December-Papers.pdf
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Hi HELLESDON PARISH COUNCIL
The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
Held on Tuesday 10° November 2020 by Zoom Online at 7.00 pm.
Meeting is being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings} (England and Wales} Regulations 2020
for the purpose of transacting the following busi
PRESENT:
Cllr D King, Chair
Cllr S Gurney
i 44At D Britcher
her
Cllr U Franklin y M Fulcher
Clir G Britton
in attendance: Mrs N Carver, Clerk
District Cllr Prutton
2 Members of the publi
WELCOME —The Chairman welcomed Counctilgy an
“YY
.'
bsence GY
eh up to nol A (nd Clir Fahy, these were ACCEPTED.
1.
2. Declarations of Interes DISHED Gg
We Sand ditional interests declared.
” <
3. J i ober 202
Gq rel ZOOKE fi >
Oo
1 >.
7
L
David Southga cg vi | ete on the recently purchased defibrillator which was ordered,
however they w fe Bike rake a request to the parish to help with the maintenance at a cost of
approx. £135.00/£150,00 Cir King asked for this to be left with the parish as LGA 1894 would not
be able to donate to a church organization. David Southgate confirmed this was a separate fund,
this can be included in the December's full parish council meeting.
David also asked if there were any councillors who would like to be trained on the use of this, those
interested to contact the clerk.
5. Reports from
a) Parish Clerk
No current updates from the clerk
HPC Full Council Mins 10" November 2020
Cont. Agenda Item 5.
b) County and District Councillor
e = Cllr Gurney updated on items raised at the last meeting, the highways rangers have been and
cleared drains around Hellesdon including blocked soakaways. The report on the Zebra
crossing on Middleltons Lane is ongoing.
A lot of work is being put into getting the first set of posts installed at Firside School on
Middleton’s Lane, this has been paid for by the department of transport. Ona site visit, a near
miss of a child was witnessed outside the school, the orange barriers were immediately put in
place and it has been agreed that 100 posts are to be installed in this area. Over the last two
weeks surveys are being conducted with the disbursement of traffic following on from the
barriers being erected. The criteria for this decision was dus to it being an arterial route. Arden
Grove School now has plans for the SEN unit and are pking with NPS and intend to speak
with local residents, this will be overseen by NCC committee.
Posts are now being erected on Meadow Way fg! s gidents at the crossroads.
groups in Hellesdon. There is an a dl
Broadland, details can be found on thi sg >
he “Hares will be delivered
4
Dai the council
Nie
Ly ject has stai{@édue to the current lock down.
c)
>, over the recent half term need
mise if we thought there isa from
iis Hine ona we“ateloc o f
free food available atpons Bie airport
ey i s u e s , we can help s i g n post them to
<rhelp. Bp g confirmed that free grchesfor children over the Christmas period will now
the r i g h t
forel
5
hs ly funda
By y discussion vay ad over
thatnebe needed. a ‘ nposting families in Hellesdon to the right place for support
The meegyjme report wa pete
Financial ~ Aron
- to 31% October 2020.
d)
a) Bank Reconcil
The document vedere circulated was discussed, it was
RESOLVED TO ACCEPT
b) Earmarked reserves summary.
The document previously circulated was discussed, the clerk clarified that the £18,000 gone
into EMR320 was from $106 claimed back for the play areas, it was
RESOLVED TO ACCEPT
c) Approval of Payments —October 2020.
The document previously circulated was discussed, Clr Prutton questioned payments to Square
card. Cllr King explained that this was to the card machine now in use, there is a charge for
using this service, however the cost is smaller than using one from the bank. The need is due
to COVID restrictions in place. Cllr Britcher queried the payment
HPC Full Council Mins 16 November 2020
Cont. Agenda Item 6.
for ‘Arm Bands, Operation London Bridge’. The clerk confirmed that they were purchased for
‘Operation Bridges’ the Death of a Monarch. Cllr Britcher asked if we could look at testing the
market on products purchased for cleaning. The clerk confirmed that they do check prices on
a regular basis. The clerk will arrange to liaise with Cllr Britcher on this. It was
RESOLVED TO ACCEPT
d) Approval of Receipts ~ October 2020.
The document previously circulated was discussed, and it was
RESOLVED TO ACCEPT
RESOLVED TO ACCEPT THE REPORT
To Answer Questions from The Councillors
No questions were received y
Parish Partnership 2021/2022 L
Report was previously circulated regarding Pari Drooute
b, ip 2021/2022 a rently we are
looking at budgeting £3000 towards the project {op ext ve; O Clir Britton aSkedto look. at the Bus
ay. this.
Stop on the Low Road as this angen to be in bac og
y
the clerk will inves gate
x06 i
Following a lengthy discussion, itwes 2 <q
RESOLVED THAT THE CLERK WILL‘ Zo K Apt E BUS STOPS/EOR ANY REPLACEMENTS
aWi
ae
Community Projects6verChristmas pefiod
Cllr King gavea are q Ye 1ssioy = self, Cllr Gurney, the clerk and
Meadow Way restrictionss/oth the Parish Council and
Meadow Way Chaps have cangelled Christigg: events normally taking place for the older more
vulnerable residents4y3e Syyt was discussed that a small hamper would be an idea and
Slivered mice Pvalngeable residewts. The Parish Council office are also working
cep
wou sey MU Ma.
to 106 Ay,
y fesdom (fejand Even: with oan amipers for families in Hellesdon.
ing proposed locate femoney in thiAear’s budget 20/21 for the residents party to go
Ge
towelds the cost of p roviding CO} Dpupport projects in conjunction with Meadow Way Chapel
aUY llesdon Life ami
and the’ fLY hamper, delegate responsibility to officers to support
vents Farbily
os
Gf
those prajge Seconded be Ir it was’
Wp,
|
Contact the clei. you caf support. Cllr Gurney clarified that all data collected for this will
RESOLVED PPROVE
be dealt with a 97
a clerk
‘op le (DPO).
Planning .
7
10.
To note recent planning decisions made by the planning committee on 20" October 2020. It was
NOTED
Thanks, were given to Marlon for the work put into the response for the planning application for
Persimmon Homes.
11. Community Center Committee
To consider Community Centre Matters
The clerk updated that the Community Centre is currently closed following government
announcement.
HPC Full Council Mins 10" November 2020
Cont. Agenda Item 11.
b}) The next Community Centre committee meeting is to be held on 16" November at 10am via
Zoom, this was NOTED
12. Property, Policy and Resources
a) Cllr Gurney gave a verbal update on the re-roofing for the Community Centre, planning
permission has now been granted. Invasive surveys have been carried out, next step will be a
meeting held with DJ Designs and the Parish Council with the PP&R Committee to discuss further.
b) Areport was previously circulated to all councillors on work required to the Community Centre
following a M&E report.
c) The PP&R committee meeting is to be held on 17 Novembeyat 6:30pm via Zoom, this was
NOTED 4
13. Playing Fields, Allotments and Amenities
a) No items were raised. y
b) The PA&A committee meeting is to be held on [
14(17). To consider a resolution under the Publ i) Act 1960 to exclude
ies (Admission to Meetings)
the press and public for the duration of thi Glowing
afoy items jn, view of theontidential
mI and
personal nature of the business to be transactedAk re:
Y,
/ such items t be. lealt with after
the item that confirms details .
Proposed by the chair seconded’y
RESOLVED TO ACCEPT Y
ly
16(14). Exchange of informati , ®
No further infor 88 y
yo
17(16). Time and Venué ext Counciy,
The next meeting 6.08 eld At mber at 7pm via Zoom
The tolloy tert RRiccu onfirmed that all councillors were alone and
not ablé_ 5 overheard
a) Meeting Ww 2 y 6" December, unfortunately the committee was nat quorate.
b) The PA&A c
The meeting closed at 21:15
Approved
Date....
HP: Council Mins 10" November 2020
AGENDA ITEM 5a
~ CLERK'S REPORT FOR COUNCIL MEETING 08.12.20
ITEM COMMENTS
Community Centre The centre is currently closed. We are awaiting further government guidance
when a change in tiers could be announced. However, grassroots football has
returned, these do not require any access to the centre.
The pressurisation unit on the boiler has failed and requires a new unit, there
is currently a work around where this can bypassed but this is not a permanent
solution. 3 quotations were obtained, and the cost is £985.57 covered by
budget heading 100/4560. A PO has been sent and work will be carried out
over the next two weeks.
Car Park— Community Centre No current updates
Parish Council Offices The outside bollard lights and sensor are currently not working and have caused
Diamond Jubilee Lodge shortage in the electrics. Waiting on conformation on price for the works to be
completed.
The council offices will be closed over the Christmas period from end of
business on 23rd December and reopening on Monday 4" January. As remote
access has been put into place following covid restrictions the clerk is able to
remotely monitor all emails/calls and will do this daily. Calls are able to be
forwarded to the clerks mobile.
Recreation Ground From 23" to 28" December all the parks will be open (excluding the playareas
these will be closed on Christmas Day and Boxing Day and then open in day
light hours)with no closing time to allow access at any point, this is to take into
account the government guidance for Christmas allowing families to form a
bubble over the 5 days, this will give people the opportunity to go outdoors to
aid with social distancing. The parks will then go back to standard
closing/opening times. Council to decide whether to extend this until the new
year.
Meadow Way See Recreation ground regarding opening.
Currently we are awaiting 3 quotations for the replacement of the climbing
unit in the play area. This will be taken to PA&A in January before full council.
Skate Park & MUGA No Updates
Mountfield Park There has been a delay in planting the replacement trees and work is hoped to
be carried out late December.
Cottinghams Park Urgent Tree works have been requested fora tree backing onto Arden Grove
Schoo}. Branches had cracked and hanging over into the play ground. MJ Tree
surgeon were called to carry out the works
Allotments The water has now been turned off, it has been noted that there is a small water
leak on the newer section, Anglian water have attended and advised that they
are unable to assist. 3 companies have been contacted to attend and survey
site to detect the location.
Community Orchard All concrete posts are currently being removed to allow easy maintenance of
the area.
Cemetery Car Park Nothing to report
Persimmeons Homes Planning Application 20201679 was objected to by the Parish Council.
Broadland District Council have issued an emergency TPO on the site
Public Toilets The toilets will be closed over the Christmas period
Litter & Dog Waste Bins No updates
Bus Shelters All bus shelters have now been cleaned by the caretakers along with a full audit.
One area was highlighted on the stop outside Tesco on the Cromer Road this
however is a highways matter and has been forwarded to the ranges.
Following on from Novembers Full Council meeting, Cllr Britton asked with
regards to the position of the bus shelter on Low Road. This was installed 2
years ago and the position is due to the DDA requirements as agreed by NCC.
Benches We are still awaiting a date from NCC for the concrete plinth to be installed for
the keyworkers bench. NCC chased on 30" November
War Memorial The wreaths from remembrance ate now in place and will stay there until end
Easter next year. Kevin is currently testing a new chemical from Rigby and
Taylor for hard surfaces. If this. proves effective, he will use it on the slabs at
the memorial.
Highway Rangers Nothing to report
Highway Verges No Update
Staffing AGENDA ITEM 14
Mobile Phones No further update.
Street Lighting No further update
Parish Partnership 21/22 Acomplete audit was carried out on the bus stops in Hellesdon. All are in
good condition and no replacements are required. As per meeting No Parish
bid will be put forward for replacements.
Meeting Dates Community Centre — 14 December 6:30pm
PP&R
— 15" December 6:30pm
PA&A—5" January 6:30pm (Agendas will go out on 23 December)
Note: Following guidelines all meetings where possible to be held via Zoom
items for Parish Council to consider/note —
Park operation over Christmas period.
HELLESDON& HORSFORD SAFER NEIGHBOURHOOD TEAM
© HELLESDON
ie
WE ARE YOUR SAFER NEIGHBOURHOOD TEAM - WANT TO GET IN TOUCH? YOUR LOCAL BEAT MANAGERS
CONTACT US -
E SNTHELLESDONANDHORSFORD@NORFOLK.PNN.POLICE.UK TEL: 101
FOLLOW US ON SOCIAL MEDIA
FACEBOOK: /BroadtandPolice
TWITTER: @BréadlandPolice
PC-230 JADEWEEKS. PC 151 FELIX WOODCOCK
UPDATE FROM YOUR COMMUNITY ENGAGEMENT OFFICER WHAT'S HAPPENING IN YOUR AREA?
PC 1425 VICKY BAILEY This year has seen a very different format for events such as Bonfire Night and
Hatloween, Despite this, high-visibility patrols were conducted in Hellesden,
TEL: 07967 820083 Harsfard, Spixworth and StFaiths to target ASB associated with such events.| am
pleased to report that no significant
ASB related issues were seen at the time ar.
E VICTORIA. BAILEV@NORFOLK PNN.POLICE.UK brought to my attention across any of the parishes én these particular occasions.
Anti-Bullying Weekis an annual
UK event, this year is from Mon 16" - 0th October. | In keeping with the current SNAP priorities, this manth has seen me out and about
which aims to raise awareness of bullying of children and young people, in schools in the local community providing a policing presence by conducting bath foot and
and elsewhere, and to hightight ways of preventing and responding ta it. mobile patrols, | am pleased to say that there has been a positive response ta the
latest COVID-19 restrictions in terms of peopte showing respect
far the rules, In
On Thursday
19" November at 2.05pm - 2:40pm, Tory Rush fram the Safer Schoats addition, consistent with the current SNAP priorities, speed enforcement has been
Partnership, will be taking part in the NYAB Anti-Bullying Conference and will be conducted at various locations across the parishes. During this period of
detivering a presentation about the law in relation to bullying. enforcement, on the whale, there was a good level of compliance to the speed limit
shown which was good
to see. :
FOLK Yo, Free Oriline |
ee 2, Anti-Bullying Conference |
19/11/20 |
Following previous reports fram local residents in regards
to inconsiderate/unsafe
9 am «6pm on Zoom ' parking around Firside School, Hellesdon, | have worked in conjunction with the
{
school, Council and Highways and this month has seen the installation of a series of
Rest .
sen
Eventbrite
bollards and barriers preventing vehicles parking on the verges directly outside
the schoal. With this measure now in place, vehicles will have to find a suitable
atiernative place to park, sa with this in mind, please ensure that when dropping
off or picking up children at schoal times, vehicles are parked safely and sensibly
to keep
the roads safe for all users. Thank you far your cooperation.
Regards, Jade
Oe aihy Coun
Norio
CURRENT NEIGHBOURHOOD PRIORITIES DATES FOR YOUR DIARY
HIGH VISIBILITY PRESENCE COVERING RECREATIONAL GROUNDS/PUBLIC
SPACES INTHE AREAS OF HELLESDON, HORSFORD, SPIXWORTH & ST © — S.NA-P MEETING - DATE TBC
FAITHS
SPEED ENFORCEMENT
WHEN TIME ALLOWS
VEHICLE ASB - BRITANNIA ROAD
CRIME UPDATES FOR OCTOBER 2020
Offence Numbers What could this entail
Arson Damage caused as a result of fire.
Anti-Social Behaviaur (ASB) Harassment, alarm or distress is caused in a non-crime incident.
Burglary business and community Aperson commits theft in a building or structure that is not lived in.
Burglary residential Entry and theft in a buitding or a structure that is lived in.
Criminal Damage Aperson destroys or damages property belonging to someone else.
Domestic Domestic incidents where a crime has not occurred. Parties are aged 14 or aver
and have been intimate partners or family members regardless of sexuality.
Hate Incident Any incident where a crime has not occurred which the victim, or anyone else,
thinks is based on someone's prejudice towards them because of their race,
religion, sextial orientation, disability or because they are transgender.
Race or Religious aggravated publicfear Any crime determined te havea hate element as per above.
Possession of controlled substance Unlawful possession of a drug classified in class A, B or C.
Possession of weapons Unlawful possession of an article used as a weapon.
Public fear, alarm or distress Public order offences e.g. from a verbal altercation to offences just short of
violence.
Robbery Includes a range of offences where force is used, threatened or the victim is put
infear.
Theft from a motor vehicle Any item stolen that was in, on or attached to a motor vehicle.
Theft or unauthorised taking ofa motor vehicle Any motor vehicle including those abandoned.
Theft of pedal cycle From a public place, if stolen forim a shed or garage this would be a BOTD.
Theft froma person Purse being taken from a handbag, or a mobile phone from a
shopping basket.
Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 30 November 2020
Confirmed Bank & Investment Balances
Bank Statement Balances
30/11/2020 Active Saver 4401 569,294.33
30/11/2020 Business Current Account 2077 500.00
17/11/2020 Petty Cash 119.60
30/11/2020 Active Saver 7702 337,426.60
30/11/2020 Active Saver 4503 81,346.07
26/11/2020 Number 2 account 0958 0.52
988,686.08
Other Cash & Bank Balances
20.00
988,706.08
Unpresented Payments
20.00
988,686.08
Receipts not on Bank Statement
0.00
Closing Balance 988,686.08
All Cash & Bank Accounts
Current Bank Account 569,774.33
Petty Cash 119.60
afWNoh
Active Saver 7702 337,426.60
Active Saver Emergency 4503 81,346.07
Number 2 account -0.52
Other Cash & Bank Balances 20.00
Total Cash & Bank Balances 988,686.08 o1H2/2020 Hellesdon Parish Council Current Year Page 1 | 10:38 Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance :
320 EMR Play Equipment 6,060.33 18,939.67 25,000.00 :
321 EMR Site Fencing 257.40 257.40
322 EMR Machinery 16,400.00 -6,000.00 40,400.00
323 EMR Hard Surface Area 14,000.00 14,000.00 i
324 EMR Premises/Furnishing 1,900.00 4,900.00
325 EMR CCTV 4,573.00 4,573.00 |
326 EMR Elections 5,945.22 -3,041.52 2,903.70
327 EMR War Memorial 4,380.00 4,380.00
328 EMR Burial Ground Land 17,000.00 17,000.00
329 EMR Com Centre Contingency 15,739.68 15,739.68 :
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 43,371.99 43,371.99
332 EMR Good Causes in Hellesdon 12,870.00 -§,850.00 7,020.00
333 EMR Interest on Prev 9m Depos 0.00 0.00
334 EMR HEL2** 55,315.14 56,315.14
335 EMR Car Park/Paths at HCC 0.00 0.00
336 EMR Car Park Soakaway 0.00 0.00 '
337 EMR Driveway Sinkage 500.00 500.00 i
338 EMR Grit bins 1,500.00 -296.38 1,203.62
339 EMR Outreach provision 0.00 0.00
340 EMR PF Ownership signs 2,500.00 2,500.00
344 EMR Precept Shortfati 13,190.00 43,190.00
342 EMR Staff contingency payments 10,000.00 10,000.00
343 EMR Privet Hedge Driveway 500.00 500.00
344 EMR Equipment & Storafe 0.00 0.00
345 EMR Bus shelter -3,354.00 3,677.00 323.00
346 Green Grid §,340.00 5,340.00
347 Land Acquisition account 69,752.17 69,752.17
348 Community Engagement Reserve 2,350.00 2,350.00
349 IT Reserve 5,141.00 5,141.00
311,231.93 7,428.77 318,660.70 i Full Council 10/12/20 Payments November 2020 Agenda item 6
Date Payee Expenditure type Amount
01/11/2020 Broadland District Council business rates HCC £1,010.00
02/11/2020 Trade UK decorating materials £53.39 02/11/2020 Broadland District Council business rates workshop £314.00
02/11/2020 Broadland District Council business rates stores £147.00
02/11/2020 PWLB Joan repayment-DJL £8,945.20
04/11/2020 Ben Burgess Groundscare service mower & hedgetrimmer £771.22
04/11/2020 EAW water-cooler rent 20 Oct - 21 Jan £62.39
04/11/2020 E Fire install Digi Air Comm & cctv fault £672.00
04/11/2020 Mayday Office Equipment p/copies Aug - Oct £243.98
04/11/2020 Melba Products dog bin lids and dog bin £153.22
04/11/2020 Norfolk County Council concete pad Middletons Lane £500.00
04/11/2020 Pip Skips Ltd 12 yrd skip hire £264.00
04/11/2020 Pure Resourcing Solutions pay increment agency staff Apr - Sep £398.74
04/11/2020 SLCC Op London Bridge webinar £36.00
04/11/2020 Taverham Nursery Centre bedding plants and compost £24.72
04/11/2020 LE Electrical replace lights community centre £34.40
04/11/2020 Co op grounds staff refreshments £6.45
04/11/2020 Allotment holder overcharge repaid £4.50
04/11/2020 Royal British Legion poppy wreath £20.00
04/11/2020 UK Fuels fuel Oct 2020 £87.11
04/11/2020 Petty cash cash ex bank £100.00
04/11/2020 Barclays Bank commission 14 Sep - 12 Oct £15.31
05/11/2020 Morplan Ltd Xmas bags £54.30
05/11/2020 Desira Van MOT & service £264.99
06/11/2020 SquareUp card fee 5 Nov £1.04
06/11/2020 Entanet broadband 23 Oct - 22 Nov £64.30
06/11/2020 Drayton Farms landowner rent allotments £972.00
09/11/2020 Canham Consulting prof fees community centre £2,475.00
09/11/2020 Ernest Doe & Sons parts major lawnmower £215.01
09/11/2020 Ridgeons sandbags netball stands £4.08
09/11/2020 IRIS HR HR software support Dec 2020 £48.00
09/11/2020 Just Regional advert Just Hellesdon 31 Oct £360.00
09/11/2020 Osiris Technologies IT support/cloud back up Nov £224.28
09/11/2020 The Garden Guardian highway verge cutting Nov £1,863.09
13/11/2020 Entanet phone rental 2 Nov - 1 Dec £15.00
17/11/2020 Ben Burgess Groundscare service Stihl strimmer £51.86
17/11/2020 Creative Lincs Id cards £60.50
17/11/2020 Dazzle Cleaning window cleaning office/centre £75.00
17/11/2020 DD Health & Safety Supplies working boots groundsman £34.20
17/11/2020 E Fire dual com monitoring fees DIL/HCC £528.00
17/11/2020 MJ Tree Services Ltd cedar tree bowling green £384.00
17/11/2020 Pips Skips Ltd skip hire 10 Nov £264.00
17/11/2020 PLG Farm Supplies Ltd tree ties £7.97
18/11/2020 Anglian Water HCC charges 3 May - 2 Nov £918.74
20/11/2020 Total Gas & Power gas HCC Oct £835.08
20/11/2020 Payroll net pay Nov 2020 £14,363.57
23/11/2020 HMRC PAYE & Employer NI £4,366.52
23/11/2020 Norfok Pension Fund Nov contributions £3,843.70
23/11/2020 IRIS Business Software Year end pack & webinar £190.80 Full Council 10/12/20 Payments November 2020 Agenda item 6
23/11/2020 Co op refreshments (reimburse EEE 5) £4.55
24/11/2020. Total Gas & Power elec allotments Oct 2020 £22.93
25/11/2020 Viking Direct ink cart/-USB drive/ staionery £45.56
25/11/2020 Shred Station confidential waste disposal £36.00
25/11/2020 Just Regional advert Just Hellesdon Nov 28 £540.00
25/11/2020 Taverham Nursery Centre small tools & compost £219.62
25/11/2020 Broadland District Council business rates office £624.00
27/11/2020 BNP Paribas Leasing Sol HP Wessex mower £278.00
30/11/2020 Hitachi Capital Finance rental tractor & hedgecutter £540.00
30/11/2020 BT HCC phone charges £156.02
Total £48,815.34 Full Council 10/12/20 Receipts November 2020 Agenda item 6
Date Description Amount 02/11/2020 Allotments £ 41.25 02/11/2020 Commerical hire HCC £ 162.00 03/11/2020 Allotments £ . 59,39 03/11/2020 Netball £ 19.00 03/11/2020 Commerical hire HCC £ 54.00 03/11/2020 Football training £ 90.00 03/11/2020 Commerical hire HCC £ 312.00 03/11/2020 Feed in Tariff solar panels £ 101.72 03/11/2020 Allotments £ 118.78 04/11/2020 Allotments £ 33.44 04/11/2020 community hire HCC £ 13.50 04/11/2020 Football pitches £ 282.00
04/11/2020 Allotments £ 59.39 04/11/2020 Interest received £ 1.77 04/11/2020 Commerical hire HCC £ 24.00 05/11/2020 Allotments £ 59,39 06/11/2020 Commerical hire HCC £ 24.00 06/11/2020 Allotments £ 59.39
06/11/2020 Allotments £ 59.39
09/11/2020 Allotments £ 59.39 09/11/2020 Allotments £41.25
10/11/2020 Commercial hire HCC £ 72.00
10/11/2020 Commercial hire HCC £ 99.00
11/11/2020 Football training £ 25.00 12/11/2020 Football training £ 45.00
13/11/2020 Commercial hire HCC £ 240.00 16/11/2020 Tennis court hire £ 7.00
16/11/2020 Commercial hire HCC £ 24.00
16/11/2020 Allotments £ 41.25 17/11/2020 Allotments £ 59.39
20/11/2020 Allotments £ 41,25
23/11/2020 Allotments £ 59,39
23/11/2020 Grant £ 2,000.00 23/11/2020 Community hire HCC £ 54.00
26/11/2020 Football training £ 15.00
26/11/2020 Football pitches £ 126.00
30/11/2020 Commercial hire HCC £ 72.00
Total £ 4,655.33
01/12/2020 Hellesdon Parish Council Current Year Page 1
10:31
6 Detailed Income & Expenditure by Budget Heading 30/11/2020
Month No: 8 Cost Centre Report
Actual Actua! Year Current Variance Committed Funds % Spent
Curent Mth To Date Annual Bud .Annual Total Expenditure Available
100 Community Centre
1260 Hire Facilities Sundries i) 300 0 (300) 0.0% 1400 Community Centre Income 0 0 65,600 65,600 0.0% 1410 Community Centre Inc ML Room (36) 766 0 (766) 0.0% 1445 Community Centre Inc SW Room 131 260 0 (260) 0.0% 1420 Community Centre Inc OH Roam 0 18 0 (18) 0.0% 1425 Community Centre Inc Spr Room 18 36 0 (36) 0.0% 1435 Community Centre Inc SWB Room ta) (77) 0 77 0.0%
Community Centre :- Income 113 1,303 65,600 64,298 2.0% 4150 Utilities 2,485 12,180 18,305 7,125 7,125 63.1% 4195 Keys/Locks 0 0 100 100 100 0.0% 4250 Sanitary Waste Disposal it) 2,138 2,100 (38) (38) 101.8% 4295 Equipment ~- New/Replacement 0 1,003 1,000 (3) (3) 100.3% 4300 Equipment-Repair/Maintenance 0 239 620 381 381 = 38.5% 4416 Water dispenser 0 167 375 208 208 44.6% 4435 Contingencies 0 36 2,300 2,264 2,264 4.6% 4450 Inspections 0 60 500 440 440 12.0% 4480 Memberships & Subscriptions 0 1,341 4,600 289 289 81.9% 4560 Property Maintain/Replacement 230 1,502 15,420 13,918 13,918 9.7% 4630 Consumables 0 267 500 233 233 53.5% 4635 cleaning agents/materials 0 1,009 4,650 641 641 61.1% 4645 Rolling maintenance programme 0 0 1,000 41,000 1,000 0.0% 4695 community centre redevelopment 2,063 8,594 (¢) (8,594) (8,594) 0.0%
Community Centre :- Indirect Expenditure 4,778 28,507 46,470 17,963 0 17,963 61.3%
Net Income over Expenditure (4,665) (27,204) 19,130 46,334
4110 Administration
1076 Precept ie) 484,516 0 (484,516) 0.0% 1085 Grants received 2,000 14,624 0 (14,624) 0.0% 1095 $106 contributions 0 36,563 0 (36,563) 0.0% 1099 Community Infrastructure 0 78,993 0 (78,993) 0.0%
Administration :- Income 2,000 614,697 0 (614,697) 4465 External Audit 0 4,300 41,300 0 0 100.0% 4470 Internat Audit it) 1,190 2,370 1,180 1,180 50.2% 4475 Legal Fees 0 500 5,500 5,000 §,000 9.1% 4480 Memberships & Subscriptions 0 1,105 1,500 395 395 73.6% 4550 Insurance 0) 9,397 9,227 (189) (169) 101.8%
Administration :- Indirect Expenditure 0 13,492 19,897 6,406 0 6,406 87.8%
Net Income over Expenditure 2,000 601,205 (19,897) (621,102)
Continued over page
01/2/2020 Hellesdon Parish Council Current Year Page 2
10:36 Detailed Income & Expenditure by Budget Heading 30/11/2026 Month No: 8 Cost Centre Report
Actual Actual Year. Current Variance Funds % Spent
Current Mth To Date Annual Bud = Annual Total Expenditure Available
120 Staft 4000 Admin Staff 5,648 36,928 99,923 62,995 62,995 . 37.0% 4010 Groundstaff 4,158 32,931 62,705 29,774 29,774 52.5% 4020 Care Takers 4,557 36,401 82,373 45,973 45,973 44.2% 4040 PAYE 2,954 22,338 0 (22,338) (22,338) 0.0% 4045 Pension Scheme 3,844 27,705 41,353 13,648 13,648 67.0% 4055 Stafftraining 159 1,048 5,100 4,052 4,052° 20.5% 4070 Profess Fees/Agency Personnel it) 19,542 13,450 (6,092) (6,092) . 145.3% 4080 Employer NI 1,412 10,405 17,857 7452 7,452 58.3% 4090 Protective clothingAvorkwear 89 826 3,050 2,224 2,224 27.1%
Staff :- Indirect Expenditure 22,822 188,125 325,811 137,687 137,687 57.7%
Net Expenditure (22,822). (188,125) (325,811) (137,687)
130 Council Office
1260 Hire Facilities Sundries (0) 0 0 0.0% 1360 Electricity FIT 309 550 2441 56.1%
Council Office :- Income Qo 309. 550 241 56.1% 4112 Advertising 0 Q 200 200 200 0.0%
4150 Utilities 763 6,973 10,500 3,527 3,527 66.4%
4195 Keys/Locks 0 50 50 50 0.0%
4250 Sanitary Waste Disposal 47 150 103 103 31.2%
4295 Equipment
- New/Replacement 119 150 31 31 79.5%
4305 Paris- Repair/Replace/Spare 0 100 100 100 0.0%
4400 Chairman's Budget 65 75 1,500 1,425 1,425 5.0%
4405 Expense/Mileage Members 0 100 100 100 0.0%
4410 Expense/Mileage Staff 0 77 100 23 23 «77.4%
4415 Catering for Meeting 14 128 380 252 252 33.8%
4420 Telephone and Broadband 188 1,918 2,860 942 942 67.1%
4425 IT Support and Maintenance 187 1,420 2,500 1,080 1,080 56:8%
4430 Photocopier Qo 1,632 3,350 1,718 1,718 48.7%
4435 Contingencies 0 156 500 344 344 31.3%
4440 Stationery 38 434 500 66 66 86.7%
4445 Postage 4 300 296 296 14%
4480 Memberships & Subscriptions id) 294 260 (34) (34) 113.2% 4485 Other Licences/Fees 40 3,530 3,400 (130) (130) 103.8% 4500 PWLB 8,945 17,890 43,826 25,936 25,936 40.8%
4560 Property Maintain/Replacement 79 41,136 2,500 1,364 1,364 45.4% 4570 Church Grass Cutting Contribut 0 750 750 750 0.0% 4595 Misc contributions 109 0 (109) (109) 0.0%
Continued over page
01/42/2020 Hellesdon Parish Council Current Year Page 3
10:36
Detalled Income & Expenditure by Budget Heading 30/11/2020
Month No: 8 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent
Current Mth To Date Annual Buc © AnnualTotal Expenditure Available
4605 Grants awarded 0 4,000 0 (4,000) (4,000) 0.0% 4630 Consumables 0 13 100 87 87 = 13.0% 4635 cleaning agents/materials 0 2 30 28 28 7.8%
Council Office :- Indirect Expenditure 10,319 39,961 74,106 34,145 0 34,145 53.9%
Net Income over Expenditure (10,319) (39,652) (73,556) (33,904)
6000 plus Transfer from EMR 0 4,100
Movement to/(from) Gen Reserve (10,319) (35,552)
150 Investment
1080 Bank Interest Réceived 0 475 475 0.0% 1090 Monthly Loyalty Rewards 16 125 109 12.5%
Investment :- Income 2 16 600 584 2.6% 4060 Bank Charges 17 187 0 (187) (187) 0.0%
Investment :- Indirect Expenditure 17 187 o (187) 0 (187)
Net Income over Expenditure (15) {172) 600 772
160 Planning
4130 Hire of Rooms 0 ia) 300 300 300 0.0%
Planning :- Indirect Expenditure 0 tt) 300 300 ti) 300
Net Expenditure Q Q (300) (300)
170 Health and Safety
4135 Consultancy Fees 0 500 500 500 0.0% 4140 Defibrillator 0 300 300 300 0.0% 4295 Equipment - New/Replacement 0 42 150 108 108 28.0% 4630 Consumables 0 17 50 33 33 33.2%
Health and Safety :- Indirect Expenditure 0 59 4,000 941 0 941 5.9%
Net Expenditure 0 (59) (1,000) (941)
180 Media and Communications
4100 Parish Council Promotion 0 0 41;500 1,500 1,500 0.0% 4105 Newsletter-Printing/Distributi 750 1,940 5,000 3,060 3,060 38.8% 4110 Website and Emails 0 217 1,000 784 784 21.6% 4155 ITReserve “4 0 615 2,000 1,385 1,385 30.7% 4460 CCTV 0 580 1,450 870 870 40.0% 4685 Noticeboards 0 5,046 5,000 (48) (46) 100.9%
Media and Communications :- Indirect Expenditure 750 8,398 15,950 7,552 it) 7,552 52.7%
Net Expenditure (750) (8,398) (15,950) (7,552)
Continued over page
01/12/2020 Hellesdon Parish Council Current Year Page 4
10:36 Detalled Income & Expenditure by Budget Heading 30/11/2020 Month No: 8 Cost Centre Report
Actuat Actual Year Current Variance Committed Funds % Spent
Current Mth To Date Arinual Bud Annual Total Expenditure Available
190 Stores
4150 Utilities 147 1,178 1,480 302 302 79.6% 4195 Keys/Locks 0 0 10 10 10 0.0%
Stores :- Indirect Expenditure 147 1,178 1,490 312 0 312 79.1%
Net Expenditure (147) (1,178) (1,490) (342)
195 Tractor Shed
4150 Utilities 314 2,516 3,163 647 647 79.5% 4195 Keys/Locks it) 0 30 30 30 0.0% 4560 Property Maintain/Replacement Q 91 101 10 10 =690.4%
Tractor Shed :- Indirect Expenditure 344 2,607 3,294 687 0 687 79.1%
Net Expenditure (314) (2,607) (3,294) (687)
200 Residents’ Parties
4115 Consumable- Food/Beverage 100 100 1,000 900 900 10.0% 4120 Over 65 Entertainment 0 0 500 500 500 0.0% 4630 Consumables 0 ie) 200 200 200 0.0%
Residents Parties :- Indirect Expenditure 100 100 1,700 4,600 ti) 1,600 5.9%
Net Expenditure (100) (100) (1,700) (1,600)
205 Events
4122 Events 0 0 2,000 2,000 2,000 0.0%
Events :- Indirect Expenditure Q 0 2,000 2,000 Lt) 2,000 0.0%
Net Expenditure ry ny (2,000) (2,000)
210 Grounds
1200 Football Hire Charges it) 535 3,015 2,480 17.7%
1210 Football Training Area Hire 25 1,676 210 (1,466) 797.9% 1215 Grass cutting agreement 0 13,057 0 (13,057) 0.0% 1250 Miscellaneous Activity Hire ie) 975 9 (975) 0.0%
4270 Floodlights Income 3 418 255 (163) 164.0%
Grounds :- Income 28 16,660 3,480 (13,180) 478.7% 4195 Keys/Locks ie) 0 100 100 100 0.0% 4205 Replacement Bins 0 448 1,000 552 552 44.8% 4210 Emptying Bins/Fresheners ie) 670 3,450 2,780 2,780 19.4% 4215 Seats - Repair/Replacement 0 603 1,000 397 397 = 60.3%
Continued over page
01/12/2020 Hellesdon Parish Council Current Year Page 5
10:3 .
6 Detailed Income & Expenditure by Budget Heading 30/41/2020
Month No: 8 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent
Current Mth To Date ‘Annual Bud» Annual Total Expenditure Available
4220 Signage - New/Replacement 0 0 275 276 275 0.0% 4225 Floodlights Maintenance/Repair 0 500 1,000 500 500 60.0% 4235 grounds alarm system 0 470 500 30 30 94.0% 4245 Highway grass verge cutting 1,553 10,868 (0) (10,868) (10,868) 0.0% 4255 Green Waste Removal 220 1,100 2,360 1,260 1,260 46.6% 4260 Shrub/Tree/Hedge 80 283 0 (283) (283) 0.0% 4270 Fertilisers/Weed & Moss Killer 0 1,133 3,844 2,711 2,711 29.5% 4295 Equipment - New/Replacement i) 2,227 400 (1,827) (1,827) 556.7% 4320 Small tools 103 288 300 12 12 96.0% 4325 fence repairs 0 3,091 3,000 (91) (91) 103.0% 4390 Materials 0 342 4,000 3,658 3,658 8.5% 4480 Memberships & Subscriptions ie) tt) 200 200 200 0.0% 4630 Consumables 0 123 100 (23) (23) 122.8%
Grounds :- Indirect Expenditure 1,956 22,146 21,529 (617) 0 (617) 102.9%
Net Income over Expenditure (1,928) (8,485) (18,049) (12,563)
220 Machinery and Vehicles
4160 Repairs/Maintenance 0 334 0 (334) (334) 0.0% 4265 Fuel 179 792 1,450 658 658 54.7% 4290 Servicing 271 2,350 4,500 2,150 2,150 52.2% 4310 Hire of Machinery 675 5,399 8,097 2,698 2,698 66.7% 4435 Contingencies i) 285 3,270 2,985 2,985 8.7% 4680 Depreciation 0 0 2,200 2,200 2,200 0.0%
Machinery and Vehicles :- Indirect Expenditure 1,125 9,160 49,517 10,357 0 10,357 46.9%
Net Expenditure (1,125) (9,160) (19,517) (10,357)
230 Trees
4240 Emergency Work 320 320 1,600 1,180 1,180 21.3% 4450 Inspections QO 0 41,500 1,600 4,500 0.0% 4455 Work following Inspections 7 3,692 9,500 5,808 5,808 38.9%
Trees :- Indirect Expenditure 327 4,012 42,500 8,488 0 8,488 32.4%
Net Expenditure (327) (4,012) (12,500) (8,488)
240 Allotments
1100 Allotment Income 495 3,129 2,750 (379) 413.8% 1105 Allotment administration fee 9 27 Q Qt 0.0% 1110 Water Charge 402 605 500 (108) 121.0% 1115 Pest contro! charge 75 461 0 (461) 0.0%
Allotments :- Income 672 4,222 3,250 {972) 129.9%
Continued over page
01/12/2020 Hellesdon Parish Council Current Year Page 6
10:36 Detailed Income & Expenditure by Budget Heading 30/11/2020 Month No: 8 Cost Centre Report
Actual Actual Year Current Variance Cammitted Funds % Spent
Current Mth To Date Annual Bud Annual Total Expenditure Available
4145 Landowner Rent 386 1,305 1,900 595 595 68.7% 4150 Utilities 217 1,042 1,700 658 658 61.3% 4175 Best Kept Allotm. Competition 0 0 100 100 100 0.0%
4195 Keys/Locks 0 0 30 30 30 0.0% 4390 Materials 0 395 429 34 34 (92.1% 4560 Property Maintain/Replacement 0 0 100 100 400 0.0%
Allotments :- Indirect Expenditure 603 2,743 4,259 1,517 ti) 1,517 64.4%
Net Income over Expenditure 69 1,480 {1,009) (2,489)
250 Play Areas
4295 Equipment - New/Replacement 0 17,637 0 (17,637) (17,637) 0.0% 4300 Equipment-Repair/Maintenance 0 267 5,750 5,483 5,483 4.7% 4450 Inspections 0 244 273 29 23° «89.4%
Play Areas :- Indirect Expenditure 0 18,149 6,023 {12,126) 0 (12,126) 301.3%
Net Expenditure 0 (18,149) (6,023) 12,126
6000 plus Transfer from EMR 0 6,060
Movement to/(from) Gen Reserve 0 (12,089)
255 Hard Courts and Car Park
1220 Tennis Hire Charges 6 642 275 (367) 233.3% 1230 Netball Hire Charges 13 (503) 750 1,253 (67.0%)
Hard Courts and Car Park :- Income 19 139 1,025 886 13.5% 4340 Surface - Repair tt) 45t 500 49 49 90.2% 4345 Surface Clean Chemicals 0 135 159 24 24 84.6% 4390 Materials 0 ie) 452 462 452 0.0% 4560 Property Maintain/fReplacement 3 3 400 397 397 0.8%
Hard Gourts and Car Park :- Indirect Expenditure 3 589 1,511 922 tt) 922 39.0%
Net Income over Expenditure 16 (450) (486) (36)
260 Bowling Green
1240 Bowls Hire Charges 0 0 1,800 1,800 0.0%
Bowling Green :- Income 0 0 1,800 1,800 0.0% 4330 Repair Wooden Shuttering 0 ie) 250 250 250 0.0% 4390 Materials 0 461 1,550 1,089 4,089 29.7%
Bowling Green :- Indirect Expenditure 0 461 1,800 1,339 0 1,339 25.6%
Net Income over Expenditure 0 (461) 0 464
Continued over page
01/12/2020 Hellesdon Parish Council Current Year Page 7
10 236
Detailed Income & Expenditure by Budget Heading 30/11/2020
Month No: 8 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent
Current Mth To Date Annual Bud Annual Total Expenditure Available
265 Memorials
4360 Rose Renewal i) 0 25 25 25 0.0%
4575 War Memorial 0 0 620 620 620 0.0%
Memorials :- Indirect Expenditure 1) 0 645 645 0 645 0.0%
Net Expenditure 0 0 (845) (645)
270 Traffic Highways/Environment
1350 Bus Shelter Income 0 3,677 0 (3,677) 0.0%
Traffic Highways/Environment :- Income Q 3,877 0 (3,677)
4645 Rolling maintenance programme ie} 0 100 100 100 0.0%
4650 SAM2 Weekly Move 75 300 920 620 620 32.6%
4655 Bus Shelters 0 199 0 (199) (199) 0.0%
Traffic Highways/Environment :- Indirect 75 499 1,020 521 0 621 49.0%
Expenditure
Net Income over Expenditure (75) 3,178 (1,020) (4,198)
Grand Totals:- Income 2,833 641,022 76,305 (564,717) 840.1%
: Expenditure 43,335 340,370 560,822 220,452 Qo 220,452 60.7%
Net Income over Expenditure (40,502) 300,652 (484,517) = (785,169)
plus Transfer from EMR 0 10,160
Movement to/from) Gen Reserve (40,502) 310,812
Agenda Item
Subject: Polling Cards for Parish of Hellesdon
Author: Natasha Carver Date: 27" November 2020
The following motion was received from Cllr Britcher to be added to the December Agenda. Please
see full report below.
| David Britcher a member of Hellesdon Parish council proposes
THIS COUNCIL,
NOTING the concerns of residents, who regard the failure to distribute polling cards asa
reduction in their democratic rights and also a reduction in their awareness of their ability to
vote when a vacancy occurs for Hellesdon Parish Council,
And further,
NOTING that all residents who vote by post will therefore receive an advance notice of such an
election, thereby disadvantaging those who vote on the day,
And further,
WISHING to demonstrate it cares for its residents’ democratic rights,
AGREES that in order to confirm its desire to improve the democratic rights of members of
Hellesdon Parish, for future parish elections, Polling Cards will be distributed to all Hellesdon
residents when such an election is called at a different date and time as any election for the
District or County,
Seconded by Ursula Franklin a member of Hellesdon Parish council.
Broadland District Council Forthcoming elections
(Information frorn Broadland District Council Website)
Elections in 2021
On Thursday 6 May 2021 residents in Broadland will go to the polls to have their say on who
represents them at Norfolk County Council and as the Norfolk Police and Crime Commissioner. Ina
small number of parishes there may also be by-elections or Neighbourhood Planning Referendums.
The elections will take place at 4 time when Covid-19 continues to present risks to public
health. Depending on the infection rate, measures taken to control the spread of the virus may
change as we approach May. However, we are working on our plans to help ensure you can stay
safe when casting your vote in May.
Due to the uncertainty of Covid-19, the Council is alerting residents to the possibility of voting by
post, should they prefer, rather than visiting the polling station. An application form can be
downloaded from the Electoral Commission website. This must be completed by hand and returned
to the Electoral Services Team either by post to Electoral Services Team, Broadland Council, Thorpe
Lodge, 1 Yarmouth Road, Norwich, NR7 OUD or by email as a scanned document
to election.services@broadiand.gov.uk
Residents need to be registered to vote in order to have a say at the elections. Most residents
should already be registered, however, if you have recently moved or not previously registered to
vote, you will need to register. The easiest way to register is online at www.gov.uk/register-to-vote
Following on from telephone conversation with the elections team, Linda Mockford confirmed by
email:
The Hellesdon parish council election should be held at the same time as the NCC and PCC elections
2021. The poll card will cover the combined elections but wouldn’t specifically mention the
Hellesdon parish election. Therefore, the parish council would not be charged for poll cards.
Hellesdon Parish Council currently have 2 vacancies in each ward, totalling 4 vacancies these will be
included in May 2020 elections. (Date may be revised pending COVID restrictions)
Under the Representation of the People England and Wales, The Local Election (Parishes and
Communities} Rules 2006 section 25 it gives provision to a Parish Council with a stand-alone election
(such as the by-elections at Hellesdon) the discretion of whether they send out Poll cards.
eaEN
The Local Elections (Parishes and Communities) (England and
Wales) Rules 2006
Issue of official poll cards
25,.-—(1) Where the poll at a parish or community election is not to be taken together with the poll at some
other election, the council of the parish or community may, not later than noon on the nineteenth day before
the day of election, request the returning officer to issue official poll cards for that election.
(2) Where the returning officer receives a request under paragraph (1) he must as soon as practicable
send to electors and their proxies an official poll card.
(3) An elector’s official poll card must be sent or delivered to his qualifying address, and a proxy’s to his
address as shown in the list of proxies.
(4) The official poll card must be in the appropriate form in the Appendix, or a form to the like effect, and
must set out—
(a)the name of the council and, where appropriate, of the ward to which councillors are to be elected;
(b)the elector’s name, qualifying address and number on the register;
(c)the date and hours of the poll.and the situation of the elector’s polling station;
(d)such other information as the returning officer thinks appropriate,
and different information may be provided in pursuance of sub-paragraph (d) to different electors or
descriptions of elector.
(5) In the case of an elector with an anonymous entry—
(a)the retuming officer must issue an official poll card in the appropriate form in the Appendix to every such
elector or to his proxy (if appointed) whether or not the local council of the parish or community make the
tequest mentioned in paragraph (1);
(b)instead of containing the elector’s name and qualifying address, the polling card must contain the
elector’s number on the register and such other matter as is specified in the appropriate form in the
Appendix; and
(c)the official poll card must be sent in an envelope or other form of covering so as not to disclose that the
elector has an anonymous entry in the register.
(6) Paragraph (7) of rule 6 shall apply for the interpretation of this rule.
Approx. Costings of holding an election in Hellesdon (Based on figures provide by BDC)
South East : Cost of Hiring Polling Station (Meadow Way) £450 Cost of Delivery of postal votes £360.86 Cost of return of postal votes £212.64 Cost of postal vote packs £570.50 Printing cost of ballot papers 348.00 Printing cost of poll cards £166.98 Cost of Delivery of poll Cards £1515.24 Staff Payment £1136.55 Returning Officers Fee £154.45 Total Recharge £4915.22
North West Cost of Hiring Polling Station (Community Centre} £192.00 Cost of Delivery of postal votes £360.86 Cost of return of postal votes £212.64 Cost of postal vote packs £570.50 Printing cost of ballot papers 380.00 Printing cost of poll cards £182.61 Cost of Delivery of poll Cards £1657.08 Staff Payment £1136.55 Returning Officers Fee £154.45 Total Recharge £4846.69
*please not cost above are approx. due to no. of residents registering for postal votes
Total Cost South East £4915.22
Total Cost North West £4846.69
Total cost for Both Wards £9761.91
Local councils must find these re-charge costs out of their precept or, where they have them, from
other sources such as savings or income generated.
Currently we have £2903. In EMR 326
Provisionally £4500 set into 2021/22 Budget
This would give you as total amount £7403.00 available (No poll cards would be required for
planned May elections approx. total amount required £6239.78)
COUNCIL TO AGREE ON THE FOLLOWING
1. Council to consider the resolution proposed by Cllr Britcher
He HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pe.gov.uk
Responses of the Planning Committee for
24> November 2020
Committee members commenting:
Cllr Britton
Cllr Fulcher
Cllr Franklin
Public Comments received and acknowledged by
None received
Response sent to Broadland District and Norwich City Council by:
Mrs. N Carver
— Clerk
Planning Applications for Consideration
FUL/2020/0083 Although there is no objection the following
Arden Grove Infant and Nursery School, NR6 6QA comment is a request that the new access
Provision of new stand-alone specialist resource block to onto Foxcotte Close be monitored to ensure
provide 2no. classrooms, classroom store cupboards, quiet that there is no danger to children.
rooms, practical space, meeting room, staff/admin. room,
pupil W.C.’s, DDA/staff W.C, withdrawal room, cleaners
cupboard and plant room. External hard play and covered
areas, circulation paths, fencing and planting/shrub beds.
Provision of 5 new car parking spaces, field access gates and
waste bin enclosure.
20202101 Support.
40 Middletons Lane, NR6 5NG
Single storey front & rear extension. Demolition of existing
verandah.
Date of next Agenda
3" December 2020 will be discussed by the committee and comments made by 8” December 2020.
HE HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 50B
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk :
Responses of the Planning Committee for
10 November 2020
Committee members commenting:
Cilr Britton
Cllr Fulcher
Cllr Franklin
Public Comments received and acknowledged by
None received
Response sent to Broadland District and Norwich City Council by:
Mrs. N Carver — Clerk
Planning Applications for Consideration
20201948
25 Harlington Avenue, NR6 SLS Support
Single storey rear extension & external wall
insulation to existing house.
20201941 Support
96 Links Avenue, NR6 5PG
Single storey rear extension and a single storey
side extension.
20201997 The parish council have concerns that the proposal
15 Overbury Road, Hellesdon, NR6 SLB will result in a loss of on-site parking for what will !
Single Storey Side and Rear Extension be a large 3 bed house. The loss could result in an
increase in on street parking detrimental to
highway safety.
10 Nov 2020
20202056
Sunnybanks, 103 Fifers Lane, NR6 6EF No Objection
First floor rear extension & ground floor single
storey rear extension.
Date of next Agenda
17" November 2020 will be discussed by the committee and comments made by 24" November 2020.
APPOVEC.....ceeeecesseensete
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HPC Planning Committee Mins 10" November 2020
He HELLESDON PARISH COUNCIL_
e9P
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR65QB
Tel: 01603 301751 . www.hellesdon-pc.gov.uk email: clerk@hellesdon-pe.gov.uk
, Parish Clerk: Natasha Carver
Minutes of Hellesdon Community Centre Committee meeting held on
Monday 16" November 2020 at 10am Via Zoom
Meeting held under The Local Authorities and Police and Crime Panels {(Corons ‘(Flexibility of Local Authority and Police and
Crime Panel Meetings) (England and Wales) Regulations 2020 for the. of transacting the following business.
Present
Cllr Johnson (Chair of committee)
Cllr. S. Gurney
Cilr. U Franklin
Also In Attendance:
Natasha Carver (Parish Clerk}
Gavin Ellis (Finance Officer)
Welcome
The Chairman welcomed and thankédall those in ai
1. Apologies and accep
Apologies were received
2. Declarations of interest
3.
No public present
5. Community Centre Opening -
A verbal update was given by the clerk; The centre is currently closed following the government guidelines
announced at the end of October taking effect from 5“ November to 2" December. The caretakers are now
clearing areas around the community centre.
6. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude the press
and public for the duration of the following item(s) in view of the confidential nature of the business to be
transacted.
It was Proposed by the Chair and seconded by Cllr Gurney.
1 APPTOVEd...escescessesssecossssseecessessee
cr seatensescaeareses
Hellesdon Community Centre Committee Mins 16" November 2020
7. Budget Settings
The 2021/2022 budget for the community centre was presented to the committee. It discussed and the
following amendments noted.
i. Cost centre 100 nominal code 4560 set as £0. EMR currently stand at £15,739
ii. Nominal code 4435 take to £1300
The améndments were preposed by Cllr Gurney and seconded by Cllr Johnson. It was
RESOLVED TO APPROVE THE PROPOSAL
Exchange of Information
The clerk updated the committee that they had applied for a further grant £2000 from Broadland District
Council.
To confirm the date, time and venue of next meeting
It was confirmed the next meeting will be held on 14
Meeting closed at 10:40am
2 APPIOVEC... cece csc cceees eee tenner ene ttnencee eer eee cee eetenene
Date......--..--4
Hellesdon Community Centre Committee Mins 1 ee November 2020
HE HELLESDON PARISH COUNCIL.
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 SOB
Tel: 01603 301751 | www.hellesdon-pe.gov.uk email: clerk@hellesdon-pe.gov.uk
Parish Clerk: Natasha Carver
Minutes of the meeting of the Property, Policy & Resources Committee held on
Thursday 17" November 2020 at 6:30pm Via Zoom
Meetings are being held under The Local Authorities and Police andg anels (Coronavirus) (Flexibility of
Local Authority and Police and Crime Panel Meetings) (England any 5)
S) Regulations 2020 for the purpose of
transacting the followings
4
Present: Cllr S Gurney ~.Chair of the Commit
Cilr D King
Cllr B Johnson
M Fulcher
Cllr
Cllr D Britcher
— Clerk
N Carver
Miffages had been ci
It wast
To consider a resolUtigprlnder the Public Bodies (Admission to Meetings) Act 1960 to
exclude the press and public for the duration of the following items in view of the
confidential and persona! nature of the business to be transacted. If resolved, such items to
be dealt after the item that confirms details of the next meeting.
Proposed by Cllr Gurney, Seconded by Cllr Johnson and AGREED.
Community Centre
a) Mike Marshall at DJ Designs gave a verbal update on the plans for re-roofing the community
centre. There was a lengthy discussion on the various reports.
‘b) The reports previously circulated to the committee members had been received and NOTED
1
Approved...
HPC Policy, Property & Resources Committee Mins 17" November 2020
c) The committee RESOLVED for Mike Marshall to continue to work on the project and to liaise
with Broadland Planning.
6. Budget Settings :
The 2021/2022 budget for the Playing fields allotments and amenities committee were
previously circulated. It discussed and the following items noted and agreed.
i. Cost Centre 130 Nominal Code 4430 reduce by £1000 to £2260
ii. Cost. Centre 180 Nominal Code 4685 reduce 3 notice boards for 21/22 year and
replace the last 3 in 22/23 reduce to £4000
The amendments were proposed by Cllr Gurney and seco nded by Clir King. It was
RESOLVED TO APPROVE THE PROPOSAL
Clir Britcher proposed the following motion; £322 d to the budget for 5 notice
boards and 5 bins, to be placed on the most used |
7. Exchange of Information
No further information.
8. To confirm the date, time an:
Clerk to confirm December's
The meeting closed at 2066
Approved.....
HPC Policy, Property & Resources Committee Mins 17" November 2020
HE HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR65QB
Tel: 01603 301751 www.hellesdon-pe.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the meeting of the Playing fields, Allotments and Amenities Committee held on
Wednesday 12" November 2020 at 10am Via Zoom
Meetings are being held under The Local Authorities and Police ahd Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Pane! Meetings) (England and Wales) Regu .2020 for the purpose of transacting the
following business. ‘
Present: Cllr D King— Chair of the Committee
Cllr S Gurney
Clir K Avenell
Cllr M Franklin
N Carver — Clerk
G Ellis — Finance Office
The Chairman welcomed members and opéned:the meeting
1. Apologies and acceptance for absen :
Apologies were received from Cllr Fulc!
2.
3.
|
4.
lowing items noted.
‘don the Bus Shelters to gain whether any replacements are required.
i. Cost Centre 27! nal Code 4655 reduce to £500
tii. Cost Centre 21 nal code 4225 Floodlight maintenance to be reduced to £500
iv. Nominal Code 4325 to check on cost of fence for playing fields possible reduction to budget.
v. Cost Centre 230 nominal code 4455 Tree works reduce to £5000
vi. Cost Centre 240 Nominal Code Maintenance allotments reduce to £500 i
The amendments were proposed by Cllr King and seconded by Cllr Gurney. It was |
RESOLVED TO APPROVE THE PROPOSAL
5. Allotments
a) The clerk gave a verbal report on the allotments; A water leak has been detected on the allotments in
the newer section. The leak is very minor, and water is currently turned off. The clerk is currently
looking at having this looked at, council recommended contacting Peter Southgate who look at
Mountfield Park. Clerk to contact.
APDIOVEM.csessecsstesstvesnseenessensrsarneesaescensesananesaracetnees
HPC Playing Fields, Amenities & Allotments Committee Mins 12“ November 2020
Playing fields
Averbal update was given to the committee; following the government guidelines the playing fields and
playgrounds remain open during the second lockdown.
Sports Fees
The committee discussed the fees for the chargeable sporting activities. It was
RESOLVED TO KEEP THEM THE SAME FOR 2021/2022 SEASON
Tree Planning
a} A verbal report was given by the clerk. Broadland tree wardens have ordered the replacement trees
for Mountfield and will be planning these later this year, unfortyfiately due to guidelines this will be
done on their own. The tree wardens would like to plant additional trees in the Allotment Community
Orchard. Clir King asked for a report to be sent to the co their proposal.
Exchange of Information
Cllr King updated that the Government Kick Start
10. t 1960 to exclude the
press and public for the duration of the followii i itial and personal
nature of the business to be trans i e item that
confirms details of the next meeti ,
No Further discussions were had
The meeting closed at 12:10prr
APDPTOVEC. cssennsesseesereteenersessteanronnansonnentenceenseanenaes
HPC Playing Fields, Amenities & Allotments Committee Mins 12!" November 2020
HE HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Woodview Road, Hellesdon, Norwich, NR6 SQB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pe.gov.uk
Minutes of the meeting of the Staffing Committee held on
Thursday 24" November 2020 at 6:30pm Via Zoom
Meetings are being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) (England and Wales) Regulatioris 2020 for the purpose of transacting the
following business.
Present: Cilr S Gurney — Chair of the Committee
Cllr D King
Clir B Johnson
Clir U Franklin (loined agenda Item 8)
N Carver — Clerk
The Chairman welcomed members and opened the meeting at 6:30pm.
1. Apologies and acceptance for absence : ;
Apologies were received from Cllr G Britton, these. were ACCEPTED
2. Declarations of Interest and Dispensations
No declarations made or dispensations requested
3. Approval of minutes of the Committee meeting Held on 10 September 2020 from those members
present at the held meeting
Minutes had beencirculated from the meeting held on 10" September 2020. It was
RESOLVED TO ADOPT THE-MINUTES OF THE MEETING
4. Public Participation
No members of the public preset,
5. Resolution to Exclude the Press & Public
RESOLVED UNDER THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 TO EXCLUDE THE PRESS &
PUBLIC FOR THE DURATION OF THE FOLLOWING ITEM IN VIEW OF THE CONFIDENTIAL AND PERSONAL
NATURE OF THE BUSINESS TO BE TRANSACTED, SUCH DISCUSSION TO TAKE PLACE AFTER THE ITEM
THAT CONFIRMS DETAILS OF THE NEXT MEETING
AGREED BY ALL
The meeting withdrew into Committee during discussion of the following items related to staffing
matters
8, Update on Staffing
Averbal update was given to the committee on the current staffing. Caretakers are currently undertaking
additional work on grounds whilst the Community Centre remains closed.
The clerk gave a verbal report on the recent review carried out covering all areas.
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HPC Staffing Committee Mins 24" November 2020
Budget Setting 2021/2022
Budget papers were shared with the committee and a discussion was had on each item. It was
RESOLVED TO RAISE STAFFING BUDGET by 2% TO COVER PROVISIONAL SALARY RISE AND INCREASE IN
NATIONAL INSURANCE A PENSION CONTRIBUTIONS
10. Exchange of information
No information exchanged.
10. Date, Time and Venue of next meeting
Next meeting date and time TBC.
The Meeting closed at 9:05 p.m.
Approved
HPC Staffing Committee Mins 24" November 2020
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