03 08.05.24 Staffing

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the meeting of the Staffing Committee held on
Wednesday 8th May 2024 at 6pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

Present: Cllr L Douglass – Chair of the Committee
Cllr D Britcher
Cllr S Gurney
Cllr A Lock

Also in Attendance: Mrs F LeBon – Parish Clerk

The Chairman welcomed members and opened the meeting at 6pm.

1. Apologies and acceptance for absence

Apologies were received from Cllr Britton, Cllr Johnson and Cllr Maidstone.

2. Declarations of Interest and Dispensations

Cllr Douglass declared that she had participated in correspondence relating to item 6 [non pecuniary
interest].

3. Approval of minutes of the Committee meeting held on 22nd April 2024
Minutes of the meeting of 22nd April 2024 had been circulated. It was AGREED that these were a true
and accurate record of the meeting.

4. Public Participation

No members of the public present

5. To consider resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude the
press and public for the duration of items 6 and 7 in view of the confidential and personal nature
of the business to be transacted.
This was AGREED.

The Meeting was Closed to the Press and Public

6. To Receive Professional Report and Agree Resulting Actions
The professional report had been circulated to members. The Clerk provided an additional verbal
update.
After due consideration, it was AGREED to concur with the professional advice. A formal letter
would be sent to make arrangements. Parish Council representatives were AGREED.

7. To Receive Update on Caretaker Recruitment.
It was reported that there were some very strong candidates for the role and a successful
recruitment had been made.
An update was provided on the requirement for a new member of the facilities team, as part of the
grounds division. A candidate for the caretaking role had been interviewed with good grounds
experience. It was AGREED that the clerk could contact this candidate about the grounds role.
Approved…………………………………………………...…

Date………………………………………
HPC Staffing Committee Minutes 8th May 2024
 The Meeting was Reopened to the Press and Public

8. Items for the Next Agenda

Report as a result of agenda item 6.

9. To Confirm Date, Time and Venue of Next Meeting

To be confirmed once the actions from agenda item 6 have been concluded.

The Meeting Closed at 6.45pm

Approved…………………………………………………...…

Date………………………………………
HPC Staffing Committee Minutes 8th May 2024