Events Committee 08-05-2024

Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.
Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.

Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.

Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged

Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer
Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.

Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.

* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management
 The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Events Committee
Tuesday 2nd April 2024, 7pm in the Council Chamber

Present at the Meeting
Cllr L. Douglass (Chairman)
Cllr R. Forder
Cllr B. Johnson
Cllr S. Smith

Also in attendance
F. LeBon – Clerk.

The Chairman welcomed all attendees, and opened the meeting at 7pm

1. Apologies and acceptance for absence
Apologies were received from Cllr Britcher and Cllr Gurney.

2. Declarations of Interest and Dispensations
No declarations were made or dispensations requested.

3. Approval of the Minutes
The minutes of the meeting of the 27th February 2024 had been circulated. These were AGREED as a
true and accurate record of the meeting.

4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
No members of the public in attendance.

5. Summer Fayre 22nd June 2024
The photo competitions were discussed. It was AGREED to do photo competitions for Handsome Hound
as this is always popular, and to introduce a Glorious Garden competition.
Cllr Douglass has made contact with ‘Hash Papa’ catering who will provide loaded hash browns.

6. Update and Further Consideration for Upcoming Events.
a. Drag Bingo Bar
The License for the event on 20th April is in place.
The bar order suitable for this event and updated prices were AGREED.
Koppaburg – increase to £4.50
Spirits – increase to £3.50
Wine per glass – increase to £4.00
Wine by the bottle - £11.50
Single Serve prosecco - £5.00
Prosecco by the bottle - £14.00

Lime cordial, ice and lemons will need to be purchased locally nearer the time. Tongs also need to be
ordered for the ice bucket.
Approved…………………………………………………...…

Date………………………………………
HPC Events Committee Minutes 2nd April 2024
 The caretakers are to ensure that the volunteers have access to ample bin bags on the night.
b. D – Day 80
The feedback on D-Day has been very limited and could not warrant an event. It was AGREED that the
Parish Council should show its respect by the flying of the specific D-Day flag and having bunting on the
Bull Roundabout.
A discussion occurred about having a flagpole on the Bull Roundabout. The Clerk will seek advice from
Highways prior to putting on the agenda for full council.
c. OAP Party Entertainment
Enquiries are to be made of Olly Day, Nigel Boy Syer and the Hee Haws. If these are not successful then
a further enquiry will be made of Jeff Short, but specifying the need for more Christmas themed
entertainment.
d. Party Night
After the success of the Through the Ages event in January, a second Parish Council run event was
AGREED to be run on 21st September. Discussions occurred as to the type of event, and it was AGREED
that this should be a Disco designed for adults. A DJ is to be sought.

A mailchimp mailing list was discussed, at a cost of £16.03 per month. It was AGREED to not progress
with this and discuss again after the event in September to see if this expenditure is warranted.

Formal photo ID lanyards for councillors were discussed. This is to be placed on the agenda for full
council.

7. Items for the next agenda
Debrief for Drag Bingo bar
Disco on 21st September

8. To confirm the date, time and venue of the next meeting.
Wednesday 8th May 2024 at 3pm

The meeting closed at 8.20pm

Approved…………………………………………………...…

Date………………………………………
HPC Events Committee Minutes 2nd April 2024