ToR Staffing Committee 2024

Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk

TERMS OF REFERENCE

STAFFING COMMITTEE

Responsibilities specific to all committees:

   •   To be responsible for compiling its annual budget
   •   To present and obtain approval for its annual budget from Full Council
   •   To monitor its functions and expenditure
   •   To assess and budget for future maintenance, replacement or upgrading of items for
       which it is responsible
   •   To set dates for ordinary meetings
   •   If a particular item under discussion is within the Committee’s delegated powers, the
       minutes will record the decision as RESOLVED. If not, then the minutes will record
       the decision as agreed to RECOMMEND and it will then be brought to the attention
       of the Full Council for decision following presentation of the Committee draft
       minutes.

Responsibilities specific to this committee:

Authority
The Staffing Committee is constituted as a standing committee of the Full Council. It is
appointed by and is solely responsible to Hellesdon Parish Council to make decisions about
all staffing matters subject to budget and expenditure limits. The Committee duties are
defined and agreed by the Full Council which may resolve, at any time, to modify the
Committee’s powers.

Membership
Membership will be made up of seven councillors. All other councillors will be substitutes
for this committee, and will be called upon on a party basis by the member who cannot
attend.

In addition to the nominated committee members, the Chairman of the Council is permitted
to form part of the committee ex officio. If the Chairman is unable to attend in their ex
officio capacity they may nominate the Vice Chairman as a substitute.

Hellesdon Parish Council
Terms of Reference Staffing Committee
Reviewed – 14th May 2024
Date for Next Review – May 2025
 Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk

Quorum
The committee quorum shall be three members.

Frequency of Meetings
The Committee will meet at least four times during each civic year and to publish these
meetings in advance as ordinary meetings. The ordinary meetings to consider committee
general items and standing items in accordance with set timetable. Additional meetings will
be set as required.

Record of Proceedings
Written minutes will be taken to record the Committee’s decisions and recommendations and
will be circulated to all Councillors for the next Full Council meeting.

Delegated Powers

1. To establish and keep under review the staffing structure and to implement as
appropriate any action as needed
2. To draft, implement, review, monitor and revise policies for staff
3. To establish and review salary pay scales for all categories of staff and to be
responsible for their administration and review
4. To oversee the recruitment and appointment of staff other than for the position of
Clerk to the Council
5. To oversee any process leading to dismissal of staff (including redundancy)
6. To arrange execution of new employment contracts and changes to contracts
7. To establish and review performance management (including annual appraisals) and
staff training programmes for staff
8. To keep under review staff working conditions and staff health & safety at work
matters

9. To monitor and address regular or sustained staff absence

10. To consider the dismissal of an employee

11. To supervise and performance manage the Clerk to the Councils work, administer
his/her leave requests and record and monitor his/her other absences

Standing Items for Ordinary Meetings
First meeting –
• to consider Procedures of Staffing Panels
• to set dates of committee ordinary meetings

Second meeting –
• to receive a report on the annual appraisal process
• to address capital projects as identified in the budget the responsibility of the
committee
Hellesdon Parish Council
Terms of Reference Staffing Committee
Reviewed – 14th May 2024
Date for Next Review – May 2025
 Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk

Third meeting –
• to consider the committee budget for recommendation to the Full Council for
approval

Fourth meeting –
• to review policies for staff and staffing related matters

Hellesdon Parish Council
Terms of Reference Staffing Committee
Reviewed – 14th May 2024
Date for Next Review – May 2025