Grant Awarding Policy 2024

Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc-gov.uk www.hellesdon-pc.gov.uk

Grant Awarding Policy

General Principles

Hellesdon Parish Council is primarily funded by the local residents of Hellesdon and therefore
has only limited funds available to assist community organisations located and working in
Hellesdon for the benefit of Hellesdon residents.

Subject to funding being available, Hellesdon Parish Council is committed to providing assistance
and support to local community groups which are set up to promote community life for
Hellesdon residents. The Council’s financial support is provided by way of grants which are
decided against criteria set by, and which can be amended from time to time by, Hellesdon
Parish Council.

In order for this Council to be able to rationally and objectively assess applications, many of
which will inevitably be totally dissimilar in content, it is both necessary and helpful to assess all
applications received against a range of criteria. These are designed to be a general indication of
need but are not exclusive and can be flexibly applied.

This policy is based on the principle of promoting the development of partnerships which
encourage and enable local community organisations to deliver local projects to the residents of
Hellesdon. In general, the following principles apply:

• Assistance will be given on the basis need, merit and contribution to the local
community.

• Applicants must clearly show how any assistance given will benefit the people living in
Hellesdon or will benefit the environment of Hellesdon.

• Any assistance awarded will be awarded dependant on the council’s budget allocation
and may be subject to constraint.

• Any assistance given will be subject to monitoring and evaluation of the outcome of the
grant.

• Organisations should not make a presumption that funding will continue on a year to
year basis.

The Aims of the Council’s Grant Making Policy

    •   To enable local people to participate in voluntary groups and activities
    •   To help the Parish’s voluntary groups to improve effectiveness
   •   To ensure the provision of services, needed by the Parish’s residents, via the voluntary
       sector.
   •   To support organisations which meet the needs of people experiencing social and
       economic difficulties.
   •   To ensure that there is equality of access and opportunity for all Hellesdon Parish
       residents to the services it provides and funds.

(The Parish Council defines a voluntary group as a non-profit making organisation, set up and
run by a voluntary, unpaid management committee).

General Conditions

   •   All projects must acknowledge Hellesdon Parish Council’s financial contribution.
   •   There is no general revenue funding for projects – Grants will only be awarded for
       specific capital costs and funding will only be paid on receipt of an official invoice.
   •   The maximum amount of any single grant will not exceed £500.
   •   No funding is available to contribute to a surplus for charitable distribution or to
       increase an organisations reserves.
   •   Organisations are required to provide a report on how previous monies awarded by the
       Parish Council have been spent before they receive a further grant.
   •   The not for profit organisation must have clearly stated aims and objectives.
   •   Activities of the organisation and in particular the project being considered for funding
       must be readily available to the community of Hellesdon in general.
   •   No award will be made where spending has taken place prior to approval.
   •   At least 50% matched funding will be required for any level of grant funding.
   •   Costs for general routine maintenance of buildings and equipment are not eligible.
   •   Grants will not be awarded for organisations to pass on money.
   •   Grants will not be awarded to organisations who already hold surplus funds which are
       not being used for the general operation of the organisation or delivery of the project
       and are not earmarked reserves.

What are grants available for?

Hellesdon Parish Council’s Community Grants are available all year round. Small grants are
available to assist local organisations and groups who work with or for residents of Hellesdon.

Who can apply to the Hellesdon Parish Council Community Grant Scheme?

Groups who:
• Are voluntary or community groups based in Hellesdon
• Have a constitution or set of rules or equivalent
• Have a bank or building society account

                                                                                       Grant Awarding Policy
                                                                              Last Reviewed December 2024
                                                                           Due to be reviewed M2 2025/2026
   •   Have independently approved annual accounts
   •   Directly benefit the well-being of the Hellesdon people or the environment of Hellesdon

What type of projects will be considered for Community Grant Scheme?
• Youth facilities, schemes and projects
• Cultural and arts schemes
• Heritage projects
• Leisure sports and play facilities
• Community buildings
• Village halls
• Community transport
• Elderly and disabled
• Sustainable community environmental projects

Who cannot apply to the Hellesdon Parish Council Community Grant Scheme?
• Individuals
• Organisations involved in party political activities
• Companies who aim to make a profit
• Statutory bodies
• Religious groups (except where the activity requiring a grant will benefit the wider
community)
• Bodies which pass on grant funding to others

How to apply to Hellesdon Parish Council for a Community Grant
Application forms are available from Hellesdon Parish Council.
Write to:
Hellesdon Parish Council
Hellesdon Community Centre
Wood View Lane
Hellesdon

NR6 5QB

Telephone: 01603 301751
Or email clerk@hellesdon-pc.gov.uk

If you need any help or assistance with your application please contact the Parish Clerk via the
above address or telephone number.

What happens after I apply to Hellesdon Parish Council for a Community Grant?

The Parish Clerk will check your application form and enclosed documents to see if it is
complete. If your application is not complete you will be asked for the missing information.

Incomplete forms or failure to produce additional information will result in your application

Grant Awarding Policy
Last Reviewed December 2024
Due to be reviewed M2 2025/2026
 Application Form

Your organisation’s contact details

Name of Organisation
Contact Name
Position in Organisation
Address for Correspondence
Telephone Number (day)
Email Address

Details of organisation

Brief description of your organisation’s aims

___________________________________________________________________
___________________________________________________________________
____________________________________________________

How long has it been in
existence
Is it run by a committee?

Can anyone join the group?

If not, what are the
restrictions
How often does the group
meet?
Where does the group meet?

Are the meetings public?

How many members do you
have?
What percentage of members
live in Hellesdon?

Grant Awarding Policy
Last Reviewed December 2024
Due to be reviewed M2 2025/2026
Organisation’s purpose

Please give a summary of the activities of your organisation during the last year. (If
you are a new organisation, give an idea of the activities you wish to undertake).
___________________________________________________________________
___________________________________________________________________
____________________________________________________

Describe how the local community will benefit from your organisation.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_______________________________________________

Are there any individual groups or societies that are members of your organisation, if
so please mention.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_______________________________________________

About the project

Please give brief details of your proposed project; what you wish to use any grant
awarded for; and what amount you are requesting from the Council.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________

What is the total project cost?
______________________________________________________________

How much are you applying to Hellesdon Parish Council for (max £500)?
______________________________________________________________

Grant Awarding Policy
Last Reviewed December 2024
Due to be reviewed M2 2025/2026
Have you received or applied for funding from any other source for this project?
Please give details.
___________________________________________________________________
___________________________________________________________________
____________________________________________________

Financial details

Have you, or do you receive funding from other sources and if so who?
___________________________________________________________________
___________________________________________________________________
____________________________________________________

Please supply accounts, budget and constitution or terms of reference, as per
guidance notes.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
_______________________________________________

If you have previously received a grant from the Hellesdon Parish Council, please
give details.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
__________________________________________

Grant Awarding Policy
Last Reviewed December 2024
Due to be reviewed M2 2025/2026
Please complete the following declaration
I declare that the information given is correct and agree to adhere to the conditions
laid out in the Hellesdon Parish Council’s Community Grants Policy.

On behalf of____________________________________________________

I accept the conditions in the Hellesdon Parish Council’s Grants Policy

Signed_______________________________ Date_____________________

Position in organisation___________________________________________

If the person signing this form is under 18, an adult organisation member must
countersign it

Signed_______________________________ Date_____________________

______________________________________________________________

Please note completion of this form does not necessarily mean that a grant
application will be successful in part or whole
Please return to clerk@hellesdon-pc.gov.uk
Or post to Hellesdon Parish Council, Diamond Jubilee Lodge, Woodview Road,
Hellesdon, NR6 5QB

All information submitted to Hellesdon Parish Council on this form will be used only for the
purpose of this grant application. For more information on how your data is processed, please
see Hellesdon Parish Council’s Policy on the General Data Protection Regulations.

Grant Awarding Policy
Last Reviewed December 2024
Due to be reviewed M2 2025/2026