07. 9th July 2024

The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Parish Council
held on Tuesday 9th July 2024 at 7pm
in The Council Chamber, Diamond Jubilee Lodge

PRESENT:

     Cllr B Johnson (Chairman)                          Cllr N Barker
     Cllr D Britcher                                    Cllr G Britton
     Cllr D Fahy                                        Cllr R Forder
     Cllr M Hicks                                       Cllr S Lowthorpe
     Cllr D Maidstone                                   Cllr R Sear
     Cllr S Smith

In attendance: Mrs F LeBon (Clerk) and one member of the public.

Welcome by the Chairman – Cllr Johnson welcomed all in attendance.

1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr L Douglass, Cllr I Duckett, Cllr S Gurney, Cllr S
Holland and Cllr S Lowthorpe.

2. Declarations of Interest and Dispensations
No declarations made or dispensations applied for.

3. To Agree Minutes as a True and Accurate Record of the Full Council Meeting held on 11th June
2024
The Minutes of the Full Council meeting held on 11th June 2024 had been previously circulated.
Subject to correction of a typographical error, it was RESOLVED TO ACCEPT these Minutes as a true
and accurate record of the meeting.

4. Public Participation
A member of the public advised that building work had commenced on the new retirement
homes behind the chapel.

5. Council Reports
a) To Receive Clerk’s Written Report
This report had been previously circulated.
The Clerk updated that the waste collection service from the council’s current contractor had
been reduced to fortnightly as opposed to the previous weekly service. This was not acceptable
to the Parish Council and alternative prices from contractors are being sought.
The report was ACCEPTED.

b) To Receive Reports from District and County Councillors
District and County Council reports were not available due to the pre election period.

Approved…………………………………………………

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Hellesdon Parish Council, Full Council Minutes 9th July 2024
 c) Verbal Update from Chairman
There was no Chairman’s report due to the pre election period.

6. Financial Matters
a) Bank Reconciliation – June 2024
The bank reconciliation for June 2024 was ACCEPTED after a proposal from Cllr Britton and a
second from Cllr Sear.
b) Earmarked reserves summary – June 2024
The earmarked reserves summary for June 2024 was AGREED after a proposal from Cllr Forder
and a second from Cllr Britton.
c) Approval of Payments – June 2024
The payments for June 2024 were AGREED after a proposal from Cllr Britton and a second from
Cllr Hicks. After a query from Cllr Sear, it was confirmed that that the payment detailed for the
roof refurbishment project was the final settlement amount.
d) Receipts – June 2024
The receipts for June 2024 were AGREED after a proposal from Cllr Britton and a second from Cllr
Forder.
e) Detailed Income and Expenditure 1st April 2024 – 30th June 2024
The detailed income and expenditure was ACCEPTED after a proposal from Cllr Sear and a second
from Cllr Britton.
f) To Receive Internal Auditor’s Full Report
The full report from the Internal Auditor had been previously circulated. Bar an oversight with the
minutes on the website, which was corrected on the same day, there were no matters of concern
raised. The report was accepted after a proposal from Cllr Sear and a second from Cllr Forder.

7. Planning Committee
a) To Note the Decisions made by the Planning Committee on 11th June 2024
The minutes and decisions arising from the Planning Committee meeting held on 11th June 2024
had been circulated. Cllr Britton reported the committee still retained its objections to the
application 331 Drayton High Road. It was AGREED to note the minutes and the decisions made.

8. Neighbourhood Plan
a) To Receive Update on the Neighbourhood Plan
The minutes and a report from the Neighbourhood Plan meeting held on 17th June 2024 had been
previously circulated.
The Clerk reported that the Housing Needs Assessment for Hellesdon had been checked by
Locality and finalised and had been sent to all councillors. Cllr Forder raised some mistakes in the
Housing Needs Assessment for the Clerk to review.
The consultant is currently applying for the 2024/2025 funding from Locality.
The next meeting is on 17th July, where the draft design code will be discussed.
The decisions made by the Neighbourhood Plan Working Group, as noted in the minutes, were
AGREED.

9. Community Centre
a) To Receive Report on Grant Funding for the West WC Improvement Project
The Clerk reported that a grant application for £15,099.39 (50% of the anticipated capital cost)
was rejected by Broadland Council’s Pride in Place fund. However, a subsequent grant application
for £20,000 to the National Lottery Fund had been successful.
b) To Consider Tender Prices for West WC Refurbishment and Appoint Contractor
This scheme was published in an open and transparent manner on the government’s Contracts
Finder website, and also sent to local contractors who had worked with the council’s project

Approved…………………………………………………

Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th July 2024
 manager previously. Three tenders had been received and those contractors not known to the
council had completed a qualification questionnaire, of which there were no concerns raised. The
two lowest prices were very similar so councillors also considered the locality of the firm. It was
AGREED after a proposal from Cllr Sear and a second from Cllr Smith to proceed with the project
and appoint contractor 3 at a contract price of £28,956.56. The Clerk will clarify where the
balance of the project will be funded from.

10. Bleed Bags
a) To Receive Correspondence Regarding Bleed Bags and Consider Purchase
Correspondence was circulated about Public Access Trauma Kits (bleed bags) which are stored in
defibrillator cabinets for public access in the event of an incident which involves heavy bleeding.
It was AGREED to source a kit from St John’s Ambulance at a cost of £66 and site this in the
defibrillator cabinet at Diamond Jubilee Lodge as a trial. Further consideration for extra kits will
be given when the council considers its budget. Information on these kits will be passed to HAHA
should they wish to have a kit in the defibrillator cabinet on Bush Road.

11. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of items 12 and 13 in view of the confidential nature of the
business to be transacted
This was AGREED.

The Meeting was Closed to the Press and Public

12. Land Matter.
a) To Receive Update on Action Points
The Clerk provided members with updates on action points. It was AGREED to seek prices for
professional advice from an alternative source.
The Clerk provided members with correspondence which had arrived just before the meeting,
which would necessitate a meeting in August. This would be forwarded to members not in
attendance.

13. Staffing.
a) To Receive Update on Recruitment
The Clerk provided the meeting with updates. These will be progressed by the Staffing
Committee on 11th July.

The Meeting was Reopened to the Press and Public

14. Matters for the Next Agenda
Correspondence about Heath Crescent land

15. Time and Venue of Next Council meeting.
To be agreed and communicated to councillors to enable a response to correspondence on Heath
Crescent land.

The meeting closed at 7.57pm

Approved…………………………………………………

Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th July 2024