Papers-13th-October-2020.pdf
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He HELLESDON PARISH COUNCIL
The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich, NR6 50B
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pe.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
Held on Tuesday 3" September 2020 by Zoom Online at 7.00 pm.
PRESENT: Cllr D King, Chair Cllr W Johns@f, Vice-Chairman
Cllr S Gurney
Clir G Britton »
Cllr D Britcher "Oy
In attendance: Mrs N Carver, Clerk yy ‘>
District Cllr Prutton iy a
“On... rsOvihe
WELCOME —The Chairman welcomed Coyncillors and més 4 public. Ly
1. ~~S »,
Apologies and acceptance for Bo.
jy
ae
Apologies from Cllr Attenborough/ellr oe Cllr spa and Cllr Bush-Trivett, these were
ACCEPTED. 7 4s
Y
2. Declarations offnt api i >,
There were novreduests for i ay 5 additiona interests declared.
3. 7
on 4" August 2020, were
4. Yy
bh Council abked for advice and help with an issue raised by a resident
yy confirmed she had spoken to the resident and this is in hand.
any’s information on the NHS quotation was redacted, the clerk
5. Reports from
a) Parish Clerk
The clerks report was previously circulated.
RESOLVED TO ACCEPT
The following items were raised:
Clerk confirmed the cost of the baby change unit is £250.
Cllr Gurney spoke with regards to the locking of Meadow Way and of the Community Centre
parks. Many residents had contacted Cllr Gurney along with the office asking for the gates to be
closed of an evening. A discussion was had and it was proposed by Cllr Gurney and seconded by
FN ole) co) 16 ce
HPC Full Council Mins 8 September 2020
CONTINUE AGENDA ITEM 5
Cllr King, Cottinghams Park and Mountfield Park will remain open for residents to walk the dogs
early in the morning or later in the evening, the Community Centre will be open between 8am
and 8pm, and to lock Meadow way on the recommendation of the Clerk, this will be reviewed at
the next Parish Council meeting. It Was
RESOLVED TO ACCEPT
Cllr Gurney Proposed to purchase the changing unit for outside toilet seconded by Clrr Britcher. It
was
RESOLVED TO ACCEPT
County and District Councillor A
Cilr Gurney gave a verbal update for both County y Council. There is a continuation of
Yjy
the work on Drayton Wood Road; road closure is inGY gf fe UYweek beginning 21* September.
Cllr Gurney spoke with regards to the zebra crossi fé6n Mi idietons Lane, Norfalk County Council
ye
did a lengthy consultation including data ang | ‘on the locatit aa the crossing. It was not a
substitute for the lollipop man, this is a ye ent. To confirm t € Piossing has been installed in
the right place. Links Avenue path resurfacing as now been completed
There is a jot of activity on licensing at the Dink and busipess is comingZback
ine to usual level. Cllr
Gurney has given thanks to Viola as they have 6d job duringt | bast months.
Cllr Franklin asked for an updar@i VCllr Gurney confirmed that this is now
We
at the legal process and could ta’ ape 8 months
No District Update from Clir acre
>
>
Cllr King gave ayyereal repo sy “co the report previously instigated by
Cllr Avenel! ore sdon, this sow being lookd at by the Transport
Ministry, he will ¢ y O on this.
Two white Papers Hag
Yj
Of evolution, this should be published in the next
We
takin pow ers“away
ig Pear eek a has also been published, this is looking at
» Both h these will be updated at future meetings.
fromZeeal authoritigsy
Ge dcland cabinet
WH “UY
fa agreedito
,
amend‘ ne 2019 development plan, allowing for a further
GY
Red Pstion 18 on GNEP.othe Regul
Wat e Regdlgtion 19 could now be delayed to 2022, this will have an effect
on the Jatrolds site appli i ai
A?
Financial Mette cS
a} Bank Recon ion Ay pril to 31° August 2020.
The document? us) circulated was discussed, and it was
4 Til ,
RESOLVED TO ACCEpT
A
b) Earmarked reserves summary.
The document previously circulated was discussed, Cllr Britcher asked when funding would
come back for EMR345. The clerk updated that she is looking into this and report back at
next meeting of the council.
RESOLVED TO ACCEPT
c) Approval of Payments —July and August 2020.
The document previously circulated was discussed, Cilr Gurney asked to confirm which
dishwasher was repaired; clerk confirmed this was the Community Centre. It was
RESOLVED TO ACCEPT
APPPOVEG ee cece ce eee ere cen creer nee aeesrneen eee
HPC Full Council Mins 8" September 2020
CONTINUE AGENDA ITEM 6
d) Approval of Receipts — July and August 2020.
The document previously circulated was discussed, and it was
RESOLVED TO ACCEPT
e) Detailed Income and Expenditure 1* April to 31" August 2020.
The document previously circulated was discussed, It was
RESOLVED TO ACCEPT THE REPORT
f} tt was NOTED a grant of £1000 awarded from Football Foundation for additional goal posts
had been received.
g) Itwas NOTED a discretionary grant of £10,000 from Broadland District Council has been
received for the Community Centre
Policy Review
The following policies had been reviewed by th
a) Accessibility Policy
b) Bio Diversity Statement and Policy
c) Graffiti Policy
d) CCTV Policy
e) Safeguarding Policy
RESOLVED TO ACCEPT 4
SAM 2 Speed Sign
A lengthy discussion j
Li, _
in
%,
stion/ ace op the SAM 2 units. The clerk
gave a verbal updai i longa ed >
“?
D NFORMATION SHEET TO BE SENT TO THE
“> .. 70
a °
USwritten reportawa'
uc yyfo all countetitors on the purchasing of a memorial bench to
ik workers o Js “Gl Gurney confirmed this was a replacement of a bench that
ouslyly there andgiso
0 in th ypility y of Hellesdon Hospital.
pl it was prop
proposed by y Cllr King g abs
oy rchase the bench quoted for. It was
with {he officers recommendation, It was proposed by Cllr King and
Seconded by Cllr ok The bench to be funded from EMR 332 Good causes of Hellesdon, It
Was “e
RESOLVED TO ACCEPT WITH THE MONEY COMING FROM EMR 332 £1750
c) It was proposed by Cllr Britcher and Cllr Gurney for the following wording to be to be inscribed
on the brass plaque
“With Grateful Thanks from the Residents of Hellesdon”
It was
RESOLVED TO ACCEPT
10. Residents Christmas Party
It was proposed from the chair and seconded by Cllr Avenell for the senior residents Christmas
party to be cancelled for 2020. It was
HPC Full Council Mins 8" September 2020
RESOLVED TO AGREE
11. Parish Council Meeting Dates
Following a lengthy discussion of the council on moving the parish council meeting currently held
on first Tuesday of the month, being moved to the second Tuesday of the month. It was
proposed by Cllr King and Seconded Cllr Johnson, It was
RESOLVED TO ACCEPT WITH 7 IN FAVOR AND ONE AGAINST
42, Planning
Planning decisions made by the planning committee u ember were previously
circulated, it was
RESOLVED TO ACCEPT
13. Community Center Committee
t was NOTED the next Community Centr seting being held Monday September 2020
10am via Zoom a) —
14. Property, Policy
*
and Resources!Yy My .
It was NOTED the next Property, Polk
& %,
ting being held Thursday 10"
September 2020 6:30pm via Zoo —Yy
15. Playing Fields, Allotyyé jtsand Amenttigs %»
It was NOTED thejaext fey EmentsZ30) 5 méeting being held Wednesday
16" Septemb& igdoom. >
16.
y) Y A yy ublic Bo Y (Admission to Meetings) Act 1960 to exclude
the he pepf soaitpyb Save tion of he follghiing items in view of the confidential and
ot yaa nature yj the bu nes s to be tre nsacted: it resolved, such items to be dealt after the
‘“atem that confirms det ils of thenext meeting?
nde Avenell
Pro ed by the chaitarseconde e coPDyCllr
ED TO ACCEPT
17. Exchange Of
a
Time and venue op ext ca il meeting
The next meeting ea on Tuesday 13" October at 7pm via Zoom No further information to
19,
be exchanged
Items discussed under the resolution to exclude public and press
18. Staffing Update
The next staffing meeting to be held on Thursday 14" September at 8:30pm
The recent update from NALC relating to the NJC pay scales was NOTED
The meeting closed at 21:15
HPC Full Gouncil Mins 8" September 2020
AGENDA ITEM 5a
CLERK'S REPORT FOR COUNCIL MEETING 13.10.20
ITEM COMMENTS
Community Centre The centre has now opened, with guidance in place to help with social
distancing. We have a limited number of groups that have returned mainly
due to numbers that can attend.
Car Park - Community | No current updates
Centre
Parish Council Offices | The office has been marked out to ensure social distancing can be maintained.
Diamond Jubilee Lodge
Recreation Ground The gates are now being closed at 8pm, currently no incidents have been
reported
Meadow Way No current updates
Skate Park & MUGA No Updates
Mountfield Park Broadland Tree wardens have visited the site and have arranged for the
replacement trees to be planted mid-November
Cottinghams Park No current updates
Allotments All renewal packs have now gone out and many have already paid by Bacs or
card. We currently have had only 2 plots given up.
Community Orchard Broadland Tree wardens have visited the site and have arranged for the
replacement trees to be planted mid-November
Cemetery Car Park Nothing to report
Persimmons Homes Planning Application 20201679 for Phase 2 has been received by the Parish
Council. This will be discussed at planning later in October.
Public Toilets No updates
Litter & Dog Waste Bins No updates
Bus Shelters The bus shelter on Low Road was subject to graffiti on 21 September, this
was removed but unfortunately they paint had ingrained onto the Perspex;
this has been replaced costing £200.
Benches The Keyworkers bench agreed at the last meeting has been purchased and has
arrived at the council, the works for the base to be installed has been put in to
NCC, now waiting on a date.
War Memorial The slabs around the memorial have been cleaned with moss remover and
have come up well. Repointing work on these needs to be carried out, this
can be done through grounds.
Highway Rangers Nothing to report
Highway Verges No Update
Staffing AGENDA ITEM 18
Mobile Phones No further update.
Street Lighting No further update
Meeting Dates No current dates planned. Next meeting of the committees will be for budget
setting.
Note: Following guidelines all meetings where possible to be held via Zoom
Items for Parish Council to consider/note —
HELLESDON & HORSFORD SAFER NEIGHBOURHOOD TEAM:
HELLESDON ;
OOG © www.norfolkpoticeuk SEPTEMBER 2020
WE ARE YOUR SAFER NEIGHBOURHOOD TEAM - WANT TO GET IN TOUCH? YOUR LOCAL BEATM NAGERS
CONTACT US -
E SNIHELLESDONANDHORSFORD@
NORFOLK PN POLICE UK TEL: 101
FOLLOW US ON SOCIAL MEDIA :
FACEBOOK: /BroadlandPolice
TWITTER: @BroadlandPolice
UPDATE FROM YOUR COMMUNITY ENGAGEMENT OFFICER WHAT'S HAPPENING IN YOUR AREA?
Ihope the latest edition of this newsletter finds you atl well. As another
month goes by, it seems that businesses and services have adapted to
PC 1425 VICKY BAILEY
change and are beginning to return to their operations albeit in areduced
TEL: 07967820083 Capacity. As | write this, the schools are set to re-open imminently and
understandably there will be some changes and additional measuresin
E-VICTORIA.BAILE' OLK.PNN POLICE.UK place ta ensure that they can operate safely. | work closely with the lacal
schools and tam keen to re-engage with them once they open, sothis
We are always being made aware of scam phone calls, text month | will be visiting the schools on my areas to offer reassurance and
an opportunity te engage with staff, parents and pupils alike. On the
messages and emails etc.
subject of schoats,| wauld just like to use this opportunity to promate the
message of parking safely and considerately near to schools.
Ifyou receive a fake message, forward the text, including phone
number or company name, to 7726. It won't cost you anything and
This month, [have focussed on targeting ASB by undertaking high-visibility
means your phone provider can investigate. If you responded to a patrols of recreational grounds and public spaces across the parishes.
scam text and provided your bank details, contact your bank During these patrals,| have positively engaged with members of the locat
immediately. community and | welcome this type of interaction whilst | am aut
on patrol,
so please do feel free to come and speak
to me if you have any lecal issues.
Spread the message about the Silent Solution so that people are Ihave also facussed my attention on undertaking proactive patrols in the
aware. This could help to prevent abuse from happening.
When area surrounding The Whiffler pub, Hellesdon following a report of drug
misuse which has resulted in several stop searches at this location. In
dialling 999, if speaking or making an immediate sound would
accordance with the SNAP priorities,{ have also heen addressing concerns
put you in danger, stay on the line and press
55 when prompted
around speeding by carrying out speed enforcement and] have overseen
and the call will be transferred to the Police who will Know itis the installation ofa system funded by Broadtand District Council
to monitor
an emergency call. traffic flow and speed.
Stay safe,
Regards,
Vicky
Jade
CURRENT NEIGHBOURHOOD PRIORITIES DATES FOR YOUR DIARY
e — HIGH VISIBILITY PRESENCE COVERING RECREATIONAL
© S.NAP MEETING - DATE TBC
GROUNDS/PUBLIC SPACES IN THE AREAS OF HELLESDON,
HORSFORD, SPIXWORTH & ST FAITHS
© SPEED ENFORCEMENT WHEN TIME ALLOWS COMMUNITY UPDATE HORSFORD SAFER NEIGHBOURHOOD TEAM*
HELLESDON &
HELLESDON
‘wIOT Ff) www norfolk police.wk
CRIME UPDATES AUGUST 20
Offence Numbers What could this entail
Arson Damage caused as a result of fire.
Anti-Social Behaviour (ASB) Harassment, alarm or distressis caused in a non-crime incident.
Burglary business and community “Aperson commits theft ina building or structure that is net lived in,
Burglary residential Entry and theft in-a building or a structure thatis lived in.
Criminal Damage Aperson destroys or damages property betonging to someone else.
Domestic Domestic incidents where a crime has nat occurred, Parties are aged 16 or aver
and have been intimate partners or family members regardless of sexuality.
Hate Incident Any incident where a crime has not occurred which the victim, or anyone else,
thinks is based on sameone’s prejudice towards them because of their race,
religion, sexual orientation, disability or because they are transgender.
Race or Religious aggravated public fear Any crime determined to have a hate element as per above.
Possession of controlled substance Untawful possession of a drug classified in class A, Bor €.
Possession of weapons Unlawful possession of an article used as a weapon.
Public fear, alarm or distress Public order offences eg. from a verbal altercation to offences just short of
violence.
Robbery Includes a range of offences where force is used, threatened or the victim is put
infear.
Theft from a motor vehicle Any item stolen that was in, on or attached to a motor vehicle.
Theft or unauthorised taking ofa mator vehicle Any motor vehicle including those abandoned.
Theft of pedal cycle From a public place, if staten form a shed or garage this would be a BOTD.
Theft froma person Purse being taken from a handbag, ar a mobile phone fram a
shopping basket.
FC 13/10/20 Agenda Item 6b
05/10/2020 Hellesdon Parish Council Current Year Page 1
14:50 Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 6,060.33 18,939.67 25,000.00
321 EMR Site Fencing 257.40 257.40
322 EMR Machinery 16,400.00 -6,000.00 10,400.00
323 EMR Hard Surface Area 14,000.00 14,000.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 4,573.00 4,573.00
326 EMR Elections 5,945.22 -3,041.52 2,903.70
327 EMR War Memorial 4,380.00 4,380.00
328 EMR Burial Ground Land 17,000.00 17,000.00
329 EMR Com Centre Contingency 15,739.68 15,739.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 43,371.99 43,371.99
332 EMR Good Causes in Hellesdon 12,870.00 -4,000.00 8,870.00
333 EMR Interest on Prev 9m Depos 0.00 0.00
334 EMR HEL2** §5,315.14 55,315.14
335 EMR Car Park/Paths at HCC 0.00 0.00
336 EMR Car Park Soakaway 0.00 0.00
337 EMR Driveway Sinkage 500.00 500.00
338 EMR Grit bins 1,500.00 -296.38 1,203.62
339 EMR Outreach provision 0.00 0.00
340 EMR PF Ownership signs 2,500.00 2,500.00
341 EMR Precept Shortfall 13,190.00 43,190.00
342 EMR Staff contingency payments 10,000.00 10,000.00
343 EMR Privet Hedge Driveway 500.00 500.00
344 EMR Equipment & Storafe 0.00 0.00
345 EMR Bus shelter -3,354.00 3,677.00 323.00
346 Green Grid 5,340.00 §,340.00
347 Land Acquisition account 69,752.17 69,752.17
348 Community Engagement Reserve 2,350.00 2,350.00
349 IT Reserve ‘ 5,141.00 5,141.00
311,231.93 9,278.77 320,510.70 FC 13/10/20 Agenda Item 6a
Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 30 September 2020
Confirmed Bank & Investment Balances
Bank Statement Balances
30/09/2020 Active Saver 4401 562,633.75
30/09/2020 Business Current Account 2077 500.00
30/09/2020 Petty Cash 107.64
30/09/2020 Active Saver 7702 337,426.60
30/09/2020 Active Saver 4503 81,346.07
982,014.06 |
Other Cash & Bank Balances
20.00
982,034.06
Unpresented Payments
100.00
981,934.06
Receipts not on Bank Statement
0.00
Closing Balance 984,934.06
All Cash & Bank Accounts
Current Bank Account " 563,033.75
=BRON
Petty Cash 107.64
Active Saver 7702 337,426.60 :
Active Saver Emergency 4503 81,346.07 i
Other Cash & Bank Balances 20.00 '
Total Cash & Bank Balances 981,934.06
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FC 13/10/20 Receipts September 2020 Agenda Item 6d
Date Description Amount
01/09/2020 Casual tennis £7.00
01/09/2020 Commercial hire £80.00 02/09/2020 Casual tennis £21.00
02/09/2020 Football £35.00
02/09/2020 Commercial hire £288.00
04/09/2020 Community hire £20.00
07/09/2020 Netball £19.00
07/09/2020 Loyalty interest £0.24
08/09/2020 Grant £10,000.00
10/09/2020 Football £70.00
10/09/2020 Commercial hire £80.00 14/09/2020 Netball £19.00
15/09/2020 Football £35.00
15/09/2020 Feed in tariff £163.75
21/09/2020 Netball £19.00
28/09/2020 Allotments £45.00
28/09/2020 Football £402.00
30/09/2020 Commercial hire £20.00
30/09/2020 Parish P'ship grant £3,677.00
30/09/2020 Precept 2nd instalment £242,258.00
Total £257,258.99
FC 10/13/20 Agenda Item 6e
05/10/2020 Hellesdon Parish Council Current Year , Page 1
15:15 Detailed Income & Expenditure by Budget Heading 30/09/2020 Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
100 Community Centre
1260 Hire Facilities Sundries 60 300 0 (300) 0.0% 1400 Community Centre Income 0 0 65,600 65,600 0.0% 1410 Community Centre Inc ML Room 96 (306) 0 306 0.0% 1415 Community Centre Inc SW Room 9 (191) 0 191 0.0%
1435 Community Centre Inc SWB Room 0 (77) ie) 77 0.0%
Community Centre :- Income 1865 (274) 65,600 65,874 (0.4%) ti) 4150 Utilities 1,047 8,198 19,305 11,107 11,107 42.5%
4195 Keys/Locks ie) 0 100 100 100 0.0% 4250 Sanitary Waste Disposal 0 2,138 2,100 (38) (38) 101.8% 4295 Equipment - New/Replacement 358 1,003 1,000 (3) (3) 100.3% 4300 Equipment-Repair/Maintenance 0 239 620 381 381 38.5%
4416 Water dispenser ie) 115 375 260 260 30.7% 4435 Contingencies 0 36 2,300 2,264 2,264 1.6% 4450 Inspections 60 60 500 440 440 12.0%
4480 Memberships & Subscriptions 0 1,311 1,600 289 289 81.9% 4560 Property Maintain/Replacement (2,042) 1,272 15,420 14,148 14,148 8.2% 4630 Consumables 42 256 500 244 244 51.2%
4635 cleaning agents/materials 66 1,009 1,650 641 641 61.1% 4645 Rolling maintenance programme (60) 0 1,000 1,000 1,000 0.0% 4695 community centre redevelopment 5,893 5,893 0 (5,893) (6,893) 0.0%
Community Centre :- Indirect Expenditure 5,364 21,529 46,470 24,941 9 24,941 46.3% 0
Net Income over Expenditure (5,199) (21,803) 19,130 40,933
110 Administration
1076 Precept 242,258 484,516 0 (484,516) 0.0% 1085 Grants received 10,000 11,000 0 (11,000) 0.0% 1095 S106 contributions 0 36,563 i) (36,563) 9.0% 1099 Community Infrastructure 0 3,096 0 (3,096) 0.0%
Administration :- Income 252,258 535,175 0 (535,175) 0 4465 External Audit 1,300 1,300 1,300 0 0 100.0%
4470 Internal Audit 0 1,190 2,370 1,180 1,180 50.2% 4475 Legal Fees 0 500 5,500 §,000 5,000 9.1% 4480 Memberships & Subscriptions ie) 1,105 1,500 395 395 = 73.6% 4850 Insurance i) 9,397 9,227 (169) (169) 101.8%
Administration :- Indirect Expenditure 1,300 13,492 19,897 6,406 0 6,406 67.8% 0
Net Income over Expenditure 250,958 521,684 (19,897) (541,581)
Continued over page
05/10/2020 Hellesdon Parish Council Current Year Page 2
15:15 Detailed Income & Expenditure by Budget Heading 30/09/2020 Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud) = Annual Total Expenditure Available to/from EMR
120 Staff
4000 Admin Staff 4,753 25,680 99,923 74,243 74,243 25.7%
4010 Groundstaff 4,602 24,669 62,705 38,036 38,036 39.3% 4020 Care Takers 5,315 27,287 82,373 55,086 56,086 33.1%
4040 PAYE 3,374 16,411 0 (16,411) (16,411) 0.0%
4045 Pension Scheme 3,838 20,047 41,353 21,306 21,306 48.5%
4055 Staff training 0 823 5,100 4,277 4,277 16.1%
4070 Profess Fees/Agency Personnel 1,882 18,064 13,450 (4,614) (4,614) 134.3%
4080 Employer Ni 1,895 7,604 17,857 10,254 10,254 42.6%
4090 Protective clothingAworkwear 35 706 3,050 2,344 2,344 23.1%
Staff :- Indirect Expenditure 25,393 141,291 325,811 184,521 0 184,521 43.4% 0
Net Expenditure (25,393) (141,291) (325,811) (184,521)
130 Council Office
1260 Hire Facitities Sundries 0 (0) 0 0 0.0%
1360 Electricity FIT i) 210 550 340 38.1%
Council Office :- Income 0 210 550 340 38.1% 0
4112 Advertising Q 0 200 200 200 0.0%
4150 Utilities 633 4,195 10,500 6,305 6,305 40.0%
4195 Keys/Locks ie) 0 50 50 50 0.0% 4250 Sanitary Waste Disposal 0 47 150 103 103 31.2%
4295 Equipment - New/Replacement 42 64 150 86 86 42.9% 4305 Parts- Repair/Replace/Spare 0 0 100 100 100 0.0%
4400 Chairman's Budget 0 10 1,500 1,490 1,490 0.7%
4405 Expense/Mileage Members 0 0 100 100 100 0.0%
4410 Expense/Mileage Staff at 77 100 23 23° 774%
4415 Catering for Meeting 14 98 380 282 282 25.9%
4420 Telephone and Broadband 187 1,485 2,860 1,375 1,375 51.9%
4425 IT Support and Maintenance 187 1,047 2,500 1,453 1,453 41.9%
4430 Photocopier (3) 4,116 3,350 2,235 2,235 33.3%
4435 Contingencies Q ie) 500 500 500 0.0% 4440 Stationery 25 283 500 217 217 = 56.6%
4445 Postage ia) 4 300 296 296 1.4% 4480 Memberships & Subscriptions 50 277 260 (17) (17) 106.7%
4485 Other Licences/Fees 110 3,485 3,400 (85) (85) 102.6%
4500 PWLB ie) 8,945 43,826 34,881 34,881 20.4% 4560 Property Maintain/Replacement 15 458 2,500 2,042 2,042 18.3%
' 4570 Church Grass Cutting Contribut 0 0 750 750 750 0.0% 4595 Misc contributions Q 2 0 Q (9) 0.0%
Continued over page
05/10/2020 Hellesdon Parish Council Current Year Page 3
15:15 Detailed Income & Expenditure by Budget Heading 30/09/2020 Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent =‘ Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
4605 Grants awarded Q 4,000 Q (4,000) (4,000) 0.0% 4,000
4630 Consumables iv) 13 100 87 87 13.0% 4635 cleaning agents/materials 1 1 30 29 29 2.3%
Council Office :- Indirect Expenditure 1,291 25,614 74,106 48,492 0 48,492 34.6% 4,000
Net Income over Expenditure (1,291) (25,404) ~—«(73,556) (48,152)
6000 plus Transfer from EMR Q 4,000
Movement to/(from) Gen Reserve (1,291) (21,404)
I
150 Investment 1
1080 Bank Interest Received 0 te) 475 475 0.0% 1090 Monthly Loyalty Rewards 0 13 125 4112 10.6%
investment :- Income Q 13 600 587 2.2% Q ‘ 4060 Bank Charges 10 130 0 (130) (130) 0.0%
Investment :- Indirect Expenditure 10 130 0 {130} 0 (130) 0
Net Income over Expenditure {10) (116) 600 716
160 Planning
4130 Hire of Rooms ie) 0 300 300 300 0.0%
Planning :- Indirect Expenditure 0 0 300 300 0 300 0
Net Expenditure 0 0 (300) (300)
170 Health and Safety
4135 Consultancy Fees 0 500 500 500 0.0% :
4140 Defibrillator it) 0 300 300 300 0.0% '
|
4295 Equipment - New/Replacement ia) 42 150 108 108 28.0% |
4630 Consumables 0 17 50 33 33 -33,.2% :
|
Health and Safety :- Indirect Expenditure 0 59 1,000 941 0 941 5.9% Q :
Net Expenditure 0 (59) (1,000) (941)
180 Media and Communications
4100 Parish Council Promotion (¢] 0 1,500 1,500 1,500 0.0% 4105 Newsletter-Printing/Distributi 595 1,190 5,000 3,810 3,810 23.8%
4110 Website and Emails 0 217 1,000 784 784 921.6%
4155 IT Reserve 0 0 2,000 2,000 2,000 0.0% i
4460 CCTV 0 490 1,450 960 960 33.8% |
{
4685 Noticeboards 0 5,046 5,000 (46) (46) 100.9% |
Media and Communications :- Indirect Expenditure 595 6,943 15,950 9,007 0 9,007 43.5% it}
Net Expenditure (595) (6,943) (15,950) (9,007)
Continued over page
08/10/2020 Hellesdon Parish Council Current Year Page 4
15:15 Detailed Income & Expenditure by Budget Heading 30/09/2020 Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
190 Stores
4150 Utilities 147 884 1,480 596 596 = 59.7% 4195 Keys/Locks iv 0 10 10 10 0.0%
Stores :- Indirect Expenditure 147 884 1,490 606 0 606 59.3% Ui)
Net Expenditure (147) (884) (1,490) (606)
195 Tractor Shed
4150 Utilities 314 1,888 3,163 1,275 1,275 59.7% 4195 Keys/Locks 9 0 30 30 30 0.0% 4560 Property Maintain/Replacement & 91 101 10 10 = 90.4%
Tractor Shed :- Indirect Expenditure 322 1,979 3,294 1,315 0 41,315 60.1% 0
Net Expenditure (322) (1,979) (3,294) (1,315)
200 Residents! Parties
4115 Consumable- Food/Beverage 0 4,000 1,000 1,000 0.0% 4120 Over 65 Entertainment 500 500 500 0.0% 4630 Consumables 0 200 200 200 0.0%
Residents’ Parties :- Indirect Expenditure 0 0 4,700 4,700 0 1,700 0.0% Qa
Net Expenditure tt) 0 (1,700) (1,700)
205 Events
4630 Consumables 0 0 2,000 2,000 2,000 0.0%
Events :- Indirect Expenditure 0 0 2,000 2,000 0 2,000 0.0% tt)
Net Expenditure 0 i) {2,000} (2,000)
210 Grounds
1200 Football Hire Charges 195 195 3,015 2,820 6.5%
1210 Football Training Area Hire 753 1,541 210 (1,331) 733.6% 1215 Grass cutting agreement 0 13,057 0 (13,057) 0.0% 1250 Miscellaneous Activity Hire 0 975 0 (975) 0.0% 1270 Floodlights Income 43 398 255 (143) 156.1%
Grounds :- Income 990 16,165 3,480 (12,685) 464.5% 0
4160 Repairs/Maintenance 0 333 Q (333) (333) 0.0% 4195 Keys/Locks 0 ie) 100 100 100 0.0% 4205 Replacement Bins 0 320 1,000 680 680 32.0% 4210 Emptying Bins/Fresheners 0 (0) 3,450 3,450 3,450 0.0%
Continued over page
05/10/2020 Hellesdon Parish Council Current Year Page 5
15:45 Detailed Income & Expenditure by Budget Heading 30/09/2020 Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds. % Spent Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
4215 Seats - Repair/Replacement ie) 603 1,000 397 397 60.3% 4220 Signage - New/Replacement 0 0 275 275 275 0.0% 4225 Floodlights Maintenance/Repair 250 500 1,000 500 500 50.0%
4235 grounds alarm system 0 0 500 500 500 0.0%
4245 Highway grass verge cutting 1,553 7,763 0 (7,763) (7,763) 0.0% 4255 Green Waste Removal 220 660 2,360 1,700 1,700 28.0% 4270 Fertilisers(Weed & Moss Killer 631 4,133 3,844 2,711 2,711 29.5%
4295 Equipment - New/Replacement 1,144 2,227 400 (1,827) (1,827) 556.7%
4320 Small tools 0 99 300 201 201 32.8%
4325 fence repairs it) 3,091 3,000 (91) (91) 103.0% 4390 Materials 320 320 4,000 3,680 3,680 8.0%
4480 Memberships & Subscriptions 0 0 200 200 200 0.0% 4630 Consumables 100 123 100 (23) (23) 122.8%
Grounds :- Indirect Expenditure 4,217 17,171 21,529 4,358 ti) 4,358 79.8% 0
Net Income over Expenditure (3,227) (1,006) (18,049) (17,043)
220 Machinery and Vehicles
4265 Fuel 108 541 1,450 909 909 37.3% 4290 Servicing 0 1,436 4,500 3,064 3,064 31.9% 4310 Hire of Machinery 675 4,049 8,097 4,048 4,048 50.0%
4435 Contingencies 0 285 3,270 2,985 2,985 8.7% 4680 Depreciation it) 0 2,200 2,200 2,200 0.0%
Machinery and Vehicles :- Indirect Expenditure 783 8,311 19,517 13,206 0 13,206 32.3% 0
Net Expenditure (783) (6,311) (19,517) (13,206)
230 Trees
4240 Emergency Work 0 1,500 1,500 1,500 0.0%
4450 Inspections Q 1,500 1,500 1,500 0.0% 4455 Work following Inspections 0 3,685 9,500 5,815 5,815 38.8%
Trees :- Indirect Expenditure 0 3,685 412,500 8,815 0 8,815 29.5% 0
Net Expenditure 0 (3,685) (12,500) (8,815)
240 Allotments
1100 Allotment Income 38 271 2,750 2,479 9.9% 1110 Water Charge ie) 0 500 500 0.0%
Allotments :- Income 38 271 3,250 2,979 8.3% 0
4145 Landowner Rent 0 919 4,900 981 981 48.4%
Continued over page
05/10/2020 Hellesdon Parish Council Current Year Page 6
15:15 Detailed Income & Expenditure by Budget Heading 30/09/2020
Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
4150 Utilities 250 820 1,700 880 880 48.2% 4175 Best Kept Allotm. Competition 0 Q 400 100 100 0.0% 4195 Keys/Locks 0 0 30 30 30 0.0%
4390 Materials 395 395 429 34 34 92.1% 4560 Property Maintain/Replacement 0 0 100 100 100 0.0%
Allotments :- Indirect Expenditure 645 2,134 4,259 2,125 0 2,125 50.1% 0
Net Income over Expenditure (607) (1,862) (1,009) 853
250 Play Areas
4295 Equipment - New/Replacement 0 17,637 0 (17,637) (17,637) 0.0%
4300 Equipment-Repair/Maintenance 0 267 5,750 5,483 5,483 4.7% 4450 Inspections 0 244 273 29 29 89.4%
Play Areas :- Indirect Expenditure 0 18,149 6,023 (12,126) O (12,126) 301.3% Q
Net Expenditure 0 = (18,149) (6,023) 12,126
6000 plus Transfer from EMR 0 6,060
Movement to/(from) Gen Reserve ti) (12,089)
285 Hard Courts and Car Park
1220 Tennis Hire Charges 163 630 275 (355) 229.1% 1230 Netball Hire Charges 40 (621) 750 1,371 (82.8%)
Hard Courts and Car Park :- Income 203 9 1,025 1,016 0.9% Qo
4340 Surface - Repair 0 451 500 49 49 90.2% 4345 Surface Clean Chemicals 0 159 159 159 0.0% 4390 Materials ie] 462 452 452 0.0% 4560 Property Maintain/Replacement it) 400 400 400 0.0%
Hard Courts and Car Park :- Indirect Expenditure 6 451 1,511 1,060 0 1,060 29.8% ti]
Net Income over Expenditure 203 (442) (488) (44)
260 Bowling Green
1240 Bowls Hire Charges 0 0 1,800 1,800 0.0%
Bowling Green :- Income t) oO 1,800 4,800 0.0% ti]
4330 Repair Wooden Shuttering 0 0 250 250 250 0.0% 4390 Materials ie) 334 1,550 1,216 1,216 21.6%
Bowling Green :- Indirect Expenditure 0 334 1,800 1,466 0 1,466 18.6% 0
Net Income over Expenditure 0 (334) 0 334
Continued over page
05/10/2020 Hellesdon Parish Council Current Year Page 7
18:15 Detailed Income & Expenditure by Budget Heading 30/09/2020 Month No: 6 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud = Annual! Total Expenditure Available to/from EMR
265 Memorials
4360 Rose Renewal 0 0 25 25 25 0.0%
4575 War Memorial ie) ie) 620 620 620 0.0%
Memorials :- Indirect Expenditure 0 0 645 645 ty) 645 0.0% 0
Net Expenditure ni) 0 (645) (645)
270 Traffic Hignways/Environment
1350 Bus Shelter Income 3,677 3,677 0 (3,677) 0.0%
Traffic Highways/Environment :- Income 3,677 3,677 G (3,877) 0 4645 Rolling maintenance programme 0 0 100 100 100 0.0%
4650 SAM2 Weekly Move (225) 150 920 770 770 16.3% 4655 Bus Shelters 199 199 0) (199) (199) 0.0%
Traffic Highways/Environment :- Indirect (26) 349 1,020 671 Li) 671 34.3% Q
Expenditure
Net Income over Expenditure 3,703 3,328 (1,020) (4,348)
Grand Totals:- Income 287,331 555,247 76,305 (478,942) 727.7%
Expenditure 40,042 260,504 560,822 300,318 ti) 300,318 46.5%
Net Income over Expenditure 217,289 294,743 (484,517) (779,260)
plus Transfer from EMR 0 10,060
Movement to/(from) Gen Reserve 217,289 304,803 FC 10/13/20 Agenda Item 6f
Section 3 — External Auditor Report and Certificate 2019/20
In respect of : Hellesdon Parish Council ~NOQ0213
1 Respective responsibilities of the body and the auditor
This authority is responsible for ensuring that its financial management is adequate and effective and that it has a
sound system of internal control. The authority prepares an Annual Governance and Accountability Return in
accordance with Proper Practices which:
e summarises the accounting records for the year ended 31 March 2020; and
e confirms and provides assurance on those matters that are relevant to our duties and responsibilities as
external auditors.
Our responsibility is to review Sections 1 and 2 of the Annual Governance and Accountability Return in accordance
with guidance issued by the National Audit Office (NAO) on behalf of the Comptroller and Auditor General (see note
below). Our work does not constitute an audit carried out in accordance with International Standards on Auditing (UK
& lreland) and does not provide the same level of assurance that such an audit would do.
2 External auditor report 2019/20
On the basis of our review of Sections 1 and 2 of the Annual Governance and Accountability Return (AGAR), in our opinion the information in
Sections 1 and 2 of the AGAR is in accordance with Proper Practices and no other matters have come to our attention giving cause for concern thal}
relevant legislation and regulatory requirements have not been met.
‘Other matters not affecting our opinion which we draw to the attention of the authority:
None
3 External auditor certificate 2019/20
We certify that we have completed our review of Sections 1 and 2 of the Annual Governance and Accountability
Return, and discharged our responsibilities under the Local Audit and Accountability Act 2014, for the year ended 31
March 2020.
External Auditor Name _ oe . ; oes
External Auditor Signature : Kiwt Atte :
* Note: the NAO issued guidance applicable to external auditors’ work on limited assurance reviews for 2019/20 in Auditor —
Guidance Note AGN/02. The AGN is available from the NAO website (www.nao.org.uk)
Annual Governance and Accountability Return 2019/20 Part 3 Page 6 of 6
Agenda Item 8
Subject: Replacement Tree
Author: Natasha Carver Date: 6" October 2020
The ‘Bull Roundabout’ on Middletons Lane/ Reepham Road, was designed and planted by Kevin Sage
our Head Grounds Man in the early 00’s. The design incorporated 4 upright cherry trees. Over the
time we have lost one of the tress on a couple of occasions. To reline the roundabout and replace
the missing tree there will be a cost to the council outlined below
e@ Prunus Amanogawa (Upright Cherry) — 14-16cm, 45L Pot, 3-3.5m @£108.00 each ex vat
(mature tree 6years)
e Delivery @£95.00 ex vat (Fixed Cost)
e Other costs (including compost/drainage aid/stakes and ties) £200 (aprox)
The site will be prepared by digging out up to a tonne of soil, this is due to the dying of previous
trees on sit, and replacing with good quality compost and drainage aid. No traffic management will
be required. This work can be completed in house by our grounds team.
At the time of the work being carried out additional tasks on the roundabout can be programmed in
including replacement and maintenance of shrubs
COUNCIL TO AGREE ON THE FOLLOWING
1. To purchase a replacmenmt tree including associated costs
2. To agree cost centre allocation (Green Grid 346)
He HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 508
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Responses of the Planning Committee for
15° September 2020
Committee members commenting:
Cllr Britton
Cllr Fulcher
Cllr Franklin
Public Comments received and acknowledged by
None received
Response sent to Broadland District and Norwich City Council by:
— Clerk
Mrs. N Carver
Planning Applications for Consideration:
Object
The annexe is already a large building and the proposed extension
20201543 : would result in a significant dwelling where one would not normally
34 Boundary Road, NR6.5HX be permitted. The annexe has no individual access and would result
Single storey extension to existing in a backland development situation with possible detriment to
annexe. adjacent residential occupancy
20201601 ; No Objection
106 Middletons Lane,NR6 5SR
Replacement of rear conservatory
with single storey flat roof
extension.
Date of next Agenda
29" September will be discussed by the committee and comments made by 6" October 2020.
APPLOVEd....eesecsscseeeesesaseneensssettteenentonesenarsseneentnnns
HPC Planning Committee Mins 15" September 2020
HE HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 =www.hellesdon-pc.gov.uk email: cerk@hellesdon-pc.gov.uk
Responses of the Planning Committee for
6" October 2020
Committee members commenting:
Cllr Britton
Cllr Fulcher
Cllr Franklin
Public Comments received and acknowledged by
None received
Response sent to Broadland District and Norwich City Council by:
Mrs. N Carver
— Clerk
Planning Applications for Consideration
20201640 No Objection
147 Reepham Road, NR6 SPH
Single storey rear extension & front
porch
20201445 No Objection
4 Devon Avenue, NR6 5BH
Single storey rear extension
Planning application 20201679 - Royal Norwich Golf Club,Drayton High Road, NR6 SAH
The above application will be discussed after 14" October.
The following was noted - Street Numbering - Information Only
4 New Dwellings, Adj 19 Eversley Road, Hellesdon — 19a, 21, 21a, 21b.
Date of next Agenda
13" October will be discussed by the committee and comments made by 20" October 2020.
Approved...
Date..
HPC Planning
HE HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Parish Clerk: Natasha Carver
Minutes of Hellesdon Community Centre Committee meeting held on
Monday 14" September 2020 at 10am Via Zoom
Meeting held under The Local Authorities and Police and Crime Panels coronasLp
os nai of Local Authority and Police and
Crime Panel Meetings) (England and Wales) Regulations 2020forth (pose oftransacting the following business.
_
Cllr Johnson (Chair of committee)
G*“> “>
Cllr. S. Gurney
Cllr. U Franklin
a
x
Also In Attendance: ®,
Natasha Carver (Parish. Clerk) Vy
°o
Welcome
The Chairman welcomed and thanked all those is>
endanng open. yymeeting at 10:10am.
1. Apologies and acer ele > (>,
Ved from Clir aby
Apologies were recéi‘ived fro y
yy
andid Cll ‘pho these were ACCEPTED
_
2. Declarations of InterestYU .
andid Dispensations -
TU
None receied Fe Yi
3. wy am vo
m4 13" eB a
The mines of the committedimecting eld via Zoom dated 13" July 2020, were previously circulated and
RESOLVED Phoceor % >
ae
4. Public Participation’ (germ 3= y < an Standing Order 3.d & 5.k. xiii)
“ys
No public present A
5. Financial Update
a) The clerk gave a financial update for the community centre. A discretionary grant from Broadland
District Council of £10,000 has been received to go against the business rates for the building.
Cllr Johnson Proposed to getting the Community Centre VAT registered, this was seconded by Cllr
Gurney and agreed. [t was
RESOLVED FOR THE CLERK TO LOOK INTO THE COMMUNITY CENTRE BEING VAT REGISTERED
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Hellesdon Community Centre Committee Mins 14" September 2020
6. Re Opening of the Community Centre
Following a discussion on the current guidelines it was AGREED to open the community centre. Cilr Gurney
proposed for the clerk to action this following the relevant guidelines, this was seconded by Cllr Johnson and
agreed by all. It was
RESOLVED FOR THE CLERK TO ACTION WITH IMMEDIATE EFFECT
A discussion was had on Sunday opening of the community centre, it was proposed to not open the centre,
booking requests to be looked at on an individual basis. It was
RESOLVED TO ACCEPT
Cllr Gurney raised the need clearer signage on opening and closing of open spaces in Hellesdon including the
recreation ground. The clerk will action this and update website.
. Exchange of Information
None received Re
a 2UY
. Toconfirm the date, time and venue of next meeti ie e,
Date of the next meeting will be confirmed. y iy
rg
. To consider a resolution under the Public Bodie: AN Nes
(Rison to Meetings) actli960
UY Yt, 4 . i,
to exclude the press
.
and public for the duration of the following item(s ya
“ ature of the business to be
transacted. yy . >
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Meeting closed at 10:40am
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Hellesdon Community Centre Committee Mins 414" September 2020
He HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 50B
Tel: 01603 301751 www.hellesdon-pe.gov.uk email: clerk@hellesdon-pc.gov.uk
Parish Clerk: Natasha Carver
Minutes of the meeting of the Property, Policy & Resources Committee held on
Thursday 10" September 2020 at 6:30pm Via Zoom
Meetings are being held under The Local Authorities and Police an
Local Authority and Police and Crime Panel Meetings) (England a We ) Regulations 2020 for the purpose of
Present: CllrS Gurney
— Chair of the Commit!
Cllr D King
Clir B Johnson
Cllr M Fulcher
N Carver — Clerk
WY
The Chairman welcomed members and uy
-
Apologies and acceptance for absente
. Li
Apologies were re¢ from Cllr Bi OO
Declarations: A ans
ToABRY Nei Min
Yy ce
4. Deyy circu
C0
“RES LVED TO AD PP EM 'S OF THE MEETING
To co
Uy
a resolutio upder the Public
Uy
Bodies (Admission to Meetings) Act 1960 to
exclude repress and puBlie for the duration of the following items in view of the
confidentia Ano person; nature of the business to be transacted. If resolved, such items to
At contirms details of the next meeting.
Community Centre
a) To receive update from DJ Designs.
Awritten report from DJ Designs was previously circulated addressing items raised from the
last meeting. It was
RESOLVED TO NOTE AND ACCEPT THE REPORT
b) Cllr Gurney Proposed to accept the Canhams report for a full structural measured Survay
and associated works quoted. Seconded by Cllr King. It was
RESOLVED TO ACCEPT .
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HPC Policy, Property & Resources Committee Mins 10" September 2020
6. Exchange of Information
The clerk updated the council on a gas leak found in the old Groundsmans Hut. This was
reported to the council by Cadent and the gas cut off. The clerk had arranged fora
commercial gas engineer to attend site.
The clerk to look at getting the Community Centre VAT registered.
8. To confirm the date, time and venue of the next meeting
The clerk will confirm the next meeting date
The meeting closed at 07:35pm
ARPPOVE... oo. eeeeeeceeecenteneensenettoseseontesennaasensseetsonsa
HPC Policy, Property & Resources Committee Mins 10" September 2020
He HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the meeting of the Flaying fields, Allotments and Amenities Committee held on
Wednesday 16" September 2020 at 6:30pm Via Zoom
Meetings are being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) (England and Wales) Regulatigfis 2020 for the purpose of transacting the
following business.
Present: Cllr D King— Chair of the Committee
Cllr S Gurney
Cllr K Avenell
Cllr M Fulcher
N Carver — Clerk
1. Apologies and acceptance for abseri o
Apologies were received from Cllr Fra
No ational ten- ete
2. D i f int AKAD AS?
3. To Approve the Minute Sr
co
¥
Minutes had been circular 5 Yj
It was
RESOLVED TO
4. .We
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4
ajA wrth epet relating t@ nN
committee ang discussed. It Wes, proposed by Cllr King and seconded by Cllr Fulcher and
RESOLVED TO APPROVE THE WORKS, TO BE FUNDED FROM EMR 331
b) ) A written reportélatin
ports) 8toon. ergrown Oak tree on Cottinghams
2 eovers g Park was emailed to the
committee and disctieee , was proposed by Cllr King and seconded by Cllr Fulcher and
Y
ZZ Ly
RESOLVED TO APPROVE THE WORKS, TO BE FUNDED FROM EMR 334
5. Allotments
a) The clerk gave a verbal report on the allotments; these have been very popular since lockdown with
more being taken up.
b) Following a lengthy discussion it was proposed by Cllr King and Seconded by Cllr Avenell to accept a
lifetime tenancy agreement, including the following amendments; one off charge at the start of the
tenancy £15 administration and key charge. £30 refundable deposit on relinquish of the allotment
garden. The rules to state no glass on the allotments(included in the shed policy). Charge of £10 for |
replacement keys. i
It was
RESOLVED TO ADOPT. These will go out with the invoices on October 1* 2020
1 APPIOVEC. ccsseseceesecssenasenenensavencsusuatesteeseseesseseseaaanens
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HPC Playing Fields, Amenities & Allotments Committee Mins 16" September 2020
6. Playing fields
A verbal update was given to the committee; the goals for the football are now all on site and being
used. Signage has now gone up on all noticeboards, Website and Facebook stating the opening times for
all play areas, and open spaces.
7. Exchange of Information
Cllr King updated that he was still looking into the Kick Start Project with Broadland District Council
Cllr Fulcher will continue to look at the Green Grid now COVID restrictions have eased.
8. To confirm the date, time and venue of the next meeting
The clerk will confirm the next meeting date for October
The meeting closed at 2:55pm
Approved
HPC Playing Fields, Amenities & Allotments Committee Mins 16" September 2020
Hé HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Woodview Road, Hellesdon, Norwich, NR6 50B
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the meeting of the Staffing Committee held on
Thursday 10" September 2020 at 8:30pm Via Zoom
Meetings are being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) {England and Wales) Regulati js,2020 for the purpose of transacting the
following business.
Present: Cllr S Gurney
— Chair of the Committee
Cllr D King
Cllr B Johnson
Cllr G Britton 4
N Carver — Clerk
The Chairman welcomed members and op’‘ue %,v4
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1. Apologies and acceptance for absent,Ss, >,
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Apologies were received from Cllr U My thé>, ACCEPTED,
2. Declarations of ye %<>
No declarations n¥nadegt dispentyFons request
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3. Approvalattminutes<>,ci bi
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3 on 15" January 2020 from those members
set4 meeareeld on 15" January:
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5.
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Resolution to Exclude resaf& Public
RESOLVED UNDER TI LIC BODIES (ADMISSION TO MEETINGS) ACT 1960 TO EXCLUDE THE PRESS
& PUBLIC FOR THE D! TION OF THE FOLLOWING ITEM IN VIEW OF THE CONFIDENTIAL AND
PERSONAL NATURE OF THE BUSINESS TO BE TRANSACTED, SUCH DISCUSSION TO TAKE PLACE AFTER
THE ITEM THAT CONFIRMS DETAILS OF THE NEXT MEETING
AGREED BY ALL
The meeting withdrew into Committee during discussion of the following items related to staffing
matters
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HPC Staffing Committee Mins 10" September 2020
8. Update on Staffing including office administration
An update was given to the committee on the agreed NIC Pay agreement for 2020-2021. It was
RESOLVED TO ACCEPT
A report by the Clerk was circulated, it was agreed to take the Senior Office Administrator on as a
permanent member of staff. Employment to commence from 1* October 2020 on 32.5 hours per week,
NJC Payscale SPC 15.
RESOLVED for the clerk to contact an agency and complete the process.
9. Exchange of information
Clir King gave a verbal update on the government Kick Start project.
10. Date, Time and Venue of next meeting
Next meeting to be held in October Date and time TBC.
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HPC Staffing Committee Mins 10" September 2020
This text was taken from the document automatically, so its layout may differ from the original and tables appear as plain text. If you need this document in another format, please contact the Parish Clerk.