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Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.
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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.
Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.
Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged
Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer
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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.
Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.
* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management
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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
held on Monday 5th August 2024 at 7pm
in Hellesdon Community Centre
PRESENT:
Cllr B Johnson (Chairman) Cllr N Barker
Cllr G Britton Cllr I Duckett
Cllr D Fahy Cllr M Hicks
Cllr S Lowthorpe Cllr D Maidstone
Cllr R Sear Cllr S Smith
In attendance: Mrs F LeBon (Clerk) and forty six members of the public.
Welcome by the Chairman – Cllr Johnson welcomed all in attendance.
1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr D Britcher, Cllr L Douglass, Cllr S Gurney, Cllr S
Holland and Cllr A Lock. These were accepted.
2. Declarations of Interest and Dispensations
No declarations made or dispensations applied for.
3. To Agree Minutes as a True and Accurate Record of the Full Council Meeting held on 9th July
2024
The Minutes of the Full Council meeting held on 9th July 2024 had been previously circulated. It was
RESOLVED TO ACCEPT these Minutes as a true and accurate record of the meeting.
4. Public Participation
Members of the public were thanked for their attendance and it was advised that councillors had
received a summary of all concerns emailed to the Parish Council.
Cllr Johnson updated the meeting on the Parish Council’s correspondence to date with the
landowner, advising that the Parish Council had been previously restricted on community
engagement due to the landowner not wishing to enter into any discussions with the Parish
Council, unless strict confidentiality was adhered to. Representatives from the landowner and
agent were invited to attend this meeting but unfortunately couldn’t.
The following matters were raised in relation to the pre-application layout plan for a proposed
residential development at Heath Crescent:
• Concerns over highway access and egress along Heath Crescent as this road is only 4.8m
wide. It would be better to access via Union Park.
• The proposed access road would create a junction on Prince Andrew’s Road in close
proximity to the existing junction with Heath Crescent.
• Exacerbating parking of the road and verges in an area that already suffers from airport
parking.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 5th August 2024
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• It was queried whether the Parish Council would be acquiring a larger piece of land to
compensate for the loss. It was advised that the Parish Council, at this present time, was
not being offered any land at all.
• Concerns were raised over the lack of open space to the east of Cromer Road. The Parish
Council should see this as an opportunity to purchase more land for the benefit of local
residents.
• A reduced number of houses should be proposed.
• It was noted that there may be a covenant on the land so that it cannot be built upon.
The Clerk will check with Land Registry.
• Existing residents struggle to get onto the Cromer Road, especially due to the bus lane.
This will put another 100+ vehicles trying to exit onto the Cromer Road.
• It was queried whether the landowner would increase the number of houses detailed in
the layout plan. It was confirmed that the plans could change when a formal planning
application is submitted.
• Concerns were raised over the height of the affordable houses which would overlook into
existing properties.
• Impact of the proposed new access from Prince Andrew’s Road on neighbouring
properties, in the form of security and HGV’s (both construction traffic and delivery
vehicles) being able to turn on a narrow road. There are also shared services between the
property proposed to be demolished and the neighbouring property.
• There should not be an access and egress on the same road from the development. An
entrance on Prince Andrew’s Road and egress onto Fifers Lane would be less impactful.
• Discussions occurred as to whether the bollards on Heath Crescent should remain in place
or be removed to alleviate the traffic. The majority of those in attendance would prefer
the bollards to be retained. The bollards were installed to prevent rat running traffic and
the associated highway damage by heavy vehicles.
• Consultation required with medical services and the local schools. It was noted that this
development would impact the whole community as local people are already struggling
to get GP appointments on a timely basis. It was noted that additional development is
already allocated to Hellesdon on the Persimmon site and at Hellesdon hospital.
• It was noted that Sport England had objected to the sale of the site in 2018. The Clerk
advised that Sport England has been notified of this draft layout plan and it would be
requested that Broadland Council formally consults Sport England when the planning
application is submitted.
• Concerns were raised over the screening of the site as most properties back onto the
proposed development site. If vegetation is used to screen, who would maintain it?
• Concerns were raised over fumes and dust generated from construction, especially for
elderly residents. The time of day that construction would occur was also a concern. It
was noted that a construction management plan could be requested as part of the
planning conditions. It was suggested that contractors could access via the industrial
estate.
• It would be preferred to see the area as a Leisure Park for the benefit of the people of
Hellesdon.
• Concerns were raised over the location of the public open space being used as a
children’s play area, it being located so close to a main road. It would be preferred if this
was central and surrounded by houses for natural surveillance.
• Discussions occurred as to whether the park would be locked, like other parks in
Hellesdon, to prevent anti-social behaviour. It was noted that this would be down to the
body responsible for the park.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 5th August 2024
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The planning process was summarised, with a formal planning application to be sent to Broadland
Council later in the year by the applicant. This would then be discussed by Hellesdon Parish
Council’s planning committee. The Clerk will send another mailshot to the local area, including
Brabazon Road, when the planning application has been received and a date for the planning
committee has been set. After the Parish Council and other consultees, including the Highway
Department at Norfolk County Council, have sent their comments to Broadland Council, the final
decision will be made by Broadland Council’s planning committee.
Members of the public were advised, should they wish to object, to do this to Broadland Council
when the application is submitted and not before, so that all objections can be retained in the
correct file.
5. To Consider Response to Cornerstone Planning on Proposed Heath Crescent Development
a) To Feedback Consideration and Comments on the Pre-Application Layout Plan Provided
As the Parish Council concurred with the members of the public at the meeting, It was AGREED
that the concerns raised in this meeting would be collated and the Clerk will send to Cornerstone
Developments.
b) To Feedback on Preferred type/form of onsite recreation/ open space provision, as well as
advice on possible locations for any off-site Financial Contribution
More detail was required about the SUDS feature which formed part of the proposed open space
area. There was also no detail about the responsibility of the play area and who would maintain
it.
It was AGREED that if amenity space is to be lost, the developer should provide high quality play
equipment and green space which is accessible to all regardless of ability. This includes
accessibility for all generations.
6. Time and Venue of Next Council meeting.
Tuesday 10th September in Diamond Jubilee Lodge, commencing at 7pm.
The meeting closed at 8.08pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 5th August 2024
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AGENDA ITEM 5a
CLERK'S REPORT FOR COUNCIL MEETING
10th September 2024
ITEM COMMENTS
Community Centre The sanding and resealing of the ML floor has now been completed, the floor now having
reached its equilibrium.
Agenda item for the community centre committee.
Car Park – No matters to report
Community Centre
Community Café and Regular collections for the fridge are now available from Tesco Fifers Lane (Monday eve), Aldi
Fridge Longwater (Tues am) and Aldi Larkman Lane (Sat am). An additional sizable donation was
received in August from David Lloyd.
We may be able to obtain an additional donation from Aldi Longwater on a Sunday am.
Parish Council Offices Agenda item for hybrid technology
Diamond Jubilee Also requested report into the possibility of a microphone system in the reception area, to
Lodge enable both staff and parishioners to be heard without the need to open the security
window. A quote has been requested.
The ‘Happy to Chat’ bench launch will be on 17th September of which all councillors have
been invited to.
Recreation Ground Agenda items
including Children’s
Play areas
Skate Park & MUGA The annual RoSPA reports have been presented to committee
Meadow Way The annual RoSPA reports have been presented to committee
Mountfield Park Grant money has been received for the trees on Mountfield Park, we are just awaiting the
trees we require to come into stock with RHS (expected in the autumn).
Cottinghams Park No matters to report
Allotments Agenda item
Community Orchard Agenda item
Community Apiary Agenda item
Cemetery Car Park Land registry plans are to be obtained for land that is supposedly within the Parish Council
ownership. Land registry require professional planning maps to be purchased to enable
this request. Conveyance documents have been obtained from archive.
Persimmon Homes No further update from Persimmon. The reserved matters application for P3 (ref: 20220391)
remains in abeyance, with no further documentation added since October.
Public Toilets No matters to report.
Litter & Dog Waste Hellesdon Parish Council has raised concerns with Broadland Council over an informal
Bins arrangement over the maintenance of litter and dog bins which have been provided by
Broadland Council.
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Broadland Council will be writing to town and parish councils to clarify responsibility for
installation and maintenance of street bins’. [17th November 2022] This communication has
yet to be received. This has been chased as the environmental assets in the parish are looking
to be reviewed (are they sufficient / in the right place). A response was received by Broadland
Council on 11th September advising that ‘Unfortunately this is still in the process of being
reviewed and finalised’.
Increased requests are being received for extra litter / dog bins. A review of these assets was
agreed by PP&R in the new financial year and these can be considered. The location of
existing litter and dog bins has been mapped and the cost and permitted types of extra bins
has now been obtained.
Bus Shelters The new bus shelters have now been installed under the parish partnership scheme.
Benches No matters to report
War Memorial No matters to report
Highways A request has been made to highways to replace the ‘Give Way to Vehicles from the Right’
signage that was not replaced after a vehicle strike on the Reepham Road / Drayton Wood
Road Roundabout (inbound).
Saffron Housing has been emailed over surface water flooding on Angus McKay Court. They
have acknowledged that this is their responsibility and are awaiting quotes and further
authorisation for the required works.
A lack of dropped kerbs has been identified along the Cromer Road, across Lodore Avenue.
This will be raised directly to highways for remediation.
A set of 30mph repeater signs has been requested due to reports of speeding traffic exiting
the parish and not realising that the 30mph zone has been extended.
Multiple incidents of the footpath breaking up on Eversley Road have been reported.
The 25/26 parish partnership scheme is an agenda item.
Staffing Agenda item
Street Lighting No matters to report
Events Agenda item
Meeting Dates 25th September 7pm – Neighbourhood Plan Working Group
26th September 7pm - Staffing
8th October 7pm – Full Council
9th October 3pm – Events
Meetings required
PP&R – to discuss location / amount of street furniture
Community Café – to report on final years figures and survey results
Environment – to kick start committee.
Committee should consider their dates for budget meetings. Health and Safety No matters to report Other Matters The archiving of information from the old parish office is nearing completion.
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Meeting of Hellesdon Parish Council
10th September 2024
Item 5b – District and County Councillor Reports
District Council – No matters to report
County report - September 2024
I am delighted to announce the new changes to the usage of the Cromer road Bus Lane. This
lane for a trial period will be now operational from 7am to 7pm daily. Outside these hours all
traffic will be able to use both lanes. There have been many meetings more recently about this
and with new Government guidance being more relaxed and flexible this has made it easier to
now trial these new access times. However, there remains much criticism from the cycling
fraternity about the implied dangers of the Boundary junction with Mile Cross Lane. This can be
mitigated by cyclist using the established cycle pathway route via Overbury Road, the cycle
friendly crossing at the B and Q junction and a cycle route through the Mile Cross Housing
estate to facilitate a safer pathway into the city centre.
There has been some resurfacing of pavements in Hellesdon with a new trail surface treatment.
The Reepham Road, north of the Bull roundabout has been treated. There have been some
further pavement inspections carried out and some placed on the forward resurfacing
programme. The Reepham Road and Loxwood have received a chip surface dressing
treatment. Six potholes have also been attended too.
New speed awareness signs have been installed on the Hellesdon Low Road replacing current
signage that was old and failing. There is some further work to be done to reduce traffic speed
working in partnership with the Wensum County Councillor Maxine Webb. Members highways
budgets are being used to find these new initiatives.
Adult Social Service demand in Hellesdon has risen, and residents are now contacting me,
since the removal of the Governments Winter Heating allowance to ask for assistance with
acquiring Pension Credit and other benefits to assist them with their household bills. The
number of enquiries has been overwhelming and concerning. These have either been dealt
with, referred to other agencies or to NCC. There is an increasing enquiry about Personal
Independence Payments (PIP) and I have been assisting residents with filling in the complicated
and lengthy application forms.
Shelagh Gurney
Norfolk County Councillor for Hellesdon
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Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 31 August 2024
Confirmed Bank & Investment Balances
Bank Statement Balances
31/08/2024 Active Saver 4401 465,838.71
31/08/2024 Business Current Account 2077 597.91
31/08/2024 Petty Cash 480.60
31/08/2024 Active Saver 7702 343,726.33
31/08/2024 Account 73554503 82,818.67
30/06/2024 Number 2 account 0958 0.00
31/08/2024 Cafe float 100.00
893,562.22
Receipts not on Bank Statement
0.00
Closing Balance 893,562.22
All Cash & Bank Accounts
1 Current Bank Account 466,436.62
2 Petty Cash 480.60
3 Active Saver 7702 343,726.33
4 Active Saver Emergency 4503 82,818.67
5 Number 2 account 0.00
6 Cafe float 100.00
Other Cash & Bank Balances 0.00
Total Cash & Bank Balances 893,562.22
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03/09/2024 Hellesdon Parish Council Current Year Page 1
09:41
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 20,000.00 20,000.00
321 EMR Site Fencing 1,000.00 1,000.00
322 EMR Machinery 20,000.00 20,000.00
323 EMR Hard Surface Area 66,500.00 66,500.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 22,000.00 22,000.00
326 EMR Elections 6,500.00 6,500.00
327 EMR War Memorial 4,500.00 4,500.00
328 EMR Burial Ground Land 10,000.00 10,000.00
329 EMR Com Centre Contingency 7,739.68 7,739.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 35,462.99 35,462.99
332 EMR Good Causes in Hellesdon 4,750.00 -140.24 4,609.76
334 EMR HEL2** 53,127.24 53,127.24
335 EMR Car Park/Paths at HCC 5,000.00 5,000.00
336 EMR Car Park Soakaway 10,000.00 10,000.00
337 EMR Driveway Sinkage 5,000.00 5,000.00
338 EMR Grit bins 1,000.00 1,000.00
340 EMR PF Ownership signs 1,508.45 1,508.45
342 EMR Staff contingency payments 10,000.00 10,000.00
345 EMR Bus shelter 3,000.00 3,000.00
346 EMR Green Grid 5,140.00 5,140.00
347 EMR Land Acquisition account 59,752.17 59,752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 10,000.00 10,000.00
351 EMR Events 2,500.00 2,500.00
352 EMR HCC extension 100,000.00 100,000.00
361 EMR CIL 23/24 62,242.78 62,242.78
362 EMR Comm fridge/cafe improves 1,686.68 1,686.68
363 EMR Neighbourhood Plan 10,000.00 10,000.00
364 EMR Rainwater Harvester 25,000.00 25,000.00
365 EMR Biodiversity duty 5,000.00 5,000.00
366 EMR Refurb Westward WC's 20,000.00 20,000.00
367 EMR DJL control panel 2,500.00 2,500.00
368 EMR AV in DJL 2,500.00 2,500.00
369 EMR CIL 24/25 0.00 8,784.04 8,784.04
603,659.99 8,643.80 612,303.79
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List of Payments made between 01/08/2024 and 31/08/2024
Date Paid Payee Name Amount Paid Transaction Detail 01/08/2024 Broadland District Council £170.00 bus rates stores 01/08/2024 Broadland District Council £1,259.00 bus rates HCC 01/08/2024 Broadland District Council £363.00 bus rates grds shed 01/08/2024 Trade UK £47.00 paint, brushes, cleaners 01/08/2024 Barclaycard Commercial £160.43 various 01/08/2024 Toombs Butchers £158.05 cafe purchases 01/08/2024 AKS Skip Hire £288.00 8 yrd skip hire Summer fayre 01/08/2024 Taverham Nursery Centre £25.00 gift card 01/08/2024 UK Fuels Ltd £308.29 fuel card July 05/08/2024 Barclays Bank Plc £72.83 charges 13 Jun - 14 Jul 19/08/2024 Anglian Water Business (Nation £724.04 charges 3 May - 2 Aug HCC 20/08/2024 Total Gas & Power £169.28 gas HCC/DJL 20/08/2024 Harrod Sport £48.60 washers/caps for goals 23/08/2024 Total Gas & Power £421.49 electricity fees 23/08/2024 Total Gas & Power £35.38 electricity fees 23/08/2024 Total Gas & Power £404.79 electricity fees 27/08/2024 Anglian Water Business (Nation £274.71 water bill allotments 27/08/2024 Broadland District Council £644.00 bus rates office 28/08/2024 Anglia Culinary Suppliers Ltd £219.18 cafe purchases 28/08/2024 DD Health & Safety Supplies Lt £200.28 workwear 28/08/2024 Easters Norwich Ltd £100.42 cafe purchases 28/08/2024 Ernest Doe & Sons Ltd £15.00 carriage hyd hose 2.4m 28/08/2024 Norse Commercial Services Ltd £144.00 locking parks Jul 28/08/2024 Norse Eastern Ltd £1,162.13 highway verge cutting Jul 28/08/2024 Casual hire £150.00 Return damage deposit 28/08/2024 South Norfolk Council £772.80 Building control fees 28/08/2024 Anglian Water Business (Nation £199.30 Water bills allotments 29/08/2024 Cash ex bank for bar float £400.00 bar float 30/08/2024 Vodafone Ltd £110.90 Mobile bill
£9,047.90
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List of Payments made between 01/07/2024 and 31/07/2024
Date Paid Payee Name Amount Transaction 01/07/2024 Trade UK 104.94 RKEM 11-175 tube 01/07/2024 Broadland District Council 170 bus rates stores 01/07/2024 Broadland District Council 1259 bus rates HCC 01/07/2024 Broadland District Council 363 bus rates Tractor shed 02/07/2024 Vodafone Ltd 110.24 usage & plan 16 May -15 Jul 03/07/2024 Barclaycard Commercial 348.6 statement 8 Jun 04/07/2024 Anglia Culinary Suppliers Ltd 375.94 cafe purchases 04/07/2024 Amazon 35.53 kettle Russell Hobbs 04/07/2024 Ben Burgess Groundscare Equipm 594 lease John Deere tractor 04/07/2024 Broadland UK Ltd 86.03 awards summer fayre 04/07/2024 DD Health & Safety Supplies Lt 210.4 polo shirts/sweatshirts/body w 04/07/2024 Easters Norwich Ltd 136.48 cafe purchases 04/07/2024 Hugh Crane Equipment 108.82 toilet roll pack 36 x 2 04/07/2024 Norse Commercial Services Ltd 144 Park locking Jun 24 04/07/2024 Play Safety Ltd 352.8 Annual inspection play areas 04/07/2024 Casual hire 150 damage deposit refund 05/07/2024 Barclays Bank Plc 68.69 charges 13 May -12 Jun 10/07/2024 UK Fuels Ltd 303.26 diesel Jun 10/07/2024 Norfolk Fire Museum 60 Summer fayre 11/07/2024 AC Leigh (Norwich) Ltd 82.68 locking hasp 75mm 11/07/2024 Anglia Culinary Suppliers Ltd 260.91 cafe purchases 11/07/2024 Amazon 184.76 teaspoons set 11/07/2024 Calypso Coffee 153.15 cafe purchases 11/07/2024 Easters Norwich Ltd 122.25 cafe purchases 11/07/2024 Huws Gray Ridgeons 28.38 hacksaw /hacksaw frm 11/07/2024 Just Regional Publishing 540 Just Hellesdon 10 Jul 11/07/2024 mha Larking Gowen 2310 y/e internal audit 11/07/2024 Norse Eastern Ltd 2324.26 highway verge cutting Jun 11/07/2024 Osiris Technologies 728.48 mthly IT Support 11/07/2024 National Society Allotments 66 membership 19/07/2024 Anglia Culinary Suppliers Ltd 204.11 cafe purchases 19/07/2024 Booker Ltd 29.57 bleach/ washing up liquid 19/07/2024 DD Health & Safety Supplies Lt 152.58 work shorts/ cafe apron 19/07/2024 Easters Norwich Ltd 111.68 cafe purchases 19/07/2024 PHS Group 5736.83 PHS services DJL 19/07/2024 Select Recruitment Specialists 892.8 Relief catering manager 19/07/2024 Mrs PI M Scrivens 70 presentation Friday Friends 19/07/2024 Broadland Labour Party 24.48 Overpaid room hire 19/07/2024 Total Gas & Power 171.68 elec Jun HCC
13 23/07/2024 Total Gas & Power 418.18 elec HCC/DJL Jun 24 23/07/2024 Total Gas & Power 20.47 elec Jun 24 23/07/2024 Total Gas & Power 765.22 elec DJL Jun 24 23/07/2024 HM Revenue & Customs 2269.97 vat qtr 30 Jun 24/07/2024 Taverham Nursery Centre 10.19 rose renewal 25/07/2024 Anglia Culinary Suppliers Ltd 146.36 cafe purchases 25/07/2024 Amazon 254.62 crockery/ice packs/pouches/ppr 25/07/2024 Calypso Coffee 111.95 coffee capsules 25/07/2024 Easters Norwich Ltd 108.69 cafe purchases 25/07/2024 P J Plumbing Heating & Mainten 264 annual service gas boiler/heat 25/07/2024 Select Recruitment Specialists 172.8 relief catering manager 25/07/2024 St John Ambulance 79.2 First Aid Summer Fayre 25/07/2024 Sun Skips 324 12 yrd skip hire 25/07/2024 PTS Group 600 coach hire Friday Friends 25/07/2024 Coach trip refund 5 Fri Friends coach refund 25/07/2024 Coach trip refund 5 coach trip refund 25/07/2024 Broadland District Council 644 bus rates office 31/07/2024 Vodafone Ltd 110.24 usage & plan 16 Jun - 15 Aug 31/07/2024 Anglia Culinary Suppliers Ltd 287.1 cafe purchases 31/07/2024 Amazon 290.62 walkie talkie long range 31/07/2024 Ben Burgess Groundscare Equipm 594 lease John Deere tractor 31/07/2024 Easters Norwich Ltd 120.98 cafe purchases 31/07/2024 Just Regional Publishing 420 Just Hellesdon 7 Aug 31/07/2024 Casual hire 100 deposit refund 20 Jul 31/07/2024 Casual hire 150 Damage deposit refund 27 Jul 31/07/2024 Casual hire 50 deposit refund bal 20 Jul
27498.92
14 Cash Received between 01/07/2024 and 31/07/2024 Date Cash Received from Receipt Description Receipt total 01/07/2024 Regular Hire HCC hires £13.72 01/07/2024 Regular Hire HCC hires £68.25 01/07/2024 Regular Hire HCC hires £82.40 01/07/2024 Regular Hire HCC hires £137.40 01/07/2024 Regular Hire HCC hires £365.10 01/07/2024 Regular Hire HCC hires £539.28 01/07/2024 Regular Hire Sports Booking £450.00 02/07/2024 Regular Hire HCC hires £652.60 02/07/2024 Regular Hire HCC hires £164.84 02/07/2024 Regular Hire HCC hires £91.69 02/07/2024 Regular Hire HCC hires £46.38 02/07/2024 Takings - Cafe card receipts 2 Jul £187.75 02/07/2024 Regular Hire HCC hires £58.00 03/07/2024 Barclaycard Commercial cash back £5.00 03/07/2024 Regular Hire HCC hires £185.43 03/07/2024 Regular Hire HCC hires £329.76 03/07/2024 Takings - Cafe card receipts 3 Jul £249.95 04/07/2024 Regular Hire HCC hires £41.21 04/07/2024 Takings - Cafe card receipts 4 Jul £159.55 04/07/2024 Takings - Cafe cash receipts 2 Jul- 4 Jul £482.60 05/07/2024 Barclays Bank Plc Loyalty reward £15.05 05/07/2024 Casual Hire HCC hires £19.08 05/07/2024 Regular Hire HCC hires £31.80 05/07/2024 Regular Hire HCC hires £159.50 05/07/2024 Regular Hire HCC hires £71.58 05/07/2024 Casual Hire HCC hires £41.21 05/07/2024 Regular Hire HCC hires £30.90 08/07/2024 Rent old parish office rental income £1,258.20 08/07/2024 Regular Hire HCC hires £295.31 09/07/2024 Regular Hire HCC hires £82.48 09/07/2024 Regular Hire Sports Booking £17.00 09/07/2024 Regular Hire HCC hires £115.84 09/07/2024 Regular Hire HCC hires £259.71 09/07/2024 Takings - Cafe card receipts 5 Jul £105.75 09/07/2024 Takings - Cafe card 9 Jul £109.75 10/07/2024 Casual Hire HCC hires £200.00 10/07/2024 Regular Hire HCC hires £315.92 10/07/2024 Takings - Cafe card receipts 10 Jul £184.80 11/07/2024 Regular Hire HCC hires £288.48 11/07/2024 Takings - Cafe card receipts £141.75
15 12/07/2024 Casual Hire HCC hires £19.08 12/07/2024 Regular Hire HCC hires £34.36 12/07/2024 Regular Hire HCC hires £136.36 12/07/2024 Takings - Cafe cash 9- 12 Jul £488.40 12/07/2024 Takings - Cafe card receipts £61.50 15/07/2024 Regular Hire HCC hires £30.90 16/07/2024 Regular Hire HCC hires £170.14 16/07/2024 Takings - Cafe card receipts £167.80 17/07/2024 Takings - Cafe card 17 Jul £178.90 18/07/2024 Regular Hire HCC hires £247.24 18/07/2024 Takings - Cafe card 18 Jul £160.25 19/07/2024 Casual Hire HCC hires £17.18 19/07/2024 Casual Hire HCC hires £460.28 19/07/2024 Takings - Cafe card receipts £37.15 19/07/2024 Takings - Cafe 16 Jul-19 Jul cash £555.75 23/07/2024 Takings - Cafe card receipts £142.80 23/07/2024 Regular Hire HCC hires £61.80 23/07/2024 Casual Hire HCC hires £28.62 24/07/2024 Allotment User rent plot 28 £7.50 24/07/2024 Regular Hire HCC hires £171.24 24/07/2024 Takings - Cafe card receipts 24 Jul £197.90 25/07/2024 Regular Hire HCC hires £38.16 25/07/2024 Regular Hire HCC hires £111.67 25/07/2024 Takings - Cafe card receipts £151.30 26/07/2024 Casual Hire HCC hires £72.13 26/07/2024 Regular Hire HCC hires £97.00 26/07/2024 Takings - Cafe card 26 Jul £135.20 29/07/2024 Regular Hire HCC hires £103.00 29/07/2024 Takings - Cafe cash 23-26 July £458.70 30/07/2024 Sponsorship sponsor Hellesdon awards £56.40 30/07/2024 Casual Hire HCC hires £103.68 30/07/2024 Regular Hire HCC hires £123.63 30/07/2024 Regular Hire Sports Booking £950.00 30/07/2024 Regular Hire HCC hires £137.40 30/07/2024 Takings - Cafe card receipts £123.70 31/07/2024 Sponsorrship sponsorship Hearts awards £56.40 31/07/2024 Feed in Tariff solar panels DJL £158.45 31/07/2024 Regular Hire HCC hires £130.88 31/07/2024 Regular Hire HCC hires £377.50 31/07/2024 Takings - Cafe card receipts 31 July £189.05
£15,004.42
16
Cash Received between 01/08/2024 and 31/08/2024
Date Cash Received from Receipt Description Receipt total 01/08/2024 Barclycard Commercial cash back Jul statement £7.00 01/08/2024 Casual Hire HCC hire £41.21 01/08/2024 Takings - Cafe card receipts 1 Aug £127.25 01/08/2024 Regular Hirer HCC hire £403.92 02/08/2024 Events Income sponsor Hearts award £56.40 02/08/2024 Takings - Cafe card receipts 2 Aug £86.75 02/08/2024 Casual Hire HCC hire £200.32 02/08/2024 Takings - Cafe cafe cash 30 Jul- 2 Aug £446.05 05/08/2024 Barclays Bank Plc reward 13 Jun - 14 Jul £16.09 05/08/2024 Regular Hirer HCC hire £48.08 05/08/2024 Events Income sponsor Hearts award £56.40 05/08/2024 Events Income sponsor Hearts award £56.40 05/08/2024 Regular Hirer HCC hire £82.48 05/08/2024 Regular Hirer HCC hire £109.92 05/08/2024 Regular Hirer HCC hire £164.84 05/08/2024 Regular Hirer HCC hire £167.27 05/08/2024 Casual Hire HCC hire £203.16 05/08/2024 Regular Hirer HCC hire £204.88 05/08/2024 Regular Hirer HCC hire £247.32 06/08/2024 Takings - Cafe card receipts 6 Aug £181.65 06/08/2024 Regular Hirer HCC hire £268.12 07/08/2024 Regular Hirer HCC hire £19.08 07/08/2024 Regular Hirer HCC hire £247.24 07/08/2024 Takings - Cafe card receipts £320.19 08/08/2024 Casual Hire HCC hire £43.72 08/08/2024 Regular Hirer HCC hire £77.97 08/08/2024 Takings - Cafe card receipts £124.00 09/08/2024 Takings - Cafe card receipts £85.45 09/08/2024 Takings - Cafe cash receipts 6 Aug - 9 Aug £407.70 09/08/2024 Grants grant received £9,900.00 12/08/2024 Sports Booking Hard court hire £51.00 12/08/2024 Events Income sponsor Hearts award £56.40 13/08/2024 Takings - Cafe card receipts £110.80 14/08/2024 Takings - Cafe card receipts 14 Aug £193.80 14/08/2024 Regular Hirer HCC hire £721.25 15/08/2024 Regular Hirer HCC hire £28.96 15/08/2024 Takings - Cafe card receipts £93.70 15/08/2024 Regular Hirer HCC hire £240.50 16/08/2024 Casual Hire HCC hire £19.08
17 16/08/2024 Regular Hirer HCC hire £79.75 16/08/2024 Regular Hirer HCC hire £90.06 16/08/2024 Takings - Cafe card receipts £121.15 16/08/2024 Takings - Cafe cash 13-16 Aug £447.10 19/08/2024 Casual Hire HCC hire £57.24 19/08/2024 Regular Hirer HCC hire £130.02 20/08/2024 Casual Hire HCC hire £57.24 20/08/2024 Casual Hire HCC hire £65.24 20/08/2024 Takings - Cafe card receipts 20 Aug £243.95 21/08/2024 Takings - Cafe card receipts 21 Aug £150.05 21/08/2024 Norfolk County Council Parish partnership scheme £6,143.00 22/08/2024 Allotment User rent plot 130 £3.75 22/08/2024 Takings - Cafe cash receipts £121.40 23/08/2024 Takings - Cafe card 23 Aug £80.95 23/08/2024 Takings - Cafe cash 20-23 Aug £459.20 27/08/2024 Takings - Cafe card 27 Aug £135.80 27/08/2024 Casual Hire HCC hire £154.57 27/08/2024 Regular Hirer HCC hire £360.60 28/08/2024 Casual Hire HCC hire £25.00 28/08/2024 Regular Hirer HCC hire £109.92 28/08/2024 Regular Hirer HCC hire £164.80 28/08/2024 Takings - Cafe card 28 Aug £169.60 29/08/2024 Regular Hirer HCC hire £14.31 29/08/2024 Regular Hirer HCC hire £19.08 29/08/2024 Casual Hire HCC hire £44.65 29/08/2024 Regular Hirer HCC hire £97.91 30/08/2024 Casual Hire HCC hire £69.00 30/08/2024 Regular Hirer HCC hire £121.25 30/08/2024 Regular Hirer HCC hire £350.16
£26,003.10
18
03/09/2024 Hellesdon Parish Council Current Year Page 1
09:40
Detailed Income & Expenditure by Budget Heading 31/08/2024
Month No: 5 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre 1400 Community Centre Income 0 (10,256) 53,500 63,756 (19.2%) 1410 Community Centre Inc ML Room 1,854 11,396 0 (11,396) 0.0% 1415 Community Centre Inc SW Room 1,424 9,425 0 (9,425) 0.0% 1420 Community Centre Inc OH Room 533 4,522 0 (4,522) 0.0% 1440 Community Centre Inc Ww Room 93 722 0 (722) 0.0% 1445 Community centre kitchenette 86 545 0 (545) 0.0% 1455 Community centre stage hire 42 263 0 (263) 0.0% 1460 Hire of flasks 5 167 0 (167) 0.0% 1470 Hire of urn 2 2 0 (2) 0.0% 1475 Storage charge 90 398 0 (398) 0.0% 1476 Rent old parish office 0 1,049 0 (1,049) 0.0%
Community Centre :- Income 4,130 18,232 53,500 35,268 34.1% 0 4070 Profess Fees/Agency Personnel 644 2,705 0 (2,705) (2,705) 0.0% 4150 Utilities & business rates 2,393 9,765 26,581 16,816 16,816 36.7% 4250 PHS services 0 4,661 4,000 (661) (661) 116.5% 4295 Equipment - New/Replacement 112 1,867 8,860 6,993 6,993 21.1% 4300 Equipment-Repair/Maintenance 0 355 700 345 345 50.8% 4305 Parts- Repair/Replace/Spare 0 12 0 (12) (12) 0.0% 4435 Contingencies 0 0 2,500 2,500 2,500 0.0% 4450 Inspections 0 210 700 490 490 30.0% 4480 Memberships & Subscriptions 0 0 2,500 2,500 2,500 0.0% 4560 Property Maintain/Replacement 2,316 3,600 9,619 6,019 7,898 (1,879) 119.5% 4630 Consumables 246 469 750 281 85 196 73.8% 4635 cleaning agents/materials 170 1,168 2,000 832 31 802 59.9% 4695 community centre redevelopment 0 (116) 0 116 116 0.0%
Community Centre :- Indirect Expenditure 5,881 24,696 58,210 33,514 8,013 25,500 56.2% 0
Net Income over Expenditure (1,751) (6,465) (4,710) 1,755
110 Administration
1076 Precept 0 299,414 0 (299,414) 0.0% 1085 Grants received 10,272 30,272 0 (30,272) 0.0% 1099 Community Infrastructure 0 8,784 0 (8,784) 0.0% 8,784
Administration :- Income 10,272 338,469 0 (338,469) 8,784 4065 councillor training 0 40 1,000 960 960 4.0% 4070 Profess Fees/Agency Personnel 0 0 5,000 5,000 5,000 0.0% 4465 External Audit 0 0 2,205 2,205 2,205 0.0% 4470 Internal Audit 0 1,925 3,363 1,438 1,438 57.2% 4475 Legal Fees 15 392 667 276 276 58.7%
Continued over page
19
03/09/2024 Hellesdon Parish Council Current Year Page 2
09:40
Detailed Income & Expenditure by Budget Heading 31/08/2024
Month No: 5 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4480 Memberships & Subscriptions 60 1,935 2,874 939 939 67.3% 4550 Insurance 0 11,277 11,310 33 33 99.7%
Administration :- Indirect Expenditure 75 15,568 26,419 10,851 0 10,851 58.9% 0
Net Income over Expenditure 10,197 322,901 (26,419) (349,320)
6001 less Transfer to EMR 0 8,784
Movement to/(from) Gen Reserve 10,197 314,117
120 Staff 4000 Admin Staff 7,309 36,871 128,356 91,485 91,485 28.7% 4010 Groundstaff 5,570 30,472 87,139 56,667 56,667 35.0% 4020 Care Takers 5,502 24,713 89,764 65,051 65,051 27.5% 4025 Cafe Staff 2,026 11,433 31,721 20,288 20,288 36.0% 4040 PAYE 3,521 18,039 0 (18,039) (18,039) 0.0% 4045 Pension Scheme 4,509 23,582 44,443 20,861 20,861 53.1% 4055 Staff training 24 24 4,500 4,476 4,476 0.5% 4070 Profess Fees/Agency Personnel 1,026 2,219 4,645 2,427 2,427 47.8% 4080 Employer NI 2,020 10,256 28,376 18,120 18,120 36.1% 4090 Protective clothing/workwear 0 1,008 2,500 1,492 1,492 40.3%
Staff :- Indirect Expenditure 31,507 158,615 421,444 262,829 0 262,829 37.6% 0
Net Expenditure (31,507) (158,615) (421,444) (262,829)
130 Council Office
1360 Electricity FIT 0 154 604 450 25.5% 1365 Misc office income 0 3 0 (3) 0.0%
Council Office :- Income 0 157 604 447 26.0% 0 4112 Advertising 0 0 360 360 360 0.0% 4150 Utilities & business rates 1,084 6,264 17,750 11,486 11,486 35.3% 4250 PHS services 0 101 130 29 29 77.7% 4295 Equipment - New/Replacement 0 161 1,968 1,807 5 1,802 8.4% 4400 Chairman's Budget 0 0 1,500 1,500 1,500 0.0% 4405 Expense/Mileage Members 0 0 100 100 100 0.0% 4410 Expense/Mileage Staff 0 18 100 82 82 18.3% 4415 Refreshments 55 197 524 327 327 37.5% 4420 Telephone and Broadband 306 1,727 3,379 1,652 1,652 51.1% 4425 IT Support and Maintenance 393 1,966 6,689 4,723 4,723 29.4% 4430 Photocopier 0 253 1,338 1,085 1,085 18.9% 4435 Contingencies 0 0 500 500 500 0.0% 4440 Stationery 121 287 966 679 679 29.8%
Continued over page
20
03/09/2024 Hellesdon Parish Council Current Year Page 3
09:40
Detailed Income & Expenditure by Budget Heading 31/08/2024
Month No: 5 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4445 Postage 3 22 237 215 215 9.2% 4450 Inspections 0 210 1,237 1,027 1,027 17.0% 4480 Memberships & Subscriptions 0 48 0 (48) (48) 0.0% 4485 Other Licences/Fees 356 3,319 2,881 (438) (438) 115.2% 4500 PWLB 0 21,547 43,094 21,547 21,547 50.0% 4560 Property Maintain/Replacement 0 1,146 5,509 4,363 30 4,333 21.3% 4565 Elections/Parish Poll 0 7,857 0 (7,857) (7,857) 0.0% 4570 Church Grass Cutting Contribut 0 0 800 800 800 0.0% 4595 Misc contributions 0 0 200 200 200 0.0% 4605 Grants awarded 0 100 0 (100) (100) 0.0% 4630 Consumables 0 0 210 210 210 0.0% 4635 cleaning agents/materials 0 0 106 106 106 0.0%
Council Office :- Indirect Expenditure 2,318 45,223 89,578 44,355 35 44,320 50.5% 0
Net Income over Expenditure (2,318) (45,067) (88,974) (43,907)
140 Neighbourhood Plan
1340 Neighbourhood Plan 0 35 0 (35) 0.0%
Neighbourhood Plan :- Income 0 35 0 (35) 0 4600 Neighbourhood Plan 1,400 1,424 18 (1,406) (1,406) 7910.8%
Neighbourhood Plan :- Indirect Expenditure 1,400 1,424 18 (1,406) 0 (1,406) 7910.8% 0
Net Income over Expenditure (1,400) (1,389) (18) 1,371
150 Investment
1080 Bank Interest Received 0 3,169 4,051 882 78.2% 1090 Monthly Loyalty Rewards 16 70 92 22 76.3% 1091 Cash back rebates 6 29 48 19 60.8%
Investment :- Income 22 3,269 4,191 922 78.0% 0 4060 Bank Charges & card fees 117 576 899 323 323 64.0%
Investment :- Indirect Expenditure 117 576 899 323 0 323 64.0% 0
Net Income over Expenditure (95) 2,693 3,292 599
160 Planning
4130 Hire of Rooms 0 0 300 300 300 0.0%
Planning :- Indirect Expenditure 0 0 300 300 0 300 0.0% 0
Net Expenditure 0 0 (300) (300)
Continued over page
21
03/09/2024 Hellesdon Parish Council Current Year Page 4
09:40
Detailed Income & Expenditure by Budget Heading 31/08/2024
Month No: 5 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
170 Health and Safety 4135 Consultancy Fees 0 0 1,000 1,000 1,000 0.0% 4140 Defibrillator 111 315 357 42 42 88.3% 140 4295 Equipment - New/Replacement 0 196 250 54 54 78.6% 4630 Consumables 0 0 27 27 27 0.0%
Health and Safety :- Indirect Expenditure 111 512 1,634 1,122 0 1,122 31.3% 140
Net Expenditure (111) (512) (1,634) (1,122)
6000 plus Transfer from EMR 0 140
Movement to/(from) Gen Reserve (111) (371)
180 Media and Communications
4105 Newsletter-Printing/Distributi 450 2,300 5,124 2,824 2,824 44.9% 4110 Website and Emails 0 577 1,690 1,113 1,113 34.2% 4155 IT Infrastructure 0 0 600 600 600 0.0% 4460 CCTV 0 0 500 500 500 0.0% 4685 Noticeboards 0 0 150 150 150 0.0%
Media and Communications :- Indirect Expenditure 450 2,877 8,064 5,187 0 5,187 35.7% 0
Net Expenditure (450) (2,877) (8,064) (5,187)
190 Stores
4150 Utilities & business rates 170 850 1,623 773 773 52.4%
Stores :- Indirect Expenditure 170 850 1,623 773 0 773 52.4% 0
Net Expenditure (170) (850) (1,623) (773)
195 Tractor Shed
4150 Utilities & business rates 363 1,816 3,466 1,650 1,650 52.4% 4450 Inspections 0 190 473 283 283 40.2% 4560 Property Maintain/Replacement 0 50 720 670 404 266 63.1%
Tractor Shed :- Indirect Expenditure 363 2,056 4,659 2,603 404 2,199 52.8% 0
Net Expenditure (363) (2,056) (4,659) (2,603)
200 Residents' Parties 4115 Consumable- Food/Beverage 0 0 595 595 595 0.0% 4120 Over 65 Entertainment 0 0 160 160 160 0.0% 4630 Consumables 0 0 148 148 36 112 24.2%
Residents' Parties :- Indirect Expenditure 0 0 903 903 36 867 4.0% 0
Net Expenditure 0 0 (903) (903)
Continued over page
22
03/09/2024 Hellesdon Parish Council Current Year Page 5
09:40
Detailed Income & Expenditure by Budget Heading 31/08/2024
Month No: 5 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
205 Events
1480 Events income 226 2,191 1,550 (641) 141.3%
Events :- Income 226 2,191 1,550 (641) 141.3% 0 4122 Events 210 2,853 4,709 1,856 1,096 761 83.8%
Events :- Indirect Expenditure 210 2,853 4,709 1,856 1,096 761 83.8% 0
Net Income over Expenditure 16 (662) (3,159) (2,497)
210 Grounds
1200 Football Hire Charges 0 180 2,106 1,926 8.6% 1210 Football Training Area Hire 0 272 986 714 27.6% 1215 Grass cutting agreement 0 17,187 16,735 (452) 102.7% 1270 Floodlights Income 0 27 26 (1) 104.2%
Grounds :- Income 0 17,667 19,853 2,186 89.0% 0 4195 Keys/Locks 45 117 204 87 12 74 63.7% 4200 Locking parks 0 528 2,772 2,244 2,244 19.0% 4205 Replacement Bins 0 0 2,200 2,200 2,200 0.0% 4210 Emptying Bins/Fresheners 0 1,235 5,457 4,222 4,222 22.6% 4215 Seats - Repair/Replacement 0 0 1,200 1,200 1,200 0.0% 4220 Signage - New/Replacement 0 15 500 485 485 2.9% 4225 Floodlights Maintenance/Repair 0 0 1,460 1,460 2,860 (1,400) 195.9% 4245 Highway grass verge cutting 0 4,842 10,653 5,811 5,811 45.5% 4255 Skip hire 0 270 2,730 2,460 2,460 9.9% 4260 Shrub/Tree/Hedge 0 375 1,000 625 625 37.5% 4270 Fertilisers/Weed & Moss Killer 0 480 0 (480) (480) 0.0% 4275 Contractor Spray 0 0 1,906 1,906 1,906 0.0% 4295 Equipment - New/Replacement 0 0 525 525 525 0.0% 4300 Equipment-Repair/Maintenance 0 136 0 (136) (136) 0.0% 4305 Parts- Repair/Replace/Spare 41 41 0 (41) (41) 0.0% 4320 Small tools 0 127 1,052 925 925 12.1% 4325 fence repairs 0 0 5,000 5,000 5,000 0.0% 4390 Materials 0 91 4,123 4,032 4,032 2.2% 4395 Wetting Agents/Preservatives 0 0 233 233 233 0.0% 4435 Contingencies 0 0 2,500 2,500 2,500 0.0% 4630 Consumables 0 0 75 75 75 0.0% 4635 cleaning agents/materials 0 0 450 450 450 0.0%
Grounds :- Indirect Expenditure 85 8,257 44,040 35,783 2,872 32,910 25.3% 0
Net Income over Expenditure (85) 9,409 (24,187) (33,596)
Continued over page
23
03/09/2024 Hellesdon Parish Council Current Year Page 6
09:40
Detailed Income & Expenditure by Budget Heading 31/08/2024
Month No: 5 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
220 Machinery and Vehicles 4160 Repairs/Maintenance 0 1,023 1,433 410 321 88 93.8% 4265 Fuel 0 941 2,640 1,699 1,699 35.6% 4290 Servicing 0 0 4,725 4,725 4,725 0.0% 4295 Equipment - New/Replacement 0 57 57 0 0 99.8% 4310 Hire of Machinery & vehicles 495 2,475 6,690 4,215 4,215 37.0%
Machinery and Vehicles :- Indirect Expenditure 495 4,496 15,545 11,049 321 10,728 31.0% 0
Net Expenditure (495) (4,496) (15,545) (11,049)
230 Trees
4240 Emergency Work 0 0 1,668 1,668 1,668 0.0% 4450 Inspections 0 0 0 0 495 (495) 0.0% 4455 work & inspections 0 0 8,067 8,067 8,067 0.0%
Trees :- Indirect Expenditure 0 0 9,735 9,735 495 9,240 5.1% 0
Net Expenditure 0 0 (9,735) (9,735)
240 Allotments
1100 Allotment Income 9 88 3,220 3,132 2.7%
Allotments :- Income 9 88 3,220 3,132 2.7% 0 4145 Landowner Rent 0 976 1,550 574 574 63.0% 4150 Utilities & business rates 508 698 192 (506) (506) 363.6% 4390 Materials 0 0 1,238 1,238 1,238 0.0% 4435 Contingencies 0 0 613 613 613 0.0% 4560 Property Maintain/Replacement 0 0 600 600 600 0.0%
Allotments :- Indirect Expenditure 508 1,674 4,193 2,519 0 2,519 39.9% 0
Net Income over Expenditure (498) (1,586) (973) 613
250 Play Areas
4295 Equipment - New/Replacement 0 32 2,000 1,968 1,968 1.6% 4300 Equipment-Repair/Maintenance 0 87 2,500 2,413 2,413 3.5% 4450 Inspections 0 294 250 (44) (44) 117.6%
Play Areas :- Indirect Expenditure 0 413 4,750 4,337 0 4,337 8.7% 0
Net Expenditure 0 (413) (4,750) (4,337)
255 Hard Courts and Car Park
1225 Outside courts 0 460 1,816 1,356 25.3%
Continued over page
24
03/09/2024 Hellesdon Parish Council Current Year Page 7
09:40
Detailed Income & Expenditure by Budget Heading 31/08/2024
Month No: 5 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
1230 No longer in use 0 57 0 (57) 0.0%
Hard Courts and Car Park :- Income 0 517 1,816 1,299 28.4% 0 4300 Equipment-Repair/Maintenance 0 0 1,000 1,000 1,000 0.0% 4340 Surface - Repair 0 0 500 500 500 0.0% 4345 Surface Clean Chemicals 0 0 365 365 365 0.0% 4560 Property Maintain/Replacement 0 0 675 675 675 0.0%
Hard Courts and Car Park :- Indirect Expenditure 0 0 2,540 2,540 0 2,540 0.0% 0
Net Income over Expenditure 0 517 (724) (1,241)
260 Bowling Green
1240 Bowls Hire Charges 0 1,900 1,900 0 100.0%
Bowling Green :- Income 0 1,900 1,900 0 100.0% 0 4160 Repairs/Maintenance 0 0 200 200 200 0.0% 4390 Materials 0 0 2,445 2,445 2,445 0.0%
Bowling Green :- Indirect Expenditure 0 0 2,645 2,645 0 2,645 0.0% 0
Net Income over Expenditure 0 1,900 (745) (2,645)
265 Memorials
1280 Memorial Garden Income 0 38 0 (38) 0.0%
Memorials :- Income 0 38 0 (38) 0 4360 Rose Renewal 0 8 400 392 15 377 5.9% 4575 War Memorial 0 0 350 350 350 0.0%
Memorials :- Indirect Expenditure 0 8 750 742 15 727 3.1% 0
Net Income over Expenditure 0 29 (750) (779)
270 Traffic Highways/Environment
1350 Parish Partnership grant 0 6,143 6,143 0 100.0%
Traffic Highways/Environment :- Income 0 6,143 6,143 0 100.0% 0 4655 Bus Shelters 0 0 596 596 596 0.0% 4670 Parish Partnership Scheme 0 12,286 12,286 0 0 100.0%
Traffic Highways/Environment :- Indirect 0 12,286 12,882 596 0 596 95.4% 0
Expenditure
Net Income over Expenditure 0 (6,143) (6,739) (596)
Continued over page
25
03/09/2024 Hellesdon Parish Council Current Year Page 8
09:40
Detailed Income & Expenditure by Budget Heading 31/08/2024
Month No: 5 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
300 Cafe 1500 Café Income 3,463 20,090 36,000 15,910 55.8%
Cafe :- Income 3,463 20,090 36,000 15,910 55.8% 0 4070 Profess Fees/Agency Personnel 0 213 0 (213) (213) 0.0% 4160 Repairs/Maintenance 0 65 0 (65) (65) 0.0% 4295 Equipment - New/Replacement 0 15 0 (15) (15) 0.0% 4300 Equipment-Repair/Maintenance 0 63 76 13 13 83.1% 4630 Consumables 0 219 1,750 1,531 1,531 12.5% 4635 cleaning agents/materials 0 23 150 127 127 15.2% 4710 Café Purchases 1,661 9,662 21,417 11,755 11,755 45.1% 4711 Community fridge/ fruit & veg 0 119 282 163 163 42.3%
Cafe :- Indirect Expenditure 1,661 10,379 23,675 13,296 0 13,296 43.8% 0
Net Income over Expenditure 1,802 9,711 12,325 2,614
Grand Totals:- Income 18,121 408,793 128,777 (280,016) 317.4%
Expenditure 45,350 292,765 739,215 446,450 13,288 433,163 41.4%
Net Income over Expenditure (27,228) 116,028 (610,438) (726,466)
plus Transfer from EMR 0 140
less Transfer to EMR 0 8,784
Movement to/(from) Gen Reserve (27,228) 107,385
26
Section 3 – External Auditor’s Report and Certificate 2023/24
In respect of Hellesdon Parish Council – NO0213 ow
1 Respective responsibilities of the auditor and the authority
Our responsibility as auditors to complete a limited assurance review is set out by the National Audit Office (NAO). A
limited assurance review is not a full statutory audit, it does not constitute an audit carried out in accordance with
International Standards on Auditing (UK & Ireland) and hence it does not provide the same level of assurance that such an
audit would. The UK Government has determined that a lower level of assurance than that provided by a full statutory audit
is appropriate for those local public bodies with the lowest levels of spending.
Under a limited assurance review, the auditor is responsible for reviewing Sections 1 and 2 of the Annual Governance and
Accountability Return in accordance with NAO Auditor Guidance Note 02 (AGN 02) as issued by the NAO on behalf of the
Comptroller and Auditor General. AGN 02 is available from the NAO website – https://www.nao.org.uk/code-audit-
practice/guidance-and-information-for-auditors/
This authority is responsible for ensuring that its financial management is adequate and effective and that it has a sound
system of internal control. The authority prepares an Annual Governance and Accountability Return in accordance with
Proper Practices which:
• summarises the accounting records for the year ended 31 March 2024; and
• confirms and provides assurance on those matters that are relevant to our duties and responsibilities as external auditors.
2 External auditor’s limited assurance opinion 2023/24
On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in
Sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern that
relevant legislation and regulatory requirements have not been met.
Other matters not affecting our opinion which we draw to the attention of the authority:
None
3 External auditor certificate 2023/24
We certify that we have completed our review of Sections 1 and 2 of the Annual Governance and Accountability
Return, and discharged our responsibilities under the Local Audit and Accountability Act 2014, for the year ended 31
March 2024.
External Auditor Name
PKF LITTLEJOHN LLP
External Auditor Signature Date 03/09/2024
Annual Governance and Accountability Return 2023/24 Form 3 Page 6 of 6
Local Councils, Internal Drainage Boards and other Smaller Authorities*
27
Meeting of Hellesdon Parish Council
10th September 2024
Item 7 – Governance
a) To Receive Proposal that Cllr Johnson will Stand Down from Planning Committee, to be
replaced by Cllr Forder
Cllr Johnson is a nominated member of Hellesdon Parish Council’s planning committee and
also a member of Broadland Council’s planning committee. When applications are received
that may be called in to the Broadland committee, Cllr Johnson either has to withdraw from
discussions at parish level, or risk the perception of predetermination at Broadland Council.
To ensure the best representation for the people of Hellesdon, it is therefore recommended that
Cllr Johnson stands down from the planning committee. Cllr Forder regularly stands in as a
substitute and has a good understanding of local government planning. Therefore it is
recommended that Cllr Forder be elected to the Planning Committee of Hellesdon Parish
Council.
28
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 9th July 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr I. Duckett
Cllr B. Johnson
Cllr R. Sear
Also In Attendance
Mrs F. LeBon – Clerk to the Council
The Chairman welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr S. Holland and Cllr D. Maidstone
2. Declarations of Interest and Dispensations
Cllr Johnson declared an interest in applications 2024/1672 and 2024/1691 on the grounds that they are
likely to discussed by Broadland Council’s planning committee, of which he is a member.
3. To Approve the Minutes of the Committee Meeting held on 11th June 2024
Minutes of 11th June 2024 had been previously circulated and were AGREED. They were signed as a true
and accurate record of the meeting by Cllr Britton.
4. Public Participation
No matters raised.
5. Planning Outcomes
The report was previously circulated and NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed:
Application Response to Consultation
Western Link Project Support. This will alleviate traffic through Hellesdon
Extending the Broadland Pathway 2024/1670 No objections Asda, Drayton High Road, NR6 5DT Advertisement Consent 2024/1672 Cllr Johnson took no part in the discussion and did 16 Margaret Close, NR6 5BS not vote on this application.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 9th July 2024
29
Subdivision of plot to separate annexe. Creation Objections on the grounds of highway safety. The
of new highway access. proposed new vehicular access will not allow both
access and egress onto the public highway in
forward gear. The highway access is on to a very
narrow road and is close to the junction of the main
Drayton High Road.
The committee is not in favour of the two dwellings
on the single plot
2024/1828 No objections, subject to their being no adverse
32 Neylond Crescent, NR6 5QF impact on the neighbouring properties.
Installation of a domestic air source heat pump
(8kW).
2024/1842 No objections
61 Cromer Road NR6 6LX
Single storey side extension.
2024/1691 Cllr Johnson took no part in the discussion and did
59 Holt Road Hellesdon Norfolk NR6 6XS not vote on this application.
Conversion of first floor to 3 self contained flats,
removal of existing UPVC cladding on the north Objection due to over intensive use of the site.
east elevation, repair and paint brickwork and
creation of small canopy projection and porch Difficult to comment on adequate parking provision
over office front. until it is known what type of business will form the
commercial unit on the ground floor.
7. Items for the Next Agenda
No matters raised.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 23rd July 2024 at 6.15pm.
The meeting closed at 6.35pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 9th July 2024
30
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 23rd July 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr I. Duckett
Cllr R. Forder (substitute for Cllr G. Britton)
Cllr R. Sear
Also In Attendance
Mrs F. LeBon – Clerk to the Council
It was AGREED that Cllr Duckett would Chair the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr G. Britton, Cllr S. Holland, Cllr B. Johnson and Cllr D. Maidstone
2. Declarations of Interest and Dispensations
None made
3. To Approve the Minutes of the Committee Meeting held on 9th July 2024
Minutes of 9th July 2024 had been previously circulated and were AGREED. They were signed as a true and
accurate record of the meeting.
4. Public Participation
No matters raised.
5. Planning Outcomes
The report was previously circulated and NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed:
Application Response to Consultation
2024/1868 No objections.
69 Westwood Drive, NR6 5DF
Single storey rear extension and replacement garage.
2024/1954 No objections.
12 Pinewood Close, NR6 5LX
Single storey extension with pitched roof to the front.
7. Items for the Next Agenda
No matters raised.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 23rd July 2024
31
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 13th August 2024 at 6.15pm.
The meeting closed at 6.52pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 23rd July 2024
32
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 13th August 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton - Chairman
Cllr I. Duckett
Cllr R. Forder (substitute for Cllr B. Johnson)
Cllr D Maidstone
Also In Attendance - Mrs F. LeBon – Clerk to the Council
1. Apologies and acceptance for absence
Apologies were received from Cllr S. Holland and Cllr B. Johnson.
2. Declarations of Interest and Dispensations
None made.
3. To Approve the Minutes of the Committee Meeting held on 23rd July 2024
Minutes of 23rd July 2024 had been previously circulated. The minutes were AGREED and signed as a true
and accurate record of the meeting.
4. Public Participation
No matters raised.
5. Planning Outcomes
The report was previously circulated and NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed:
Application Response to Consultation
2024/2116 - 296 Drayton High Road, NR6 5BJ It was noted that this application had already
Reserved matters for appearance, landscaping, layout received outline planning permission and the
and scale, following outline application 20190580 for current application was providing further detail.
proposed residential development. There were no objections to the reserved matters
application.
7. Items for the Next Agenda
No matters raised.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 27th August 2024 at 6.15pm.
The meeting closed at 6.21pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 13th August 2024
33
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 27th August 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton - Chairman
Cllr I. Duckett
Cllr R. Forder (substitute for Cllr B. Johnson)
Cllr D Maidstone
Also In Attendance - Mrs F. LeBon – Clerk to the Council
1. Apologies and acceptance for absence
Apologies were received from Cllr S. Holland and Cllr B. Johnson.
2. Declarations of Interest and Dispensations
None made.
3. To Approve the Minutes of the Committee Meeting held on 13th August 2024
Minutes of 13th August 2024 had been previously circulated. The minutes were AGREED and signed as a
true and accurate record of the meeting.
4. Public Participation
No matters raised.
5. Planning Outcomes
The report was previously circulated and NOTED. The Clerk reported that Broadland Council had advised
that the premises at 18 Links Avenue, which had recently been granted permission for licensable activities,
would not need planning permission for change of use as it was still primarily a domestic residence and there
would be no marked increase in highway traffic. It could therefore be classed as running a business from
home.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed:
Application Response to Consultation
2024/2248 – 41 Samson Road, NR6 5HG No objections.
Single storey rear extension.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 27th August 2024
34
2024/2261 – 19 Brabazon Road, NR6 6SY No objections
Rear 1.5 storey extension, erection of new bay
windows and front porch and reconfiguration of main
roof
7. Items for the Next Agenda
No matters raised. It was noted that Cornerstone Developments had responded to the Parish Council’s
concerns about the initial layout plans for the Heath Crescent site and this response had been forwarded to
all councillors. A formal planning application is expected in due course.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 10th September 2024 at 6.15pm.
The meeting closed at 6.25pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 27th August 2024
35
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB Tel: 01603 301751
www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
7th August 2024
Mr A. Presslee
Cornerstone Planning Ltd
Woodside
2 Philpott Close
Drayton
NR8 6DE
Dear Alan,
Land at Heath Crescent
Thank you for your letter dated 9th July, providing an indicative plan of the proposed
development of the former Jarrold Sports and Social Club. A meeting of the full council was held
on 5th August, and it was agreed to feed back the following comments about the indicative
layout plan.
1) Concerns about highway safety were dominant. These included:
a. Egress onto the Cromer Road over the bus lane. Existing residents struggle to exit onto
this main road, particularly during rush hour. The new development would add 100+
vehicle movements per day to this. We have engaged with NCC Highways pre-
application. It has raised no objections to the principle.
b. Access to the new development via the land where 3 Prince Andrew’s Road is currently
located was of concern. The access road would impact adjoining properties, particularly
when large vehicles (eg: delivery vehicles or refuse trucks) are trying to enter the
development from an already narrow Prince Andrew’s Road. We would like to know
how the neighbouring properties would be made secure from the access road? The
existing carriageway would be widened at the frontage – to 5.5m metres – to assist
turning. This would be the ‘gateway’ entrance to the site, and so good quality
treatments would be proposed (close board fence and potentially brickwork, and soft
landscaping).
c. One access point for vehicular access and egress was not supported. A secondary point
either onto Fifers Lane or via Union Park should be considered. NCC Highways is of the
view that two accesses are not required, and that the scale of the development would
not warrant that. latter would be preferable for construction traffic. We agree in
principle. NCC Highways has asked for tracking to be undertaken to assess the viability
of this access for construction traffic, but does not appear to be especially concerned
with it.
d. Increase in offsite parking causing access problems, in an area which is already
problematic due to airport parking. There are to be visitor parking spaces proposed
within the development. And it is possible that NCC could introduce parking permits
(similar to some city centre locations).
36
e. Could we ask if Norfolk County Council highways has been consulted on the plan? Yes -
see above – via a formal pre-application enquiry.
2) Natural Environment:
a. What screening would there be to screen existing properties from the new development
and who would maintain it? Fences and potentially some soft landscaping
(trees/hedges). Responsibility for maintenance would fall to property owners.
b. What is proposed to create a net biodiversity gain on the development? We will
endeavour to provide as much as possible on site. But as with most sites of this size, the
probability is that we would rely on BNG credits/off-site provision where we cannot provide on-
site.
37
3) Open Space
a. The main area of open space is right next to a busy main road and has little natural
surveillance. It would be better placed in the centre of the development to make it more
secure and give a more community feel to it. We believe its location does allow for
surveillance. And allows for the more efficient use of the site. It also utilises - through dual
use – the best location for surface water attenuation.
Could you please:
i. Give more detail of the SUDS system which forms part of the open space. This detail will
be provided at planning application stage but essentially the Infiltration basin will be a
shallow depression within the POS area, and will have a 1-in-12 side slope on one side to
allow for access for use as POS. it would stay dry most the of time, apart from during heavy
rainfall events.
ii. Advise if the police architectural liaison officer has been consulted? Not pre-application
(usually during the application). But we have (and will, through detailed design) addressed
the principles underscoring ‘Designing Out Crime.’
iii. Advise if Sport England has been consulted? CODE DP has undertaken some consultation
with Sport England ahead of this pre-application stage.
4) Impact on Local Services Local people are already increasingly frustrated at the inability to
access public services. With housing allocations already in place for the remainder of the
Persimmon development, and also Hellesdon Hospital, could we please ask if the following
have been consulted:
i. Local medical establishments / CCG
ii. Local education authority
We have not consulted with these organisations pre-application. They would normally
be consulted by BDC during an application. Whilst a development of this size would
have modest impacts, infrastructure (including education) is addressed through CIL.
5) Please could the following technical points be answered:
a. Are there shared services between numbers 1 and 3 Prince Andrew’s Road? If so, how
will number 1 Prince Andrew’s Road be safeguarded? Not that we are aware.
b. How would the demolition of 3 Prince Andrew’s Road be managed to ensure minimum
disruption to numbers 1 and 5 Prince Andrew’s Road. Qualified demolition contractor
with a suitable method statement.
c. There is local knowledge of a restricted covenant on the land proposed for development. We
note from the Title Deeds that the original deeds and documents of title had been lost and
therefore restrictive covenants in place before 30th January 2024 will still be applicable.
Could you please give more detail of these restrictive covenants? The entry in question
does not necessarily mean the part of the site registered at Land Registry under title
number NK534337 is subject to restrictive covenants, just that it might be. The entry is
due to the title deeds to that part of the site having been lost prior to first
registration. Neither Jarrold (which has owned the property since 1983) nor the
applicant are aware of any restrictive covenants affecting that part of the site.
d. Should planning permission be granted, will there be a construction management plan in
place to safeguard the wellbeing of local residents during the construction period. In
particular in relation to working hours and protection from dust and fumes. Yes, we
38
would expect a Construction Traffic Management Plan to be a condition of planning
permission.
With regards to your queries on the recreation / open space, concerns have been raised as
above to the quality of open space provision on the site. High quality play equipment and green
space which is accessible to all regardless of ability should be provided. This includes
accessibility for all generations. To assist, the Neighbourhood Plan Working Group has recently
agreed that a policy to be placed in the emerging Hellesdon Neighbourhood Plan for developers
to install fully accessible play equipment on new developments, and a community action for
existing play equipment to be reviewed, with a view to improving it to make it more accessible.
More information on right to play, specifically for young people, can be found here:
https://www.map.uk.net/here-you/changing-world/everyone-has-right-play
Thank you for highlighting that. Our expectation is that we would need to meet the
specifications/standards required by Broadland District Council, and that
provision/management of such would be specified – normally – through legal agreement
(S.106).
This should be balanced with the needs of all generations to support the wellbeing of all our
community.
I trust this will be of assistance when formulating your planning application, and I look forward
to your response to our queries so that I can feed this back to our residents.
39
If you would like any clarification on any of the points made, please do not hesitate to get in
touch.
Yours sincerely,
Faye LeBon
Faye LeBon
Clerk to Hellesdon Parish Council
40
Meeting of Hellesdon Parish Council
10th September 2024
Item 9 – Neighbourhood Plan Working Group
a) To Receive Update from the Neighbourhood Plan Working Group held on 17th July 2024
Further grant funding of £9,900 has been received to support the Neighbourhood Plan.
The Design Code for the Neighbourhood Plan, as drafted by AECOM, has been sent to
Broadland Council in advance of being signed off by Locality.
There is currently a ‘Call for Sites’ in process, to help provide the Neighbourhood Plan with
further protection against speculative development in the first five years from adoption. This
closes on 17th September.
The evidence base for important views has been completed and will be presented to the
working group and the next meeting.
The evidence base for local green space, non-designated heritage sites and important trees is in
progress.
The draft minutes are appended to this report
41
The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Neighbourhood Plan Working Group
held on Wednesday 17th July 2024 at 7pm
in The Council Chamber, Diamond Jubilee Lodge
PRESENT:
Cllr S. Gurney (Chairman) Cllr N. Barker
Cllr L. Douglass Cllr R. Forder
Ms C. Fullbrook (YAB) Mrs K. Hicks
Mrs B. Knowles
In attendance: Mrs F. LeBon (Clerk) and Ms L. Cornell (Collective Community Planning).
Cllr Gurney opened the meeting at 7pm and welcomed all in attendance.
1. Apologies for Absence
Apologies had been received from Cllr B Johnson, Cllr S Lowthorpe and Cllr S Smith.
2. Declarations of Interest
None declared.
3. To Agree Minutes of the Meeting of 17th June 2024
The draft minutes had been previously circulated and were AGREED after a proposal from Cllr
Forder and a second from Mrs Knowles.
4. Neighbourhood Plan Policies
a) To Consider Emerging Neighbourhood Plan Policies
A draft paper had been prepared for consideration by the committee.
Housing Allocation: It was AGREED to make a general call for sites, on the provision that there is a
robust process for assessing each site. An allocation would help to protect the adopted
Neighbourhood Plan for a period of five years against speculative development. Community
Collective Planning is able to provide a standard advert and form to help with this process. This
can be publicised via the website, Facebook, Just Hellesdon and the parish noticeboards. Known
landowners can also be approached. There is no obligation accept any of the sites so there is
nothing to lose in the call. The sites should be submitted by the 24th September 2024.
Protection of Community Facilities: It was noted that establishments such as doctors and dentists
are deemed as private, therefore cannot be protected as a community facility. Community
Collective Planning will find out if post office facilities can be protected. Discussions occurred
about protecting children’s play areas, or whether they already have a sufficiently high level of
protection. Discussions also occurred about protection of St Paul’s on the grounds that numerous
community activities are held within this building. Consideration should be given by full council
as to whether this should be proposed as an asset of community value.
Future community facilities, such as the community building proposed on Phase 6 of the
Persimmon site should also be considered if possible.
Policy on New Community Facilities
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Neighbourhood Plan Working Group Minutes 17.07.24
42
Banking hubs were discussed and how these should be encouraged should the opportunity arise
to have one in Hellesdon in light of local banks closing. New post office facilities should be
supported should the current post office be lost.
Policy on Transport and Access: The working group noted the proposed policy on connectivity to
the yellow and brown cycle routes.
It was also noted that the proposed design code had a useful section on footpaths and their
usefulness in connecting communities and community facilities, and also the need for them to be
well designed including features such as good lighting and natural surveillance.
Beryl bike and scooter parks should be part of new developments.
Community Action on Transport: The air quality around the Boundary Junction was discussed as a
matter of concern. More frequent monitoring of the air quality around this area is to be
encouraged. Cllr Douglass is to liaise with District Councillor Jones in his new role as Shadow
Member for the Environment at Broadland Council to assist with this, as this area is likely to have
the poorest air quality in the District.
Existing community facilities should invest in good quality cycle parks.
Engagement should be had with the police and Norfolk County Council about speeding and the
community speed watch should be supported.
Policy on Local Green Spaces: Areas of Local Green Space which should be nominated for
protection were discussed. Green space at Millenium Avenue and Eversley Road were added to
the existing list.
The Clerk will clarify the extent of the crash zones at Norwich Airport.
The YAB currently has a campaign of ‘Right to Play’ whereby play spaces are accessible to all,
regardless of ability or disability, so that families and friends with different access needs can play
alongside each other in public spaces. It was agreed that there should be a policy for developers
to install fully accessible play equipment on new developments, and a community action for
existing play equipment to be reviewed, with a view to improving it to make it more accessible.
Community Collective Planning has templates for nomination of local green spaces.
Policy on Biodiversity: Suggestions for a policy to support local flora and fauna were supported.
Trees that were not TPO’d yet otherwise important were discussed. The Clerk is to obtain a
parish TPO plan for further discussion.
Policy on Heritage – Non Designated Heritage Assets: Discussions occurred as to Heritage Assets
and their current designation. St Mary’s Church and the war memorial are already Grade II listed.
The cross in St Mary’s churchyard and the wayside cross on the Boundary Road / Drayton High
Road junction are scheduled monuments.
Community Collective Planning can provide a template to nominate non-designated heritage
assets. Each nomination will require a picture and an explanation as to why it is special to the
community.
Policy on Car Parking: Priorities for car parking were agreed as parking outside schools, parking at
The Whiffler and verge parking.
Policy on Design: The draft design codes from AECOM would be discussed under item 6.
Policy on Important Views: The Clerk is to obtain photos of the views from the Low Road and
Drayton High Road to support this policy, the location of the photo should be identified using
What 3 Words.
Community Projects: These had been identified in the discussion document, but it was agreed to
add the Right to Play accessible play equipment, and also improved changing facilities for sports
players and officials, supporting mixed gender/gender identity.
b) To Identify Local Green Spaces and Non-Designated Heritage Assets
This had already been agreed in item 4a
c) To Agree Completion of Local Green Spaces and Non-Designated Heritage Assets Templates
This had already been agreed in item 4a
d) To Consider a Call for Sites
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Neighbourhood Plan Working Group Minutes 17.07.24
43
This had already been agreed in item 4a
5. To Receive Update Report on Neighbourhood Plan Funding.
The Clerk reported that, to date, the Parish Council had successfully applied for £7,425 from
Locality to support the Neighbourhood Plan work to 31st March 2024. A further £9,900 has been
applied for to support the Neighbourhood Plan which, if successful, brings grant funding to
£17,325.
There still remains a shortfall on the predicted cost of the Neighbourhood Plan of approximately
£2,550. This will form part of a grant application to Broadland Council.
6. To Consider Draft Design Code from AECOM
The draft design code had been sent to all members of the working group. Subject to minor
typographical errors, correction of the number of schools, amendments to photos and the
correction of referring to Hellesdon as a village, the Design Code document was adopted.
7. Items for the Next Agenda
Templates for local green space and non-designated heritage sites.
Important trees (plan of TPO trees required).
Plan of the airport crash zone.
Important Views from Low Road and Drayton High Road.
Review of Call for Sites.
It is hoped that a draft plan could come together in September / October
8. Date and Time of Next meetings
Wednesday 25th September at 7pm
The meeting closed at 9pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Neighbourhood Plan Working Group Minutes 17.07.24
44
Meeting of Hellesdon Parish Council
10th September 2024
Item 10 – Community Centre Committee
a) To note decisions made by the Community Centre Committee on 14th August 2024
The draft minutes are appended to this report.
b) To receive report on Fire Door Replacement Project and to Agree Funding Method
As part of the rolling fire door replacement project, £5,000 was budgeted to progress with the
fire door replacement project, after a report in 2022 revealed that all fire doors in the community
centre would fail on the ability to hold back fire to allow for sufficient escape time.
In 2023 phase 1 was completed to allow for the community centre to be compartmentalised
into 4 areas. Phase 2 will focus upon the Marjorie Lewis room, requiring the replacement of the
two double fire doors and the windows and panelling between the ML and the foyer.
This project will actually have a dual purpose. Firstly it will compartmentalise this room with
FD30S doors which will hold back fire and smoke for 30 minutes, allowing sufficient time for
evacuation. Secondly, it will remove the transparency of the windows, which is an often
complained about feature of the ML room.
The project was placed on contracts finder to ensure openness and transparency of the project
and local contractors were also directly approached. Eight prices were received, but it was then
established that some had quoted from a desktop study and not attended site. The committee
agreed to award the contract to a local contractor at a cost of £11,550.46.
This is above the £5,000 budgeted in the 2024/2025 precept. The earmarked reserves have
been reviewed and there is currently £7,739.68 in the Community Centre Contingency (EMR
329). Having reviewed this, this figure should read £12,739.68 (as presented to the council
under the reserves review as part of the budget). The error has occurred when £8,000 was
transferred out to cover P1 of the fire door replacement project, when only £3,000 should have
been transferred from EMR as £5,000 had been budgeted for in the precept. This means that
free reserves are currently over by £5,000. It is therefore recommended that £5,000 is taken
from this years’ budget. £5,000 from free reserves, and the £1,550.46 balance taken from EMR
329.
c) To receive report on Flooring Replacement Project and to Agree Funding Method
As part of the settlement with liquidator for Melton Builders, an amount was accounted for the
repair of the Altro flooring in the foyer, corridor and outside toilets. This was negotiated
between the loss adjuster and our project manager, but unfortunately this was never going to
extend to a full replacement project, only repairs in the damaged area.
The amount negotiated for the repair was £2,939.00
45
This could be actioned, however the salmon coloured flooring is no longer available. Repairs
have been made to this flooring but a different colour has had to be used, and a border created
to try to make the change of colour look deliberate. With the repairs that are now required, this
will be more difficult and is likely to look like a poor patchwork repair.
The committee agreed that a full replacement would be preferable to prevent a poor first
impression of the community centre with a patch floor.
Three quotes were presented to the committee and it was agreed that the project should be
awarded for £7,489.13, as the lowest quote of all contractors. A colour of ‘granite’ has been
chosen as a neutral colour for the works (contractor based in Spixworth).
As part of the general reserves calculation, the Parish Council set aside a worst case scenario
payment for Melton Builders of £22,555.77 to settle. After a great deal of negotiation the final
settlement figure was 10,639.92, leaving an extra £11,915.85 in free reserves. Of this, £2,085.00
has been allocated to the urgent remediation of the ML flooring, leaving a balance of £9,830.85,
which would cover a complete refurbishment.
The flooring work should only be done after the P2 WC refurbishment and the works to ML Fire
doors to reduce the risk of the new flooring being damaged.
d) To receive report on Lighting in ML Room and Agree Funding Method
Further to the successful ‘Through the Decades’ event, the community centre committee would
like to reinstate a permanent mirror ball and lighting system in the ML room. The price received
for this is £1,527.00 plus £250 for professional electrical works. Comparable quotes have been
sought but have not been available.
The system would only be available for use by the caretakers, but the service would be hired out
to members of the public to support their events at a cost of £25 per hire, so the investment
would eventually pay for itself, both through increasing the popularity of Parish Council events
but also through private hire.
The cost could be taken from EMR 329 (community centre contingency).
e) To consider purchase of cabinet to site bleed kit.
The bleed kit has been purchased and is currently being stored in the caretakers office. To make
this fully publicly accessible, a cabinet would be required.
The kit does not fit in the current defibrillator cabinet attached to Diamond Jubilee Lodge.
However it may be better for the cabinet to the sited on the outer perimeter of the community
centre to allow for access when there is no one on site at the centre
A cabinet such as the below could be purchased for £350 and this would fit on the outer pillar at
the bas of the driveway, next to The Bull. Cllr Smith has provided a link whereby the cabinet can
46
be registered with the Ambulance Service.
47
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of Hellesdon Community Centre Committee meeting
Wednesday 14th August 2024, 3pm
at Hellesdon Parish Council Chamber, Diamond Jubilee Lodge
Present
Cllr R. Forder (Chairman)
Cllr S. Gurney
Cllr D. Maidstone
Cllr S. Smith
Also in attendance:
Mrs F. LeBon (Parish Clerk) and Mr K. Sage (Facilities Manager).
Welcome
Cllr Forder welcomed all attendees to the meeting.
1. Apologies and Acceptance for Absence
Apologies were received from Cllr N. Barker.
2. Declarations of Interest and Dispensations
No declarations made.
3. Approval of the Minutes from the Meeting of 4th March 2024
The minutes of the committee meeting dated 4th March 2024 had been previously circulated. These were
AGREED and signed as a true and accurate record of the meeting.
4. Public Participation
There were no members of the public in attendance.
5. Building Maintenance and Improvements
a) To Receive Update on WC Projects
The Clerk reported that the final account for Phase 1 of the WC refurbishment project is close to being
settled. This has been delayed due to a problem with a small amount of backflow occurring within the ladies
WCs. Repeated solutions have been tried to remediate with little success.
It has been established the pipes by the rear door and to the Caretaker’s storage are becoming blocked, an
issued which had not occurred prior to the refurbishment works.
The Parish Council met with the contractor, project manager and plumber to discuss a resolution on 8th
August. Copies of drainage surveys are being studied and records are being kept by the caretakers on a
daily basis as evidence of the recurring issue.
1
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Centre Committee 14th August 2024
48
With regards to Phase 2 to refurbish the West WCs, £20,000 grant funding from the National Lottery has
been received.
A letter of intent has been sent to the successful contractor and they intend to start work in August.
A site meeting has been held and all sanitaryware, fixtures, fittings and ironwork are to match those installed
in Phase 1.
b) To Receive Prices for Phase 2 of Fire Door Replacement Project and Appoint Contractor
The Clerk reported that the council had engaged in a rolling programme of replacement of fire doors in
community centre to ensure compliancy with fire safety. A specification was shown to members and this
been placed on contracts finder for maximum exposure and openness and transparency. This focussed on
compartmentalisation of the Marjorie Lewis room. Eight quotes had been received, but on following up
with the two lowest quotes, neither contractor had attended a site visit before they quoted for the works. It
was AGREED to award the works to contractor 5 for £11,550.46. As there was only £5,000 budgeted for
2024/2025, this will be placed on the full council agenda for September to remove money from earmarked
reserves.
c) To Receive Options for Repair / Replacement of Flooring in Foyer, Corridors and Outside Toilets and
Appoint Contractor
The Clerk reported that the wooden flooring is being sanded and sealed from 21st August, as part of the
insurance claim.
As part of the settlement with liquidator, an amount was accounted for the repair of the Altro flooring in the
foyer, corridor and outside toilets. This was negotiated between the loss adjuster and the Parish Council’s
project manager, but unfortunately was never going to extend to a full replacement project, only repairs in
the damaged area.
The amount negotiated for the repair was £2,939.00 and this can be actioned, however, the colour of the
existing flooring has been discontinued with no close match available. Members AGREED that it would be
better to use the amount negotiated as a contribution to the full replacement. Three quotes had been
obtained and it was AGREED to appoint contractor 3 at a total cost of £7,489.13 to renew the floors in a
‘granite’ colour. This will be placed on the full council agenda for removal of funds from free reserves.
d) To Receive Prices for Outside Signage and Appoint Contractor
As part of the final settlement for the M&E contract for the community centre, the final invoice was reduced
by £1,500 to allow for Hellesdon Parish Council to pay for signage for the community centre. It was
originally hoped that the contribution to signage would be greater as individually lit letters were being
sought, but with a reduced contribution non-lit letters illuminated by a trough light or spot lights is now the
better option. Three designs and quotes had been sought for the works and were presented to members. It
was AGREED to ask contractor 2 to change the font on their proposal and reprice, and to ask contractor 3 to
change the size of the lettering and reprice.
e) To Consider Installation of Permanent Mirror Ball and Associated Lighting
A quote was provided to supply and install a permanent mirror ball in the Marjorie Lewis room at £1,527.
This would be for use with the increasing number of council run events and also for hire by the public.
Subsequent quotes from other local stage lighting firms had been unsuccessful. There would also be an
extra charge for the services of an electrician at approximately £250.
The benefits of this system were discussed as an attractive feature for the public to hire (albeit with
caretakers remaining in charge of the system). It was AGREED that this would be an investment for the
community centre and that this should be taken to full council to secure the funding. A hire fee of £25 (flat
fee) was AGREED.
f) To Receive Report into Defective Door to Kitchen
It was reported that one of the doors to the kitchen had failed and is now beyond repair. It was AGREED to
obtain quotes for the kitchen doors and associated frames, based upon the design of the new fire doors.
To Consider Sale of Unused Chairs
2
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Centre Committee 14th August 2024
49
a) To Receive Update Report on closure of Building Works
It was reported that the Community Centre has ample black fabric chairs for all rooms. It is also in
possession of appropriately 175 green / gold banqueting chairs which previously belonged to the Executive
Committee. These have been stored for 10 years and are now taking up valuable storage space for the
community centre. Discussions occurred as to whether they would be required when the community centre
extension was opened, however, it was AGREED after a proposal from Cllr Smith and a second from Cllr
Maidstone to sell the old banqueting chairs.
7. To Receive Fire Risk Assessment
An updated fire risk assessment was presented to the committee. The following actions had already been
put into place:
• The rolling programme of fire door replacements.
• Purchase of emergency ‘grab bags’
• Doors being locked when a room is not in use (except those on official fire escape routes).
• Procedures in place for the caretakers.
• Fire drills to be implemented when the building is in use.
The recently purchased bleed control kit was shown to members. Consideration should be given to a formal
cabinet as it does not fit in the current defibrillator cabinet. This will be discussed by full council.
8. To Consider use of Warm Room
It was reported that the warm room continues to be a useful asset to the community centre, but presently it
is not used as much as for its original purpose. It is used as a social space and an overspill for the café.
There is now increased demand in the community centre for a room of a similar size to the Olive Hasteltine
room, and the Spraggins room would meet this demand.
The facilities team have mocked up the warm room in the Westwood room. The Westwood room would still
provide a warm space for those who need it, and could accommodate the television, some chairs and the
drinks station, along with a small shelving area for some books magazines and games.
Cllr Gurney raised that this was the wrong time of year for this to be discussed, with winter approaching and
the limiting of the winter fuel allowance.
Cllr Gurney proposed that:
• The warm room is kept as it is for this winter and the Parish Council should look at the ramifications
and data for need.
• The Parish Council to actively promote the room as a warm room and café overspill.
• To signpost within the community centre.
• To create a ‘winter forward plan’
• Then review the which room should be the warm room.
There was no second for this proposal.
Cllr Gurney withdrew the promotion of the warm room as a café overspill room from the proposal.
This amended proposal was seconded by Cllr Smith and CARRIED.
9. Items for the Next Agenda
Budget
Review of Projects
Warm room signposting
10. To confirm the date, time and venue of next meeting
3
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Centre Committee 14th August 2024
50
To be confirmed
Meeting closed at 4.50pm
4
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Centre Committee 14th August 2024
51
Meeting of Hellesdon Parish Council
10th September 2024
Item 11 – Playing Fields, Allotments and Amenities Committee
a) To note decisions made by the Playing Fields, Allotments and Amenities Committee on
6th August 2024
The draft minutes are appended to this report.
b) To receive report into Tractor Arrangements and agree method of funding.
The Parish Council is currently in possession of a T4 tractor. This tractor is highly unsuitable for
the works that are required around the parish due to its size, and only has 360 hours on the
clock. It is taken out for hedge cutting to ensure it is used, but the John Deere 4066R tractor we
lease is much more suitable for all the works around the parish. The lease of the John Deere is
£495 per month and is 2 years through a 3 year lease period.
The committee would like to trade in the T4 and purchase a tractor much more suited to the
works of the parish, rather than leasing it.
The options that the Parish Council has be given are:
1 – Deal from Ben Burgess
Purchase the existing John Deere 4066R from Ben Burgess at a cost of £36,000
Trade in the T4 for £20,000
Ben Burgess will write off the remaining lease.
TOTAL COST £16,000
2 – Deal from Ernest Doe
List price of a new Iseki tractor from Ernest Doe at a cost of 46,715.00
15% discount to purchase – total purchase cost £39,707.00
Trade in the T4 to Ernest Doe for £27,000
Ben Burgess will not write off remaining lease £5,940
TOTAL COST £18,647
The deal from Ernest Doe is more expensive but does allow for a brand new tractor. Ben Burgess
have been approached to improve their deal on the T4 trade in but will not negotiate any further.
The EMR for machinery stand at £20,000
52
c) To consider installation of CCTV at allotment site.
Due to the increased level of thefts at the allotment site, the committee agreed to look at CCTV.
There is an electric supply, but this is not a suitable location for CCTV cameras.
What is proposed is a camera on the side of the cabin facing down the driveway, and a camera
to cover the front gate.
A monitor will be installed in the toilet block which can only be accessed by Hellesdon Parish
Council staff. The monitor will not be active unless Hellesdon Parish Council are checking
cameras as a result of a report which requires investigation.
X
On pole
X
On building
To help reduce the price of the project, HAHA has offered assistance in the form of manpower to
dig the trenches to all the cable to be laid. With their assistance, the cost of the project would
be reduced to £2175.
53
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of the
Playing Fields, Allotments and Amenities Committee
held on Tuesday 6th August 2024 - 7pm at Diamond Jubilee Lodge
Present: Cllr D. Maidstone (Chairman)
Cllr N. Barker
Cllr D. Fahy
Cllr M. Hicks
Cllr S. Lowthorpe
Also in Attendance:
Mrs F LeBon (Clerk), Mr K Sage (Facilities Manager) and 1 member of the public
The Chairman welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr S Gurney.
2. Declarations of Interest and Dispensations
None made.
3. Approval of the Minutes from 13th March
The draft Minutes had been circulated from the meeting of 13th March 2024. These were AGREED after
a proposal from Cllr Hicks and a second from Cllr Barker.
4. Public Participation
A member of the public raised concerns about numerous plots that were not being kept in accordance
with the allotment rules. The Facilities Manager explained that the inspections by the Parish Council
ought to be done once a month but other work had taken priority as of late. He further explained the
letter system whereby plot holders receive ‘red letters’ when their plot is not in keeping with the rules.
After three ‘red’ letters, further consideration is given to breach of contract by the plot holder.
A member of the public explained that it is hoped to run an allotment open day next year, to introduce
people to the benefits of allotments. The committee was supportive of this and asked to be advised of
the date when arranged.
A member of the public raised that there has been an increased number of thefts from the allotment
site. Concerns were raised about the front gate and middle post not being locked.
The Clerk is to obtain quotes for options for CCTV. The member of the public confirmed that all
incidents are logged and raised to the police.
A member of the public advised that concerns about pot holes on the allotment track had been raised to
them. Due to the construction of the track it can be susceptible to pot holes and permanent repairs are
not possible. The Facilities Manager will review and look to fill the worst of them.
1
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 6th August 2024
54
5. Governance
a. To Appoint Members of the Committee to Form the Allotment Liaison Group
The Clerk reported that under the Terms of Reference for this committee, there is a requirement for an
Allotment Liaison Group to be formed. There are no terms of reference for this group, but it is
suggested that this is a non decision making group designed to improve engagement with allotment
holders and bring forward recommendations for projects which require committee consideration. As a
non decision making group it would be free to meet without formality of council agendas and the
requirement of formal minutes, in a location and at times of the group’s choosing.
It was AGREED that Cllr Maidstone and Cllr Barker would represent the council on this group.
6. Allotment Site
a. To Receive Update on Projects to Divide Plot 19 and Lay the New Car Parking Area
The Clerk reported that resource had been difficult for the grounds team with caretaker cover necessary
in the early part of the year when they would normally take on these projects, and now they are busy
with the height of the growing season. As a result, the Parish Council is now working in partnership with
Groundwork East, a local charity which provides volunteers to support local projects. Groundwork East
is happy to supply volunteers once a week, to assist with the division of plot 19 and the creation of the
new car parking area, commencing on 21st August. The work has been risk assessed and the volunteers
are selected and supervised by Groundwork East.
b) To Consider Options for the Community Apiary Site
It was established that the apiary site was now vacant. Options for this area were discussed to ensure
that bees were still encouraged in this area due to their important role in pollination. It was AGREED
that the Parish Council should try to continue to utilise the area as an apiary but that a formal tenancy
agreement should be put in place for each hive space utilised. Once the formal tenancy has been
drafted, professional beekeepers should be sought.
c) To Review Success of Community Orchard
The Facilities Manager reported that there was uncertainty about the aftercare of the community
orchard, as the promised system of aftercare did not materialise. The grounds team did prune the trees
in spring and some trees will need to be removed, whilst others require staking. Some trees do have
small fruits on them, and this will improve with time.
It was AGREED that the grounds team should take on the maintenance of the orchard and this will form
part of the job evaluations which are being done for the Staffing Committee. The Clerk will write to the
original project partner and advise that the Parish Council will take on the project as the trees aren’t
being maintained.
7. Parks
a) To Receive Annual RoSPA Reports
It was reported that the Facilities Team do visual inspections every morning when they open the parks,
so are able to act upon repairs swiftly before too much damage occurs. A product has been trialled to
fill the cracks in the skatepark and this works well, so extra money will be placed in the budget for next
year to complete the works.
The Facilities Manager and the Clerk will look at resolutions to help prevent bird strikes on the play
equipment, particularly the swings.
It was noted that the skatepark poses the biggest risk of all the play equipment, but no remedial work
will bring that risk down, as it is at the lowest risk for this type of recreation.
Discussions occurred as to a forward plan for the play equipment and other areas under the
committee’s jurisdiction. This is to be placed on the next agenda.
2
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 6th August 2024
55
8. Equipment
a) To Receive Report and Consider Options for Tractors
The Parish Council purchased a T4 tractor in 2018. This was unsuitable for the works required around
the parish due to its large size. It has only done 348 hours of operation and has had five services. The
Parish Council is leasing a smaller John Deere tractor at £495 per month, which is much more suitable
for the work the parish requires.
Quotes had been obtained to trade in the T4 and purchase a smaller, more suitable tractor. To do this
would mean the Parish Council continues to own a machinery asset but will not have the monthly outlay
of the leased tractor. The most favourable quote was for an Iseki TG6687 tractor which has all the horse
power and lifting capacity of the T4, but is of a more compact size. The balance after trade on would be
£12,707.00.
It was AGREED to proceed with this purchase, trade in and cessation of the lease, and the item will be
placed on the agenda for Full Council in September to move the funds out of earmarked reserves. In
the meantime, the Facilities Manager will arrange for a demonstration of the Iseki and the Clerk will
check the terms and conditions of the lease of the John Deere.
b) To Receive Report into Failure of Bowling Green Mower
It was reported that the mower used to cut the bowling green was regularly losing power and cutting
out. It was taken in for repair but none of the parts are now available due to the age of the machine (16
years old). Some welding was done to make do, but there is no guarantee of how long the repair will
last.
Discussions occurred as to the provision of amenity for all demographics of Hellesdon.
It was AGREED that since the bowling season is nearing the end for this year, and the mower is currently
operational, the Facilities Manager should look into some new equipment and present this for the
2025/2026 budget.
9. Memorial Garden
a) To Agree Rules, Application and Prices for Memorial Garden
The Parish Council provides a memorial garden at the far end of the bowls green. Having
recently received a request for a rose in this area, it was established that there has never been
any form of formal application or rules for this area. A draft application form and set of rules had been
circulation and it was AGREED to adopt these. A spreadsheet for applications and monitoring for ten
year expirations was also required.
10. Items for the Next Agenda
Vision for the play areas – what equipment should be provided and where would it be best placed?
Five year plan for parks, open spaces, hard play areas and tennis courts.
Budget
Report from Allotment Liaison Group.
Report on CCTV at allotment site.
Update on Tractor and Bowling Green Mower.
11. To Confirm Date, Time and Venue of the Next Meeting
To be agreed.
MEETING CLOSED AT 8.55pm
3
Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 6th August 2024
56
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Events Committee
Wednesday 24th July 2024, 3pm in the Olive Haseltine Room
Present at the Meeting
Cllr S. Smith (Chairman)
Cllr R. Forder
Cllr B. Johnson
Also in attendance
F. LeBon - Clerk
L. Pointin – Senior Admin Officer
K. Sage – Facilities Manager
The Chairman welcomed all attendees, and opened the meeting at 3pm
1. Apologies and acceptance for absence
Apologies were received from Cllr’s Douglass, Sear and Britcher.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations requested.
3. Approval of the Minutes
The minutes of the meeting of the 5th June 2024 had been circulated. These were AGREED as a true and
accurate record of the meeting.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
No members of the public in attendance.
5. Summer Fayre 22nd June 2024
• The feedback received regarding the Summer Fayre has been very positive from both stall holders and
residents. The success of the day was a testament to the hard work undertaken by all who were
involved. The small downpour of rain and the lack of alcohol did not hamper the day and it was a great
atmosphere.
• The layout worked really well, it had a good mix of food vendors and stallholders together, there were
however a few negative comments about generators being too close to non-food stall holders.
• It could be that all food vendor generators are to be 98db or below, this is a question that could be
posed in advance of the day.
• It was observed that the children were hanging around the MC tent touching everything which was on
the tables, advisory note is that someone will need to be in the area at all times to ensure that nothing
is removed.
• The Clerk will arrange for the Temporary Event Notice (TENS License) for the next Summer Fayre.
• It was widely felt that Jack Jenkins the MC was outstanding at the Summer Fayre. He was asked on the
day if he would attend again next year, also Senior Admin Officer has emailed him to ask for
confirmation.
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 24th July 2024
57
• Glorious Gardens wasn’t as well received as was hoped, we had three entries unlike the Handsome
Hound which had approximately 16 entrants. Some consideration to be given to what kind competitions
are run next year with the exception of the Handsome Hound.
• To make it more seamless with vendors accessing the Recreation Ground next year, it was agreed that
stall holders would provide the licence number of the two vehicles along with additional names who will
be onsite so we can mark them off the list when they arrive.
• Hellesdon Horticulture Association still had cars on and off the Recreation Ground, next year
consideration will be given to placing them closer to the entrance so to avoid the traffic flow.
6. Summer Fayre 21st June 2025
• It was agreed that the walkie talkies on the day were quite invaluable, it would be beneficial to purchase
some for future events at a cost of £46.66 with ear bud covers at a cost of £3.32. The walkie talkies can
be used for other events within the Community Centre.
• It was also agreed that we would purchase some chalk boards which would be used for directions and
timings of events, the idea is that they would replace the laminates which we had around the Recreation
Ground to give a more professional feel.
• As it wasn’t clear that games were free it has also been suggested that we purchase some A-boards so
we can advertise the games, purchase of 2 A-boards have been agreed.
• Instead of having the same attractions, it was agreed that to have alternative performers. Senior Admin
Officer has asked for contact details to be forwarded to her so she is able to make enquiries.
• It was also suggested that alternative games are introduced for the next Summer Fayre, with one being
a team walking on planks. These could be made quite simply so is an inexpensive game. Facilities
Manager will look to make 6 sets of walking planks for the 21st June 2025.
• Senior Admin Officer has looked at alternative animal attractions and currently has an enquiry with
Bert’s Amazing Creatures. He has many different types of animals ranging from 4 legged to 8 legged
creatures.
• Senior Admin Officer to make contact with the Tug-of-War Society to see if they are available to provide
a demonstration at the Summer Fayre.
• The air ambulance has some collectors who dress up in Star Wars characters, Councillor Smith has a
contact, she will check their availability.
• There is also the Norwich Scifi Club who dress up and help to raise money for charities, Senior Admin
Officer to contact them for their availability.
7. Update for Further Consideration for Upcoming Events
Party Night
• So far we have had 6 ticket sales online, a further poster has been designed and will go in the next edition
of Just Hellesdon and around the Parish, including shop windows.
Drag Bingo
• It would be advisable for the alcohol to be purchased ahead of time for Drag Bingo so we are able to get
the bottles chilled, they can then be transferred from the fridges when required. The walkie talkies will
be in operation by the 31st August 2024 so will be put to use this.
• Some items have been returned to Lacons with a credit note being issued.
Current stock levels:
Products Ordered Remaining
3 x tray of Peroni (24 bottle pack) 12 bottles
24 pack Guinness (asda) 14 cans
3 x trays of mixed fruit Koppaberg (15 bottle pack) 8 bottles
3 x trays Ghost Ship bottles (12 bottle pack) 10 bottles
1 x tray Becks Blue (24 bottle pack) 1 bottle
1 x tray J20 (orange and passionfruit (24 bottle pack) 28 bottles
1 x tray coke cans (24 can pack) 21 cans
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 24th July 2024
58
1 x tray diet coke cans (24 can pack) 7 cans
1 tray coke bottles (12 x 1.25l bottles) 6 bottles
1 tray diet coke bottles (12 x 1.25l bottles) 6 bottles
2 x trays tonic bottles (6 x 1l bottles) 8 bottles
1 pack R&R Pinot (6 x 750ml) 3 bottles
1 pack zinfandel R&R (6 x 750ml) 2 bottles
1 pack merlot R&R (6 x 750ml) 1 bottle
1 x 1.5l Smirnoff vodka 90% full
1 x 1.5l JD 75% full
1 x 1.5l Captain Morgans 50% full
1 x 1.5l Gordons Gin 60% full
1 x 1.5l Gordons Pink Gin almost gone
tray of 12 lemonade 10 bottles
trays of 200ml prosecco (24) 16 bottles
• Cllr Smith to contact the Clerk mid August to agree the stock for Drag Bingo.
Scarecrow Festival
• The Scarecrow Festival is very popular and will continue for 2024. It run from Saturday 26th October
Sunday 3rd November 2024. There will be no theme as this will ensure more inclusivity with residents.
Community Awards Budget
• The current budget for Events is £2216. The cost of the DJ is £1450 which is inclusive of the red carpet,
2 x 55 in screens, DJ and Disco, Stage Lighting, Cold Sparks Fountains and AV.
• The red carpet is 2m wide by 8m.
• The Clerk will look at the possibility of grant applications for funding and has enlisted the help of Cllr
Johnson in his capacity as a BDC Councillor.
• A breakdown of all the costs will be required for the purposes of the grant application.
• Senior Admin Officer to email all sponsors thanking them for the support and requesting the funding for
the award they have agreed to sponsor, these can then be purchased at their current price.
• The CO-OP is the sponsor of refreshment on arrival and have provided £50 of vouchers.
• There will also be an opportunity for all staff to attend the event which would be on a voluntary basis
with a plus one.
• It’s advisable to get quote for the hire of table cloths as well as a purchase price. The negative of
purchasing them would be the upkeep, washing and ironing them.
• Table cloths will need to be greater than 6ft x 2ft and 3ft x 2ft so as to cover the edges of the tables.
• The Facilities Manager has suggested that if we have some budget available, we purchase some Swags.
8. Items for the next agenda
• Scarecrow Festival.
• Party Night and Drag Bingo Debrief.
• Senior Citizens Christmas Party.
• Summer Fayre 2025.
• Review of Budget / Grants for Hellesdon Community Awards.
9. To confirm the date, time and venue of the next meeting.
Wednesday 9th October 2024 at 3pm
The meeting closed at 16.38 pm
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 24th July 2024
59
Community & Environmental Services
County Hall
Martineau Lane
Norwich
NR1 2SG
NCC contact number: 0344 800 8020
Textphone: 0344 800 8011
cc Local Members
Your Ref: My Ref: HI/12/GEN/DH/DN
Date: July 2024 Tel No.: 0344 800 8020
Email: ppschemes@norfolk.gov.uk
From the Cabinet Member for Highways, Infrastructure & Transport
Dear Sir/Madam
Delivering local highway improvements in partnership with Town and Parish Councils
I am delighted to inform you that due to the success of working in partnership with Parish/Town
Councils for the last ten years the Parish Partnership Scheme Initiative will again be repeated in
the financial year 2025/26. Further supporting information, including possible funding sources for
your share of the bid, is available on our website (click on this link).
The County Council has provisionally allocated £300,000 on a 50/50 basis (There is an upper limit
on Norfolk County Council funding support of £25,000 per bid) to fund schemes put forward by
Town and Parish Councils to deliver projects that are priorities for local communities. We are
particularly keen to encourage and support first-time bids.
This letter provides more information on the process, invites you to submit bids, and explains how
the County Council can support you in developing your ideas. The closing date will be the 6th
December 2024. Please contact your local Highway Engineer based at the local Area Office for
agreement as early as you can to get costs and any advice in developing your ideas, especially
around the practicalities and cost estimates.
Once all bids have been received, we will assess them and inform you of our decision in March
2025 following approval by the Norfolk County Council Cabinet.
To encourage bids from Town and Parish Councils with annual incomes (precepts plus any
another income) below £2,000, we are offering the following support;
• 75% County Council contribution
• £5,000 maximum bid value
• Offer available only once to any bidder
60
Continued …/
61
Continuation sheet Dated : July 2024 -2-
We will also accept bids from unparished County Council Wards. Such Wards can always opt to
become a formal Parish Council, but otherwise we are offering support on the basis that the Ward
raises the required 50% funding. Kings Lynn Borough Council, Great Yarmouth Borough Council
and Norwich City Council have kindly indicated their willingness to consider proposed schemes
and potential funding for them. Further details are in the relevant committee report on our website
(click on this link).
What sort of schemes would be acceptable?
• Small lengths of formal footway
• Trods (a simplified and low-cost footway),
• Improved crossing facilities
• Improvements to Public Rights of Way.
• Flashing signs to tackle speeding. We would encourage you to consider Speed Awareness
Mobile Signs (SAM2) - which flash up the driver’s actual speed rather than fixed signs
(VAS) - which flash up the speed limit. The number of VAS in Norfolk has grown, and
checks show that speed reduction benefits can be minimal. Whilst we will still consider bids
for fixed VAS, we will only consider these if there is a known and recorded personal Injury
accident record. We consider that SAM2 mobile signs, which are moved around on an
agreed rota, are better at reducing speed; SAM2 can be jointly purchased with
neighbouring Parishes and would be owned and maintained by the Parish/Town
Council. Please note this type of scheme may be dependent upon NCC securing
additional funding from the Norfolk Safety Camera Partnership
• Part-time 20mph signs with flashing warning lights, outside schools. The County Council
generally supports these as they do show a moderate reduction in average speeds during
peak times.
• “Keep Clear” carriageway markings outside schools. Applications will be considered for
new school keep clear carriageway markings (which must be supported by the local school)
• New Bus Shelter or Shelter Lighting. A copy of Norfolk County Councils guidance for new
bus shelters is available on our web site (click on this link). Any new shelter would be
owned and maintained by the Parish/Town Council.
• Electric Vehicle Charging Points. In the first instance we would expect Parish/Town
Councils to investigate available grants, for more information please email
evehicles@norfolk.gov.uk – A website containing useful information is now live (click on this
link)
Continued …/
62
Continuation sheet Dated : July 2024 -3-
Schemes can be within or immediately adjacent to the highway. If they are off highway the future
responsibility for the maintenance will fall to the Parish or Town Council.
Schemes should be self-contained and not require other schemes or works to make them
effective.
Schemes that support the Local Transport Plan (LTP) objectives will have a higher priority for
funding. The LTP can be found on our website (click on this link).
With the County Council’s agreement Parishes can employ private contractors to deliver schemes.
However, any works on the highway would be subject to an agreed programme, inspection on
completion, and the contractor having £10m public liability insurance.
Schemes which will not be considered
• Bids for minor traffic management changes which require a Traffic Regulation Order for
example;-
o Speed Limits
o Waiting restrictions
o Weight restrictions
• Bids for installation of low-energy LED lighting in streetlights to help cut energy bills and
maintenance.
• Mirrors in the highway
• Protection of private land from travellers
• Quiet Lane zones
Information you must include in your bid
• The objective of the scheme
• Details of the scheme, its cost and your contribution.
• A plan/map of the extents of the scheme
• Who, and how many people will benefit.
• Local support, particularly from your Local Member, frontages and landowners.
• For ‘off highway’ schemes, your proposals for future maintenance.
Please find a simple bid application form attached to this letter. When assessing your bid, we will
consider the points above, but also:
• The potential for casualty reduction.
• Any ongoing maintenance costs for the County Council.
Your bids should be emailed to ppschemes@norfolk.gov.uk. If you need further information on the
bid process please state in your email that you would like a call back. For advice on the scheme
practicalities and/or likely costs, please contact your local Highway Engineer.
Yours sincerely
Graham Plant
Cabinet Member for Highways, Infrastructure & Transport
63
Parish Partnership bid application form 2025/26
Fund applied for: Parish Partnership Fund
Applicant details:
Submitted by/contact:
Phone Number:
Email:
Sum applied for:
Total project cost:
Project title:
Project detail: (please
include a plan/map of the
extents of the scheme):
plan/map attached: Yes / No
Any other funding:
Precept Other Income Total Yearly Income
Parish Income:
Reason for works:
Any relevant supporting
documents (e.g.
supportive
correspondence) :
Discussed with:
64
65
Meeting of Hellesdon Parish Council
10th September 2024
Item 13 – Highways
a) To Consider Project(s) under Parish Partnership Scheme 2025/2026
The bus shelters under the 2024/2025 parish partnership scheme have now been installed. The
scheme for 2025/2026 is now open for applications.
An idea to consider could be the replacement of the gateway signs to Hellesdon on both the
Reepham Road and Cromer Road to something a bit more obvious to ensure drivers are acutely
aware that they are entering a built up area.
A gateway such as the below would cost in the region of £2,400 (double sided with ‘Thank you
for visiting Hellesdon and the speed limit upon exit of the parish
Norfolk County Council would fund 50% of the cost of these gateways.
The Reepham Road gateway would be relatively simple, by the Cromer Road gateway would
depend upon whether the speed reduction which will be associated with the Yellow Pedalway
project would be enacted.
66
Gateway overall dimensions:
Scale 1:14 Height: 2900mm
Width: 1700mm
30 Sign overall dimensions
Height: 1490mm
Width: 1670mm
Speed limit diameter:600mm
NOTE: THIS SIGN MEETS THE MINIMUM
Welcome to REQUIREMENTS OUTLINED BY THE DfT & TSRGD
HELLESDON
Please drive carefully
1800mm
Option 1
Front
Concrete foundations:
500 x 500 x 500mm
67
Gateway overall dimensions:
Scale 1:14 Height: 2900mm
Width: 1700mm
50 Sign overall dimensions
Height: 1490mm
Width: 1670mm
Speed limit diameter:600mm
NOTE: THIS SIGN MEETS THE MINIMUM
Thank you for visiting REQUIREMENTS OUTLINED BY THE DfT & TSRGD
HELLESDON
1800mm
Option 1
Back
Concrete foundations:
500 x 500 x 500mm
68
Gateway overall dimensions:
Scale 1:14 Height: 2900mm
Width: 1700mm
40 Sign overall dimensions
Height: 1490mm
Width: 1670mm
Speed limit diameter:600mm
NOTE: THIS SIGN MEETS THE MINIMUM
Welcome to REQUIREMENTS OUTLINED BY THE DfT & TSRGD
HELLESDON
Please drive carefully
1800mm
Option 2
Front
Concrete foundations:
500 x 500 x 500mm
69
Gateway overall dimensions:
Scale 1:14 Height: 2900mm
Width: 1700mm
Sign overall dimensions
Height: 1490mm
Width: 1670mm
Speed limit diameter:600mm
NOTE: THIS SIGN MEETS THE MINIMUM
Thank you for visiting REQUIREMENTS OUTLINED BY THE DfT & TSRGD
HELLESDON
1800mm
Option 2
Back
Concrete foundations:
500 x 500 x 500mm
70
Infrastructure
County Hall
Martineau Lane
Norwich
NR1 2SG
NCC contact number: 0344 800 8020
Xxxxxxxxxxxxxxx Text relay no.: 18001 0344 800 8020
Xxxxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxxxxx
Xxxxxxxxxxxxxxxxxxxxxx
Your Ref: My Ref: PEA039/ID/DG/KP/01
Date: 1 August 2024 Tel No.: 0344 800 8020
Email: transportfornorwich@norfolk.gov.uk
Dear Residents and Businesses,
Transport for Norwich: consultation on proposals for an extension to the Yellow
Pedalway on Holt Road (A140)
Norfolk County Council is asking for feedback on the proposed extension to one of
Norwich’s cycle-friendly routes, known as the Yellow Pedalway.
The aim of this project is to improve facilities for those walking, wheeling (using
wheelchairs or pushchairs) and cycling on the A140 Holt Road, between Amsterdam Way
and the roundabout with the Broadland Northway (A1270). It also aims to increase the
number of bus stops for people using public transport, while improving safety for all road
users by reducing vehicle speeds on this major route.
We’re writing to let you know how to find out more about the project and how to take part
in our consultation.
What’s being proposed and why
This table explains what changes we’re proposing and the reasons behind them. The
accompanying plans, available on our website, show what the project could look like on
the ground. You can see a full list of detailed changes on the consultation plan.
Proposal Reason for proposal
1. Creating a continuous two-way, off- To make the area safer and more
carriageway route on A140 Holt Road, accessible for those walking, wheeling or
between Amsterdam Way and the cycling.
roundabout with the Broadland
Northway (A1270) for people walking,
wheeling and cycling. This includes the
following sections:
• New 3m-wide shared-use path To allow people walking, wheeling or
(for walking, wheeling and
Continued…
71
Continuation sheet to: Dated: 1 August 2024
Proposal Reason for proposal
cycling) from a new Toucan cycling to carry out journeys to and from
crossing at Hellesdon Allotments Horsford, via Holly Lane.
to the Holt Road roundabout
where it meets the Broadland
Northway (A1270). This will tie
into the existing shared-use path
on the outbound carriageway
(heading away from the city) side
of the roundabout. The existing
informal crossing point at the
splitter island of the roundabout
would also be widened to 3m.
• New footpath to tie in with the To allow people walking or wheeling to
existing path from outside 181 travel continuously to and from
Holt Road of the residential Middletons Lane and the Broadland
properties. This will complete the Northway roundabout on the outbound
gap in walking facilities up to the carriageway side of Holt Road.
new Toucan crossing, where it
will connect with the new shared-
use path.
• Widening and filling of breaks in To allow people walking, wheeling and
the existing footpath to create a cycling to travel between the new Toucan
minimum 3m-wide, continuous crossing and Amsterdam Way. The
shared-use path on the inbound existing path isn’t continuous and is only
carriageway (towards the city) for people walking or wheeling.
side of Holt Road between the
new Toucan crossing at
Hellesdon Allotments and
Amsterdam Way.
Other work to allow the installation of
the new shared-use path includes:
- Removal of the existing layby
near Hellesdon Allotments to
provide the space needed for the
path within the existing highway
boundary.
- Vegetation clearance
approaching the roundabout to
improve visibility and safety and
elsewhere on the route to allow
construction of the new shared-
use path.
2. New Toucan (signal-controlled) crossing To allow people walking, wheeling and
on Holt Road opposite Hellesdon cycling to cross Holt Road and move
Allotments and, due to this, removal of between both sides of the shared-use
existing informal crossing point near path. The existing informal crossing
Trott Rentals. would no longer be needed.
72
Proposal Reason for proposal
The new crossing will include
tactile/textured paving to improve
accessibility for visually impaired people.
3. New bus stops (accessible, with tactile To increase the number of bus stops that
paving – two outbound from the city and serve the area and improve public
one inbound to the city). transport services.
• Outbound stops located outside
91 Holt Road and just before the
Broadland Northway roundabout.
• Inbound stop located on the
approach to the Amsterdam
Way/Middletons Lane junction.
The outbound bus stop near the
roundabout will be in a layby and the
other outbound stop and the inbound
stop will be in space allocated on the
road itself.
4. Extension of the 40mph limit on the Currently, the speed limit ends near the
A140 Holt Road up to the A1270 residential properties. The proposed
Broadland Northway roundabout. extension is to create a safer
environment for all road users along this
route.
The legal notices and Traffic Regulation Orders associated with these proposals will be
progressed as part of this work. Comments on these can be made during this consultation
but there will be the opportunity to respond to these, including the speed limit extension,
during the formal advertising period. The webpage below will be kept up to date with the
relevant advertisements and timescales.
Consultation on tree removal
For this project to be delivered according to the proposal plans, we need to remove some
vegetation, which falls under our street tree consultation process. The proposal plans
show the areas affected and we will be carrying out a separate consultation on this before
any clearance work is given approval. You can find out more information, including
timescales and how to get share your feedback on the tree consultation when the time
comes by visiting the project web page below.
How to comment
There are two ways to comment on the consultation:
• Visit www.norfolk.gov.uk/holtroad where you can view plans of the project and
complete our online survey to share your thoughts on the proposals.
• Ask for a hard copies by calling or emailing us using the details at the top of this
letter. Large font and other formats are available on request.
• All comments must be received by Monday 26 August.
Background
Continued…
73
Continuation sheet to: Dated: 1 August 2024
The overall budget for this project is around £1.9m, with funding coming from the Greater
Norwich Growth Boards Infrastructure Investment Fund, the Department for Transport’s
Transforming Cities Fund and Norfolk County Councils Local Transport Plan.
If approved for construction following the consultation periods, we plan for work to start on
site early next year.
Yours faithfully,
Durga Goutam
Project Engineer
74
Plan of proposed changes to improve walking, cycling and bus facilities on A140 Holt Road - Plan 1
75
Plan of proposed changes to improve walking, cycling and bus facilities on A140 Holt Road – Plan 2
76
Plan of proposed changes to improve walking, cycling and bus facilities on A140 Holt Road - Plan 3
77
Community and Environmental Services
County Hall
Martineau Lane
Norwich
NR1 2SG
NCC contact number: 0344 800 8020
Textphone: 0344 800 8011
Your Ref: PRZ066 My Ref: PRZ066-HP3
Date: 02/09/2024 Tel No.: 01603224035
Email:William.houghton@norfolk.gov.uk
Dear Sir/Madam,
57378/12 Eversley Road, Hellesdon– Traffic Regulation Order to be promoted
for a 20mph zone on potentially adoptable roadway secured within a Section
38 Agreement.
I am writing to inform you of Norfolk County Council’s plan to promote a 20mph zone
on potentially adoptable roadway secured within a Section 38 Agreement on
Eversley Road, Hellesdon)
For your information, please find attached proposed layout (Drawing No. PRZ066-
HP3-100-001) showing the site location and proposal.
The purpose of this letter is to seek initial views on the proposal and so I would be
grateful to receive any comments by 02/10/2024. I shall assume that you have no
adverse comments if you do not contact me by the above-mentioned timescale.
However, it should be noted that the opportunity to object will still be available during
the formal advertising period. If you require any further information regarding the
proposal, please do not hesitate to contact me either by mail, email or telephone.
For your convenience I have also enclosed a reply slip.
Yours sincerely
Will Houghton
(Trainee Project Technician – Highways Projects)
78
79
Reply Slip
57378/12 Eversley Road, Hellesdon – Traffic Regulation Order to be promoted
for a 20mph zone on potentially adoptable roadway secured within a Section
38 Agreement.
From:
I / We have considered the above proposals and:
am/are in favour / object
(please tick as appropriate)
do not object
Comments:
..............................................................................................................................................
..............................................................................................................................................
..............................................................................................................................................
..............................................................................................................................................
..............................................................................................................................................
Signed: ...................................................... Dated: .....................................................
Name (please print): ..........................................................................................................
Please return by 02/10//2024 to (preferably
by email William.houghton@norfolk.gov.uk):
FAO Will Houghton
Norfolk County Council
Department of Community and Environmental
Services
County Hall
Martineau Lane
NORWICH
NR1 2SG
Our Ref: PRZ066
80
Meeting of Hellesdon Parish Council
10th September 2024
Item 14 - Options for Waste Removal
At the Parish Council meeting on 9th April, the Parish Council considered options for the
collection of commercial waste from the premises. Despite the poor customer service
previously received from Broadland Commercial Collections, it was agreed to continue with
their weekly service as the price was very preferable to the taxpayer.
Problems have been encountered with collections since April and it has been established that
the Parish Council had been placed on fortnightly collections. Attempts have been made to
change this as fortnightly collections are not sufficient for the business of the Parish Council,
but it has been advised that weekly collections are not offered by Broadland Commercial
Collections.
In the interim, a skip has been hired on grounds of environmental safety to help dispose of the
council’s commercial waste.
Other commercial contractors have been approached, with the results as follows (per annum):
General Dry Recycling Food TOTAL
Waste (1100l) (240l)
(1100l)
Contractor 1 £761.82 £368.69 £505.45 £1,635.96
Contractor 2 £1040.65 £598.65 £775.45 £2,414.75
Contractor 3 £923.20 £715.20 £481.65 £2,120.05
Contractor 1 provides the best value for money for the services were require. They also provide
a customer dashboard to control our account which, if necessary, could provide extra lifts if the
centre has a busy weekend.
Glass recycling has not been considered as there is a possibility to take advantage of Broadland
Council’s Glass Recycling Adopter, the details of which are appended. Having discussed the
matter with the Facilities Manager, there is scope to have glass recycling on the community
centre site, for the benefit of the whole community.
81
Glass Recycling Bank
Adopter Initiative
82
Bottle Banks
• Currently operate 93 glass banks across South Norfolk
• Generated over 500 tonnes of glass in 2022/23
• 46 of this banks are sited under Adopter agreements
• Giving something back to the local community
• Helps collect a high-quality recyclable material
• Generates income for the local authority through
recycling credits and for the town/parish councils through
Adopter agreements.
83
What is an Adopter Agreement?
▪ A joint working agreement between the District Council and
town/parish council on the installation of bottle banks
across the districts.
▪ The district council organises the operational running of the
bank.
▪ The town parish council provide a suitable location on their
land for siting and are responsible for the general
management of the site. In return the District Council make
a yearly payment of £50 per bank to the town/parish
councils known as “Adopter Payments”
84
What we will do?
▪ Source the receptacles and manage the general running and collections of the
banks
▪ Clear non-recyclable fly tipped materials from around the banks within a
reasonable period of time after such deposit has been reported to the Council.
▪ Organise for the street cleaning team to clean the banks as and when the
Council considers it appropriate to do so.
▪ Make annual payment to the Adopter group.
85
What the local council does?
▪ Support the management and promotion of the bank in partnership with the
Council
▪ Maintain access to the banks for vehicles and pedestrians at all times
▪ Promptly report to the Council, any damage or vandalism of Council
property, including fencing, signage or recycling banks.
▪ Promptly report to the Council or the relevant contractor when recycling
banks are nearly full (~75% full)
▪ Promptly report to the Council if non-recyclable fly tipped materials are
deposited at the banks.
▪ Help maintain the cleanliness of the banks -Picking up litter -Removing
fallen leaves -Place recycling left on the floor of the site into the
appropriate container.
86
Next Step – Expression of interest
• Survey to be sent via email
• recycling@southnorfolkandbroadland.gov.uk
87
Any Questions?
THANK YOU!
88
NORFOLK PTS ABOUT TRAINING SUPPORT RESOURCES CONTACT US
THE ESSENTIAL UPDATE SEMINAR
Our autumn Seminar is the perfect opportunity to update yourself on topics relevant to
parish and town councils and network with clerks and councillors. BOOK THIS COURSE
The day includes sessions led by the Norfolk PTS team and invited speakers, as well as
break-out sessions during the afternoon.
Date: Friday 18 October 2024 Time: 10 am - 3 pm
Venue: Queen's Hills Community Centre
Tutor: Julie King, Sara Campbell, Laura Apps-Green, Di Dann
Cost: £56 subscribers | £70 non-subscribers including lunch and refreshments
Speakers for the day:
Laura Apps-Green & Julie King, Norfolk PTS
What’s the point of a Code of Conduct?
Laura and Julie will discuss the benefits and limitations of the Councillors’ Code of Conduct, the balance between
robust argument and bad behaviour and aiming towards mutual respect.
Chris Mewse, Parish Online
Elevating the sector and empowering councils with great technology
Chris gives a quick introduction to Parish Online’s key services; mapping, websites, email and domains, and how they’ve
helped over 2,500 local councils improve their planning, strategic work and online presence.
David Fowler, Retired Local Government Assistant Director of Planning and parish councillor in Norfolk
Planning Update
What will a change in government mean for the planning system.
Vice Lord-Lieutenant of Norfolk, Michael Gurney DL
The Honours Nomination Process
To include information on the King’s Award for Voluntary Service and King’s Award for Enterprise
Norfolk Couty Council Highways
Speaker to be confirmed
Break-out sessions – there will be an opportunity for you to sign up for two out of the following:
Quotes, Contracts, Tenders and Procurement – Di Dann, NPTS
Assets & Insurances – Di Dann, NPTS
Code of Conduct – Julie King, NPTS
Minutes & Agendas – Julie King, NPTS
Your budget questions answered – Sara Campbell, NPTS
Obtaining funding – Laura Apps-Green, NPTS
Mapping – Chris Mewse, Parish Online
Website and gov. domain names – Chris Mewse, Parish Online
Planning Q&A – David Fowler
Funding church projects & managing cemeteries – Alan Fairchild
Martyn’s Law & village hall/charity questions answered – Clare Fiander & Tonya Winsley, Community Action Norfolk
Notes: We'll send you joining instructions around a week before the seminar is due to be held. Lunch and refreshments are
included in the seminar fee.
Comments from our last seminar held in March 2024:
Interesting and useful.
89
Meeting of Hellesdon Parish Council
10th September 2024
Item 16a To Consider installation of Hybrid Technology for Meetings
When the budget was set, an amount of £1,574.06 was left in general reserves to support hybrid
technology for meetings. This was based on one meeting owl with support.
When lockdown restrictions were removed, local government legislation in England reverted
back to councillors having to be physically present in meetings to be marked as in attendance.
In Wales, legislation remained in place to allow councillors to attend remotely. The government
is now considering changing legislation in England to allow councillors to attend remotely.
Cloudy IT has been consulted about options for the Parish Council. They have suggested two
options:
90
2no Meeting Owls, an audio extension, installation and training £2,647.34
Or
A Logitech rally bar mini with 2 mics, associated cabling, installation and training £4,600.00
The main difference in the two systems is that the meeting owls are controlled via a laptop (not
supplied), whereby the broadcasting system in the rally bar is built into the system.
A hybrid system would benefit members of the public, in allowing them to see the Parish
Council meetings live. The meeting owls move around 360 degrees, so it may be difficult to
afford members of the public anonymity when attending a meeting, however meetings are
public therefore there need not be this guarantee. The rally bar can be portable, but can be
fixed into an area above the public so may be able to exclude the public from view. It will still
focus on the speakers at the table.
It is recommended that the Parish Council proceed with the meeting owls system. Should the
government re-introduce legislation whereby councillors can attend remotely, further works can
be put in place to link the system to the projector.
91
Agenda Item 16b
Mobile Phone Contract
Subject: Mobile Phones
Author: Louise Pointin Date: 23rd July 2024
We currently have a contract with Vodafone on a SIM only basis, the cost per month before VAT is
£11.48. The current phones are now nearly 5 years old and are quite unreliable and no longer holding
a charge.
Although we currently have 8 phones, we will require 9 as the Deputy Clerk will on occasion be
required to be the out of hours contact, we also require access to a mobile phone in the office to allow
staff to take payments via Sumup.
• X4 Caretakers
• X2 Grounds
• X1 Community Janitor
• X1 Clerk
• X1 Deputy Clerk / Sumup
Option 1 9 x Samsung A15 2023 model 64GB (New Handsets)
Unlimited Calls to UK mobile and landline numbers
Unlimited Texts
10GB Data 5G
36 month plan - Review after 24 months
Total cost for 8 phones with data, texts and calls (£14 per phone) £112 per
month + VAT
Option 2 9 x iPhone 12 64GB (New Handsets)
Unlimited Calls to UK mobile and landline numbers
Unlimited Texts
10GB Data 5G
36 month plan - Review after 24 months
Total cost for 9 iPhones with data, texts and calls (£22 per phone) £198.00
per month + VAT
Option 3 9 x iPhone SE3 64GB (New Handsets)
Unlimited Calls to UK mobile and landline numbers
Unlimited Texts
unlimited Data
36 month plan
Total cost for 9 iPhones SE with data, texts and calls (£18 per phone)
£162.00 per month + VAT
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Total annual cost £2,376 (based on highest priced contract)
There would be an additional one off cost for phone cases, the recommendation is to allow
£30 per phone, the requirement would be for rugged cases.
Rugged phone cases x 9 one off cost £270
Recommendation
It is recommended that we go with option 3 at an annual cost of £1,944 along with rugged
cases to ensure protection of the phones.
The budget this year was increased by £500 to accommodate mobile phone upgrades.
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Meeting of Hellesdon Parish Council
10th September 2024
Item 16c To Consider Subscription to Canva
With the increase in events that the Parish Council is providing to local people, it is imperative
that these are promoted in the most eye catching way. Personal software has been used
recently, which creates excellent advertisements, but is not accessible to all members of staff.
An alternative software, Canva, has been trialled for the upcoming launch of the community
hearts awards. Canva is a recognized software which is supported by Norfolk ALC which runs
courses on the software both at basic and advance level. It is web based so can be accessed by
all members of staff. The cost for a Canva license is £100 per annum.
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