5.-Full-Council-Meeting-via-zoom-9-June-2020-Minutes-1.pdf

The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Parish Council
Held on Tuesday 9th June 2020 by Zoom Online at 7.00p.m.

PRESENT:         Cllr D King, Chair                          Cllr W Johnson, Vice-Chairman
                 Cllr S Gurney                               Cllr K Avenell
                 Cllr G Britton                              Cllr S Bush-Trivett
                 Cllr U Franklin                             Cllr Fahy
                 Cllr M Fulcher                              Cllr D Britcher

In attendance: Mrs N Carver, Clerk

1 Member of the public

WELCOME –After a delayed start due to logging into the meeting The Chairman welcomed Councillors.

1. Apologies and acceptance for absence
Apologies from Cllr Attenborough, these were ACCEPTED.

2. Declarations of Interest and Dispensations
There were no requests for dispensations, and no additional interests declared.

3. Minutes of the meeting held 5th May 2020
The minutes of the full council zoom meeting held on 5th May 2020, were
NOTED and Amendments to standing orders agreed.

4. Public Participation
No participation

5. Reports from
a) Parish Clerk
The clerks report was previously circulated
RESOLVED TO ACCEPT.
b) County and District Councillor
County and District Councillor Gurney gave a verbal report.
• Currently still working on the 20mph zone for Meadow Way, a road consultation planned
looking at extension to whole road.
• Plaque for Mann Eggerton site is ordered and being paid for with county allowance
budget 19/20.
• Pot holes and drains repaired on Middleton’s Lane including subsided drains.
• Zebra crossing for Middleton’s Lane consultation documents have been signed off, Cllr
Gurney noted this is not a replacement for the Lollypop Man.
• Pavement repairs on Links Avenue have been completed.
• New recycling centre just near to NDR has been passed by county.

1. Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 5th May 2020
 • Zoom meeting is planned for the reintroduction of children into the schools.
On a parish level the prescription deliveries are now drying up and we have done over a few
hundred.
Broadland have had a number of zoom meetings
• The Veolia Contract is currently being discussed, noted Veolia have done a very good job
through current crisis.
• 84 Bush Road alcohol license has been approved, due to late objection sent. Concerns
that the signage to advertise this was not up and clearly visible for the whole consultation
period.
• A number of businesses in Hellesdon have been able to access the small business grant,
this has been very much appreciated. Broadland now have another grant available
funded by Broadland and not government.

A verbal report was given by Cllr Britcher
• Waste management is ongoing and will continue to update the Parish.
• To clarify there is no justification for the Parish Council to have face to face meetings and
no committee meetings to be held in the offices. The clerk had mentioned a possibility of
a face to face meeting at the community centre. Cllr Gurney commented that meetings
at county are looking at online till May 2021. Cllr King commented that we will continue
with online zoom meetings and plan to continue with this. The clerk confirmed that
following guidance from NALC all public meetings to be held online, only meetings such as
signing off for the play areas may be held in public following guidance.
Cllr Britcher asked if there were plans for an AGM 2020. Cllr King commented that following
guidance realistically it will be in May 2021.
Cllr King reported that he had stepped down from the waste management committee, though he
wanted to formally thank Veiolia for all their hard work throughout the crisis
A written report from Cllr Prutton was read out by Cllr Britcher regarding the Tree Felling to the
rear of Hercules Road.

6. Financial Matters
a. To receive and Accounts Summary for end of year 2019/2020
The accounts summary was previously circulated to all councilors, these were NOTED

b. To receive and adopt report from Internal Auditor
It was NOTED that the report from the internal auditor would be received at July meeting of the
full council. No items had been raised.
Cllr Gurney wanted to thank Gavin for all his hard work in preparing for this, as this has been a
trying time.

c. To complete and sign Annual Governance Statement (s.1 of AGAR)
The annual governance statement was read out in full and was
APPROVED AND AGREED BY ALL signed by Chairman and Clerk

d. To approve and sign Accounting Statement for Accounts for 2019/20 (s.2 of AGAR)
The accounting statement was circulated to all councilors and was
APPROVED BY ALL signed by the chairman

7. Planning
Planning decisions made from 1st May to the 2nd June 2020 were previously circulated. It was

RESOLVED TO ACCEPT

1. Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 5th May 2020
8. Exchange of information
None noted

10. Date, Time & Venue for Next Meeting
This was confirmed as provisionally Tuesday 7th July at 7pm, clerk to confirm once further
guidance is given via government.

The meeting closed at 7:43pm.

1. Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 5th May 2020