regular Hire HCC Hires £183.97 20/02/2025 Takings - Cafe Card Payments £217.40 21/02/2025 Takings - Cafe Card Payments £209.85 24/02/2025 Regular Hire HCC Hires £183.62 24/02/2025 Takings - Cafe Cash Payments £526.90 24/02/2025 Takings - Cafe Card Payments £118.30 25/02/2025 Regular Hire HCC Hires £109.92 26/02/2025 Regular Hire HCC Hires £162.90 26/02/2025 Takings - Cafe Card Payments £262.50 27/02/2025 Takings - Cafe Card payments £168.25 28/02/2025 Broadland District Council VE Day Grant £300.00 28/02/2025 Regular Hire HCC Hires £68.67 28/02/2025 Regular Hire HCC Hires £72.13 28/02/2025 Takings - Cafe Card payments £143.75
£14,488.00
17
04/03/2025 Hellesdon Parish Council Current Year Page 1
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre 1400 Community Centre Income 0 (9,716) 53,500 63,216 (18.2%) 1410 Community Centre Inc ML Room 4,087 25,615 0 (25,615) 0.0% 1415 Community Centre Inc SW Room 3,980 22,169 0 (22,169) 0.0% 1420 Community Centre Inc OH Room 2,238 11,870 0 (11,870) 0.0% 1435 Warm room grants 0 500 0 (500) 0.0% 1440 Community Centre Inc Ww Room 1,131 3,427 0 (3,427) 0.0% 1445 Community centre kitchenette 200 1,262 0 (1,262) 0.0% 1455 Community centre stage hire 95 549 0 (549) 0.0% 1460 Hire of flasks 97 518 0 (518) 0.0% 1470 Hire of urn 8 40 0 (40) 0.0% 1475 Storage charge 180 928 0 (928) 0.0% 1476 Rent old parish office 0 1,049 0 (1,049) 0.0%
Community Centre :- Income 12,017 58,209 53,500 (4,709) 108.8% 0 4070 Profess Fees/Agency Personnel 0 2,705 0 (2,705) (2,705) 0.0% 4112 Advertising 0 350 0 (350) (350) 0.0% 4150 Utilities & business rates 4,579 27,034 26,581 (453) (453) 101.7% 4160 Repairs/Maintenance 230 14,163 0 (14,163) (14,163) 0.0% 4240 Emergency Work 0 269 0 (269) (269) 0.0% 4250 PHS services 0 4,661 4,000 (661) (661) 116.5% 4295 Equipment - New/Replacement 0 3,893 8,860 4,967 53 4,914 44.5% 1,527 4300 Equipment-Repair/Maintenance 271 987 700 (287) (287) 141.0% 4305 Parts- Repair/Replace/Spare 0 72 0 (72) (72) 0.0% 4390 Materials 0 74 0 (74) 1 (75) 0.0% 4435 Contingencies 0 381 2,500 2,119 55 2,064 17.5% 4450 Inspections 0 410 700 290 290 58.6% 4480 Memberships & Subscriptions 0 1,931 2,500 569 569 77.2% 4560 Property Maintain/Replacement 0 16,383 9,619 (6,764) 8,150 (14,914) 255.0% 4625 Senior Citizens club 0 221 0 (221) (221) 0.0% 4630 Consumables 80 549 750 201 94 108 85.6% 4635 cleaning agents/materials 152 3,181 2,000 (1,181) 559 (1,740) 187.0% 4645 Warm room expenditure 0 499 0 (499) 17 (515) 0.0% 4695 community centre redevelopment 0 (116) 0 116 116 0.0% 4696 community centre WC project 8,342 13,610 0 (13,610) (13,610) 0.0%
Community Centre :- Indirect Expenditure 13,653 91,255 58,210 (33,045) 8,929 (41,974) 172.1% 1,527
Net Income over Expenditure (1,636) (33,046) (4,710) 28,336
6000 plus Transfer from EMR 0 1,527 0 (1,527)
Movement to/(from) Gen Reserve (1,636) (31,519) (4,710) 26,809
Continued over page
18
04/03/2025 Hellesdon Parish Council Current Year Page 2
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
110 Administration 1076 Precept 0 598,827 0 (598,827) 0.0% 1085 Grants received 0 31,272 0 (31,272) 0.0% 1099 Community Infrastructure 0 8,784 0 (8,784) 0.0% 8,784
Administration :- Income 0 638,883 0 (638,883) 8,784 4065 councillor training 0 525 1,000 475 475 52.5% 4070 Profess Fees/Agency Personnel 0 0 5,000 5,000 5,000 0.0% 4465 External Audit 0 1,680 2,205 525 525 76.2% 4470 Internal Audit 1,635 3,560 3,363 (197) (197) 105.9% 4475 Legal Fees 7 399 667 269 269 59.7% 4480 Memberships & Subscriptions 0 1,970 2,874 904 904 68.5% 4550 Insurance 0 11,431 11,310 (121) (121) 101.1%
Administration :- Indirect Expenditure 1,642 19,565 26,419 6,854 0 6,854 74.1% 0
Net Income over Expenditure (1,642) 619,318 (26,419) (645,737)
6001 less Transfer to EMR 0 8,784 0 (8,784)
Movement to/(from) Gen Reserve (1,642) 610,534 (26,419) (636,953)
120 Staff 4000 Admin Staff 7,314 87,815 128,356 40,541 40,541 68.4% 4010 Groundstaff 5,770 63,632 87,139 23,507 23,507 73.0% 4020 Care Takers 5,894 61,463 89,764 28,301 28,301 68.5% 4025 Cafe Staff 2,754 27,418 31,721 4,303 4,303 86.4% 4040 PAYE 2,588 44,784 0 (44,784) (44,784) 0.0% 4045 Pension Scheme 4,051 50,195 44,443 (5,752) (5,752) 112.9% 4055 Staff training (370) 375 4,500 4,125 120 4,005 11.0% 4070 Profess Fees/Agency Personnel 0 3,011 4,645 1,635 1,635 64.8% 4080 Employer NI 2,979 22,147 28,376 6,229 6,229 78.0% 4090 Protective clothing/workwear 284 1,685 2,500 815 74 741 70.4% 4480 Memberships & Subscriptions 0 83 0 (83) 17 (100) 0.0%
Staff :- Indirect Expenditure 31,264 362,606 421,444 58,838 211 58,627 86.1% 0
Net Expenditure (31,264) (362,606) (421,444) (58,838)
130 Council Office 1360 Electricity FIT 0 (2,844) 604 3,448 (470.8%) 1365 Misc office income 0 3 0 (3) 0.0% 1490 Misc donations received 0 10 0 (10) 0.0%
Council Office :- Income 0 (2,831) 604 3,435 (468.8%) 0
Continued over page
19
04/03/2025 Hellesdon Parish Council Current Year Page 3
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4070 Profess Fees/Agency Personnel 0 12 0 (12) (12) 0.0% 4112 Advertising 0 12 360 348 348 3.2% 4150 Utilities & business rates 1,134 11,884 17,750 5,866 5,866 67.0% 4160 Repairs/Maintenance 0 0 0 0 188 (188) 0.0% 4240 Emergency Work 0 105 0 (105) 45 (150) 0.0% 4250 PHS services 0 101 130 29 29 77.7% 4295 Equipment - New/Replacement 33 204 1,968 1,764 7 1,757 10.7% 4400 Chairman's Budget 0 10 1,500 1,490 1,490 0.7% 4405 Expense/Mileage Members 0 0 100 100 100 0.0% 4410 Expense/Mileage Staff 0 95 100 5 5 95.0% 4415 Refreshments 0 390 524 134 134 74.5% 4420 Telephone and Broadband 166 4,327 3,379 (948) (948) 128.1% 4425 IT Support and Maintenance 643 5,080 6,689 1,609 1,609 76.0% 4430 Photocopier 0 665 1,338 673 673 49.7% 4435 Contingencies 0 0 500 500 500 0.0% 4440 Stationery 0 740 966 226 0 226 76.6% 4445 Postage 0 77 237 160 160 32.5% 4450 Inspections 0 410 1,237 827 827 33.1% 4480 Memberships & Subscriptions 0 48 0 (48) (48) 0.0% 4485 Other Licences/Fees 155 4,357 2,881 (1,476) (1,476) 151.2% 4500 PWLB 0 34,150 43,094 8,944 8,944 79.2% 4560 Property Maintain/Replacement 0 1,686 5,509 3,823 4 3,819 30.7% 4565 Elections/Parish Poll 0 7,857 0 (7,857) (7,857) 0.0% 4570 Church Grass Cutting Contribut 0 0 800 800 800 0.0% 4595 Misc contributions 0 0 200 200 200 0.0% 4605 Grants awarded 0 100 0 (100) (100) 0.0% 4630 Consumables 0 0 210 210 210 0.0% 4635 cleaning agents/materials 0 0 106 106 106 0.0%
Council Office :- Indirect Expenditure 2,131 72,310 89,578 17,268 245 17,023 81.0% 0
Net Income over Expenditure (2,131) (75,141) (88,974) (13,833)
140 Neighbourhood Plan
1340 Neighbourhood Plan 0 35 0 (35) 0.0%
Neighbourhood Plan :- Income 0 35 0 (35) 0 4135 Consultancy Fees 0 3,700 0 (3,700) (3,700) 0.0% 4600 Neighbourhood Plan 0 1,624 18 (1,606) (1,606) 9021.9%
Neighbourhood Plan :- Indirect Expenditure 0 5,324 18 (5,306) 0 (5,306) 29577.5 0
Net Income over Expenditure 0 (5,289) (18) 5,271
Continued over page
20
04/03/2025 Hellesdon Parish Council Current Year Page 4
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
150 Investment 1080 Bank Interest Received 0 21,729 4,051 (17,678) 536.4% 1090 Monthly Loyalty Rewards 0 117 92 (25) 126.9% 1091 Cash back rebates 0 47 48 1 98.3%
Investment :- Income 0 21,893 4,191 (17,702) 522.4% 0 4060 Bank Charges & card fees 84 1,169 899 (270) (270) 130.0%
Investment :- Indirect Expenditure 84 1,169 899 (270) 0 (270) 130.0% 0
Net Income over Expenditure (84) 20,724 3,292 (17,432)
160 Planning
4130 Hire of Rooms 0 0 300 300 300 0.0%
Planning :- Indirect Expenditure 0 0 300 300 0 300 0.0% 0
Net Expenditure 0 0 (300) (300)
170 Health and Safety
4135 Consultancy Fees 0 0 1,000 1,000 1,000 0.0% 4140 Defibrillator 0 984 357 (627) (627) 275.7% 140 4295 Equipment - New/Replacement 0 268 250 (18) (18) 107.3% 4630 Consumables 0 25 27 2 2 91.7% 4635 cleaning agents/materials 0 194 0 (194) (194) 0.0%
Health and Safety :- Indirect Expenditure 0 1,472 1,634 162 0 162 90.1% 140
Net Expenditure 0 (1,472) (1,634) (162)
6000 plus Transfer from EMR 0 140 0 (140)
Movement to/(from) Gen Reserve 0 (1,331) (1,634) (303)
180 Media and Communications 4105 Newsletter-Printing/Distributi 350 4,600 5,124 524 524 89.8% 4110 Website and Emails 0 617 1,690 1,073 1,073 36.5% 4155 IT Infrastructure 0 0 600 600 600 0.0% 4460 CCTV 0 0 500 500 500 0.0% 4685 Noticeboards 0 0 150 150 150 0.0%
Media and Communications :- Indirect Expenditure 350 5,217 8,064 2,847 0 2,847 64.7% 0
Net Expenditure (350) (5,217) (8,064) (2,847)
Continued over page
21
04/03/2025 Hellesdon Parish Council Current Year Page 5
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
190 Stores
4150 Utilities & business rates 0 1,530 1,623 93 93 94.3%
Stores :- Indirect Expenditure 0 1,530 1,623 93 0 93 94.3% 0
Net Expenditure 0 (1,530) (1,623) (93)
195 Tractor Shed
4150 Utilities & business rates 0 12,213 3,466 (8,747) (8,747) 352.4% 4450 Inspections 0 390 473 83 83 82.5% 4560 Property Maintain/Replacement 0 454 720 266 80 186 74.2%
Tractor Shed :- Indirect Expenditure 0 13,057 4,659 (8,398) 80 (8,478) 282.0% 0
Net Expenditure 0 (13,057) (4,659) 8,398
200 Residents' Parties 4115 Consumable- Food/Beverage 0 646 595 (51) 17 (68) 111.4% 4120 Over 65 Entertainment 0 220 160 (60) (60) 137.5% 4630 Consumables 0 36 148 112 40 72 51.3%
Residents' Parties :- Indirect Expenditure 0 902 903 1 57 (56) 106.2% 0
Net Expenditure 0 (902) (903) (1)
205 Events
1480 Events income 437 3,981 1,550 (2,431) 256.8%
Events :- Income 437 3,981 1,550 (2,431) 256.8% 0 4122 Events (250) 6,274 4,709 (1,565) 509 (2,074) 144.0% 4123 Bar trading costs 0 226 0 (226) (226) 0.0%
Events :- Indirect Expenditure (250) 6,500 4,709 (1,791) 509 (2,300) 148.8% 0
Net Income over Expenditure 687 (2,519) (3,159) (640)
210 Grounds 1200 Football Hire Charges 557 1,875 2,106 231 89.0% 1210 Football Training Area Hire 215 677 986 309 68.7% 1215 Grass cutting agreement 0 14,282 16,735 2,453 85.3% 1270 Floodlights Income 0 27 26 (1) 104.2%
Grounds :- Income 772 16,862 19,853 2,991 84.9% 0 4160 Repairs/Maintenance 0 111 0 (111) (111) 0.0% 4195 Keys/Locks 0 394 204 (190) 38 (227) 211.3% 4200 Locking parks 144 1,296 2,772 1,476 1,476 46.8%
Continued over page
22
04/03/2025 Hellesdon Parish Council Current Year Page 6
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4205 Replacement Bins 0 381 2,200 1,819 1,819 17.3% 4210 Emptying Bins/Fresheners 59 5,126 5,457 331 331 93.9% 4215 Seats - Repair/Replacement 0 0 1,200 1,200 1,200 0.0% 4220 Signage - New/Replacement 0 15 500 485 485 2.9% 4225 Floodlights Maintenance/Repair 0 1,400 1,460 60 60 95.9% 4235 grounds alarm system 0 (147) 0 147 147 0.0% 4245 Highway grass verge cutting 0 6,779 10,653 3,874 3,874 63.6% 4255 Skip hire 0 830 2,730 1,900 1,900 30.4% 4260 Shrub/Tree/Hedge 0 944 1,000 56 15 41 95.9% 4270 Fertilisers/Weed & Moss Killer 0 516 0 (516) 15 (531) 0.0% 4275 Contractor Spray 0 0 1,906 1,906 1,906 0.0% 4295 Equipment - New/Replacement (12,610) 263 525 262 262 50.0% 4300 Equipment-Repair/Maintenance 97 886 0 (886) 69 (955) 0.0% 4305 Parts- Repair/Replace/Spare 0 41 0 (41) (41) 0.0% 4320 Small tools 208 452 1,052 600 25 575 45.4% 4325 fence repairs 0 3,596 5,000 1,404 1,404 71.9% 4390 Materials 1,094 3,163 4,123 960 565 395 90.4% 4395 Wetting Agents/Preservatives 0 0 233 233 233 0.0% 4435 Contingencies 0 0 2,500 2,500 2,500 0.0% 4560 Property Maintain/Replacement 0 60 0 (60) (60) 0.0% 4630 Consumables 0 0 75 75 75 0.0% 4635 cleaning agents/materials 22 89 450 361 361 19.8%
Grounds :- Indirect Expenditure (10,987) 26,194 44,040 17,846 726 17,120 61.1% 0
Net Income over Expenditure 11,759 (9,332) (24,187) (14,855)
220 Machinery and Vehicles
4160 Repairs/Maintenance 0 1,426 1,433 7 241 (234) 116.3% 4265 Fuel 71 1,714 2,640 926 926 64.9% 4290 Servicing 112 1,836 4,725 2,889 207 2,682 43.2% 4295 Equipment - New/Replacement 0 557 57 (500) (500) 977.0% 4300 Equipment-Repair/Maintenance 0 70 0 (70) (70) 0.0% 4310 Hire of Machinery & vehicles 495 5,043 6,690 1,647 1,647 75.4% 4555 Vehicles 13 241 0 (241) (241) 0.0%
Machinery and Vehicles :- Indirect Expenditure 691 10,887 15,545 4,658 448 4,210 72.9% 0
Net Expenditure (691) (10,887) (15,545) (4,658)
230 Trees 4240 Emergency Work 0 36 1,668 1,632 9 1,623 2.7% 4450 Inspections 0 495 0 (495) (495) 0.0%
Continued over page
23
04/03/2025 Hellesdon Parish Council Current Year Page 7
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4455 work & inspections 0 0 8,067 8,067 8,067 0.0%
Trees :- Indirect Expenditure 0 531 9,735 9,204 9 9,195 5.5% 0
Net Expenditure 0 (531) (9,735) (9,204)
240 Allotments 1100 Allotment Income 37 4,656 3,220 (1,436) 144.6% 1110 Water Recharge 0 (908) 0 908 0.0% 1111 Electricty Recharge 0 39 0 (39) 0.0% 1115 Pest control Recharge 0 (390) 0 390 0.0%
Allotments :- Income 37 3,398 3,220 (178) 105.5% 0 4145 Landowner Rent 0 2,149 1,550 (599) (599) 138.6% 4150 Utilities & business rates 116 1,556 192 (1,364) (1,364) 810.2% 4390 Materials 0 402 1,238 836 836 32.5% 4435 Contingencies 0 0 613 613 613 0.0% 4560 Property Maintain/Replacement 0 0 600 600 600 0.0%
Allotments :- Indirect Expenditure 116 4,107 4,193 86 0 86 97.9% 0
Net Income over Expenditure (79) (709) (973) (264)
250 Play Areas 4295 Equipment - New/Replacement 0 32 2,000 1,968 1,968 1.6% 4300 Equipment-Repair/Maintenance 0 87 2,500 2,413 2,413 3.5% 4450 Inspections 0 294 250 (44) (44) 117.6%
Play Areas :- Indirect Expenditure 0 413 4,750 4,337 0 4,337 8.7% 0
Net Expenditure 0 (413) (4,750) (4,337)
255 Hard Courts and Car Park
1225 Outside courts 0 892 1,816 924 49.1%
Hard Courts and Car Park :- Income 0 892 1,816 924 49.1% 0 4300 Equipment-Repair/Maintenance 0 0 1,000 1,000 1,000 0.0% 4340 Surface - Repair 0 0 500 500 500 0.0% 4345 Surface Clean Chemicals 0 0 365 365 365 0.0% 4560 Property Maintain/Replacement 0 0 675 675 344 331 51.0% 4580 Car Park/ Pathways 0 83 0 (83) (83) 0.0%
Hard Courts and Car Park :- Indirect Expenditure 0 83 2,540 2,457 344 2,113 16.8% 0
Net Income over Expenditure 0 809 (724) (1,533)
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24
04/03/2025 Hellesdon Parish Council Current Year Page 8
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
260 Bowling Green
1240 Bowls Hire Charges 0 1,900 1,900 0 100.0%
Bowling Green :- Income 0 1,900 1,900 0 100.0% 0 4160 Repairs/Maintenance 0 0 200 200 200 0.0% 4390 Materials 0 1,595 2,445 850 30 820 66.5%
Bowling Green :- Indirect Expenditure 0 1,595 2,645 1,050 30 1,020 61.4% 0
Net Income over Expenditure 0 305 (745) (1,050)
265 Memorials
1280 Memorial Garden Income 0 38 0 (38) 0.0%
Memorials :- Income 0 38 0 (38) 0 4360 Rose Renewal 0 8 400 392 392 2.1% 4575 War Memorial 0 125 350 225 7 219 37.5%
Memorials :- Indirect Expenditure 0 133 750 617 7 610 18.7% 0
Net Income over Expenditure 0 (96) (750) (654)
270 Traffic Highways/Environment
1350 Parish Partnership grant 0 6,143 6,143 0 100.0%
Traffic Highways/Environment :- Income 0 6,143 6,143 0 100.0% 0 4655 Bus Shelters 0 0 596 596 596 0.0% 4670 Parish Partnership Scheme 0 12,286 12,286 0 0 100.0%
Traffic Highways/Environment :- Indirect 0 12,286 12,882 596 0 596 95.4% 0
Expenditure
Net Income over Expenditure 0 (6,143) (6,739) (596)
300 Cafe
1500 Café Income 5,098 46,835 36,000 (10,835) 130.1%
Cafe :- Income 5,098 46,835 36,000 (10,835) 130.1% 0 4070 Profess Fees/Agency Personnel 600 2,748 0 (2,748) (2,748) 0.0% 4150 Utilities & business rates 0 170 0 (170) (170) 0.0% 4160 Repairs/Maintenance 0 65 0 (65) (65) 0.0% 4295 Equipment - New/Replacement 34 49 0 (49) (49) 0.0% 4300 Equipment-Repair/Maintenance 0 63 76 13 13 83.1% 4435 Contingencies 0 659 0 (659) (659) 0.0% 4630 Consumables 0 317 1,750 1,433 1,433 18.1% 4635 cleaning agents/materials 107 130 150 20 20 86.7%
Continued over page
25
04/03/2025 Hellesdon Parish Council Current Year Page 9
12:30
Detailed Income & Expenditure by Budget Heading 28/02/2025
Month No: 11 Council Detail Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4700 Machine Rental 0 (28) 0 28 28 0.0% 4710 Café Purchases 1,648 20,781 21,417 636 1,067 (432) 102.0% 4711 Community fridge/ fruit & veg 0 119 282 163 163 42.3%
Cafe :- Indirect Expenditure 2,389 25,073 23,675 (1,398) 1,067 (2,465) 110.4% 0
Net Income over Expenditure 2,709 21,762 12,325 (9,437)
Grand Totals:- Income 18,360 796,236 128,777 (667,459) 618.3%
Expenditure 41,083 662,209 739,215 77,006 12,661 64,344 91.3%
Net Income over Expenditure (22,723) 134,026 (610,438) (744,464)
plus Transfer from EMR 0 1,667 0 (1,667)
less Transfer to EMR 0 8,784 0 (8,784)
Movement to/(from) Gen Reserve (22,723) 126,910 (610,438) (737,348)
26
1st Floor T: 01603 624181
Prospect House E: giles.kerkham
Rouen Road @larking-gowen.co.uk
Norwich
NR1 1RE
Mrs F LeBon, Parish Clerk Our Ref: 04/GK/MC/MC/H020550
Hellesdon Parish Council
Your Ref:
Diamond Jubilee Lodge
06 February 2025
Wood View Road
Hellesdon
Norwich
NR6 5QB
Dear Mrs LeBon
Hellesdon Parish Council
Interim internal audit visit on 16 December 2024
Further to our mid-financial year visit to the Council’s offices on 16 December 2024 to test transactions for the
period from 1 April to 30 November 2024, I confirm that the procedures undertaken did not identify any
instances of non-compliance with the expected financial controls, nor any matters that would prevent us giving
a ‘clean’ response to any internal control objectives in the Annual Internal Audit Report 2024/25 which will form
part of the Annual Governance and Accountability Return 2024/25.
However, as you are aware, not all our procedures were carried out as some are restricted to the year-end and
these will be performed once the accounts for the year ending 31 March 2025 have been prepared. We will
update and conclude our testing during our financial year-end visit in May 2025.
Recommendations arising from our 16 December 2024 visit
Although we identified no matters of significant concern, we did identify one area where we recommend follow
up action be taken:
Recommendation - priority level 2
Councillors’ approval of approved payment signatories
The 14/05/2024 Full Council minutes stated the names of the four approved payment signatories, with the Finance
Officer Gavin Ellis being named as one of the four. This is good practice as it enables the Council to confirm its
approval of the specific signatories.
Upon GE's retirement in late 2024, Deputy Clerk Harry Clark replaced GE as an approved payment signatory. This
had not yet been recorded in any Full Council minutes at the time of our December 2024 visit.
We recommend that the next Full Council meeting states who the current four approved payment signatories are, and
the minutes record this and the Council's approval of those named.
Follow up on recommendations raised in our preceding report
We raised one amber recommendation in our ‘Internal Audit Report for the Year ended 31 March 2024’ (issued
on 3 July 2024). Whiles checking the Council’s external website following our 16 December 2024 visit we
found that the specific matters raised in our previous report had been cleared, but similar new omissions had
occurred in relation to minutes’ availability on the website, as we note in the table on the next page.
Full lists of Larking Gowen LLP members and non-member partners are available at the above address. Larking-gowen.co.uk
“Larking Gowen” is the trading name of Larking Gowen LLP which is a limited liability partnership registered in England and Wales (LLP number OC419486). Where we use the word partner it refers to the members of Larking
Gowen LLP and to any non-member partners. Registered to carry on audit work in the UK, regulated for a range of invest ment busi ness act iv it ies a nd l icen sed t o carry out t he res erved l ega l act iv it y of non -
cont ent i ous pro bat e i n Eng lan d and W al es by t he I nst itute of Chartered Accountants in England and Wales. Larking G owen L LP is an I nd epe nd en t Member F irm of PrimeG loba l, a worl dwi de
associat ion of i nde pen dent acc ount i ng a nd a dvisory f irms.
27 Previous recommendation: Current status: (From our 3 July 2024 report) As per checks following our 16 December 2024 visit
Minutes omitted from the HPC website Not fully cleared. New recommendation raised:
The Full Council’s 12/12/2023 meeting was omitted Minutes omitted from the HPC website - new
entirely from the HPC website.
As noted at left, the specific omitted minutes identified
The 9/1/2024 and 9/4/2024 Full Council meetings were during our May 2024 visit were corrected on the day.
listed, but links to the minutes did not work. We raised
However, our check of the minutes section on the
this with Officers, who corrected it on the day.
HPC website on 20/12/2024 noted two new cases
As we only checked for November 2023 to March 2024 where the links to the minutes did not work (i.e. the
meeting minutes of the Full Council, and the PPR and minutes do not appear when the ‘minutes’ button is
Community Centre committees, it is possible other clicked on). Those are:
minutes and meetings may also have been omitted from
the new website. • Community Centre Committee, 14/08/2024
meeting minutes
We recommend Officers review the new HPC website’s
“Your Council” pages, to confirm that all meetings of the • Planning Committee 14/05/2024 meeting
Full Council and Council committees in recent years are minutes
on the website, and for each meeting date, the agenda, We recommend these broken links be corrected, and
minutes, and relevant papers have been uploaded / also that minutes added to the HPC website since
linked to. 20/12/2024 be reviewed to confirm that the links to
them all work.
Reminder in relation to the Council’s Risk Register
We noted that the Property, Policy & Resources Committee reviewed and accepted the Council’s risk
assessments at its 29 April 2024 meeting, and therefore risks were duly identified and assessed during the
current financial year. As it is good practice for councils to prepare and formally adopt a comprehensive
register of their risks at least once annually, we note that a new assessment of risks, and formal adoption of
the risk registers by councillors, will come due around April 2025.
Acknowledgements
My thanks to you and to the Council’s Deputy Clerk for your time and assistance during our visit, and should
you have any queries at all, please do not hesitate to contact either Marc Cawthorne or me.
Yours sincerely
Giles Kerkham
Partner
For and on behalf of Larking Gowen LLP
28
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 11th February 2025 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr I. Duckett
Cllr R. Forder
Cllr D. Maidstone
Cllr R. Sear
Also In Attendance: Mrs F. LeBon (Clerk to the Council)
1. Apologies and acceptance for absence
None received
2. Declarations of Interest and Dispensations
No declarations of interest made.
Cllr Maidstone clarified that his property did not back onto 9 Meadow Way to be discussed in item 6.
3. To Approve the Minutes of the Committee Meeting held on 28th January 2025
Minutes of 28th January 2025 had been previously circulated. The minutes were AGREED and signed as a
true and accurate record of the meeting.
4. Public Participation
No matters raised.
5. Planning Outcomes
The report was previously circulated and was NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed:
Application Response to Consultation
2025/0053 No objections.
Location: 33 Lilian Close Hellesdon Norfolk NR6 6RZ
Proposal: Single storey rear extension with single
storey side extension to facilitate a garage and carport
2025/0329 No objections
Location: 9 Meadow Way Hellesdon Norfolk NR6 5NW
Proposal: Two storey rear extension (incl loft
conversion) & single storey side extension
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 11th February 2025
29
2023/2500 (amended application) No objections
Location: Firside Junior School Middletons Lane
Hellesdon Norfolk NR6 5NF
Proposal: Demolition of existing school building and
construction of a new two storey school building with
associated muga, external play areas external canopy,
new pupil drop off and car parking
7. Items for the Next Agenda
No matters raised
8. Date, time and venue of next meeting
25th February 2025, commencing at 6.15pm at Diamond Jubilee Lodge.
The meeting closed at 6.28pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 11th February 2025
30
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 25th February 2025 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr I. Duckett
Cllr R. Forder(from 6:16 pm)
Cllr D. Maidstone
Cllr R. Sear
Cllr S. Holland (from 6:19 pm)
Also In Attendance: Mrs F. LeBon (Clerk to the Council), Mr H. Clark(Deputy Clerk)
1. Apologies and acceptance for absence
None received
2. Declarations of Interest and Dispensations
No declarations of interest made.
3. To Approve the Minutes of the Committee Meeting held on 11th February 2025
Minutes of 11th February 2025 had been previously circulated. The minutes were AGREED and signed as a
true and accurate record of the meeting.
4. Public Participation
No matters raised.
5. Planning Outcomes
The report was previously circulated and was NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed: Application Response to Consultation 2025/0280 No objections. Location: 158 Gowing Road NR6 6PY Single storey flat roof rear extension
7. Items for the Next Agenda
No matters raised
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 125h February 2025
31
8. Date, time and venue of next meeting
11th March 2025, commencing at 6.15pm at Diamond Jubilee Lodge.
The meeting closed at 6.19pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 125h February 2025
32
Meeting of Hellesdon Parish Council – 11th March 2025
Item 8 - To Receive Feedback on Meeting with the Director of Place at South Norfolk and
Broadland Councils about the Persimmon applications.
Broadland Council has provided a summary of the questions that will assist the Parish Council
in coming to a conclusion about what it wishes to achieve from the Persimmon development:
Former Royal Norwich Golf Site Community Facilities:
As part of the reserved matters applications for phases 4-6 the following community facilities
are proposed:
• 1ha of playing pitches. The layout shows these as being suitable for:
o 1x under 12 pitch
o 1 x under 10 pitch
o 2 x under 8 pitch
• A community building of 420 m2. The community building contains a main hall,
meeting/function room, office space, kitchen, toilets and associated store space.
• A neighbourhood equipped area of play of 1000sqm.
The following questions are intended to help guide a discussion on the community facilities
required by the parish
1. What are the parish priorities in relation to the 1ha playing pitches?
2. Is football the priority for the parish? Is the council aware of specific teams who would
wish to use the facilities/currently looking for facilities?
3. If football pitches are the priority, do the parish council consider the size of the pitches
reflects the age group needs?
4. If football pitches are provided on the open space, are there associated facilities that the
parish would wish to see in the community building i.e. changing facilities/ Toilets
accessible from the pitches etc to support the use?
5. Would the parish council seek to take on the management of the community building?
6. Are there other facilities which the parish would wish to see/need within the community
building?
One the Parish Council is clear about its objectives, Persimmon can be invited to attend a
Parish Council meeting in a similar manner as other developers.
33
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of the
Playing Fields, Allotments and Amenities Committee
held on Thursday 25th February 2025 - 7pm at Diamond Jubilee Lodge
Present: Cllr D. Maidstone (Chairman) Cllr D. Fahy(19:02)
Cllr N. Barker
Cllr M. Maidstone
Cllr M. Hicks
Cllr B. Johnson
Also in Attendance:
Mrs F LeBon (Clerk), Mr H Clark(Deputy Clerk), Mr K Sage(Facilities manager) and two member
of the public.
The Chairman welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr Gurney.
2. Declarations of Interest and Dispensations
No Declared interests or dispensations
3. Approval of the Minutes from 28th November 2024
The draft Minutes had been circulated from the meeting of 28th November 2024. These were AGREED
and signed as a true and accurate record of the meeting.
4. Public Participation
A member of the public mentions the probationers currently working on the car park at the allotments
on Bush Road have been a huge success. The facilities manager of the allotments informed the council
due to the good work that has been completed by the probationers they have now moved on to assist
with the plots at the allotments. The facilities manager continued that he would enquire if the
probations would want their own plot at the allotments and grow fruit and vegetables for the use of the
community. The members of the public continued with their concern over the increase of dogs fouling
inside the allotment and left there, he requested that the committee reminds allotment holders that
animals on the site remain on a fixed lead and to pick up after them. Cllr Maidstone and the committee
agreed notices and measures should be put in place to remind allotment holders of the rules of the
allotments. The member of the public then continued in relation to thew rules of the allotments, that
which relates to fires/bonfires on the allotment site. Cllr Maidstone informed that there is to be no fires
or burning of any description to be held on the allotment site, which the member of the public informed
that the rules of the allotments are not clear and are open to interpretation. Cllr Maidstone informed
that the rules were revised and changed recently and that the allotment rules will be reviewed to make
1
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 25th February 2025
34
sure the most updated version is available to those who require them. Another member of the public
spoke in relation to the beekeepers coming back to the allotments and that there is excitement
expressed by the allotment holders for them to return after their absence of a few years.
5. Apiary
a) To Agree Rules and Tenancy Agreement for Hive Plots within the Apiary.
Cllr Maidstone stated that the apiary new rules are suitable for it to be used again, he continued with
there will be support available from a experienced member of the Norfolk Beekeepers association for
those wishing to use the apiary. Cllr Maidstone explained that the individual has sufficient experience to
aid those beekeepers and those wishing to seriously undertake beekeeping. The rules and tenancy
agreement for hive plots within the apiary was Proposed by Cllr M Maidstone and 2 nd by Cllr M Hicks
AGREED by the committee.
6. Allotments
a) To Receive Update Report on Allotment Occupancy
The Facilities manager reported that there are 110 full allotment plots which are lettable of
which 108 are let. 4 quarter size allotments are ready to be let and has been advertised in just
Hellesdon.
b) To Receive Update from the Allotment Liaison Group
Allotment liaison group to begin getting hold of their tasks and Cllr M Hicks to join allotment liaison
group and dates to be arranged relating to this.
c) To Note Decision of 4th April 2023 to Allow Non-Residents of the Parish to Become an Allotment
Tenant
The Facilities manager highlighted from report the consideration of allowing nonresidents of the
parish to become allotment tenants, sitting legislation that would suggest to the committee that an
amendment to the rules to consider letting allotments to non-residents that includes a cascade
system to prioritise residents of Hellesdon allowing to maximise income for the allotments and
residents of Hellesdon. The allotment rules needed to be amended sections 3 Eligibility criteria and
allocation of plots, within its subsections of 3.1, 3.2, 3.3. Cllr M Maidstone also indicated that Stuart
Clancy has given funds towards the community hut and as recently Taverham allotments have been
reduced to consider having Taverham residents to be priortised for allotment lettings.
d) Update on CCTV
The facilities manager spoke relating to the update of CCTV for the Allotments on Bush Road, He
currently is awaiting the pole for the CCTV to place on. Cllr N Barker will be forwarding to Clerk &
Deputy Clerk a quote of what equipment is needed, which both the Clerk and Deputy Clerk will
review.
e) Update on Car Park in Extension
2
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 25th February 2025
35
The facilities manager gave the update that now car park on the allotment site is complete,
allotment holders are now required to use the car park rather than unused allotments plots of the
driveway to the allotments themselves.
7. To Review Earmarked Reserves Relating to Committee
The earmarked reserves were reviewed by the committee, The facilities manager stated that more
funds may need to be allocated towards the council’s van as well as the hard surface floor will need to
be resurfaced in the 25/26 financial year. He continued to inform the committee of the war memorial
replacement and upkeep. The clerk informed the committee that earmarked burial ground land funds
may not be required at this time as the land may have been allocated to the church. The facilities
manager informed the committee and confirmed by the Clerk that the Mountfield Park funds are a
commuted sum. The facilities manager continued that the fence and boundary around the park need to
be established, and a solicitor is required to establish the boundary of the land. Cllr D Maidstone
requested the Clerk/ Deputy Clerk to make enquiries to find a solicitor.
8. To Receive ‘Pillars of Inclusive Play’ Document from the Youth Advisory Board
The Clerk informed the committee that she has been in contact with cornerstones to discuss play
equipment that could be installed, this would also include inclusive play equipment.
9. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude the
press and public for the duration of the item 10 in view of the confidential nature of the business to
be transacted
Member of public left the meeting
10. Potential Breach of Tenancies
a) To Receive Report on Unpaid Tenancies & To Receive Report on Unmaintained Allotment Plots
A report was provided to councillors on the current unpaid tenancies and unmaintained allotment plots.
It was the recommendation of the facilities manager that if 70% of the plot is not cultivated then there
would be no renewal for the next year for the plot holder. It was discussed by the committee that an
appeal procedure would need to be implemented as well as a warning system for the allotment holders.
Cllr D Maidstone informed that any powers or whatever is needed be given to the facilities manager to
be able to maintain the allotment which the committee AGREED. The facilities manager requested
resending of the allotment rules be sent out to the allotment holders.
11. Items for the Next Agenda
Carters Farms and the lease of the land.
Mountfield Park
Cottinghams Park
To Confirm Date, Time and Venue of the Next Meeting
To be agreed.
MEETING CLOSED AT 8:30pm
3
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 25th February 2025
36
Meeting of Hellesdon Parish Council – 11th March 2025
Item 10 To Consider Sale of Baby Grand Piano in Community Centre
With a view to saving money, the Clerk has been asked to review the cost and use of the baby
grand piano in the community centre.
History:
The baby grand piano was purchased in 2016 for £5,299 (inclusive of VAT).
In the last 3 years it has been used for one event, which was the re-opening of the Community
Centre.
The Parish Council also owns and upright piano, which is used on a regular basis.
Issues:
The problems with the baby grand are as follows:
• It is heavily underused
• It is surplus to requirements as there is already a piano in the building which can easily
moved by the facilities team.
• It gets in the way of events in the ML, causing issues for both the facilities team and
hirers (the piano has to be taken into account with every room plan put in place).
• It gets damaged by events in the ML
• It is costly to repair and retune
Proposed Solution:
Like the excess chairs in the community centre, the best value solution for the taxpayer is to sell
the baby grand. Continuing to house an unused asset in a main entertainment room will
continue to cost the taxpayer in repairs. An initial quote suggested that the depreciation has
already been significant, given the damage it has incurred and its unfashionable colour.
37
This text was taken from the document automatically, so its layout may differ from the original and tables appear as plain text. If you need this document in another format, please contact the Parish Clerk.