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Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.
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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.
Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.
Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged
Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer
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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.
Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.
* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management
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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
held on Tuesday 12th March 2024 at 7pm
in The Council Chamber, Diamond Jubilee Lodge
PRESENT:
Cllr B Johnson (Chairman) Cllr N Barker
Cllr G Britton Cllr D Fahy
Cllr R. Forder Cllr S Gurney
Cllr M Hicks Cllr S Holland
Cllr A Lock Cllr S Lowthorpe
Cllr D Maidstone
In attendance: Mrs F LeBon (Clerk) and one member of the public.
Welcome by the Chairman – Cllr Johnson opened the meeting at 7pm and welcomed all in
attendance. The rules relating to openness and transparency were read.
1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr D Britcher, Cllr L Douglass, Cllr I Duckett, Cllr R Sear
and Cllr S Smith.
2. Declarations of Interest and Dispensations
No declarations made or dispensations applied for.
3. Minutes from Full Council meeting held 13th February 2024
The Minutes of the Full Council meeting held on 13th February 2024 had been previously circulated.
It was RESOLVED TO ACCEPT these Minutes as a true and accurate record of the meeting.
4. Public Participation
A member of the public advised that he was in attendance as he is interested in what the Parish
Council does, and he thanked members for all that they do for the community.
5. Governance
a) To Fill Vacant Positions on Committees
As a result of recent councillor resignations, there were four committee positions made vacant. It
was AGREED that:
Cllr Lowthorpe should stand on the Playing Fields, Amenities and Allotments Committee and the
Community Centre Committee.
Cllr Hicks should stand on the Playing Fields, Amenities and Allotments Committee and the
Community Café Committee.
6. Council Reports
a) To Receive Clerk’s Written Report
This had been previously circulated and was ACCEPTED.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th March 2024
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b) To Receive Reports from District and County Councillors
District Council reports had been circulated.
Cllr Gurney, in her capacity as county councillor reported that:
• The programme for the footpath works on Neylond Crescent has had to be amended as a
result of Cadent also doing works in this area. The Norfolk County Council contractors can
only do half of the planned works and then have to allow Cadent to complete their works.
The Norfolk County Council contractors will then complete the works to Neylond
Crescent.
• The buses being stored on the former Mann Egerton site comply with relevant planning
permissions on the land.
c) Verbal Update from Chairman
A written report form the Chairman had been circulated.
7. Financial Matters
a) Bank Reconciliation – February 2024
It was AGREED to accept this reconciliation.
b) Earmarked reserves summary
The Clerk reported that all adjustments to earmarked reserves, as agreed in the budget meeting,
had been actioned. It was AGREED to accept this report.
c) Approval of Payments – February 2024
Cllr Holland queried a payment for the website development. The Clerk advised that this was a
one off payment to redevelop the website, after a refund had been received from the previous
contractor which had not fulfilled the contract. The payments detailed in the written report were
AGREED.
d) Receipts – February 2024
Cllr Gurney queried whether income was being received by Norfolk County Council for lease of
the old parish office. The Clerk advised that the rent is due 6 monthly in advance, with the last
payment being received in November 2023. The receipts detailed in the written report were
AGREED.
e) Detailed Income and Expenditure 1st April 2023 – 29th February 2024
Cllr Gurney asked whether there was an under or overspend anticipated for the end of the
financial year. The Clerk advised that it was anticipated to have a small underspend,
predominantly in the Grounds budget. It was AGREED to note the details in this report.
8. Planning Committee
a) To Note the Decisions made by the Planning Committee on 13th February 2024 and 27th
February 2024
The minutes and decisions arising from the Planning Committee meetings held on 13th and 27th
February 2024 had been circulated. It was AGREED to note the minutes and the decisions made.
9. Events Committee
a) To Note the Decisions made by the Events Committee on 27th February 2024
The minutes and decisions arising from the Events Committee meeting held on 27th February
2024 had been circulated.
The Clerk reported that the Parish Council had previously agreed to purchase a Beacon for D-Day
80 at a cost of approximately £800, based upon a picture of a beacon. The full spec had now been
send to the fabricator and regrettably the full cost of the beacon would be approximately £2,500.
Other fabricators would be contacted.
It was AGREED to note the minutes and the decisions made.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th March 2024
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10. Community Centre
a) To Note the Decisions made by the Community Centre Committee on 4th March 2024
The minutes and decisions arising from the Community Centre Committee meeting held on 4th
March 2024 had been circulated.
The Clerk reported that regrettably the bid for funding for the Pride in Place grant to refurbish the
west toilets in the community centre had not been successful. It was AGREED that the Clerk
should try to source funding from alternative sources.
It was AGREED to note the minutes and the decisions made.
11. Neighbourhood Plan
a) Receive Update on the Neighbourhood Plan
Cllr Gurney reported that a very productive meeting was held on 11th March. The survey period is
in progress and the consultant had reported back on the headline responses to date. The
working group looked at potential spaces for recreational open space, and also at brownfield sites
and potential employment sites.
The Clerk will email out the councillor rota for covering the consultation events on the 22nd and
23rd March.
It was noted that more members of the public were required for the working group. Cllr
Maidstone suggested approaching representatives of large local employers, such as the Wensum
Trust or Dixons. The Clerk will appeal in Just Hellesdon, the website and Facebook.
Cllr Gurney reported that representatives from AECOM will be visiting Hellesdon on 14th March to
discuss design codes. She will pick them up from Norwich station and ensure that they are able to
have a tour of Hellesdon to understand the current design features of Hellesdon and what could
be built into future design codes. Cllr Forder and the Clerk will also attend.
Cllr Holland recommended looking at information held by the Greater Norwich Growth Board for
recreational open space plans for the north of the parish.
Cllr Holland Provided Apologies and Left the Meeting
12. ‘Chatty Bench’ to Reduce Social Isolation
a) To Consider Working with Age UK and The People Kit to site a ‘Chatty Bench’ within
Hellesdon Parish
Cllr Maidstone reported that on 8th February he and The Clerk met with representatives of Age
UK and The People Kit to discuss the concept of a ‘Chatty Bench’ in Hellesdon to help reduce
social isolation.
It is proposed that The People Kit pay for the bench and then Age UK (Norwich) would promote
the bench advertised as a safe place to sit and have a chat with someone who you didn’t
necessarily know. The idea being it would help forge local connections. If successful, Age UK
(Norwich) would look to extend across the city, as it would complement their work on making
Norwich an Age Friendly City.
Prior to the meeting, it was thought that the bench could be sited somewhere on the Recreation
Ground. However, as part of the site visit it was established that a much better place would be at
the front of Diamond Jubilee Lodge, within the garden. This would have the following benefits:
• Be integrated within the complex and not exposed.
• Screened from the car park by vegetation.
• Under CCTV surveillance for safety.
• Regular staff footfall for safety and company.
• Has a regular passing footfall Monday – Friday for people to say ‘hello’.
• Provides a ‘step’ between isolation and social activities based within the community centre
and the library.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th March 2024
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• More accessible to the council to help with understanding of parishioner needs and to
signpost for further support.
It was AGREED to advise Age UK and the People Kit that the Parish Council supported the siting of
a Chatty Bench in the front garden of Diamond Jubilee Lodge.
13. Western Link
a) To Receive Update on the Western Link and the Local Liaison Group Meeting on 7th February
2024
Cllr Britcher had provided apologies therefore was unable to provided a report, but the minutes
from the meeting were enclosed in the meeting pack. The next meeting is on Wednesday 13th
March 2024.
14. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the items 15 and 16 in view of the confidential nature of
the business to be transacted. This was AGREED.
The Meeting was Closed to the Press and Public
15. Staffing
a) To Note Decisions Made by the Staffing Committee on 6th March 2024
The Clerk provided a report, which focussed on outstanding staffing matters and succession
planning required in 2024. It was AGREED to note the minutes and the decisions made.
16. Sunday Opening
a) To Note Recommendations of the Community Centre and Staffing Committees in Relation to
Sunday Opening
The decision to open the community centre on a Sunday was conveyed to members.
The Clerk advised there had been no update on the land matter and would chase this.
The Meeting was Re-Opened to the Press and Public
17. Matters for the Next Agenda
Neighbourhood Plan survey results
Consultation events on 22nd and 23rd March
18. Time and Venue of Next Council meeting.
Tuesday 9th April 2024, 7pm at Diamond Jubilee Lodge
The meeting closed at 7.55pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 12th March 2024
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AGENDA ITEM 5a
CLERK'S REPORT FOR COUNCIL MEETING
9th April 2024
ITEM COMMENTS
Community Agenda items.
Centre Grant applications are being sourced for the west toilet refurbishment project.
Car Park – Library Bollard Scheme – bollards now installed and works completed.
Community
Centre
Community Agenda item
Café and
Fridge
Parish Adjustments have been made to the Hearing Loop so that it picks up at a better frequency. It was
Council noted that the hearing loop microphones in the ceiling are next to the projector and the air
Offices conditioning outlet. This could cause problems with the hearing loop when these items are
Diamond operational. This has been added to the spec for the Streaming system in the chamber. Other sources
Jubilee for streaming are to be investigated including Meeting Owls and Stream Yard. A quote has been
Lodge received for a Meeting Owl system at £1,574.06.
Also requested report into the possibility of a microphone system in the reception area, to enable
both staff and parishioners to be heard without the need to open the security window. A quote has
been requested.
Recreation No matters to report.
Ground The locking of the parks has been requested as an agenda item on the Playing Fields, Amenities and
including Allotments committee. See minutes as distributed as part of agenda pack.
Children’s
Play areas
Skate Park & No matters to report
MUGA
Meadow No matters to report.
Way The locking of the parks has been requested as an agenda item on the Playing Fields, Amenities and
Allotments committee.
Mountfield No matters to report.
Park The locking of the parks has been requested as an agenda item on the Playing Fields, Amenities and
Allotments committee.
Cottinghams Two areas of seating have been agreed by the Playing Fields, Allotments and Amenities Committee.
Park The seats have been installed.
Allotments The electrical connection from the toilet block to the HAHA hut has been agreed.
Community No matters to report. When fruit comes it can be taken to the Community Fridge for Distribution.
Orchard
Community See minutes of the Playing Fields, Amenities and Allotments meeting distributed with agenda pack.
Apiary
Cemetery Land registry plans are to be obtained for land that is supposedly within the Parish Council
Car Park ownership. Land registry require professional planning maps to be purchased to enable this
request. Conveyance documents have been obtained from archive.
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Persimmon Broadland Council is awaiting revised layout plans for phase 3, then will re-consult.
Homes All planning enforcement matters have been closed.
Broadland Council has confirmed that they visited the site in October and found that the P1 open
space is still fenced off, in contravention of the s106 agreement. They will be revisiting the site to see
if this has been opened. The trigger point of 60% occupancy on P2 has not yet been reached.
Broadland Council has been chased (5th February) with regards to the P1 open space availability. They
advise that they awaiting a response from Persimmon. This has been chased again (4th March).
Persimmon has advised that the open space in P1 is now al open apart from the overland flow. This
area will be opened Spring this year. With regards to P2, they are have provided the below plan of
areas which are open, and those that remain closed due to construction activity.
Public No matters to report.
Toilets
Litter & Dog Hellesdon Parish Council has raised concerns with Broadland Council over an informal arrangement
Waste Bins over the maintenance of litter and dog bins which have been provided by Broadland Council.
Broadland Council will be writing to town and parish councils to clarify responsibility for installation
and maintenance of street bins’. [17th November 2022] This communication has yet to be received.
This has been chased as the environmental assets in the parish are looking to be reviewed (are they
sufficient / in the right place). A response was received by Broadland Council on 11th September
advising that ‘Unfortunately this is still in the process of being reviewed and finalised’.
Increased requests are being received for extra litter / dog bins. A review of these assets was agreed
by PP&R in the new financial year and these can be considered.
Bus Shelters The application under parish partnership for three bus shelters on Drayton High Road has been
successful and will actioned in the near future.
Benches No matters to report
War No matters to report
Memorial
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Highways Reports of visibility problems with the new zebra crossing on Middletons Lane have been escalated
to highways. This was reported to highways on 3rd February, who advised it would be passed to the
safety team. No response has been received from the safety team so this has been chased (2nd
October).
Work has commenced on resurfacing the pathways on Neylond Crescent.
A request has been made to highways to replace the ‘Give Way to Vehicles from the Right’ signage
that was not replaced after a vehicle strike on the Reepham Road / Drayton Wood Road Roundabout
(inbound).
Saffron Housing has been emailed over surface water flooding on Angus McKay Court. They have
acknowledged that this is their responsibility and are awaiting quotes and further authorisation for
the required works.
A lack of dropped kerbs has been identified along the Cromer Road, across Lodore Avenue. This will
be raised directly to highways for remediation.
A set of 30mph repeater signs has been requested due to reports of speeding traffic exiting the
parish and not realising that the 30mph zone has been extended.
Highways has confirmed an extra £780 as part of our delegated agreement to strim the agreed
alleyways.
Staffing Work continues on succession planning. A further meeting is planned for week commencing 22 nd
April.
Street No matters to report
Lighting
Events Agenda Item
Meeting 15th April 7pm – Neighbourhood Plan Working Group
Dates Annual Parish Meeting being planned.
14th May 7pm – Annual Meeting of the Parish Council
Health and The new defibrillator has been installed at the Parish Hall
Safety
Other A reminder that we still have items available as a result of the winter grants.
Matters Low Energy Wash Packs (consist of a bottle of dry shampoo, a microfibre hair towel to reduce hair
drying time, soap and a flannel).
Wearable snuggle blankets (in both adults and children’s sizes)
Thermal hats – men’s, ladies and children’s sizes available
Thermal socks – Men’s, ladies and children’s sizes
Thermal gloves – ages 6-7, 8-9 , 10-11 and 12-13 for children. Sizes s/m and l/xl for adults
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Meeting of Hellesdon Parish Council
9th April 2024
Item 5 – Council Reports
Item b) To Receive Reports from District and County Councillors
District Council – Hellesdon South East
Just a very quiet month with little to report from district relating directly to Hellesdon.
Question raised as to why council tax bills were posted to those who had opted for e-billing.
Answered due to data migration into new software. Cost recovery is being negotiated with software
developer so tax payers not paying for error.
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The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 12th March 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr I. Duckett
Cllr R. Forder (Substitute for Cllr R. Sear)
Cllr S. Holland
Cllr B. Johnson
Cllr D. Maidstone
Also In Attendance
Mrs F. LeBon – Clerk to the Council
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr Sear.
2. Declarations of Interest and Dispensations
No declarations made.
3. To receive approval of minutes of the committee meeting held on 27th February 2024
Minutes of 27th February 2024 had been previously circulated and were AGREED. They were signed as a
true and accurate record of the meeting by Cllr Britton.
4. Public Participation
No matters raised.
5. Planning Outcomes
The report was previously circulated and NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed: Application Response to Consultation 2024/0541 No objections. 114 Neylond Crescent, NR6 5QE Single storey rear extension, new front porch, insulated K render to walls. 2024/0023 The original decision to object to the application 70 Prince Andrews Road, NR6 5QJ was still retained, on the grounds of Single storey side extension overdevelopment of the site with the size and scale (amended design) of the proposed extension, particularly in relation
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 12th March 2024
12
to the height and being up to the boundary of the
property, having an adverse impact on the amenity
of 72 Prince Andrews Road (contrary to policy GC4
Design, section iv)
2023/3700 The original decision to object to the application
357 Reepham Road, NR6 5QJ was still retained, on the grounds of over
Removal of former garden workshops and erection development of the site and the proposal is out of
of a 1 and 1.5 storey rear extensions (resubmission scale and character with the existing dwelling and
of 2023/2980) other dwellings in the immediate vicinity (contrary
to policy GC4 - Design sections i and ii).
Also concerns about the potential for the proposal
to be used as a separate dwelling and objections
were made to back garden development for new
dwellings.
7. Items for the Next Agenda
The imminent adoption of the new Greater Norwich Local Plan was discussed.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 26th March 2024 at 6.15pm.
The meeting closed at 6.35pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 12th March 2024
13
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 26th March 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr I. Duckett
Cllr S. Holland
Cllr B. Johnson
Cllr D. Maidstone
Also In Attendance
Mrs F. LeBon – Clerk to the Council
The Chairman welcomed all to the meeting.
1. Apologies and acceptance for absence
None Received.
2. Declarations of Interest and Dispensations
No declarations made.
3. To receive approval of minutes of the committee meeting held on 12th March 2024
Minutes of 12th March 2024 had been previously circulated and were AGREED. They were signed as a true
and accurate record of the meeting by Cllr Britton.
4. Public Participation
No matters raised.
5. Planning Outcomes
The report was previously circulated and NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed:
Application Response to Consultation
2024/0647 No objections.
108 Hercules Road, NR6 5HJ
Partial replacement single storey rear extension
2024/0713 No objections.
32 City View Road, NR6 5HP
Single storey rear extension
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 26th March 2024
14
7. Items for the Next Agenda
No matters raised.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 9th April 2024 at 6.15pm.
The meeting closed at 6.19pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 26th March 2024
15
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Events Committee
Tuesday 2nd April 2024, 7pm in the Council Chamber
Present at the Meeting
Cllr L. Douglass (Chairman)
Cllr R. Forder
Cllr B. Johnson
Cllr S. Smith
Also in attendance
F. LeBon – Clerk.
The Chairman welcomed all attendees, and opened the meeting at 7pm
1. Apologies and acceptance for absence
Apologies were received from Cllr Britcher and Cllr Gurney.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations requested.
3. Approval of the Minutes
The minutes of the meeting of the 27th February 2024 had been circulated. These were AGREED as a
true and accurate record of the meeting.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
No members of the public in attendance.
5. Summer Fayre 22nd June 2024
The photo competitions were discussed. It was AGREED to do photo competitions for Handsome Hound
as this is always popular, and to introduce a Glorious Garden competition.
Cllr Douglass has made contact with ‘Hash Papa’ catering who will provide loaded hash browns.
6. Update and Further Consideration for Upcoming Events.
a. Drag Bingo Bar
The License for the event on 20th April is in place.
The bar order suitable for this event and updated prices were AGREED.
Koppaburg – increase to £4.50
Spirits – increase to £3.50
Wine per glass – increase to £4.00
Wine by the bottle - £11.50
Single Serve prosecco - £5.00
Prosecco by the bottle - £14.00
Lime cordial, ice and lemons will need to be purchased locally nearer the time. Tongs also need to be
ordered for the ice bucket.
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 2nd April 2024
16
The caretakers are to ensure that the volunteers have access to ample bin bags on the night.
b. D – Day 80
The feedback on D-Day has been very limited and could not warrant an event. It was AGREED that the
Parish Council should show its respect by the flying of the specific D-Day flag and having bunting on the
Bull Roundabout.
A discussion occurred about having a flagpole on the Bull Roundabout. The Clerk will seek advice from
Highways prior to putting on the agenda for full council.
c. OAP Party Entertainment
Enquiries are to be made of Olly Day, Nigel Boy Syer and the Hee Haws. If these are not successful then
a further enquiry will be made of Jeff Short, but specifying the need for more Christmas themed
entertainment.
d. Party Night
After the success of the Through the Ages event in January, a second Parish Council run event was
AGREED to be run on 21st September. Discussions occurred as to the type of event, and it was AGREED
that this should be a Disco designed for adults. A DJ is to be sought.
A mailchimp mailing list was discussed, at a cost of £16.03 per month. It was AGREED to not progress
with this and discuss again after the event in September to see if this expenditure is warranted.
Formal photo ID lanyards for councillors were discussed. This is to be placed on the agenda for full
council.
7. Items for the next agenda
Debrief for Drag Bingo bar
Disco on 21st September
8. To confirm the date, time and venue of the next meeting.
Wednesday 8th May 2024 at 3pm
The meeting closed at 8.20pm
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 2nd April 2024
17
Meeting of Hellesdon Parish Council
9th April 2024
Item 9 – Community Centre
a) To Receive Update on Closure of Roofing Contract
Quotes have now been received for remedial works for the wooden flooring in the ML, and also
the altro flooring in the corridor. The final account which has been submitted to the liquidator is
as follows:
Owed to Melton Builders:
Retention £14,194.72
Contribution for Blinds £3,974.00
Contribution for Decoration £6,785.91
TOTAL £24,954.63
Owed to Hellesdon Parish Council
Outstanding Invoices from December 2022 £10,254.58
Remedial Works on Flooring £5,282.57
TOTAL £15,537.15
Balance due to Melton Builders £9,417.48 + VAT
We await feedback from the liquidator on these figures.
a) To Receive Update on Sunday Opening
The following regular bookings have been taken for Sunday opening:
From Sunday 7th April:
SW room + use of the kitchenette 10am – 3pm
OH room 11am – 1pm
Monthly storage charge
From Sunday 5th May:
18
ML room 9am -1pm
Westwood room 9am – 1pm
19
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of the
Playing Fields, Allotments and Amenities Committee
held on Wednesday 13th March 2024 - 7pm at Diamond Jubilee Lodge
Present: Cllr D. Maidstone (Chairman)
Cllr N. Barker
Cllr D. Fahy
Cllr S. Gurney
Cllr M Hicks
Also in Attendance:
Mrs F LeBon (Clerk), Mr K Sage (Facilities Manager) and 3 members of the public
The Chairman welcomed all to the meeting and read out the rules relating to openness and
transparency.
1. Apologies and acceptance for absence
Apologies were received from Cllr Lowthorpe.
2. Declarations of Interest and Dispensations
Cllr Gurney declared a non-pecuniary interest in the community apiary.
3. Approval of the Minutes from 19th October 2023
The draft Minutes had been circulated from the meeting of 19th October 2023. These were AGREED after
a proposal from Cllr Barker and a second from Cllr Hicks.
4. Public Participation
A member of the public spoke about the benefits of community gardens and the desire of Hellesdon
Horticultural Association to create such a project in Hellesdon. Use of plot 19 on the allotment site had
been identified as a potential site for such a project.
Members took the opportunity to ask questions of the member of the public to establish whether the
allotment site would be the most appropriate area for such a project, given access requirements,
security and the allocation of fees and other costs associated with an allotment plot.
Cllr Gurney had made enquiries of the asset management team at Broadland Council and made
suggestions of land in the parish owned by Broadland Council that may be more appropriate for such a
project.
A query was made of the car park extension at the allotment site. The Clerk advised that planning
permission had been given, arrangements just had to be made with the grounds team for installation.
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5. Allotment Site
a. To Consider Parishioner Correspondence with Regards to a Community Garden at the Bush Road
Allotment Site
Correspondence from a member of the public had been circulated to members about the benefits of a
community garden. Discussions occurred about allotments and community gardens being completely
different types of community project and whether a community garden would be best sited elsewhere
in the parish as opposed to the allotment site. Mountfield Park was discussed but concerns were raised
about parking and accessibility.
Alternative sites under the ownership of other local authorities and under private ownership were
suggested.
Standing Orders were Suspended to Allow for Further Public Participation
A member of the public confirmed that the RHS is doing a campaign to increase the number of
community gardens. They can be used for multiple purposes, including growing fruit and vegetables,
flowers and herbs. It would be preferred if there was some land available that could be locked at night
for added security. There would be a club for the community garden that the Horticultural Association
would run to ensure that numbers are limited.
A member of the public raised concerns about the naming of the project a community garden, if not all
the community had access to it.
Standing Orders Were Resumed and the Meeting went back into Session
It was AGREED that the Parish Council was supportive of a community garden in principle. But it is
imperative that all site options were reviewed, particularly those suggested by Cllr Gurney, as concerns
had been raised with the siting of a community garden at the allotment site. Cllr Maidstone would be
happy to assist the group in looking at areas of land.
b. To Consider whether sale of Honey is Permissible
The Clerk provided a report detailing that under the Allotments Act 1922 (s22) and allotment garden is
defined as an area which ‘is wholly or mainly cultivated by the occupier for the production of vegetable
or fruit crops for consumption by himself or his family’. It is this definition that leads industry experts, in
the form of Paul Clayton to recommend a ‘general prohibition on any “trade or business” being
conducted on the allotment garden or any part thereof’. This filters through into the lease that the
Parish Council holds on the land, and subsequently the allotment tenancy rules of not allowing use of
the plot to carry out any business or grow produce for sale.
Cllr Gurney advised that due to a change in circumstances, she would not be able to continue keeping
the bees in the apiary. She will continue to check on the hives to see if the bees have survived the
winter.
It was AGREED that honey would not be sold from the apiary and that it would be a future agenda item
to determine the future used of the apiary.
c. To Agree Split of £200 grant between Community Apiary and Allotment Site
The Clerk reported that, upon suggestion from Broadland Council, a grant application was made to the
Veolia Sustainability Fund, primarily for stocking the Community Fridge. To pad out the grant, extra
funds were included to supply the apiary, and also for a contribution to the allotments so that these
areas of the parish could help with the supply of the community fridge with excess stock. Veolia has
advised that the purchase of food to stock the community fridge is not in line with their grant, but they
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Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 13th March 2024
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have awarded the Parish Council £200 to be split between the apiary and the allotments, on the
grounds that contributions are made to supply the community fridge.
It was AGREED after a proposal from Cllr Maidstone and a second from Cllr Gurney that an interim split
of £100 would be made to the allotments and the remaining £100 held over until the future of the
apiary was established.
The Clerk will liaise with HAHA over contributions to the community fridge, ensuring that there is an
understanding that the growing season can be extremely variable.
6. Parks
a) To Receive Report into Recent Issues with Park opening / Closing and to Consider Options
The Clerk provided a report about recent incidents of the parks not being unlocked. One matter had
been escalated to the Parish Council’s contractor and was being dealt with as part of their internal
processes.
There were two reported incidents of parks being closed during the day when the Parish Council was
due to be responsible for opening the gates. Members of staff had been spoken to and on both
occasions advised that the gates had been unlocked as part of the routine unlocking process. With
concerns about unauthorised keys it was AGREED that the locks from Mountfield Park and, where
possible, Meadow Way be removed from site when the gates are open.
It was reported that, due to increased pressure from members of the public, the Parish Council consider
leaving the parks unlocked. The Clerk advised that the Parish Council has a duty under s17 of the Crime
and Disorder Act 1998, to give due regard to the likely effect of the exercise of its functions on, and the
need to do all that it reasonably can to prevent, crime and disorder in its area (including anti-social and
other behaviour adversely affecting the local environment). The police had been informally consulted
on their initial thoughts and had advised that there were noticeable benefits of closing the parks to
prevent antisocial behaviour especially during the hours of darkness and cited that in summer an
increase of antisocial behaviour at Cottinghams Park because of it being open with no gates / fences to
prevent congregation for antisocial behaviour. The police had suggested a compromise of an extension
of time. This was already covered in the summer opening hours, and unfortunately could not be
accommodated in the winter due to the increased risk to the caretakers as a result of lone working in
the dark.
There was also a risk of increased dog fouling in the parks when dogs are let off their leads in darkness
and owners cannot see when the dog is fouling.
It was AGREED that the park opening times should remain as they are.
7. Items for the Next Agenda
Future use of community apiary.
Update on any further issues with park opening.
8. To Confirm Date, Time and Venue of the Next Meeting
To be agreed.
MEETING CLOSED AT 8.40pm
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Approved…………………………………………………...…
Date………………………………………
Hellesdon Parish Council Playing Fields, Amenities & Allotments Committee
Minutes 13th March 2024
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The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of Hellesdon Community Cafe Committee meeting
Wednesday 20th March 2024 3pm
at Hellesdon Parish Council Chamber, Diamond Jubilee Lodge
Present
Cllr S. Smith (Chair of committee)
Cllr R. Forder
Cllr M. Hicks
Cllr B. Johnson
Also in attendance:
Mrs F. LeBon (Parish Clerk), Mr K. Tickner (Community Café Manager) and Mrs D. Tobias (Café Assistant)
Welcome
The Chairman opened the meeting at 3pm and thanked everyone for attending.
1. Apologies and Acceptance for Absence
Apologies were received from Cllr Gurney and Cllr Douglass.
2. Declarations of Interest and Dispensations
None raised.
3. To Agree the Minutes of the Meeting of 1st November 2023 as a True and Accurate Record of the Meeting.
The draft minutes had been circulated and were AGREED. The minutes were signed as a true and accurate
record by Cllr Smith.
4. Public Participation
There were no members of the public in attendance.
5. To Receive Financial Report for the Community Cafe
A financial report to Month 11 had been previously circulated to the committee. Cllr Smith commented on
the clear signs of growth between the beginning of the financial year and month 11. The Clerk advised that
there had been minimal promotion for Friday opening, until some volunteer assistance had been put in place
to support the café staff.
It was noted that the café had turned over in excess of £400 today.
6. Volunteer Arrangements
a) To Receive Report into Volunteer Requirements for Community Café and Community Fridge
The community café is becoming increasingly busy over the period of 11am – 1pm.
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Hellesdon Community Café Committee 20th March 2024
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As the community café is designed to be low cost in support of local people, it is not in a financial position to
recruit further members of staff, but there is an opportunity for volunteering, Volunteering is designed to
be of benefit to both the volunteer, allowing for social well-being, and for the Parish Council.
For the café, the work which would be envisaged of a volunteer would be to:
• Take orders politely from customers.
• Operate the till and card machine.
• Clear tables, clean tables and operate the dishwasher.
• Serve cakes from the counter
• Operate the barista machine
Full training will be given by the Parish Council, and the Parish Council would pay for their L2 food safety
certificate.
From the perspective of the Community Fridge, a volunteer co-ordinator as well as volunteer collectors will
be required, due to the collection times specified by local establishments. The Parish Council is currently on
a back up collection from Neighbourly at Aldi in Costessey, although has had no collections as of yet.
The community fridge was inspected by Fareshare on 4th March and has been passed through to agreement
for collection by local establishments. However the availability of slots is very limited.
The following collection slots have been accepted:
Bookers (Sunday pm)
Tesco Cromer Road (Monday pm)
Makro (Saturday and Sunday pm)
Sunday collections have now been made possible by Sunday opening at the community centre.
Cllr Smith reported that she has a keen volunteer for the café and will pass the details on to the Clerk.
b) To Agree Volunteer Policy and Agreement
A draft volunteer policy and agreement had been circulated to members. It was AGREED to adopt these
documents, subject to additional clauses on volunteer car insurance, volunteer wellbeing, the accurate
recording of mileage and timely payment of expenses by the Parish Council.
7. Items for the next agenda
The draft café survey was shown to members. It was AGREED to launch this after the Neighbourhood Plan
survey has been completed and the volunteers are in place.
Summer menu.
8. To confirm the date, time and venue of next meeting
To be agreed.
Meeting closed at 3.35pm
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Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Café Committee 20th March 2024
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Meeting of Hellesdon Parish Council
9th April 2024
Item 11 – Neighbourhood Plan
The Neighbourhood Plan consultation ran from 1st to 31st March 2024. During this time, 161
surveys were received electronically and 25 completed as a hard copy. The Parish Council’s
consultants are in the process of analysing the data received from these surveys.
On Friday 22nd March and Saturday 23rd March, councillors manned a consultation event in the
council chambers to engage with local people about the Neighbourhood Plan.
On Thursday 14th March, representatives from AECOM visited the parish to assist with the
creation of a Design Code for Hellesdon. The meeting began with a meeting on the council
chamber to discuss the different aspects of the parish and what the Neighbourhood Plan hoped
to achieve from a design code. This was followed by a tour of the parish so AECOM could
familiarise themselves with the character of the parish and examples of good design and where
design decisions had let the parish down.
The work by AECOM has been funded by a technical support grant.
The next meeting is on Monday 15th April at 7pm.
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Meeting of Hellesdon Parish Council
9th April 2024
Item 13 – Waste Contract
a) To Consider Alternative Waste Contract to Encompass Increased Recycling
The Parish Council increased its budget for waste collection for 2024/2025 to assist with
increase recycling. Currently the Parish Council only has a general waste collection. Three
contractors were contacted with regards to collections for general waste, dry recycling, glass
and food waste. The prices per annum were as follows:
General Dry Recycling Glass Food TOTAL
Waste (1100l) (240l) (240l)
(1100l)
Contractor 1* £832.62 £422.92 £162.24 £162.24 £1580.02
Contractor 2 £1040.65 £598.65 £453.05 £775.45 £2867.80
Contractor 3** £479.93 £275.55 £754.85
* Includes offer of free glass and food waste collections for the first six months. In Y2 the cost
for glass and food collections would be £324.48 per annum, giving an annual cost of £1904.50
per annum.
** Glass can be included in dry recycling . Food waste collection not provided.
Contractor three represents the Parish Council’s current contractor. Their prices represent the
lower cost, however their customer service has been particularly poor. We were unable to
source double lifts when required and their invoicing has been haphazard. It has also become
apparent that the records held for the Parish Council were incorrect, with 2no 1100l recycling
bins being invoiced for, but general waste bins actually being onsite.
An alternative local contractor has been contacted about purely food waste collections. A
weekly collection in a 240l bin would be £598 per annum, whereas a 140l bin would be £416 per
annum.
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Meeting of Hellesdon Parish Council
9th April 2024
Item 14 – ID Badges
a) To Consider Formal Photographic ID Lanyards for Councillors
A request has been made for councillors to have formal photographic ID cards on lanyards.
These would not only give a more professional appearance for councillors when they are acting
on behalf of the Parish Council, but would provide a greater level of security than the non
photographic badges provided in the office. With councillors becoming more active within the
community and attending more engagement events, the need for this has increased.
The cost would be £10 per card + £1.25 per card for a card holder and £1.60 for a lanyard
(£12.85 per card + VAT).
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This text was taken from the document automatically, so its layout may differ from the original and tables appear as plain text. If you need this document in another format, please contact the Parish Clerk.