ToR Environment Committee 2024

Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: clerk@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk

TERMS OF REFERENCE

ENVIRONMENT COMMITTEE

Responsibilities specific to all committees:

   •   To be responsible for compiling its annual budget
   •   To present and obtain approval for its annual budget from Full Council
   •   To monitor its functions and expenditure
   •   To assess and budget for future maintenance, replacement or upgrading of items for
       which it is responsible
   •   To set dates for ordinary meetings
   •   If a particular item under discussion is within the Committee’s delegated powers, the
       minutes will record the decision as RESOLVED/AGREED. If not, then the minutes will
       record the decision as agreed to RECOMMEND and it will then be brought to the
       attention of the Full Council for decision following approval of the Committee minutes.

Responsibilities specific to this committee:

Authority
The Environment Committee is constituted as a standing committee of the Full Council. It is
appointed by and is solely responsible to Hellesdon Parish Council to make decisions about
biodiversity and environmental impact on council owned sites upon delegation by the full
council after land purchase or acquisition subject to budget and expenditure limits.

The Committee duties are defined and agreed by the Full Council which may resolve, at any
time, to modify the Committee’s powers.

Membership
Membership of the committee will consist of six Councillors.
All other councillors will be substitutes for this committee, and will be called upon on a party
basis by the member who cannot attend.

In addition to the nominated committee members, the Chairman of the Council is permitted
to form part of the committee ex officio. If the Chairman is unable to attend in their ex officio
capacity they may nominate the Vice Chairman as a substitute.

Quorum
Hellesdon Parish Council
Terms of Reference
Environment Committee
Adopted - 14th May 2024
Date of Next Review – May 2025
 Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: clerk@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk

The committee quorum shall be no fewer than three members.

Frequency of Meetings
The Committee will meet at least four times during each civic year and to publish these
meetings in advance as ordinary meetings. The ordinary meetings to consider committee
general items and standing items in accordance with set timetable. Additional meetings will
be set as required.

Record of Proceedings
Written minutes will be taken to record the Committee’s decisions and recommendations and
will be circulated to all Councillors for the next Full Council meeting.

Delegated Powers

1. To keep under review the Parish Council’s policy on Trees and Biodiversity Duty.
2. To seek ways to improve the Parish Council’s environmental impact.
3. To create and review a biodiversity action plan for areas in the control of the Parish
Council
4. To work in partnership with local businesses, community groups and residents to
improve the environment and biodiversity on private land and/or buildings which are
outside the control of the Parish Council.
5. To work in partnership with other local authorities to improve the environment and
biodiversity on public land and/or buildings which are outside the control of the Parish
Council.
6. To promote methods of improvement of biodiversity and lessening environmental
impact.
7. To consider and put forward to the full council proposals for any improvements,
developments or any capital expenditure when requesting funding for the following
financial year.
8. To work in partnership with appropriate funding bodies to improve biodiversity and
lessen environmental impact.

Standing Items for Ordinary Meetings
First meeting –
• to review Parish Council policies on trees and biodiversity
• to set annual plan for the committee

Second meeting –
• to update on committee annual plan

Hellesdon Parish Council
Terms of Reference
Environment Committee
Adopted - 14th May 2024
Date of Next Review – May 2025
 Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: clerk@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk

• to address capital projects as identified in the budget the responsibility of the
committee.

Third meeting –
• to consider the committee budget for recommendation to the Full Council for
approval

Fourth meeting –
• to review current year budget to ensure all funds have been allocated.

Hellesdon Parish Council
Terms of Reference
Environment Committee
Adopted - 14th May 2024
Date of Next Review – May 2025