11.-Full-Council-Meeting-via-zoom-8th-December-2020-Minutes.pdf

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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Parish Council
Held on Tuesday 8th December 2020 by Zoom Online at 7.00 pm.
Meeting is being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020
for the purpose of transacting the following business.

PRESENT:

                    Cllr D King, Chair                  Cllr W Johnson - Vice Chair
                    Cllr S Gurney                       Cllr K Avenell
                    Cllr G Britton                      Cllr D Britcher
                    Cllr U Franklin                     Cllr M Fahy
                    Cllr S Bush-Trivett                 Cllr D Britcher (Joined Mid way through agenda item 7)

In attendance: Mrs N Carver, Clerk
Mrs L Pointin Senior Administrator
District Cllr Prutton
1 Member of the public

WELCOME –The Vice Chairman welcomed Councillors and members of the public. Cllr King apologised he
was unable to chair the meeting this evening as was suffering with a poor chest.

1. Apologies and acceptance for absence
Apologies from Cllr Attenborough up to April 2021, Cllr Sparks and Cllr Fulcher, these were
ACCEPTED.

2. Declarations of Interest and Dispensations
There were no requests for dispensations and no additional interests declared.

3. Minutes of the meeting held 10th November 2020
The minutes of the full council zoom meeting held on 10th November, were

RESOLVED TO ACCEPT

4. Public Participation
David Southgate asked if the council could confirm the name of the roundabout on Middletons
Lane/Reepham Road. It was agreed by the council that it is known as the Bull Roundabout.

5. Reports from
a) Parish Clerk
The clerk had no further update to report
The clerk asked the council to confirm their preference for park opening times over Christmas
period. A discussion was held. It was

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 8th December 2020
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CONT. AGENDA ITEM 5a

RESOLVED TO KEEP BOTH THE RECREATION GROUND AND MEADOW WAY PARKS OPEN 24HRS
DURING THE CHRISTMAS PERIOD FROM 23RD DECEMBER TO 4TH JANUARY EXCLUDING THE PLAY
AREAS. THIS WILL BE MONITORED

b) County and District Councillor
• Cllr Gurney updated the parish Council with regards to county matters
The barriers outside Firside School will remain in place until the bollards are installed, currently
the works are hoping to be done during Christmas holidays.
There was a staggered installation of the posts on Meadow Way/Windsor Road, however they
are now all in place.
Traffic counts on Middleton’s Lane are currently being conducted for the new zebra crossing
on Middletons Lane near to Firside school.
The plaque on Cromer Road for the former ME site has now installed with a nice piece was put
into the Just Hellsdon.
Cllr Gurney spoke with regards to recent correspondence received for part of the Transforming
the City’s strategy, she has been informed that there are plans for a Bus Lane from Fifers lane
to Mayfield Avenue with no consultation. The plans are for the Bus lane to be 24h access,
currently the park and ride closes at 7, a question as to why it is 24h and not key times. The
location of this will be in a pollution control zone and cross the largest junction for Norfolk
County Council. Cllr Gurney has asked that the Parish Council are consulted along with effected
residents. A discussion was had by the councillors on how this will effect Hellesdon.
Cllr Gurney updated on items from the District. Herself, Cllr King and Cllr Prutton have used
some of they District grant money to purchase a Fleet of Cosy Coupes for Heather Avenue
School.
• Cllr Prutton has been working with Cllr Fulcher on a Temporary TPO for a large oak tree on Links
avenue, the house is now up for sale, hopefully this will be saved.
• Cllr King had no updates for the District.
c) Cllr Johnson gave a verbal update; We are currently in tier 2, the government are to review tiers
again on 16th December
Norfolk County Council have launched winter support scheme all details on website
First vaccine was delivered today on the roll out program. Cllr King added it was unlikely
Broadland would be coming out of tier 2
d) The police crime report was Noted
Cllr Gurney had a zoom meeting with local Sergeant and team, discussions were had on
scheduling a SNAP panel meeting for January.

6. Financial Matters
a) Bank Reconciliation – 1st April to 31st October 2020.
The document previously circulated was discussed
it was
RESOLVED TO ACCEPT
b) Earmarked reserves summary.
The document previously circulated was discussed
it was

RESOLVED TO ACCEPT

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 8th December 2020
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c) Approval of Payments –November 2020.
The document previously circulated was discussed,
It was
RESOLVED TO ACCEPT
d) Approval of Receipts – November 2020.
The document previously circulated was discussed. Cllr Gurney asked what the £2000 grant
from Broadland District Council was for, the clerk confirmed its was from ‘Local Restrictions
Support Grant’ for the Community Centre
It was
RESOLVED TO ACCEPT
e) Detailed Income and Expenditure 1st April to 31st October 2020.
The document previously circulated was discussed
It was
RESOLVED TO ACCEPT THE REPORT

7. Polling Cards for Elections in Hellesdon
The motion proposed by Cllr Britcher was circulated with the agenda to all councillors along with
a report. Cllr King submitted to the chair, prior to the meeting, a proposed amendment to Cllr
Britcher’s motion. The amendment and report were shared on screen with all participants on the
meeting being held. Cllr King read the report to the council which included the amended
proposal. The proposed amendment was seconded by Cllr Britton.

1. Hellesdon Parish Council will have an agenda item on a Full Council meeting which is held before
the election to discuss the issuing of polling cards.
2. A report will be provided by the proper officer of the council to detail the cost involved in the
election and any other pertinent issues such as budget considerations. This report will not give an
opinion on whether polling cards should or should not be issued.
3. A vote will then be called, and each councillor present will vote whether they are in favour of
polling cards are issued. The Chairman of the Council will, as normal in the standing orders have a
second and casting vote (if required).
4. If the vote is successful than the proper officer of the Council will inform the Returning Officer that
polling cards are requested.
5. If the vote fails, then polling cards will not be issued.
In either case notices of elections will be posted up on all Parish Council notice boards, Public areas
of the Community Centre and the local library. This follows the guidance provided by the Electoral
Commission.
Publication will also be on the Parish Council Website and the Broadland District Council website.
The above 5 points will become the Hellesdon Parish Council policy on issuing polling card on any
By-Election that may be required. A formal policy will be written up by the Proper Officer of the
Council and draft submitted to the Policy Property and Resources Committee at a future meeting.

The proposal was discussed by the council,
It was
RESOLVED TO ACCEPT THE PROPOSAL WITH 7 FOR, 1 AGAINST, 1 ABSTAINED
Cllr Britcher asked to check the standing orders for the acceptance of the motion, the clerk
confirmed the motion was carried as per standing orders (1b)
A policy will be drawn up and taken to PP&R committee for adoption by the council.

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 8th December 2020
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8. Community Projects over Christmas period
A verbal update was given, a fantastic response has been received from the residents in Hellesdon
for the family hampers with over 25 nominations, we are still collecting nominations and gifts up
till 18th December.
Gift Bags for the vulnerable elderly residents are now being put together and will be ready for
delivery along with the family hampers from Monday 21st December. Anyone who can offer
support/help please contact the clerk.
There will be articles going into the Just Hellesdon in the next week.
Cllr King gave his personal thanks to all residents and volunteers of Hellesdon for their support for
the community Christmas projects, special thanks to Lacey and Meadow Way Chapel for their
help and support.

9. Planning
To note recent planning decisions made by the planning committee on 10th & 24th November
2020. It was

NOTED

Cllr Gurney spoke with regards to planning application for Arden Grove School, updating on
concerns over parking and length of build. Works would look to commence mid-February.

10. Community Center Committee
a) The minutes of the Community Centre meeting on 16th November 2020 were previously
circulated. It was
RESOLVED TO NOTE
b) Confirmed the date of the next meeting, 14th December at 6:30pm by Zoom

11. Property, Policy and Resources
a) Cllr Gurney gave a verbal update on the meeting held on 17th November. The minutes of the
meeting on 17th November 2020 were previously circulated. It was
RESOLVED TO NOTE
b) Confirmed the date of the next meeting 15th December at 6:30pm by Zoom

12. Playing Fields, Allotments and Amenities
a) The minutes of the Playing fields, allotments and amenities matters held on 12th November
2020 were previously circulated. It was

RESOLVED TO NOTE

Cllr King asked for an update on the current allotment renewals, the clerk confirmed only 1
payment was outstanding, 15 tenancy agreements, these have been requested to be
returned to the office by 4th January.
b) Confirmed the date of the next meeting 5th January at 6:30pm by Zoom

13. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the following items in view of the confidential and
personal nature of the business to be transacted. If resolved, such items to be dealt after the
item that confirms details of the next meeting. Proposed by Cllr Johnson.

14. Staffing Update
The Item was discussed after agenda item 16. A verbal update was given on the current working
hours for all staff.

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 8th December 2020
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15. Exchange of information only.
No further information exchanged.

16. Time and Venue of next Council meeting.
The next meeting of the Full Council 12th January 2021 via Zoom

The following item was discussed under the line. It was confirmed that all councillors were alone and
not able to be overheard.

14. Staffing Update
a) To consider Staffing matters, to note minutes of meeting held on 24th November by Zoom
were previously circulated. It was

RESOLVED TO NOTE

The meeting closed at 8:55pm

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 8th December 2020