PACK MERGED_pagenumber (8)

Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.

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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.

Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.

Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged

Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer

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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.

Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.

* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management

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 The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the meeting of the Staffing Committee held on
Monday 22nd April 2024 at 3.30pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

Present: Cllr L Douglass – Chair of the Committee
Cllr D Britcher
Cllr G Britton
Cllr S Gurney
Cllr B Johnson
Cllr A Lock

Also in Attendance: Mrs F LeBon – Parish Clerk

The Chairman welcomed members and opened the meeting at 3.30pm.

1. Apologies and acceptance for absence

Apologies were received from Cllr Maidstone.

2. Declarations of Interest and Dispensations

No declarations made.

3. Approval of minutes of the Committee meeting held on 6th March 2024
Minutes of the meeting of 6th March 2024 had been circulated. It was AGREED that these were a true
and accurate record of the meeting.

4. Public Participation

No members of the public present

5. To consider resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude the
press and public for the duration of items 6 to 8 in view of the confidential and personal nature of
the business to be transacted.
This was AGREED.

The Meeting was Closed to the Press and Public

6. To Consider Administrative Staff Structure and Agree Recruitment Information
A document was provided to members with initial job descriptions of the administration staff and
how their roles have evolved since they were initially employed. Suggestions were made as to
where tasks would be better allocated. Use of technology was considered for improving roles.
Presently the bookings and accounts software can only be accessed via a local server and so are
limited to use in most areas of Diamond Jubilee Lodge. To utilise this software in the community
centre or any other site remotely would involve upgrading the software to a cloud version. The cost
of this would be £137.50 per month, which would cover five users. It was AGREED that this should
be put before full council.
Changes to the office in the community centre were also discussed.

Approved…………………………………………………...…

Date………………………………………
HPC Staffing Committee Minutes 22nd April 2024

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 The job description and person specification for the proposed new role of Deputy Clerk were
reviewed. These were AGREED, subject to amendments, after a proposal from Councillor Gurney
and a second from Cllr Britton and the recruitment process could begin so as to allow time for a
adequate crossover and training period.

7. To Receive Professional Report and Agree Resulting Actions.
Due consideration was given to the professional report and other associated reports presented to
the meeting. It was AGREED that further professional assistance was required, after a proposal
from Cllr Douglass and a second from Cllr Britton. The Clerk will arrange this.

8. To Receive Update on Caretaker Recruitment

The Clerk reported that six applications had been received and interviews are being held on 25th
and 26th April. It is hoped to have someone in place very shortly.

The Meeting was Reopened to the Press and Public

9. Items for the Next Agenda

Further professional advice.

10. To Confirm Date, Time and Venue of Next Meeting

To be confirmed once the professional advice has been received.

The Meeting Closed at 4.50pm

Approved…………………………………………………...…

Date………………………………………
HPC Staffing Committee Minutes 22nd April 2024

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