9.-Full-Council-Meeting-via-zoom-13th-October-2020-Minutes.pdf

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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Parish Council
Held on Tuesday 13th October 2020 by Zoom Online at 7.00 pm.
Meeting is being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020
for the purpose of transacting the following business.

PRESENT:

                    Cllr D King, Chair                           Cllr Sparkes
                    Cllr S Gurney                                Cllr K Avenell
                    Cllr G Britton                               Cllr D Britcher
                    Cllr U Franklin                              Cllr M Fulcher
                    Cllr D Fahy (Joined item 6e)

In attendance: Mrs N Carver, Clerk
District Cllr Prutton
2 Members of the public (Left at item 5)

WELCOME –The Chairman welcomed Councillors and members of the public.

1. Apologies and acceptance for absence
Apologies from Cllr Attenborough up to April 2021, and Cllr Johnson, these were ACCEPTED.

A minutes silence was led by Cllr Britcher for Peter Beard who sadly passed away in September
2020. He was a former member of the Parish Council and was part of many council projects.
Cllr Gurney asked for a letter to be sent from the Parish Council to the daughter of Peter Beard
with their deepest sympathy.

2. Declarations of Interest and Dispensations
There were no requests for dispensations, and no additional interests declared.
Chairman asked the councillors for a late item to be added to the agenda under item 12 - c) GNLP
Jarrolds site. This was
RESOLVED TO ACCEPT

3. Minutes of the meeting held 8th September 2020
The minutes of the full council zoom meeting held on 8th September, were
RESOLVED TO ACCEPT

4. Public Participation
Two members of the public attended the meeting with regards to the planning application
20201697, phase 2 of the Persimmon development. They both raised concern in regard to the
removal of trees on this site.

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Cllr King Spoke with regards to the lack of communication between Persimmon and the Parish
Council, Persimmons treatment of the Parish Council is deplorable. Cllr King and Cllr Gurney have
called in the application if they are minded to approve. Cllr King asked that any residents who
have concerns relating to the application to send their comments and thoughts to Charles Judson
the planning officer.
Cllr Fulcher spoke with regards to the application and concerns over the tree survey previously
carried out by Persimmon and issues raised from Broadland tree wardens. There is also a concern
with the current climate emergency.
There will be a briefing for the Parish Council and the planning committee being held on 14th
October to discuss the application with the planning officers at Broadland.

5. Reports from
a) Parish Clerk
The clerks report was previously circulated.
RESOLVED TO ACCEPT
Update was given to the Parish Council with regards to an incident over the weekend whilst a
caretaker was trying to lock the parks, the police were called and attended the site. Cllr King is
happy for any decisions with regards to the locking of the parks is an operational matter.
Cllr Gurney spoke with regards to the recent PWLB application and gave thanks to Russel Reeve at
Norfolk ALC and Natasha for working to have this approved.
b) County and District Councillor
• Cllr Prutton gave an update with regards to 147 Reepham Road, meetings have been held
with director of place at Broadland District Council, they have given many excuses as to why a
decision has not been made, however she will continue to look at this on behalf of the
residents. Cllr Prutton has a planned visit to Viola site to see the new electric refuge
collection truck, this is the new way ahead.
• Cllr Britcher updated the council on the waste management contract at Broadland District
Council which is currently out to tender. Confirming there is 6 large companies currently
bidding for the contract.
• Cllr Gurney provided a verbal update for both County and District Council. Cllr Gurney has
been undertaking work within the Parish on the Persimmon Homes development.
Cllr Gurney reported that is concerned on the Shortage of planning officers at Broadland
planning causing a poor service, this has been reported to head of planning services.
County has had many issues with regards to heavy rain fall, this has caused a lot of flooding,
including areas where we have drainage tanks. There are a number of areas which currently
need attention including Hospital Lane, Low Road, with blocked culverts these have been
reported to highways to be dug out. Signage that has been damaged have been reported and
will be replaced.
Cllr Gurney has asked for a formal enquiry and full investigation on the Zebera Crossing,
including the ground works and lighting, a budgetary spread sheet has also been requested.
Meadow way bollards and 20mph speed restriction have moved further up the list and is still
ongoing. The issues with parking at Firside have been directed to police. Patching issues on
Links Ave continue to be done. County Council Highways Rangers have been asked to trim
the lower branches on oaks near to the hospital on Drayton High Road due to obscuring
views.
Cllr Gurney gave an update on the newly installed traffic calming measures, so far there has
been positive feedback.
Cllr Britcher spoke with regards to the zebra crossing, relating to the lollypop man and the
location of the zebra crossing, Cllr Gurney responded that the lollypop man is still much

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needed and under the control of the fire service. Cllr Gurney also raised earlier concerns
raised with county on the location of the crossing and associated factors. Cllr Gurney was not
in supported as other areas have a higher priority.
• Update from Cllr King. Currently still looking at the job retention scheme with Broadland
District Council for under 25’s. There has also been a number meetings with regards to
possible lockdowns and plans coming out of lockdown.
c) No further updates
d) The police crime reported was Noted

6. Financial Matters
a) Bank Reconciliation – 1st April to 30th September 2020.
The document previously circulated was discussed, and it was
RESOLVED TO ACCEPT
b) Earmarked reserves summary.
The document previously circulated was discussed, the clerk clarified the transfers on the
account that had already been agreed, it was
RESOLVED TO ACCEPT
c) Approval of Payments –September 2020.
The document previously circulated was discussed, and it was
RESOLVED TO ACCEPT
d) Approval of Receipts – September 2020.
The document previously circulated was discussed, and it was
RESOLVED TO ACCEPT
e) Detailed Income and Expenditure 1st April to 30th September 2020.
The document previously circulated was discussed, It was
RESOLVED TO ACCEPT THE REPORT
f) The report received from the external auditors for the accounts 2019/2020 was preciously
circulated, it was
RECEIVED AND NOTED
g) The second precept payment from Broadland District council had been received, it was
NOTED
h) Update on funding received parish partnership 2018/2019 – Bus Stop on the Low Road
Funding previous agreed for the Parish Partnership for 2018/19 has now been received.
i) To receive any suggestions for items to be included in the 2021/2022 budget.
It was discussed and the following items are to be considered, parish partnership £6k, green
grid/tree budget.

7. To Answer Questions from The Councillors
No questions were received
A break was held, and council reconvened at 8:50
8. Replacement Tree
Report was previously circulated regarding replacing the cherry tree on the ‘Bull Roundabout’.
The report was discussed. Proposed by the chair it was,
RESOLVED TO ACCEPT OFFICERS RECOMMENDATION TO BE FUNDED FROM GENERAL RESERVES

9. Planning White Paper
To consider a response from the council for the current consultation before October 29th 2020.
This was discussed at length and it was

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RESOLVED FOR THE CLERK TO RESPOND MAKING REFERENCE TO THE NEIGHBORHOOD PLAN,
CIL PAYMENTS AND FOR THE LOCAL VOICE TO STILL BE HEARD AND NOT LOST.
10. Planning
To note recent planning decisions made by the planning committee on 15th September and 6th
October 2020. It was

RESOLVED TO NOTE

11. Community Center Committee
To consider Community Centre Matters
a) The minutes of meeting held on 14th September 2020 by Zoom were previously circulated and
NOTED
b) Decisions made by the committee were NOTED

12. Property, Policy and Resources
To consider Property, Policy & Resources Matters
a) The minutes of meeting held on 10th September 2020 by Zoom were NOTED
b) Cllr Gurney gave a verbal update on the reports done by outside bodies for the community
centre, the recent electrical report noted that works will be required, it was NOTED that the
centre is still safe to use. Decisions made by the committee were NOTED
c) GNLP 1021 Jarrolds site – The clerk had received correspondence from the GNLP team asking for
further clarification on the Parish Councils proposal for the Jarrolds site. Following a lengthy
discussion of the council, there was no change in the position of the Parish Council, however the
need for more recreational space is more paramount. Cllr Britcher spoke with regards to
proposing a planning application for the site, this can be taken to the next PP&R meeting. It was
RESOLVED FOR THE CLERK TO RESPOND AND FOR NO FURTHER DIRECT ENGAGEMENTS WITH

JAROLLDS

13. Playing Fields, Allotments and Amenities
To consider Playing fields, allotments and amenities Matters
a) To note minutes of meeting held on 16th September 2020 by Zoom were NOTED
b) Decisions made by the committee were NOTED

14. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the following items in view of the confidential and
personal nature of the business to be transacted. If resolved, such items to be dealt after the
item that confirms details of the next meeting.
Proposed by the chair seconded by Cllr Avenell
RESOLVED TO ACCEPT

15. Exchange of information.
Cllr king spoke with regards to the snooker hall has recently been up for sale and is sold. Any
update will be given a future meeting.

16. Staffing Update
To consider Staffing Matters
a) The minutes of meeting held on 10th September 2020 by Zoom were NOTED
b) A verbal update from Cllr Gurney was given. Decisions made by the committee were NOTED

17. Time and Venue of next Council meeting.
The next meeting to be held on Tuesday 10th November at 7pm via Zoom

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No further information to be exchanged
The meeting closed at 21:15

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