02 PPR Mins I 12th December 2024

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the meeting of the Property, Policy & Resources Committee held on
Thursday 12th December 2024 at 7pm at
Hellesdon Parish Council Offices, Diamond Jubilee Lodge, Woodview Road, Hellesdon
Present:
Cllr S. Gurney (Chairman)
Cllr D. Britcher
Cllr G. Britton
Cllr D. Maidstone
Cllr B. Johnson

Also in Attendance:
F LeBon (Clerk)

The Chairman welcomed everyone and opened the meeting at 7pm.

1. Apologies and acceptance for absence

Apologies were received from Cllr Douglass and Cllr Smith. These were ACCEPTED.

2. Declarations of Interest and Dispensations

No interests declared or dispensations requested. There is an automatic dispensation for
members as tax payers of the local area.

3. To Approve the Minutes of the Meeting Held on 29th April 2024
Minutes had been circulated from the meeting held on 29th April 2024. These were AGREED as
a true and accurate record of the meeting after a proposal from Cllr Britton and a second from
Cllr Johnson.

4. Public Participation

No public present at the meeting.

5. To Review Location and Effectiveness of Parish Dog and Litter Bins
A report was presented to members about the locations of litter bins in the parish, and where
complaints are received about litter occurring. It was AGREED:
 To source a metal litter bin for Cottinghams Park.
 To write to the landlord of the shops to the north of the Reepham Road about
purchasing a litter bin to alleviate the problem of litter caused by the shops.
 To contact Norfolk County Council about a litter bin near the new bus shelter on
Cromer Road.

Approved…………………………………………………...…

Date………………………………………

HPC Property, Policy & Resources Committee Minutes
12th December 2024
 A second report was presented to members about the locations of dog bins in the parish, and
where complaints are received about dog fouling occurring. It was AGREED that Broadland
officers should be consulted about the best location for dog bins in the following areas:
 Bernham Road
 Additional bin on Meadow Way
 Additional bin near Mountfield Park
 Drayton Wood Road
Once an appropriate location has been identified, the immediate local residents are to be
consulted over the positioning.

In addition to this, it was AGREED to ask Norfolk County Council highways if grit bins could be
sited in the following locations:
 Corner of Hawthorne Avenue and Broom Avenue
 Near Woodland Care Home
 Saracen Road (on the cross roads with Meredith Road and Gowing Road).

6. Policy Review

The following policies were reviewed:
a) Accessibility to Information – AGREED with no amendments.
b) CCTV – AGREED subject to amendment to reflect erasure of digital images when the CCTV
hard drive is full.
c) Data Protection – AGREED with no amendments.
d) Accessibility and Disability - AGREED with no amendments.
e) Filming, recording and photography at Meetings - AGREED with no amendments.
f) Freedom of Information - AGREED with no amendments.
g) GDPR - AGREED with no amendments.
h) Graffiti - AGREED with no amendments.
i) Lone Working - AGREED with no amendments.
j) Complaints and Compliments - AGREED subject to removal of reference to the subject of
the complaint having the right to be accompanied in the complaints panel meeting (if a
member of staff is the subject of the complaint, then this falls under the disciplinary
procedure).
k) Planning Protocol - AGREED with no amendments.
l) Customer Service Policy - AGREED with no amendments.
m) Grant Making - AGREED subject to the form advising that data will be processed in
accordance with the General Data Protection Regulations.
n) Media Relations – AGREED with no amendments.
o) Menai Bridge Protocol – AGREED, subject to the removal of the word ‘Consort’ when
referring to The Queen.
p) Unreasonably Persistent, Abusive or Vexatious Behaviour – AGREED with no amendments.
q) Biodiversity Policy – AGREED with no amendments.

7. To Consider CIL Funding Correspondence from Gateway Vineyard Church
Correspondence was circulated about a request for grant funding, specifically from the CIL
fund, in excess of the £500 limit placed under the Parish Council’s grant making policy.
Concerns were raised about the level of community benefit for this project. It was AGREED
not to financially support this project, however, the Clerk will assist by signposting the church
to sources of grant funding where the Parish Council has had recent success.

Approved…………………………………………………...…

Date………………………………………

HPC Property, Policy & Resources Committee Minutes
12th December 2024
8. To Consider a Resolution under the Public Bodies (Admission to Meetings) Act 1960 to
exclude the press and public for the duration of item 9 in view of the confidential nature of
the business to be transacted.
This was AGREED after a proposal from Cllr Britton and a second from Cllr Johnson.

The Meeting was Closed to the Press and Public

9. To Consider Budget for 2025/2026 for Recommendation to Full Council
A draft budget had been circulated to members based upon feedback from the Parish Council
committees. It was noted that the tax base had increased from 3930 to 3975.
The impact of the recent government decision to increase employer NI contributions was
discussed.
All areas of the budget were scrutinised and consideration given to moving funds out of
earmarked reserves to fund some of the equipment required for the next financial year.
Emphasis was placed upon the need for looking at efficiencies and suppliers.
Amendments were made to the draft budget.
The committee AGREED, after a proposal from Cllr Gurney and a second from Cllr Johnson, to
present the following budget:
Anticipated Expenditure £779,238.99
Anticipated Income £142,702.32
Move from Free Reserves £2,500.00

Precept Request £634,036.67

This represents a Band D figure of £159.51, an increase of £7.59 from 2024/2025 (4.99%).

This will be presented to full council on 14th January 2025.

The Meeting was Re-Opened to the Press and Public

10. Items for the Next Agenda and for Other Committees

Budget to full council

11. To confirm that date of the next meeting.
To be confirmed.

The meeting closed at 8.55pm.

Approved…………………………………………………...…

Date………………………………………

HPC Property, Policy & Resources Committee Minutes
12th December 2024