Publication Scheme
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Information available from Hellesdon Parish Council under the model publication scheme
Hellesdon Parish Council’s publication scheme defines information the Parish Council holds which is accessible to the public. The Publication
Scheme indicates the format of each publication. Where a member of the public is seeking to obtain a copy of information included in this
Parish Council’s publications scheme, the Council may set reasonable charges for this. Costs are available on application and may include
photocopying costs, postage (where incurred) and staff time.
Any information available on the Hellesdon Parish Council website may be obtained in hard copy from the parish office, but a charge may be
levied.
Parish website: www.hellesdon-pc.gov.uk Parish Address: Diamond Jubilee Lodge, Wood View Road, Hellesdon, NR6 5QB (open 9.30am – 4pm Monday to Friday) Telephone: 01603 301751 Email: contact@hellesdon-pc.gov.uk
Confidentiality Notice
The Parish Council’s policy is to be as open as possible and supply the information requested but the Parish Council may withhold any
information if it considers its release not to be in the public interest and could cause significant harm. Any sensitive and confidential
information is exempt from public information under the Freedom of Information Act 2000.
Hellesdon Parish Council
Publication Scheme
Last Reviewed April 2024
Next Review Date 2024/2025 M3
Information to be published How the information can be Cost
obtained
Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only.
Who’s who on the Council and its Committees Website Free
Hard Copy 10p per sheet
Contact details for Parish Clerk and Council members (named contacts where possible Website Free
with telephone number and email address (if used)) Hard Copy 10p per sheet
Location of main Council office and accessibility details This Publication Notice Free
Website Free
Hard Copy 10p per sheet
Staffing structure Website Free
Hard Copy 10p per sheet
What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure,
procurement, contracts and financial audit)
Current and previous financial year as a minimum
Annual return form and report by auditor Website Free
Hard Copy 10p per sheet
Finalised budget Website Free
Hard Copy 10p per sheet
Precept Website Free
Hard Copy 10p per sheet
Borrowing Approval letter Hard Copy 10p per sheet
Financial Standing Orders and Regulations Website Free
Hellesdon Parish Council
Publication Scheme
Last Reviewed April 2024
Next Review Date 2024/2025 M3
Hard Copy 10p per sheet
Grants given and received Website Free
Hard Copy 10p per sheet
List of current contracts awarded and value of contract Hard Copy 10p per sheet
Members’ allowances and expenses Hard Copy 10p per sheet
What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Current and previous year as a minimum
Neighbourhood Plan Website Free
Hard Copy 10p per sheet
Broadland Council Website Free
Annual Report to Parish Meeting Website Free
Hard Copy 10p per sheet
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Timetable of meetings (Council and any committee/sub-committee meetings and Website / Notice Boards Free
parish meetings) Hard Copy 10p per sheet
Agendas of meetings (as above) Website / Notice Boards Free
Hard Copy 10p per sheet
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as Website Free
private to the meeting. Hard Copy 10p per sheet
Hellesdon Parish Council
Publication Scheme
Last Reviewed April 2024
Next Review Date 2024/2025 M3
Reports presented to council meetings – n.b. this will exclude information that is properly Website Free
regarded as private to the meeting. Hard Copy 10p per sheet
Responses to consultation papers Email by request to the Clerk Free
Hard Copy 10p per Sheet
Responses to planning applications Website Free
Hard Copy 10p per sheet
Broadland Council Website Free
Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and
responsibilities)
Current information only
Policies and procedures for the conduct of council business: Website Free
Procedural standing orders Hard Copy 10p per sheet
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Policies and procedures for the provision of services and about the employment of staff: Equality and diversity policy Website Free Health and safety policy By email / hard copy Free / 10p/Sheet Recruitment policies (including current vacancies) By email / hard copy Free Policies and procedures for handling requests for information Website / hard copy Free / 10p/Sheet Complaints procedures (including those covering requests for information and operating the publication scheme) Website / hard copy Free / 10p/Sheet
Hellesdon Parish Council
Publication Scheme
Last Reviewed April 2024
Next Review Date 2024/2025 M3
Information security policy Website / hard copy Free / 10p/Sheet
Records management policies (records retention, destruction and archive) Website / hard copy Free / 10p/Sheet
Data protection policies Website / hard copy Free / 10p/Sheet
Schedule of charges (for the publication of information) Website / hard copy Free / 10p/Sheet
Lists and Registers
Currently maintained lists and registers only
Assets register By Email Free
Hard copy 10p per sheet
Disclosure log (indicating the information that has been provided in response to requests; By Email Free
recommended as good practice, but may not be held by parish councils) Hard copy 10p per sheet
Register of members’ interests Website Free
Hard copy 10p per sheet
Broadland Council Website Free
Register of gifts and hospitality Hard Copy 10p per sheet
The services we offer
(Information about the services we offer, including leaflets, guidance and
newsletters produced for the public and businesses)
Current information only
Allotments By Email Free
Hellesdon Parish Council
Publication Scheme
Last Reviewed April 2024
Next Review Date 2024/2025 M3
Hard copy 10p per sheet
Community centres Website Website
By Email Free
Hard copy 10p per sheet
Parks, playing fields and recreational facilities By Email Free
(The Recreation Ground, Mountfield Park, Meadow Way Play Area) Hard copy 10p per sheet
Seating, litter bins, dog bins, memorials and lighting By Email Free
Hard copy 10p per sheet
Bus shelters By Email Free
Hard copy 10p per sheet
Public conveniences (located at the Bush Road Allotments, for use by Allotment By Email Free
holders, and at the Community Centre) Hard copy 10p per sheet
Services for which the council is entitled to recover a fee, together with those fees Website Free
(e.g. community centre hire, sports facilities, allotments) By Email Free
Hard copy 10p per sheet
Additional Information
This will provide Councils with the opportunity to publish information that is not
itemised in the lists above
Contact details:
Clerk to the Council
Hellesdon Parish Council
Diamond Jubilee Lodge
Wood View Road
Hellesdon
NR6 5QB
Hellesdon Parish Council
Publication Scheme
Last Reviewed April 2024
Next Review Date 2024/2025 M3
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p Actual cost *
per sheet (black &
white)
Photocopying @ 40p Actual cost
per sheet (colour)
Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee In accordance with the relevant legislation
(quote the actual statute)
* the actual cost incurred by the public authority
Hellesdon Parish Council
Publication Scheme
Last Reviewed April 2024
Next Review Date 2024/2025 M3
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