05.08.24 Pack merged with numbers

Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.

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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.

Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.

Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged

Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer

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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.

Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.

* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management

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 The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Parish Council
held on Tuesday 9th July 2024 at 7pm
in The Council Chamber, Diamond Jubilee Lodge

PRESENT:

     Cllr B Johnson (Chairman)                          Cllr N Barker
     Cllr D Britcher                                    Cllr G Britton
     Cllr D Fahy                                        Cllr R Forder
     Cllr M Hicks                                       Cllr S Lowthorpe
     Cllr D Maidstone                                   Cllr R Sear
     Cllr S Smith

In attendance: Mrs F LeBon (Clerk) and one member of the public.

Welcome by the Chairman – Cllr Johnson welcomed all in attendance.

1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr L Douglass, Cllr I Duckett, Cllr S Gurney, Cllr S
Holland and Cllr S Lowthorpe.

2. Declarations of Interest and Dispensations
No declarations made or dispensations applied for.

3. To Agree Minutes as a True and Accurate Record of the Full Council Meeting held on 11th June
2024
The Minutes of the Full Council meeting held on 11th June 2024 had been previously circulated.
Subject to correction of a typographical error, it was RESOLVED TO ACCEPT these Minutes as a true
and accurate record of the meeting.

4. Public Participation
A member of the public advised that building work had commenced on the new retirement
homes behind the chapel.

5. Council Reports
a) To Receive Clerk’s Written Report
This report had been previously circulated.
The Clerk updated that the waste collection service from the council’s current contractor had
been reduced to fortnightly as opposed to the previous weekly service. This was not acceptable
to the Parish Council and alternative prices from contractors are being sought.
The report was ACCEPTED.

b) To Receive Reports from District and County Councillors
District and County Council reports were not available due to the pre election period.

Approved…………………………………………………

Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th July 2024

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 c) Verbal Update from Chairman
There was no Chairman’s report due to the pre election period.

6. Financial Matters
a) Bank Reconciliation – June 2024
The bank reconciliation for June 2024 was ACCEPTED after a proposal from Cllr Britton and a
second from Cllr Sear.
b) Earmarked reserves summary – June 2024
The earmarked reserves summary for June 2024 was AGREED after a proposal from Cllr Forder
and a second from Cllr Britton.
c) Approval of Payments – June 2024
The payments for June 2024 were AGREED after a proposal from Cllr Britton and a second from
Cllr Hicks. After a query from Cllr Sear, it was confirmed that that the payment detailed for the
roof refurbishment project was the final settlement amount.
d) Receipts – June 2024
The receipts for June 2024 were AGREED after a proposal from Cllr Britton and a second from Cllr
Forder.
e) Detailed Income and Expenditure 1st April 2024 – 30th June 2024
The detailed income and expenditure was ACCEPTED after a proposal from Cllr Sear and a second
from Cllr Britton.
f) To Receive Internal Auditor’s Full Report
The full report from the Internal Auditor had been previously circulated. Bar an oversight with the
minutes on the website, which was corrected on the same day, there were no matters of concern
raised. The report was accepted after a proposal from Cllr Sear and a second from Cllr Forder.

7. Planning Committee
a) To Note the Decisions made by the Planning Committee on 11th June 2024
The minutes and decisions arising from the Planning Committee meeting held on 11th June 2024
had been circulated. Cllr Britton reported the committee still retained its objections to the
application 331 Drayton High Road. It was AGREED to note the minutes and the decisions made.

8. Neighbourhood Plan
a) To Receive Update on the Neighbourhood Plan
The minutes and a report from the Neighbourhood Plan meeting held on 17th June 2024 had been
previously circulated.
The Clerk reported that the Housing Needs Assessment for Hellesdon had been checked by
Locality and finalised and had been sent to all councillors. Cllr Forder raised some mistakes in the
Housing Needs Assessment for the Clerk to review.
The consultant is currently applying for the 2024/2025 funding from Locality.
The next meeting is on 17th July, where the draft design code will be discussed.
The decisions made by the Neighbourhood Plan Working Group, as noted in the minutes, were
AGREED.

9. Community Centre
a) To Receive Report on Grant Funding for the West WC Improvement Project
The Clerk reported that a grant application for £15,099.39 (50% of the anticipated capital cost)
was rejected by Broadland Council’s Pride in Place fund. However, a subsequent grant application
for £20,000 to the National Lottery Fund had been successful.
b) To Consider Tender Prices for West WC Refurbishment and Appoint Contractor
This scheme was published in an open and transparent manner on the government’s Contracts
Finder website, and also sent to local contractors who had worked with the council’s project

Approved…………………………………………………

Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th July 2024

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 manager previously. Three tenders had been received and those contractors not known to the
council had completed a qualification questionnaire, of which there were no concerns raised. The
two lowest prices were very similar so councillors also considered the locality of the firm. It was
AGREED after a proposal from Cllr Sear and a second from Cllr Smith to proceed with the project
and appoint contractor 3 at a contract price of £28,956.56. The Clerk will clarify where the
balance of the project will be funded from.

10. Bleed Bags
a) To Receive Correspondence Regarding Bleed Bags and Consider Purchase
Correspondence was circulated about Public Access Trauma Kits (bleed bags) which are stored in
defibrillator cabinets for public access in the event of an incident which involves heavy bleeding.
It was AGREED to source a kit from St John’s Ambulance at a cost of £66 and site this in the
defibrillator cabinet at Diamond Jubilee Lodge as a trial. Further consideration for extra kits will
be given when the council considers its budget. Information on these kits will be passed to HAHA
should they wish to have a kit in the defibrillator cabinet on Bush Road.

11. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of items 12 and 13 in view of the confidential nature of the
business to be transacted
This was AGREED.

The Meeting was Closed to the Press and Public

12. Land Matter.
a) To Receive Update on Action Points
The Clerk provided members with updates on action points. It was AGREED to seek prices for
professional advice from an alternative source.
The Clerk provided members with correspondence which had arrived just before the meeting,
which would necessitate a meeting in August. This would be forwarded to members not in
attendance.

13. Staffing.
a) To Receive Update on Recruitment
The Clerk provided the meeting with updates. These will be progressed by the Staffing
Committee on 11th July.

The Meeting was Reopened to the Press and Public

14. Matters for the Next Agenda
Correspondence about Heath Crescent land

15. Time and Venue of Next Council meeting.
To be agreed and communicated to councillors to enable a response to correspondence on Heath
Crescent land.

The meeting closed at 7.57pm

Approved…………………………………………………

Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th July 2024

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 NOTES
The Copyright of the design remains with Architects and may not be reproduced in any form
without their prior written consent.

Written dimensions must be used in preference to scaled.

Contractors must check all dimensions on site.
Discrepancies are to be reported to the Architects before proceeding.

SPECIAL WARNING

Relating to disks or electronic data containing computer files of drawings prepared by
Eastern Design Architecture Ltd.

Drawings issued by Eastern Design Architecture Ltd on paper, disk or e-mail are controlled
to ensure that the changes can be recorded and traced.

Eastern Design Architecture Ltd are not responsible for unauthorised changes made to their
drawings or the consequences thereof.

It is not possible to password, protect or securely lock computer generated drawings, and
there are consequential risks.

Recipients of electronic copies of this drawing must not make amendments without the written
consent of Eastern Design Architecture Ltd.

REVISIONS

                                                                                 REV                                                                                                DATE
                                                                                  .     .                                                                                                  .

CLIENT:

VELLO HOMES LTD.

PROJECT:

RESIDENTIAL DEVELOPMENT,
LAND OFF HEATH CRESCENT,
HELLESDON,
NORFOLK.

DRAWING TITLE:

DRAFT LAYOUT FOR CONSULTATION

Draft Layout for Consultation                                                    DRAWING STATUS:
                                                                                                                  For Comment
                                                                                       SCALES - 1:500 @ A1                                        DATE - JULY 2024
Gross POS/Recreation Space = 2563m2.              Denotes affordable dwellings
LEAP proposed to meet policy/SPD requirements.
Remaining on-site POS/Recreation space made up                                                                                     EASTERN DESIGN
of informal/formal (to be determined/designed).                                                                                    ARCHITECTURE LTD
                                                                                                                                   info@easterndesignarchitecture.co.uk

                                                                                 JOB NO.                                      DWG NO.                                           REV.
                                                                                              2129                                          SK02                                       .

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