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Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.
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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.
Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.
Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged
Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer
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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.
Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.
* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management
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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
held on Tuesday 12th September 2023 at 7pm
in The Council Chamber, Diamond Jubilee Lodge
PRESENT:
Cllr B Johnson (Chairman) Cllr N Barker
Cllr D Britcher Cllr G Britton
Cllr D. Fahy Cllr R Forder
Cllr S Gurney Cllr S Holland
Cllr A Lock Cllr D Maidstone
Cllr R Sear
In attendance: Mrs F LeBon (Clerk), P.C Hales (Norfolk Constabulary) and five members of the
public.
Welcome by the Chairman – Cllr Johnson opened the meeting at 7pm and welcomed all in
attendance. The rules relating to the recording of meetings were read.
1. Apologies and Acceptance for Absence
Apologies for absence were accepted from Cllr Diffey, Cllr Douglass, Cllr Duckett, Cllr Smith and
Cllr Sparkes.
2. Declarations of Interest and Dispensations
There were no declarations of interest, or requests for dispensations made.
3. Minutes from Full Council meeting held 15th August 2023
The Minutes of the Full Council meeting held on 15th August 2023 had been previously circulated.
It was RESOLVED TO ACCEPT these Minutes as a true and accurate record of the meeting, after a
proposal from Cllr Britton and a second from Cllr Gurney.
4. Public Participation
A member of the public raised concerns about the recent occupation of Northgate House. Cllr
Gurney advised that she would contact Broadland Council to establish whether this is a matter for
planning enforcement or housing to further investigate.
Concerns were raised about the noise from arguments in the same vicinity. The parishioner was
advised to keep an antisocial behaviour diary to monitor the time and frequency, and to call the
police if there were any concerns for the welfare of a person.
P.C. Hales had provided a report to councillors. He added that he had received representation
from the church regarding poor visibility exiting the church driveway. This had been passed on as
a highways concern.
He had also received numerous complaints about the emergency roadworks on Middletons Lane
due to their close vicinity to the Cromer Road and being placed over a pedestrian crossing. He
had spoken with the site manager and had encouraged the school to approach Anglian Water.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th September 2023
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Traffic monitoring equipment had been placed on Mountfield Avenue, Reepham Road and
Bernham Road and it was found that there was general compliance with the speed limit.
Enforcement notices have been issued to vehicles obstructing the public highway on City View
Road. It is hoped that a proposed extension of the car park at The Whiffler will alleviate this
problem.
The individual damaging the play area surfacing at the Recreation Ground had been identified and
P.C. Hales will update the Clerk about the case in due course.
Discussions occurred as to speeding and the perception of speeding, often with the noise of
vehicles being interpreted as a speeding vehicle. It was also noted how difficult it is to police the
access only roads.
5. Council Reports
a) To Receive Clerk’s Written Report
This had been previously circulated. The following updates were provided:
• There was general dissatisfaction with the way the alleyways in Hellesdon were being
maintained. The first report had been made via the Highway Rangers on 6th June and still
had not been addressed. In addition to this, the feedback from the Ranger visit had not
been forthcoming despite numerous requests. Cllr Gurney recommended that the Clerk
put in a complaint to David Allfrey and Graham Bygrave at Norfolk County Council, copying
her in in her capacity as County Councillor.
• The parish partnership report was ready to be put to the Parish Council, but would be
deferred until the October meeting due to a busy agenda. The application deadline is
December.
The report was ACCEPTED.
b) To Receive Written Reports from District and County Councillors
Written reports had been previously circulated.
Cllr Gurney updated the meeting on the roadworks at the Boundary, in that the snags resulting
from the main works are being addressed.
She had met with Highways Officers from Norwich City Council regarding an action plan to
address incidents on the Low Road, as the road runs from the Norwich area to Hellesdon.
A licensing application for 317-319 Reepham Road was raised. This had been reviewed by the
planning committee and no objections were raised.
Cllr Sear raised that the roundabout on the Reepham Road required repainting. Cllr Gurney
advised that this was part of the project to extend the 30mph speed limit which had been
consulted upon.
c) Verbal Update from Chairman
No further updates.
P.C. Hales Left the Meeting
6. Financial Matters
a) Bank Reconciliation – August 2023
It was AGREED to accept this reconciliation.
b) Earmarked reserves summary
This report was NOTED.
c) Approval of Payments – July and August 2023
The payments detailed in the written report were AGREED, subject to The Clerk clarifying the
detail of the payment made to Huws Gray on 12th July for £151.12 detailing cable ties.
d) Receipts – July and August 2023
The receipts detailed in the written report were AGREED.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th September 2023
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e) Detailed Income and Expenditure 1st April 2023 – 31st August 2023
This report was NOTED.
7. Planning Committee
a) To Note the Decisions made by the Planning Committee on 25th July 2023, 8th August 2023
and 23rd August 2023
The minutes and decisions arising from the Planning Committee meetings held on 25th July, 8th
August and 23rd August 2023 had been circulated. It was AGREED to note the minutes and the
decisions made.
8. Events Committee
a) To Note the Decisions made by the Events Committee on 25th July 2023 and 23rd August 2023
The minutes and decisions arising from the Events Committee meetings held on 25th July and
23rd August 2023 had been circulated. It was AGREED that two tubs of chocolates could be
purchased as prizes for The Bull Quiz on 27th September as part of an initiative to support the
community fridge in partnership with The Bull. It was further AGREED to purchase a ‘Colin the
Caterpillar’ cake as a prize for the MacMillan Coffee morning on 29th September.
The decisions of the events committee were NOTED.
9. Policy, Property and Resources Committee
a) To Note the Decisions made by the Policy, Property and Resources Committee on 27th July
2023
The minutes and decisions arising from Policy, Property and Resources committee meeting held
on 27th July 2023 had been circulated.
Cllr Gurney reported that the primary focus of the meeting was to discuss the possibility of
Norfolk County Council being able to utilise the old parish office as a family hub for the Broadland
District. This will be manned by Children’s Services and also utilised by other outreach services
such as midwifery. The office itself will be hired to Norfolk County Council at neutral cost, taking
into account business rates, electricity and use of welfare facilities. Norfolk County Council are
then likely to want to use rooms in the community centre and these will be invoiced in arrears,
based on usage, at the community rate.
The decisions of this committee were NOTED.
b) To Consider Commencing with Project to Update the Hellesdon Neighbourhood Plan.
Cllr Gurney explained the history of the existing Neighbourhood Plan which expires in 2026 and
the benefit of the 25% CIL being paid to the Parish Council on qualifying development.
Discussions occurred as to the process for appointing a specialist consultant to assist in the
development of the plan.
It was AGREED after a proposal from Cllr Britcher and a second from Cllr Gurney, that the Parish
Council should commence with updating the Neighbourhood Plan. The Clerk is to:
• Create a specification to tender for a consultant to assist with the Neighbourhood Plan.
• Ensure that Ingham Pinnock, the Parish Council’s former consultant, is aware of the
tender.
• Draft Terms of Reference for a Working Group for the Neighbourhood Plan.
• Appeal for expressions of interest from the public to join the Working Group.
10. Community Centre Committee
a) To Receive Update on WC Refurbishment Scheme
The Clerk reported that the value engineering process has begun based upon the methods
agreed. At the time of this report, the original project cost has now been reduced by £15,799.06
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th September 2023
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The drainage survey has been completed, the building regulations application made and the
asbestos survey authorised.
The Pride in Place manager visited the site today to review the progress and was pleased with the
project. He encouraged the Parish Council to consider the next round of levelling up funding for
either feasibility studies, capital projects or revenue grants.
11. Training
a) To consider attendees to the Norfolk ALC Autumn Conference on Wednesday 4th October
and/or the NPTS Seminar on 16th October.
It was AGREED that the Norfolk ALC Seminar looked better value for training and that places
should be booked for Cllrs Barker, Britcher, Douglass, Forder, Gurney and Johnson, and the Clerk
at £25 per person.
12. Library Bollard Scheme
a) To Resolve to Accept the Legal Agreement between Hellesdon Parish Council and Norfolk
County Council regarding Bollard Scheme
The draft agreement as checked by NPLaw had been circulated. It was AGREED that this
document was acceptable and it should be signed in accordance with Standing Orders.
13. Council Committees
a) To Consider Amendment to all Committee Terms of Reference to allow the Chairman and
Vice Chairman of the Council to attend ex officio
It was reported that presently there is no provision for the Chairman and Vice Chairman of the
Council to be able to attend council committees in a full voting role. Discussions occurred as to
whether the privilege should be with the Chairman or extended to the Vice Chairman. It was
AGREED that the terms of reference for each committee should include the following:
In addition to the nominated committee members, the Chairman of the Council is permitted to
form part of the committee ex officio. If the Chairman is unable to attend in their ex officio
capacity they may nominate the Vice Chairman as a substitute.
It was further AGREED that the committee structure should be reviewed in May.
b) To Consider Proposal for a Calendar of Committee Meetings
As this item affected the operation of staffing, it was AGREED to defer the item until the Council is
in closed session.
14. Broadland Council Consultation
a) To Consider Response to Broadland Council on Public Spaces Protection Order on Vehicle
Related Anti Social Behaviour
It was noted that Norwich City Council had recently adopted a similar order, which would allow
the police to disperse offending drivers out of the Norwich area. This could mean offending
drivers could be dispersed to Hellesdon and the police would have limited powers in the
Broadland District. It was AGREED to support the proposed Public Spaces Protection Order for
the Broadland District.
15. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the items 16 and 17 in view of the confidential nature of
the business to be transacted and item 18 due to the item relating to the terms and conditions
of employment. This was AGREED.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th September 2023
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The Meeting was Closed to the Press and Public
Item 13b was considered at this point
13. Council Committees
b) To Consider Proposal for a Calendar of Committee Meetings
The impact on the current staffing structure was discussed.
The proposal was WITHDRAWN by Cllr Maidstone
It was AGREED that the Clerk would work with the committee chairmen to agree a timetable of
meetings for setting the 2024/2025 budget.
16. Land Matter
a) To Consider Correspondence Relating to Land in Hellesdon
The history of the matter was provided for all councillors, along with correspondence received. A
response was AGREED and the offer of a meeting would be accepted and attended by all
councillors.
It was AGREED after a proposal from Cllr Gurney and a second from Cllr Barker to waive standing
order 3x to allow the meeting to proceed longer than 2 ½ hours to allow completion of the
business to be transacted
Cllr Britton Left the Meeting
17. Community Centre Outstanding Matters
a) To Receive Update on Matters Outstanding from the Community Centre Refurbishment
An update was provided to members. It was AGREED that works remained outstanding and
remediation should be pursued.
18. Staffing
a) To note decisions made by the Staffing Committee on 23rd August 2023
The minutes of the meeting of 23rd August 2023 had been circulated. A verbal update was
provided to members about recruitment. The decisions of the Staffing Committee were NOTED.
The Meeting was Re-Opened to the Press and Public
19. Matters for the Next Agenda
The following matters were raised for consideration:
Update on Land Matter
Parish Partnership Application
Response to Highways Complaint
Possible Defibrillator Funding for the Low Road
Saracen Road DDA Dropped Kerbs
20. Time and Venue of Next Council meeting.
Tuesday 10th October, 7pm at Diamon Jubilee Lodge
The meeting closed at 9.50pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th September 2023
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AGENDA ITEM 7a
CLERK'S REPORT FOR COUNCIL MEETING
10th October 2023
ITEM COMMENTS Community Centre Agenda items.
Car Park – Library Bollard Scheme - The deed signed by Hellesdon Parish Council has been sent to
Community Centre Norfolk County Council. A copy of the deed signed by all parties is awaited.
Community Café and With the continued problems with receiving donations from Fareshare, an application has
Fridge been made to ‘Neighbourly’ which runs a similar scheme covering other supermarkets such
as Marks and Spencer. This application is currently showing as ‘in review’.
After seeking advice from Broadland Council, an application has been made to Veolia for a
small grant to keep buying stock for the fridge, and to support allotment holders with
compost if they donate to the fridge.
Parish Council Offices Adjustments have been made to the Hearing Loop so that it picks up at a better frequency.
Diamond Jubilee It was noted that the hearing loop microphones in the ceiling are next to the projector and
Lodge the air conditioning outlet. This could cause problems with the hearing loop when these
items are operational. This has been added to the spec for the Streaming system in the
chamber. Other sources for streaming are to be investigated including Meeting Owls and
Stream Yard.
Also requested report into the possibility of a microphone system in the reception area, to
enable both staff and parishioners to be heard without the need to open the security
window. A quote has been requested.
Fire door closers have now been installed.
Recreation Ground The rubber mulch works have been completed. The police matter has been concluded with
including Children’s a Community Resolution Order.
Play areas
Skate Park & MUGA No matters to report
Meadow Way No further information has been received from Norfolk County Council about the sale of
their land on the entrance to the Meadow Way park.
Mountfield Park Works have been completed to remove the problematic trees on Mountfield Park, to a height
which still allows for a standing habitat.
Cottinghams Park Two areas of seating have been agreed by the Playing Fields, Allotments and Amenities
Committee. The seats will be ordered when the grounds team have resource to install.
Allotments Planning permission has been granted for the car parking area in the allotment extension.
HAHA has requested:
a) Funding for a security camera
b) Space for a mobile unit
These will be discussed at the next Playing Fields, Allotments and Amenities committee
meeting.
Community Orchard No matters to report. When fruit comes it can be taken to the Community Fridge for
Distribution.
Community Apiary It is unlikely any honey will be produced this year.
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Cemetery Car Park Land registry plans are to be obtained for land that is supposedly within the Parish Council
ownership. Land registry require professional planning maps to be purchased to enable
this request. Conveyance documents have been obtained from archive.
Persimmons Homes Broadland Council is awaiting revised layout plans for phase 3, then will re-consult.
All planning enforcement matters have been closed.
The query about the open space provision as part of the s106 agreement on phases 1 and 2
of the Persimmon development was raised to the planning officer on 20th April. This has
since been chased, (16th May and 4th September) but to date no response has been received.
Public Toilets No matters to report.
Litter & Dog Waste Hellesdon Parish Council has raised concerns with Broadland Council over an informal
Bins arrangement over the maintenance of litter and dog bins which have been provided by
Broadland Council.
Broadland Council will be writing to town and parish councils to clarify responsibility for
installation and maintenance of street bins’. [17th November 2022] This communication has
yet to be received. This has been chased as the environmental assets in the parish are looking
to be reviewed (are they sufficient / in the right place). A response was received by Broadland
Council on 11th September advising that ‘Unfortunately this is still in the process of being
reviewed and finalised’.
Complaints have been received about repeated litter on Reepham Road, originally generated
from a fast food outlet. Recent planning changes have given local planning authorities
powers to make new premises install litter bins and/or undertake litter picking, but this does
not apply to established businesses. Broadland Council has been contacted for advice [22nd
August]. They advise that
‘Our powers to deal with retail premises that cause a significant litter issue as a result of their
customers are contained in the Anti-Social Behaviour, Crime and Policing Act 2014 which
allows us to serve a community protection notice on those whose behaviour:
• has a detrimental effect on the quality of life of those in the locality;
• is of a persistent or continuing nature; and
• is unreasonable
In the first instance we will write to the fast food outlet bringing this matter to their attention
with a view to resolving this issue informally’
Bus Shelters The new bus shelter on Cromer Road as part of Norfolk County Council’s Gold Standard
shelters fund has been installed.
Options for bus shelters along the Drayton High Road have been sought and will be presented
to councillors for consideration as part of the 24/25 Parish Partnership Scheme.
Benches No matters to report
War Memorial No matters to report
Highways Reports of visibility problems with the new zebra crossing on Middletons Lane have been
escalated to highways. This was reported to highways on 3rd February, who advised it
would be passed to the safety team. No response has been received from the safety team
so this has been chased (2nd October).
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A report has been made to NCC about the faded white markings on the junction between
the Cromer Road and Fifers Lane. NCC has agreed to address this. This has been chased
[2nd October] as the original request was put in on 1st February.
The Clerk is working with NCC to help site welfare facilities to aid the process of the
resurfacing of the footways in Neylond Crescent. Further requirements are being sought
from Tarmac. The works are pencilled in for February 2024.
A request has been made to highways to replace the ‘Give Way to Vehicles from the Right’
signage that was not replaced after a vehicle strike on the Reepham Road / Drayton Wood
Road Roundabout (inbound).
Highways has advised that they will address to two blocked drains on Boundary Road,
between City View Road and Asda, within 6 weeks.
The Parish Council was contacted in December by Broadland Council with regards to
involvement in a Surface Water Strategy, as Hellesdon had been identified as a priority due
to the recorded number of internal flooding properties with 27, along with 24 recorded
instances of external flooding (15th December 2022). The Clerk has been chasing Broadland
Council as to whether this project is going ahead as no update has been received from
Broadland Council. It seems that there has been changes of staffing which has led to
uncertainty over the project. This is being followed up with the newly recruited member of
staff.
Saffron Housing has been emailed over surface water flooding on Angus McKay Court. They
have acknowledged that this is their responsibility and are awaiting quotes and further
authorisation for the required works.
A lack of dropped kerbs has been identified along the Cromer Road, across Lodore Avenue.
This will be raised directly to highways for remediation.
Further investigation is required into concerns raised about the height of the dropped kerbs
on the Saracen Road / Kered Road junction and the conditions of the pathways along
Saracen Road.
The Kered Road street sign on the junction of Saracen Road has been identified has having
rotten posts and will be reported to Broadland Council.
Multiple reports of pathway repairs in areas of Meadow Close have been reported to
highways, which has agreed to remediate them.
Agenda item to discuss Rangers service and alleyways complaint.
There was an error in the plans received from Norfolk County Council about the verge
cutting delegated agreement area, meaning that areas along the Reepham Road were
missed. Our contractor has been given the correct information, and we are awaiting
corrected plans from Norfolk County Council.
Staffing There has been a successful recruitment for the caretaker / gardener position, however this
part of the Parish Council team are seriously under resourced for October. Rotas are being
juggled so that cover can be provided.
Street Lighting No matters to report
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Events Agenda item
Meeting Dates Agenda item
Thursday 19th October Playing Fields
Wednesday 25th October Community Centre
Wednesday 1st November Community Café
Wednesday 8th November Events
FULL COUNCIL 14th November
Tuesday 21st November Staffing
Health and Safety No matters to report
Other Matters 23rd September – Hellesdon Carnival 11-4pm – Thank you to all volunteers.
27th September – The Bull Quiz in aid of the Community Fridge. Thank you to everyone who
helped out.
29th September – MacMillan Coffee Morning – Thank you to everyone who helped and
donated cakes. We raised £220.29
The company authorised to redesign the Parish Council website has not fulfilled its
obligation to the Parish Council and has therefore refunded the money paid. Alternative
contractors are being sourced.
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Meeting of Hellesdon Parish Council 10th October 2023
Items 7b and c
District Councillors Report – Hellesdon South-East
Correspondence from Wetherspoons regarding their contractors attending the Whiffler on 5th October
to assess all options discussed at the residents meeting held on 22/08/23. Wetherspoons declined to
attend the public meeting held on 25/09/23 to the disappointment of residents. Wetherspoons owner,
Tim Martin, visited the Whiffler on 27/09/23, choosing to park at the Mecure Hotel on Whiffler Road.
Cllr Douglass missed Mr Martin by 5 minutes.
Meeting held with NCC highways with all District Councillors & County Councillor to discuss review of
Cromer Road Bus Lane.
Residents of Mountfield, Hercules, Samson & City View reporting concerns that the Konnect Bus 512
service from the airport park & ride to the UEA & hospital has been permanently diverted down these
roads away from Cromer Road bus lane because it is quicker and passenger numbers are greater. The
first service of the day at 6am, is a double decker and the air brakes are disturbing residents. These
buses also run more frequently than the number 30 service. NCC highways were unaware of this
change and are now investigating.
In late August, a resident reported concerns that a property on Cromer Road was being used for
growing cannabis. Resident did not feel comfortable reporting directly to police, so we passed the
information to Matt Hill & Sam Hales who immediately put the property under surveillance and
executed a warrant in mid-September and confirmed that the property had been used for the
cultivation of cannabis.
Residents of Links Avenue attended the last full parish council meeting to report concerns Northgate
House was being used as an HMO or as a squat. As we were not in attendance due to District Council
meeting commitments, Cllr Gurney reported the concerns to Broadland immediately and this is
currently being investigated.
Attended the Hellesdon Carnival as part of “Your Hellesdon Councillors” stand. Well attended event,
lots of resident engagement.
Completed “Allocation of Housing” training.
Training for “Homelessness Prevention” booked for later this month.
District Council – Hellesdon North West
Following a quiet August, September took off with the Awards Committee and the Appeals
Committee being quite hectic. The awards committee has been looking at design excellence for new
builds in the area and the appeals committee has been looking into an appeal over a TPO.
A meeting with officers from Norfolk County Council to discuss the initial impacts of the Bus Lane on
Cromer Road as been attended.
Broadland’s Full Council meets on 5th October and Cllr Johnson now been appointed to the Planning
Committee.
13
County Councillors Report
The County Councillor’s report will be delayed until next month as there are several highways items
being considered at the moment, which will be reported upon at the next Parish Council meeting.
Chairmans Report
There have been a lot of events relating to community engagement. I attended the Hellesdon
Carnival where we met with parishioners and promoted the work of the Parish Council.
I also attended the quiz at the Bull Pub which consisted of a Hellesdon Round hosted by the Parish
Council.
Unfortunately I was unable to attend the MacMillan coffee morning but I’m proud to say that we
raised in excess of £200 for a very worthy cause and would like to thank everyone who supported
this, and all the recent events.
On 4th October I attended the Norfolk ALC Conference and AGM. There were several interesting
speakers, some of which have already generated ideas with the Events Committee and further ideas
have been received how to stream the Parish Council meetings. The AGM itself had some difficulties
and resulted in the necessity of another meeting to be held at a later date.
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Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 30 September 2023
Confirmed Bank & Investment Balances
Bank Statement Balances
30/09/2023 Active Saver 4401 692,487.27
30/09/2023 Business Current Account 2077 500.00
30/09/2023 Petty Cash 54.91
30/09/2023 Active Saver 7702 339,985.90
30/09/2023 Active Saver 4503 81,917.44
23/05/2023 Number 2 account 0958 0.00
30/09/2023 Cafe float 100.00
1,115,045.52
Other Cash & Bank Balances
20.00
1,115,065.52
Unpresented Payments
599.44
1,114,466.08
Receipts not on Bank Statement
0.00
Closing Balance 1,114,466.08
All Cash & Bank Accounts
1 Current Bank Account 692,387.83
2 Petty Cash 54.91
3 Active Saver 7702 339,985.90
4 Active Saver Emergency 4503 81,917.44
5 Number 2 account 0.00
6 Cafe float 100.00
Other Cash & Bank Balances 20.00
Total Cash & Bank Balances 1,114,466.08
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04/10/2023 Hellesdon Parish Council Current Year Page 1
15:10
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 8,787.01 3,403.09 12,190.10
321 EMR Site Fencing 257.40 257.40
322 EMR Machinery 5,701.00 -5,701.00 0.00
323 EMR Hard Surface Area 5,000.00 11,500.00 16,500.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 3,396.00 1,350.00 4,746.00
326 EMR Elections 7,403.70 -2,189.09 5,214.61
327 EMR War Memorial 4,380.00 4,380.00
328 EMR Burial Ground Land 0.00 10,000.00 10,000.00
329 EMR Com Centre Contingency 15,739.68 15,739.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 15,462.99 20,000.00 35,462.99
332 EMR Good Causes in Hellesdon 4,170.00 -59.94 4,110.06
333 EMR Interest on Prev 9m Depos 0.00 0.00
334 EMR HEL2** 53,127.24 53,127.24
335 EMR Car Park/Paths at HCC 0.00 0.00
336 EMR Car Park Soakaway 0.00 0.00
337 EMR Driveway Sinkage 500.00 500.00
338 EMR Grit bins 1,203.62 1,203.62
339 EMR Outreach provision 0.00 0.00
340 EMR PF Ownership signs 2,008.00 -499.55 1,508.45
341 EMR Precept Shortfall 13,190.00 13,190.00
342 EMR Staff contingency payments 10,000.00 10,000.00
343 EMR Privet Hedge Driveway 500.00 500.00
344 EMR Equipment & Storafe 0.00 0.00
345 EMR Bus shelter 323.00 323.00
346 EMR Green Grid 5,140.00 5,140.00
347 EMR Land Acquisition account 30,752.17 29,000.00 59,752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 7,241.59 2,000.00 9,241.59
350 EMR Community Apiary & allotme 2.46 2.46
351 EMR Events 2,054.80 2,054.80
352 EMR HCC extension 42,171.00 42,171.00
360 EMR CIL 22/23 0.00 0.00
361 EMR CIL 23/24 0.00 62,242.78 62,242.78
362 EMR Comm fridge/cafe improves 0.00 1,686.68 1,686.68
363 Neighbourhood Plan 0.00 7,500.00 7,500.00
248,761.66 140,232.97 388,994.63
16
List of Payments made between 01/09/2023 and 30/09/2023
Date Paid Payee Name Amount Paid Transaction Detail 01/09/2023 Broadland District Council £155.00 bus rates stores 01/09/2023 Broadland District Council £1,205.00 bus rates HCC 01/09/2023 Broadland District Council £330.00 bus rates grds shed 01/09/2023 Trade UK £334.99 mixer tap & twin pack drill 05/09/2023 Barclays Bank Plc £41.10 commission 13 Jul/13 Aug 06/09/2023 Anglia Culinary Suppliers Ltd £10.79 café purchases 06/09/2023 Ben Burgess Groundscare Equipm £594.00 lease John Deere tractor 06/09/2023 Just Regional Publishing £540.00 Just Hellesdon Sep 06/09/2023 Norse Eastern Ltd £1,069.32 grass cutting verges August 06/09/2023 South Norfolk Council £153.00 Bldg ctrl application 06/09/2023 Broadland Group Ltd £510.00 refurb survey WC HCC 06/09/2023 UK Fuels Ltd £186.42 fuel Aug 23 13/09/2023 Anglia Culinary Suppliers Ltd £234.72 cafe purchaes 13/09/2023 DD Health & Safety Supplies Lt £295.08 s/shirts,boots,blue roll,clean mats/ bin bags 13/09/2023 Easters Norwich Ltd £60.36 cafe purchases/ free fruit & veg 13/09/2023 PKF Littlejohn LLP £2,520.00 external audit fee 2023 13/09/2023 Viking Direct £56.93 postal scales community fridge 13/09/2023 Broadland Group Ltd £300.00 survey old office asbestos 13/09/2023 PTS Group (Norfolk) Ltd £690.00 Friday Friends trip 18/09/2023 IRIS Business Software Ltd £741.60 payroll licence fee 19/09/2023 Total Gas & Power £97.37 gas Aug 23 HCC/office 20/09/2023 Anglia Culinary Suppliers Ltd £282.39 café purchases 20/09/2023 Amazon.com £113.57 g/ware HCC; cake dome;bin; toilet alarm cord 20/09/2023 The Calypso Coffee Company £188.85 coffee capsules 20/09/2023 Collier Turf Care Ltd £183.60 barenburg sport grass seed 20/09/2023 DD Health & Safety Supplies Lt £14.40 polo shirts x 3 20/09/2023 Easters Norwich Ltd £229.41 cafe purchases/ free fruit & veg 20/09/2023 Eastern Security Systems Ltd £1,157.64 door sensors DJL / work old parish office 20/09/2023 Norse Commercial Services Ltd £288.00 locking parks Aug 23 20/09/2023 Osiris Technologies £652.45 IT support;telephones & broadband 20/09/2023 Viking Direct £81.47 storage boxes/copier paper 20/09/2023 S Raney Tree Service £2,760.00 fell pines x 2 M/Field Pk 25/09/2023 Broadland District Council £645.00 bus rates office 25/09/2023 Total Gas & Power £307.71 electricity Aug 23 office ,grds shed 27/09/2023 Anglia Culinary Suppliers Ltd £143.21 café purchases 27/09/2023 Amazon.com £40.94 tablecloth/ sea salt x 2 kg 27/09/2023 Canon UK Ltd £222.00 copies 1 Jun- 31 Aug/ rent Sep - 30 Nov 27/09/2023 D J Designs Ltd £3,670.30 Design & procurement work HCC wc toilets 27/09/2023 Easters Norwich Ltd £81.74 café purchases/free fruit & veg 27/09/2023 Eastern Security Systems Ltd £1,459.94 call out office, grds, HCC & site monitoring 27/09/2023 Just Regional Publishing £420.00 advert Just Hellesdon 4 Oct 27/09/2023 Pips Skips Ltd £312.00 Exchange 12 yd skip 19 Sep 27/09/2023 Allotment User £30.00 Refund deposit plot 103 27/09/2023 Allotment User £30.00 Refund deposit plot 17 27/09/2023 Total Gas & Power £14.96 electricity Aug 23 allotments 29/09/2023 Information Commissioner £35.00 Data protection fee
£23,490.26
17
Cash Received between 01/09/2023 and 30/09/2023
Date Cash Received from Receipt Description Receipt total 01/09/2023 Regular hire HCC hires £99.48 01/09/2023 Regular hire HCC hires £336.00 01/09/2023 Zurich Insurance Insurance recovery £1,380.00 04/09/2023 Barclays Bank Plc Interest received £1,331.48 04/09/2023 Casual Hire HCC hires £57.76 04/09/2023 Casual Hire HCC hires £394.50 04/09/2023 Regular hire HCC hires £97.20 04/09/2023 Sports hire football training £64.80 04/09/2023 Regular hire HCC hires £77.76 04/09/2023 Regular hire HCC hires £97.20 04/09/2023 Regular hire HCC hires £103.68 04/09/2023 Regular hire HCC hires £207.36 05/09/2023 Barclays Bank Plc loyalty reward 13 Jul - 13 Aug £6.52 05/09/2023 Takings - Cafe card receipts £71.70 05/09/2023 Takings - Cafe cash receipts £54.25 06/09/2023 Casual Hire HCC hires £32.40 06/09/2023 Friday Friends coach tour money £690.00 06/09/2023 Regular hire HCC hires £93.48 06/09/2023 Takings - Cafe card receipts £59.35 06/09/2023 Takings - Cafe cash receipts £86.00 07/09/2023 Casual Hire HCC hires £28.04 07/09/2023 Regular hire HCC hires £388.80 07/09/2023 Takings - Cafe cash receipts £109.35 07/09/2023 Takings - Cafe card receipts £145.50 12/09/2023 Casual Hire HCC hires £54.00 12/09/2023 Casual Hire HCC hires £84.20 12/09/2023 Regular hire HCC hires £244.14 12/09/2023 Takings - Cafe cash receipts £90.15 12/09/2023 Takings - Cafe card receipts £103.25 13/09/2023 Regular hire HCC hires £63.02 13/09/2023 Casual Hire HCC hires £84.24 13/09/2023 Takings - Cafe card receipts £108.65 13/09/2023 Takings - Cafe cash receipts £125.35 14/09/2023 Casual Hire HCC hires £103.68 14/09/2023 Takings - Cafe cash receipts £122.60 14/09/2023 Takings - Cafe card receipts £133.70 15/09/2023 Casual Hire HCC hires £34.02 15/09/2023 Regular hire HCC hires £25.44 18/09/2023 Casual Hire HCC hires £324.96 18/09/2023 Sports hire hard courts hire £11.75 19/09/2023 Casual Hire HCC hires £18.00
18 19/09/2023 Regular hire HCC hires £417.00 19/09/2023 Takings - Cafe card receipts £88.55 19/09/2023 Takings - Cafe cash receipts £49.90 20/09/2023 Sports hire Hire football pitch x 3 £244.35 20/09/2023 Miscellaneous Insurance excess £100.00 20/09/2023 Takings - Cafe card receipts £93.55 20/09/2023 Takings - Cafe cash receipts £75.55 21/09/2023 Takings - Cafe card receipts £136.60 21/09/2023 Takings - Cafe cash receipts £108.70 22/09/2023 Casual Hire HCC hires £77.76 22/09/2023 Casual Hire HCC hires £61.56 22/09/2023 Casual Hire HCC hires £183.04 22/09/2023 Casual Hire HCC hires £34.02 25/09/2023 Allotment User rent plot 3 £57.30 25/09/2023 Allotment User rent plot 61 £57.30 25/09/2023 Allotment User rent plot 34 £57.30 25/09/2023 Regular hire HCC hires £191.90 26/09/2023 Allotment User rent plot 24A £31.68 26/09/2023 Allotment User rent plot 110 £57.30 26/09/2023 Allotment User rent plot 109 £57.30 26/09/2023 Allotment User rent plot 63 £57.30 26/09/2023 Allotment User rent plot 46 £57.30 26/09/2023 Allotment User rent plot 133 £57.30 26/09/2023 Allotment User rent plot 17 £45.00 26/09/2023 Allotment User rent plot 103 £45.00 26/09/2023 Casual Hire HCC hires £90.72 26/09/2023 Casual Hire HCC hires £16.20 26/09/2023 Takings - Cafe cash receipts £59.90 26/09/2023 Takings - Cafe card receipts £103.70 27/09/2023 Allotment User rent plot 106 £57.30 27/09/2023 Allotment User rent plot 95 £57.30 27/09/2023 Allotment User rent plot 68 £57.30 27/09/2023 Allotment User rent plot 11b £31.68 27/09/2023 Allotment User rent plot 116 £53.30 27/09/2023 Allotment User rent plot 12a £31.68 27/09/2023 Allotment User rent plot 105 £57.30 27/09/2023 Allotment User rent plot 64 £57.30 27/09/2023 Regular hire HCC hires £291.60 27/09/2023 Regular hire HCC hires £291.60 27/09/2023 Sports hire football training £34.34 27/09/2023 Takings - Cafe cash receipts £88.25 28/09/2023 Allotment User rent plot 65 £57.30 28/09/2023 Allotment User rent plot 39 £57.30 28/09/2023 Allotment User rent plot 52a £31.68
19 28/09/2023 Allotment User rent plot 10a £31.68 28/09/2023 Casual Hire HCC hires £78.48 28/09/2023 Casual Hire HCC hires £12.96 28/09/2023 Regular hire HCC hires £54.00 28/09/2023 Allotment User rent plot 21 £12.30 28/09/2023 Sports hire football pitch hire x 4 £325.80 28/09/2023 Takings - Cafe cash receipts £69.00 29/09/2023 Allotment User rent plot 38a £31.68 29/09/2023 Allotment User rent plot 45 £57.30 29/09/2023 Broadland District Council Precept 2nd instalment £280,613.50 29/09/2023 Casual Hire HCC hires £32.40 29/09/2023 Casual Hire HCC hires £34.02 29/09/2023 Regular hire HCC hires £155.52 29/09/2023 Casual Hire HCC hires £132.84 29/09/2023 Takings - Cafe card receipts 27 Sep £118.70
£293,472.25
20
04/10/2023 Hellesdon Parish Council Current Year Page 1
14:58
Detailed Income & Expenditure by Budget Heading 30//09/2023
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre 1400 Community Centre Income 0 (28,600) 45,225 73,825 (63.2%) 1410 Community Centre Inc ML Room 1,659 10,036 0 (10,036) 0.0% 1415 Community Centre Inc SW Room 1,902 9,028 0 (9,028) 0.0% 1420 Community Centre Inc OH Room 473 4,277 0 (4,277) 0.0% 1425 Community Centre Inc Spr Room 44 425 0 (425) 0.0% 1440 Community Centre Inc Ww Room 14 14 0 (14) 0.0% 1445 Community centre kitchenette 86 417 0 (417) 0.0% 1455 Community centre stage hire 0 30 0 (30) 0.0% 1460 Hire of flasks 31 219 0 (219) 0.0% 1470 Hire of urn 0 4 0 (4) 0.0% 1475 Storage charge 50 310 0 (310) 0.0%
Community Centre :- Income 4,258 (3,840) 45,225 49,065 (8.5%) 0 4070 Profess Fees/Agency Personnel 828 828 0 (828) (828) 0.0% 4150 Utilities 1,492 11,974 25,315 13,341 13,341 47.3% 4250 PHS services 0 2,623 2,424 (199) (199) 108.2% 4295 Equipment - New/Replacement 72 5,491 1,897 (3,594) (3,594) 289.4% 6,291 4300 Equipment-Repair/Maintenance 7 95 657 563 563 14.4% 4435 Contingencies 0 0 5,000 5,000 5,000 0.0% 4450 Inspections 200 606 661 56 56 91.6% 4480 Memberships & Subscriptions 0 0 1,980 1,980 1,980 0.0% 4560 Property Maintain/Replacement 1,016 2,925 1,589 (1,336) (1,336) 184.1% 4625 Senior Citizens club 0 81 0 (81) (81) 0.0% 60 4630 Consumables 69 401 166 (235) (235) 241.8% 4635 cleaning agents/materials 0 917 900 (17) (17) 101.9% 4695 community centre redevelopment 0 9,941 0 (9,941) (9,941) 0.0% 4696 community centre WC project 3,670 3,670 0 (3,670) (3,670) 0.0%
Community Centre :- Indirect Expenditure 7,356 39,551 40,589 1,038 0 1,038 97.4% 6,351
Net Income over Expenditure (3,097) (43,391) 4,636 48,027
6000 plus Transfer from EMR 0 5,351 6001 less Transfer to EMR 0 1,000
Movement to/(from) Gen Reserve (3,097) (39,040)
110 Administration 1076 Precept 280,614 561,227 0 (561,227) 0.0% 9,350 1085 Grants received 0 2,500 0 (2,500) 0.0% 2,500 1099 Community Infrastructure 0 142,377 0 (142,377) 0.0% 142,377 1370 Insurance recoveries 1,480 22,272 0 (22,272) 0.0%
Administration :- Income 282,094 728,376 0 (728,376) 154,227
Continued over page
21
04/10/2023 Hellesdon Parish Council Current Year Page 2
14:58
Detailed Income & Expenditure by Budget Heading 30//09/2023
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4065 councillor training 0 106 (1,081) (1,187) (1,187) (9.8%) 4070 Profess Fees/Agency Personnel 0 0 5,950 5,950 5,950 0.0% 4465 External Audit 2,100 2,100 1,750 (350) (350) 120.0% 4470 Internal Audit 0 1,580 2,981 1,401 1,401 53.0% 4480 Memberships & Subscriptions 175 2,261 2,000 (261) (261) 113.0% 4550 Insurance 0 10,418 10,771 353 353 96.7%
Administration :- Indirect Expenditure 2,275 16,466 22,371 5,905 0 5,905 73.6% 0
Net Income over Expenditure 279,819 711,910 (22,371) (734,281)
6001 less Transfer to EMR 0 154,227
Movement to/(from) Gen Reserve 279,818 557,683
120 Staff
4000 Admin Staff 6,798 40,789 124,884 84,095 84,095 32.7% 4010 Groundstaff 5,229 32,204 79,682 47,478 47,478 40.4% 4020 Care Takers 4,163 25,021 63,861 38,840 38,840 39.2% 4025 Cafe Staff 2,332 10,190 29,868 19,678 19,678 34.1% 4040 PAYE 3,390 20,872 0 (20,872) (20,872) 0.0% 4045 Pension Scheme 4,427 26,708 43,993 17,285 17,285 60.7% 4055 Staff training 0 321 4,000 3,679 3,679 8.0% 4070 Profess Fees/Agency Personnel 0 252 0 (252) (252) 0.0% 4080 Employer NI 1,745 10,534 25,139 14,605 14,605 41.9% 4090 Protective clothing/workwear 89 545 3,405 2,860 2,860 16.0% 4480 Memberships & Subscriptions 0 0 353 353 353 0.0%
Staff :- Indirect Expenditure 28,173 167,437 375,185 207,748 0 207,748 44.6% 0
Net Expenditure (28,173) (167,437) (375,185) (207,748)
130 Council Office 1360 Electricity FIT 118 302 666 364 45.3% 1365 Misc office income 1 6 0 (6) 0.0% 1375 Misc refund 0 1,034 0 (1,034) 0.0%
Council Office :- Income 119 1,343 666 (677) 201.6% 0 4112 Advertising 0 0 343 343 343 0.0% 4150 Utilities 1,107 5,964 14,843 8,879 8,879 40.2% 4250 PHS services 0 51 56 5 5 91.0% 4295 Equipment - New/Replacement 0 899 3,671 2,772 2,772 24.5% 4400 Chairman's Budget 0 42 1,694 1,652 1,652 2.5% 4405 Expense/Mileage Members 0 0 100 100 100 0.0% 4410 Expense/Mileage Staff 0 13 100 87 87 12.6%
Continued over page
22
04/10/2023 Hellesdon Parish Council Current Year Page 3
14:58
Detailed Income & Expenditure by Budget Heading 30//09/2023
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4415 Refreshments 16 226 287 61 61 78.6% 4420 Telephone and Broadband 223 1,371 3,398 2,027 2,027 40.3% 4425 IT Support and Maintenance 393 2,483 5,006 2,523 2,523 49.6% 4430 Photocopier 185 637 2,648 2,011 2,011 24.1% 4435 Contingencies 0 0 100 100 100 0.0% 4440 Stationery 70 460 393 (67) (67) 117.0% 4445 Postage 21 113 60 (53) (53) 188.0% 4450 Inspections 430 589 661 72 72 89.1% 4485 Other Licences/Fees 35 2,744 3,116 372 372 88.1% 4500 PWLB 0 21,547 43,094 21,547 21,547 50.0% 4560 Property Maintain/Replacement 225 2,266 3,874 1,608 1,608 58.5% 4565 Elections/Parish Poll 0 6,689 4,500 (2,189) (2,189) 148.6% 6,689 4570 Church Grass Cutting Contribut 0 750 800 50 50 93.8% 4595 Misc contributions 0 0 200 200 200 0.0% 4630 Consumables 0 0 210 210 210 0.0% 4635 cleaning agents/materials 0 0 106 106 106 0.0%
Council Office :- Indirect Expenditure 2,704 46,845 89,260 42,415 0 42,415 52.5% 6,689
Net Income over Expenditure (2,584) (45,503) (88,594) (43,091)
6000 plus Transfer from EMR 0 6,689
Movement to/(from) Gen Reserve (2,584) (38,813)
150 Investment 1080 Bank Interest Received 2,459 4,051 80 (3,971) 5063.3% 1090 Monthly Loyalty Rewards 7 46 10 (36) 459.4% 1091 Cash back rebates 0 20 0 (20) 0.0%
Investment :- Income 2,465 4,117 90 (4,027) 4573.9% 0 4060 Bank Charges & card fees 71 428 318 (110) (110) 134.6%
Investment :- Indirect Expenditure 71 428 318 (110) 0 (110) 134.6% 0
Net Income over Expenditure 2,394 3,689 (228) (3,917)
160 Planning
4130 Hire of Rooms 0 0 300 300 300 0.0%
Planning :- Indirect Expenditure 0 0 300 300 0 300 0.0% 0
Net Expenditure 0 0 (300) (300)
Continued over page
23
04/10/2023 Hellesdon Parish Council Current Year Page 4
14:58
Detailed Income & Expenditure by Budget Heading 30//09/2023
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
170 Health and Safety 4135 Consultancy Fees 0 1,996 2,995 999 999 66.7% 4140 Defibrillator 0 0 340 340 340 0.0% 4295 Equipment - New/Replacement 0 119 163 44 44 73.2% 4630 Consumables 0 13 0 (13) (13) 0.0%
Health and Safety :- Indirect Expenditure 0 2,129 3,498 1,369 0 1,369 60.9% 0
Net Expenditure 0 (2,129) (3,498) (1,369)
180 Media and Communications
4105 Newsletter-Printing/Distributi 350 2,440 5,634 3,194 3,194 43.3% 4110 Website and Emails 0 728 1,071 343 1,034 (691) 164.5% 4155 IT Infrastructure 0 0 2,000 2,000 2,000 0.0% 4460 CCTV 0 4,678 1,450 (3,228) (3,228) 322.6% 4685 Noticeboards 0 0 1,484 1,484 1,484 0.0%
Media and Communications :- Indirect Expenditure 350 7,846 11,639 3,793 1,034 2,759 76.3% 0
Net Expenditure (350) (7,846) (11,639) (3,793)
190 Stores
4150 Utilities 155 926 1,546 620 620 59.9%
Stores :- Indirect Expenditure 155 926 1,546 620 0 620 59.9% 0
Net Expenditure (155) (926) (1,546) (620)
195 Tractor Shed 4150 Utilities 330 1,981 3,301 1,320 1,320 60.0% 4450 Inspections 200 450 585 135 135 76.9% 4460 CCTV 0 0 198 198 198 0.0% 4560 Property Maintain/Replacement 111 418 0 (418) (418) 0.0%
Tractor Shed :- Indirect Expenditure 641 2,849 4,084 1,235 0 1,235 69.8% 0
Net Expenditure (641) (2,849) (4,084) (1,235)
200 Residents' Parties
4115 Consumable- Food/Beverage 0 0 550 550 550 0.0% 4120 Over 65 Entertainment 0 150 325 175 175 46.2% 4630 Consumables 30 30 125 95 95 24.3%
Residents' Parties :- Indirect Expenditure 30 180 1,000 820 0 820 18.0% 0
Net Expenditure (30) (180) (1,000) (820)
Continued over page
24
04/10/2023 Hellesdon Parish Council Current Year Page 5
14:58
Detailed Income & Expenditure by Budget Heading 30//09/2023
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
205 Events
1480 Events income 690 1,325 550 (775) 240.9%
Events :- Income 690 1,325 550 (775) 240.9% 0 4122 Events 706 2,713 3,000 287 287 90.4%
Events :- Indirect Expenditure 706 2,713 3,000 287 0 287 90.4% 0
Net Income over Expenditure (16) (1,388) (2,450) (1,062)
210 Grounds
1200 Football Hire Charges 663 1,053 1,270 217 82.9% 1210 Football Training Area Hire 141 493 1,134 641 43.4% 1215 Grass cutting agreement 0 16,407 15,000 (1,407) 109.4% 1270 Floodlights Income 7 17 0 (17) 0.0%
Grounds :- Income 811 17,969 17,404 (565) 103.2% 0 4195 Keys/Locks 0 73 465 392 392 15.7% 4200 Locking parks 240 1,320 1,576 256 256 83.8% 4210 Emptying Bins/Fresheners 0 339 3,493 3,154 3,154 9.7% 4215 Seats - Repair/Replacement 0 0 1,000 1,000 1,000 0.0% 4220 Signage - New/Replacement 0 500 0 (500) (500) 0.0% 500 4225 Floodlights Maintenance/Repair 0 0 2,556 2,556 2,556 0.0% 4245 Highway grass verge cutting 0 6,238 9,641 3,403 3,403 64.7% 4255 Skip hire 260 780 2,600 1,820 1,820 30.0% 4260 Shrub/Tree/Hedge 0 64 500 436 436 12.8% 4270 Fertilisers/Weed & Moss Killer 884 884 1,845 961 961 47.9% 4275 Contractor Spray 0 0 1,906 1,906 1,906 0.0% 4295 Equipment - New/Replacement 0 43 396 353 353 10.8% 4320 Small tools 0 371 1,000 629 629 37.1% 4325 fence repairs 0 0 5,000 5,000 5,000 0.0% 4435 Contingencies 0 1,672 4,150 2,478 2,478 40.3%
Grounds :- Indirect Expenditure 1,384 12,282 36,128 23,846 0 23,846 34.0% 500
Net Income over Expenditure (573) 5,688 (18,724) (24,412)
6000 plus Transfer from EMR 0 500
Movement to/(from) Gen Reserve (573) 6,187
220 Machinery and Vehicles
4160 Repairs/Maintenance 3 236 815 579 579 29.0% 4265 Fuel 155 992 3,030 2,038 2,038 32.7% 4290 Servicing 0 0 8,457 8,457 8,457 0.0%
Continued over page
25
04/10/2023 Hellesdon Parish Council Current Year Page 6
14:58
Detailed Income & Expenditure by Budget Heading 30//09/2023
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4295 Equipment - New/Replacement 0 24,945 11,513 (13,432) (13,432) 216.7% 13,432 4310 Hire of Machinery 495 2,970 6,940 3,970 3,970 42.8% 4680 Depreciation 0 0 1,000 1,000 1,000 0.0%
Machinery and Vehicles :- Indirect Expenditure 653 29,143 31,755 2,612 0 2,612 91.8% 13,432
Net Expenditure (653) (29,143) (31,755) (2,612)
6000 plus Transfer from EMR 0 13,432
Movement to/(from) Gen Reserve (653) (15,711)
230 Trees
4240 Emergency Work 0 0 1,589 1,589 945 644 59.5% 4455 work & inspections 2,300 2,300 7,683 5,383 220 5,163 32.8%
Trees :- Indirect Expenditure 2,300 2,300 9,272 6,972 1,165 5,807 37.4% 0
Net Expenditure (2,300) (2,300) (9,272) (6,972)
240 Allotments
1100 Allotment Income 834 887 4,389 3,502 20.2% 1110 Water Charge 138 128 0 (128) 0.0% 1115 Pest control charge 148 143 0 (143) 0.0% 1125 Apiary honey sales 0 84 0 (84) 0.0%
Allotments :- Income 1,120 1,242 4,389 3,147 28.3% 0 4145 Landowner Rent 0 1,038 1,444 406 406 71.9% 4150 Utilities 14 643 1,329 686 686 48.4% 4170 Pest Control 0 0 470 470 470 0.0% 4175 Best Kept Allotm. Competition 0 0 100 100 100 0.0% 4390 Materials 0 0 430 430 430 0.0% 4560 Property Maintain/Replacement 0 864 1,000 136 136 86.4%
Allotments :- Indirect Expenditure 14 2,545 4,773 2,228 0 2,228 53.3% 0
Net Income over Expenditure 1,106 (1,303) (384) 919
250 Play Areas 4295 Equipment - New/Replacement 0 791 0 (791) (791) 0.0% 4300 Equipment-Repair/Maintenance 0 0 1,846 1,846 1,846 0.0% 4450 Inspections 0 274 279 5 5 98.2%
Play Areas :- Indirect Expenditure 0 1,065 2,125 1,060 0 1,060 50.1% 0
Net Expenditure 0 (1,065) (2,125) (1,060)
Continued over page
26
04/10/2023 Hellesdon Parish Council Current Year Page 7
14:58
Detailed Income & Expenditure by Budget Heading 30//09/2023
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
255 Hard Courts and Car Park 1220 No longer in use 375 750 0 (750) 0.0% 1225 Outside courts 7 70 2,200 2,130 3.2% 1230 No longer in use 11 317 0 (317) 0.0%
Hard Courts and Car Park :- Income 393 1,137 2,200 1,063 51.7% 0 4340 Surface - Repair 0 0 1,500 1,500 1,500 0.0% 4345 Surface Clean Chemicals 0 0 100 100 100 0.0% 4560 Property Maintain/Replacement 0 0 1,500 1,500 1,500 0.0% 4580 Car Park/ Pathways 0 0 1,000 1,000 1,000 0.0%
Hard Courts and Car Park :- Indirect Expenditure 0 0 4,100 4,100 0 4,100 0.0% 0
Net Income over Expenditure 393 1,137 (1,900) (3,037)
260 Bowling Green
1240 Bowls Hire Charges 0 1,800 1,800 0 100.0%
Bowling Green :- Income 0 1,800 1,800 0 100.0% 0 4160 Repairs/Maintenance 0 0 222 222 222 0.0% 4390 Materials 0 0 1,908 1,908 1,908 0.0%
Bowling Green :- Indirect Expenditure 0 0 2,130 2,130 0 2,130 0.0% 0
Net Income over Expenditure 0 1,800 (330) (2,130)
265 Memorials
4360 Rose Renewal 0 0 100 100 100 0.0% 4575 War Memorial 0 0 300 300 300 0.0%
Memorials :- Indirect Expenditure 0 0 400 400 0 400 0.0% 0
Net Expenditure 0 0 (400) (400)
270 Traffic Highways/Environment
1350 Parish Partnership grant 0 3,995 2,510 (1,485) 159.2%
Traffic Highways/Environment :- Income 0 3,995 2,510 (1,485) 159.2% 0 4650 SAM 0 804 953 150 150 84.3% 4655 Bus Shelters 0 7,990 500 (7,490) (7,490) 1598.0% 4670 Parish Partnership Scheme 0 0 5,020 5,020 5,020 0.0%
Traffic Highways/Environment :- Indirect 0 8,794 6,473 (2,321) 0 (2,321) 135.8% 0
Expenditure
Net Income over Expenditure 0 (4,799) (3,963) 836
Continued over page
27
04/10/2023 Hellesdon Parish Council Current Year Page 8
14:58
Detailed Income & Expenditure by Budget Heading 30//09/2023
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
300 Cafe 1500 Café Income 2,012 11,795 25,000 13,205 47.2%
Cafe :- Income 2,012 11,795 25,000 13,205 47.2% 0 1610 cafe capital costs 0 225 0 (225) (225) 0.0% 4070 Profess Fees/Agency Personnel 0 200 0 (200) (200) 0.0% 4630 Consumables 66 819 0 (819) (819) 0.0% 4635 cleaning agents/materials 0 31 0 (31) (31) 0.0% 4710 Café Purchases 1,017 6,609 11,115 4,506 4,506 59.5% 22 4711 Community fridge/ fruit & veg 141 141 0 (141) (141) 0.0%
Cafe :- Indirect Expenditure 1,224 8,025 11,115 3,090 0 3,090 72.2% 22
Net Income over Expenditure 789 3,770 13,885 10,115
6000 plus Transfer from EMR 0 22
Movement to/(from) Gen Reserve 789 3,793
Grand Totals:- Income 293,962 769,258 99,834 (669,424) 770.5%
Expenditure 48,036 351,523 661,061 309,538 2,199 307,339 53.5%
Net Income over Expenditure 245,927 417,735 (561,227) (978,962)
plus Transfer from EMR 0 25,994
less Transfer to EMR 0 155,227
Movement to/(from) Gen Reserve 245,927 288,502
28
29
30
31
32
33
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 12th September 2023 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr B. Johnson Cllr D. Maidstone Cllr G. Britton
Cllr R. Sear Cllr S. Holland Cllr A. Lock (substitute for Cllr I. Duckett)
Also In Attendance
L. Pointin – Senior Admin Officer
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies for absence were accepted from Cllr I Duckett.
2. Declarations of Interest and Dispensations
No declarations made.
3. To receive approval of minutes of the committee meeting held on 22nd August 2023 from those members
present at the held meeting.
Minutes were previously circulated and AGREED by those present.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
5. General Matters/Planning Outcomes
Applications Determined and awaiting Decision- This Information provided with the Agenda was NOTED.
6. Planning Applications for Consideration
Application Agreed Response
2023/2464 Objection. Overdevelopment of the site, out of
16 Margaret Close Hellesdon Norfolk NR6 5BS scale and character with existing properties
Proposed room over garage, interior and would also lead to inadequate parking provision.
exterior alterations and new boundary
fence.
2023/2511 No objection in principle although conditions
67 Mountfield Avenue, NR6 5HN should be put in place to prevent the ground
Loft conversion. floor extension being used as a balcony. There is
also a concern around there being inadequate
parking with the additional bedrooms.
2023/2500 No objection.
Firside Junior School Middletons Lane, NR6 5NF
Demolition of existing school building and
construction of a new two storey school
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Mins 12th September 2023
34
building with associated muga, external play
areas and external canopy and new pupil drop
off and car parking.
Premises Licence No objection.
317 to 319 Reepham Road, NR6 5AD
The supply of alcohol on standard days between
the hours of 06.00 and 23.00
2023/2424 No objection.
Hellesdon Hospital Drayton High Road, NR6 5BE
Replacement of fencing to 2no wards
located on Hellesdon Hospital Site.
2023/2681 No objection.
243 Drayton High Road, NR6 5BT
Single storey rear extension, new window
and door and internal alterations.
2023/2668 Objection. Overdevelopment of the site leading
77 Drayton Wood Road, NR6 5BZ to inadequate parking provision.
Single storey rear extension. Front and rear
dormer roof extensions.
7. Exchange of Information
None.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 26th September 2023 at 6.15pm.
The meeting closed at 6.46 pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Mins 12th September 2023
35
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 26th September 2023 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr R. Forder (substitute for Cllr B. Johnson)
Cllr S. Holland
Cllr D. Maidstone
Cllr R. Sear
Also In Attendance
Mrs F. LeBon, Clerk to the Council
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies for absence were accepted from Cllr I Duckett and Cllr B Johnson.
2. Declarations of Interest and Dispensations
No declarations made.
3. To receive approval of minutes of the committee meeting held on 12th September 2023 from those
members present at the held meeting.
Minutes had been previously circulated and were AGREED by those present.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
No matters raised
5. General Matters/Planning Outcomes
Applications Determined and Awaiting Decision- This Information provided with the Agenda was NOTED.
6. Planning Applications for Consideration
Application Agreed Response
2023/2680 No objections.
62 Hercules Road, NR6 5HH
Single storey rear extension and internal alterations.
2023/2764 No objections.
76 Meadow Way, NR6 6XX
New front entrance facade & hall. Bathroom extension into
garage space.
2023/2791 No objections.
7 Broom Avenue, NR6 6LG
Single storey rear extension
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 26th September 2023
36
2023/2034 – Re-consultation No objections.
35 Windsor Road, NR6 5NT
Rear extension and alterations
7. Exchange of Information
The Clerk is to find out the status of development on land to the north east of Holt Road.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 10th October 2023 at 6.15pm.
The meeting closed at 6.32 pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 26th September 2023
37
Meeting of Hellesdon Parish Council 10th October 2023
Item 11 - To Receive Update on WC Improvement Project
The Pride in Place Manager at Broadland Council visited site in September to discuss the project and
its progress. ‘Before’ photos have been taken, and ‘during’ and ‘after’ photos will also be taken so
the project can be monitored.
The asbestos survey has been completed and building regulations approved and the conditions sent
to the contractor.
The project is programmed in to start on Monday 31st October. The contractor may do some initial
works beforehand but this will be limited because of commitments over half term.
The contractor has offered to do enabling works to the ladies toilet to the west of the building to
ensure that these are open during building works. Although it is hoped this will not be necessary as
a result of the proposal in item 6.
Proposed colour scheme is attached. It should be noted that there is no natural light in these areas
so it is recommended that the colour scheme is kept lighter.
38
Colors on the screen and printouts may vary from actual products. Please order a sample to ensure color match.
Cubicle Challenger
Vanity Laminate Vanity Top
Divisions Grey Stipple
Doors Cypriot Oak
Pilasters Grey Stipple
Duct Panels Default
Duct Shadows Default
Vanity Top Calm
Vanity Panels Cypriot Oak
Vanity Shadows Merino
Floor Cottonseed
39
Meeting of Hellesdon Parish Council 10th October 2023
Item 12 – Parish Partnership Scheme
Previously the Parish Council had asked for consideration to be given to bus shelters at the bus stops
on Drayton High Road, with emphasis on the bus stop north bound at Hellesdon Hospital.
If a successful application is made, the parish partnership scheme will provide 50% of funding
towards the bus shelters. As the project is for 2024/2025, the balance will be precepted for as part
of the budgeting process.
There are six bus stops along Drayton High Road without shelters. One of which is not feasible to
have a bus shelter installed, three of which can only facilitate a forward facing shelter and the other
two can facilitate either a forward facing or a reverse facing shelter.
When giving consideration to which shelters to prioritise, councillors should consider which bus
stops gets the most use for passengers to alight, and are more likely to be waiting for a bus, as
opposed to passengers disembarking and will therefore not wait but walk straight to their
destination.
Costs, ex VAT, are as follows:
• 2 bay cantilever, with perch seat, clear poly carbonate panels and flag bracket - £3383
• 2 bay cantilever, with bench seat, clear poly carbonate panels and flag bracket - £3789
• 3 bay cantilever, with perch seat, clear poly carbonate panels and flag bracket - £4088
• 3 bay cantilever, with bench seat, clear poly carbonate panels and flag bracket - £4708
Please note the contractor will apply for a Notice of Works to Norfolk County Council before any
works take place and notify the Senior Transport Officer - Bus Network Co-ordination. The price
includes all administration costs, groundworks, installation, labour, travel and disposal costs.
Details of the relevant bus stops are below.
40
Bus Stops Along Drayton High Road
Description Location (map) Location (picture) Feasibility of Feasibility Any other
Shelter (seats of Shelter highway
facing the (Perspex to comments?
road)? the road)?
Northbound Yes – perch or No - Not 1100mm
adj to bench seat enough roof – need
Hellesdon room for to install
Hospital disabled shelter out
access of peak
traffic
hours
Northbound Yes – perch or No - Not 1100mm
opp bench seat enough roof
Hammond room for
Road disabled
access
41 Northbound Yes – perch or No - Not 1100mm between bench seat enough roof Margaret room for Close and disabled Yelverton access Close
Southbound, No – not enough No No north of room for a Westwood shelter Drive
42 Southbound, Yes – perch or Yes - a 1300mm between bench seat reverse roof Margaret shelter is an Close and option Yelverton Close
Southbound, Yes – perch or Yes - a 1300mm south of bench seat reverse roof Hamond shelter is an Road option
43
In addition to the project for Drayton High Road, the Facilities Manager has brought to our attention
the condition of the bus shelter on Reepham Road, close to the Meadow Way junction. He advises
that the shelter at the junction of Meadow way is several years old and needs new parts, which due
to the age, and the company which install went bankrupt several years ago, will need to be replaced
in the near future. At present the shelter is safe but if there are grants available maybe a
consideration to replace should be sooner than later. This is a 3 bay cantilever with perch seat.
Council could consider incorporating a replacement into the 2024/2025 parish partnership budget.
44
Hellesdon Neighbourhood Plan Working Group
Terms of Reference
Purpose
The main purpose of the Working Group is to prepare a Neighbourhood Plan for the parish
of Hellesdon, on behalf of Hellesdon Parish Council, in line with the requirements of the
Neighbourhood Planning (General) Regulations 2012, which sets out policies and proposals
that seek to address the community’s aspirations for the area.
In undertaking this role, the Working Group will:
1. Ensure that Neighbourhood Planning legislation, as set out in the Neighbourhood
Planning (England) Regulations 2012, is followed in the preparation and submission of
the Neighbourhood Plan.
2. Liaise with relevant professionals and authorities (eg: Neighbourhood Plan Consultant,
Broadland Council Planning Policy Team, Locality) to ensure that the Neighbourhood
Plan meets the balance of local opinion and meeting the Basic Conditions.
3. Working with the Neighbourhood Plan Consultant, Set out a project timetable, featuring
key milestones, and a budget for preparing the Neighbourhood Plan.
4. Seek appropriate funding to meet the costs of developing the plan. This is to include
external funding where available, and ensuring that the balance is accounted for in the
Hellesdon Parish Council budget.
5. Plan, manage and monitor expenditure incurred in the preparation of the plan and
report back to the Parish Council on these matters.
6. Report regularly to the Parish Council on progress with the preparation of the
Neighbourhood Plan and make recommendations on any proposed content of the Plan.
7. Seek to gather the views of the whole community, including residents, groups,
businesses, landowners etc., in order to inform the development of the Neighbourhood
Plan.
8. Be responsible for the analysis of evidence gathered from the community and
elsewhere, development of local policies, and the production of the Neighbourhood
Plan.
9. Promote engagement with the plan, including the referendum.
Membership
The Working Group will include up to 12 members.
Up to six parish councillors should be nominated for the working group, with the remaining
places being made up of interested residents of Hellesdon and those working or operating a
business in Hellesdon, as approved by the Parish Council.
At the first full meeting the Working Group elected the following members into a number of
roles:
• Chairman:
• Vice Chair:
All members of the Working Group must declare any personal or professional interest that
may be perceived as being relevant to any decisions or recommendations made by the
Working Group. This may include membership of an organisation, ownership or interest in
land or a business or indeed any other matter likely to be relevant to the work undertaken
by the Working Group.
45
Meetings
The Working Group shall meet approximately every month, or as may be required. Notice of
Working Group meetings shall be given to its members, by email, at least three clear days in
advance of the meeting date. Notices must include details of the matters to be discussed.
Decisions on operational matters (relating to the process of preparing the Plan) shall be
determined by a majority of votes of the Working Group members present and voting. In the
case of an equal number of votes, the chairperson shall have a casting vote.
Decisions on matters relating to proposed content of the Plan shall be made by the full
Parish Council, following consideration of recommendations made by the Working Group.
The quorum of the working group shall be five members
The Clerk to the Council or nominated representative distribute agendas and should take
minutes of the meeting.
Finance
Accurate records of income and expenditure for the Neighbourhood Plan should be kept by
the Working Group. All expenditure should be in accordance with the Financial Regulations
of Hellesdon Parish Council.
Changes to the Terms of Reference
These Terms of Reference may be altered and additional clauses added by agreement,
shown by majority votes, of the Parish Council.
46
Neighbourhood Plan – Consultant Appointment Brief
Hellesdon Parish Council is seeking to appoint a consultant to assist in the updating of the Hellesdon
Neighbourhood Plan.
Consultants suitably experienced in spatial planning, planning policy preparation, community
engagement and with a good working knowledge of neighbourhood planning, are required to assist
the Parish Council with the project.
The existing Hellesdon Neighbourhood Plan was adopted in 2017 and runs until 2026. At the time of
initial preparation there were significant time constraints. With the updating of the Neighbourhood
Plan we wish to investigate whether we have the number of policies required to suit the vision of
current Hellesdon residents, and whether existing polices are prescriptive enough to be effective.
The Neighbourhood Plan area will cover the parish of Hellesdon. Hellesdon is located in the
Broadband District and has an electorate of approximately 9,000 people. Whilst Broadland is a
mainly rural District, Hellesdon borders the city of Norwich and has a largely urban feel.
A Neighbourhood Plan Working Group will be established to oversee the Neighbourhood Plan
project. The Working Group will be made up of both parish councillors and local residents.
The working group will meet on a regular basis for the duration of the commission and will be
responsible for managing the overall direction and progress of the assignment, ensuring that the
commission is executed in accordance with the brief and that key deliverables are produced to the
required quality and within the agreed timescale. It is expected that representatives of the
consultant team will service these meetings.
The Local Planning Authority is currently working on a Greater Norwich Local Plan (GNLP) which the
parish of Hellesdon falls within. Further details of the GNLP and its progress can be found here
https://www.gnlp.org.uk/
The consultant will be expected to:
1. Attend meetings of the Hellesdon Neighbourhood Plan Working Group.
2. Liaison with the Parish Clerk to agree agendas in accordance with meeting schedules.
3. Liaison with the Parish Clerk outside of meetings to agree and assign action points.
4. Carry out necessary evidence base preparation, including engagement with the local
community, to support the Neighbourhood Plan preparation.
5. Carry out comprehensive community and stakeholder engagement to inform the evidence
base and test the topic themes that emerge resulting in the establishment of a Vision and set
of Objectives
6. Production of all necessary materials, leaflets/questionnaires etc for consultation
47
7. Draft a set of robust policies for the topic themes that are confirmed drawing upon work
carried out
8. Liaise with the Local Planning Authority to ensure adherence of the Neighbourhood Plan to
the basic conditions.
9. Arrange for publication and feedback in accordance with Regulation 14 of The
Neighbourhood Planning (General) Regulations 2012
10. Draft the intended Neighbourhood Development Plan and the statutory required supporting
documents
11. Submit to the Local Planning Authority the completed document in readiness for Regulation
16 of The Neighbourhood Planning (General) Regulations 2012
12. Works to be completed within and 18 – 24 month timeframe, to be set by the consultant, to
ensure that there is no gap between the expiry of the old plan and adoption of the new.
Draft policies will need to draw upon the key findings from the evidence base which have helped to
shape and inform future development issues which are important to local people and businesses.
The policies will also need to demonstrate how they will help to achieve the vision and objectives. It
is important that the plan is easy to read, written in plain English and is accessible when uploaded
onto the internet. The plan should be a useful and useable document and understood by local
residents, businesses and organisations.
Consultants will be required to provide a named project manager to lead and act as the point of
contact throughout the duration of this project. The project manager should have sufficient and
applicable experience to manage this type of project and be available for discussions and work with
the client as required.
The fee for the project and all management associated with the study will be determined, agreed
and fixed. This fee will be inclusive of all costs associated with staffing, research, printing, despatch,
telephone, travel and any other costs incurred by the contracted consultant. It is proposed that
payment will be phased upon completion of key stages of work (to be agreed) in accordance with the
specification.
48
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Hellesdon Parish Council
Neighbourhood Plan Consultancy Tender Document
1 Submission
1.1 Tenders should be completed via the attached form and submitted electronically to:
clerk@hellesdon-pc.gov.uk and marked “NDP Tender” in the subject line, or sent to:
NDP Tender
Hellesdon Parish Council
Diamond Jubilee Lodge, Wood View Road
Hellesdon, Norwich, NR6 5QB
1.2 All companies expressing an interest in this work will be notified in writing of the
respective decision within ten working days of the deadline identified.
1.3 Queries on the tender specification should be submitted electronically to:
clerk@hellesdon-pc.gov.uk or verbally to the Clerk to the Council, Mrs Faye LeBon,
on 01603 301751
2 Evaluation of Tenders and Award Criteria
2.1 Hellesdon Parish Council is not obliged to accept the lowest tender.
2.2 Suppliers will be scored on their responses to the Proposed Working Method
Questions in relation to the requirements of the specification. The weighting applied
to each of the quality sub criteria is shown in the table below:
Element Weighting
Price and costs 40%
Total Price Sub weighting: 40%
Quality 60%
Organisational Experience Sub weighting: 10%
Staff Experience/Capacity Sub weighting: 10%
Previous contracts No score
Methodology Sub weighting: 30%
Added Value Sub weighting: 10%
Implementation Plan /Milestones No score
Number of hours / Budget No score
49
2.3 The tender will be scored using the following scale of awarding marks between 0 and
4:
Completely unsatisfactory/unacceptable response
0 No response to the question or serious deficiencies in meeting the required
standards.
Poor response
1 The response is partially compliant with some shortfalls in meeting the required
standards.
Acceptable response
2 The response is compliant and meets the basic contract standards. Any concerns
are only of a minor nature.
Good response
3 The response is fully compliant and clearly indicates a full understanding of the
contract. The required standards consistently deliver all the required contract
standards.
Excellent response
4 The response is fully compliant and indicates the ability to exceed the required
standards of the contract.
2.4 In the case of two or more tenders being close, Hellesdon Parish Council reserves the
right to invite these candidates to provide a presentation to councillors and a decision
will be made based on the presentation.
• Stage 1 – Detailed project planning, agreeing timeline, introduction to the Hellesdon
Neighbourhood Plan Working Group and guidance in applying for financial support by
way of grant
• Stage 2 - Consultation, research, evidence gathering including surveys and statistical
analysis.
• Stage 3 - Development of aims and vision and objectives and testing these for local
community support and for integration with existing development policies and those
proposed under the GNLP. Compliance with Reg 14.
• Stage 4 - Development of policies and writing of the NDP to the standard required by
the local Planning Authority. Compliance with Reg 16.
50
RESPONSE TO THE SPECIFICATION
Suppliers are required to respond to the questions below to explain how your organisation proposes
to deliver the services called for in the Specification.
You may expand the areas provided. Please note there are word counts applied to each method
statement question. If a response exceeds this limit, any additional words will be deleted and will
not form part of the evaluation.
Please answer all the questions and be concise in your response, making all responses relevant to
the method statement being asked.
Note that appendices should not be included or referred to in your response unless requested within
a specific question.
Working Method Questions
Q1. Experience – Please detail the previous experience you have in delivering support
which matches the specification (1b) and how this experience is relevant to the 10%
various elements of the commission. (500 words)
Response:
Q2. Staff Experience/Capacity – Please detail the experience of the key staff you are
proposing to commit to this contract should it be awarded to your company. Please
include details of the management and staff structure relevant to the delivery of 10%
the contract and your current capacity to deliver this project within timescale. (500
words)
Response:
51
Q3. Previous Contracts – Please use the space below to provide details of
contracts for similar requirements to this contract that your organisation
Information
has provided over the last three years. Please note, we reserve the right
Only
to contact any of the organisations below for references. [This section is
not scored, and is for information only].
Name of Contract Contract start Nature of work and
Organisation Value date and relevance to this
length requirement
Q4. Methodology - Please explain how you would deliver the commission. (2000
30%
words)
Response:
Q5. Added Value –. Please detail any special features, innovative ideas, limit impact on
climate change or additional benefits that you can provide in relation to this 10%
contract that could add value to the commission. (500 words).
Response:
52
Q6. Implementation – Please identify any key milestones within the contract that Information
you consider relevant. (250 words). Only
Response:
Customer Milestone Date
Q7. a) Budget – Please indicate the cost by stage and total cost of the work you
have identified. This should include all costs and expenses 40%
Response:
Stage 1 £…………………………
Stage 2 £…………………………
Stage 3 £…………………………
Stage 4 £…………………………
Total £…………………………
53
Q8. Please indicate costs for any work you would expect to be undertaken but
which are not included in the specification. Information
Only
[This section is not scored, and is for information only].
Response:
Category of Grade/Work Hourly Rate (£)
Please add additional rows as needed.
Other Work Description Estimated Cost
Please add additional rows as needed.
54
Q9.
Contractor Company Name
Contact Name
Address
Contact Number
Contact Email
Signature
Date
55
Meeting of Hellesdon Parish Council 10th October 2023
Item 14 – Broadland Family Hub
To Receive Update on Family Hub running from Hellesdon Parish Council Site
As reported in the Parish Council meeting of 12th September, the PP&R Committee agreed that the
Family Hub for Broadland could operate from the old parish office next to Hellesdon Community
Centre. Norfolk County Council intends to occupy the site from early November, but it is likely there
will be a soft start from late October. There is regular activity presently as Norfolk County Council
plan their activities onsite.
Norfolk County Council will occupy the old parish office on a lease until April 2025. If government
funding is extended, and it is agreed between Norfolk County Council and Hellesdon Parish Council, a
rolling lease will occur thereafter. Hellesdon Parish Council will charge rent to cover costs. There will
be no profit or detriment to either party.
Norfolk County Council will look to hire rooms in Hellesdon Community Centre on an ad hoc basis.
These will be booked through the office and invoiced at the community rate monthly in arrears
based on usage.
To date the following has occurred:
• Hellesdon Parish Council has arranged for the office to be linked to the fire alarm (to be
charged back to Norfolk County Council).
• Hellesdon Parish Council has arranged for the installation of fire extinguishers and
emergency lighting (to be charged back to Norfolk County Council).
• Hellesdon Parish Council has arranged for an electricity meter to be installed (to be charged
back to Norfolk County Council) so that electricity usage can be can be charged to Norfolk
County Council.
• The caretakers have refreshed the office by filling in the holes in the walls, painting the office
and cleaning the carpet.
• A new lock has been installed.
• Most of the room has been emptied and the process of archiving / sending items to the
Norwich Records Office has begun.
• Discussions are occurring on the minor details of the use of the room, including how much
cleaning is required and how welfare facilities will work.
• Norfolk County Council estates team is working with the Clerk to create a simple draft lease
to ensure that the occupation of the room is cost neutral and to stipulate areas of access for
Norfolk County Council (eg: toilets and kitchenette in the community centre).
56
Meeting of Hellesdon Parish Council 10th October 2023
Item 15 – Defibrillator for the Low Road
To Consider Match Funding for a Defibrillator for the Low Road
At the request of Cllr Gurney, an expression of interest was put in place for funding via The DHSC
Community Automated External Defibrillator Fund, for a defibrillator for the Low Road. Applications
are now open for funding on a first come, first served basis. To qualify for funding, the Parish Council
must:
• Locate the secure defibrillator cabinet outside in an area that is accessible to members of
the public 24 hours per day
• Be able to provide an electrical power source to ensure the defibrillator cabinet light and
heater operate to keep the device at the right temperature
• Provide match funding for the application (c. £750) –
Could council please advise:
a) If they would like to apply for this funding.
b) As part of the application, a location must be specified. Where would this be located?
c) If the Parish Council wished to go ahead with this, the match funding could come out of the
Good Causes for Hellesdon Earmarked Reserve, the balance of which is currently £4,110.06
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The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Norfolk County Council
Martineau Lane
Norwich
NR1 2DH
19th September 2023
For the Attention of:
Mr David Allfrey
Mr Grahame Bygrave
Cc: Mrs Shelagh Gurney
Dear Sirs,
Formal Complaint from Hellesdon Parish Council
Hellesdon Parish Council has had repeated problems with the Highway Ranger service, so
much so we feel there is no other option but to escalate to your attention.
Periodically we receive an email advising that the Street Scene Inspectors will be in our area
from a certain date, and to report areas of concern to Highways using the title RANGER and
our parish name in the title of the email. At the end of this email, we are advised by Norfolk
County Council that ‘We aim to provide feedback on the work which has been carried out
during the visit this will follow within a few weeks’. From the email received advising the
Street Scene Inspector would visit Hellesdon from 27th June 2022, responded to with a list of
matters to look at on 21st June 2022, it took until 15th September to receive feedback from
Norfolk County Council, with chaser emails sent on 25th July 2022 and 8th August 2022.
A year on and we received advice that the Street Scene Inspectors would be in our area
from 3rd July 2023. On 6th June I asked for the following to be reviewed by the Inspector:
FP2 – Mountfield Ave to Hercules Road
FP1 – Links Ave to Berkley Close
FP4 – Woodland Road to Yelverton Road
FP5 - Drayton Wood Road to Woodland Close
FP6 – Heath Close to Fifers Lane
I asked for these to be reviewed because these alley ways are contentious every year with
overgrown vegetation. The same email from Norfolk County Council promises ‘feedback
within a few weeks’. This feedback has been chased on 3rd August and again on 22nd August.
We are now Mid September and no action has been taken and no feedback has been
received.
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Moving on to the second part of the complaint, this is relating to the aforementioned alley
ways. As mentioned, every year they become overgrown, hence my reason for asking the
Inspector to review them. Having made a Freedom of Information request to Norfolk
County Council it is established that these alley ways have no set maintenance programmes.
This is disappointing as the vegetation grows every single year, so really do need a proactive
annual maintenance regime. Instead we are advised that the maintenance programme is
reactive to complaints. Aside from the fact that this appears to pass the inspections and
fielding of complaints to parish councils with no manner of consultation as to the extra
resource required of the parish, the reactiveness of the maintenance is clearly not true, as
they were requested to be inspected on 6th June and still no action has been taken.
To assist in the resolution of this complaint, Hellesdon Parish Council would like to know:
1) What steps are being taken to improve the Ranger service, as inspections and
feedback are clearly not what is promised in the communications?
2) With weeds growing annually could Hellesdon Parish Council please have an annual
maintenance regime put in place for FP1,2,4,5 and 6?
3) If no maintenance regime will be put in place, could there be a discussion about
devolving the service for the aforementioned areas to Hellesdon Parish Council? To
avoid double taxation of our parishioners there would have to be a sum commuted
to Hellesdon Parish Council to compensate for the works.
If you require any further information, or would like to discuss this matter in more detail,
please do not hesitate to get in touch.
Your sincerely,
Faye LeBon
Faye LeBon
Clerk to Hellesdon Parish Council
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