04.-Full-Council-Meeting-via-zoom-13th-April-2021-Minutes.pdf

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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Parish Council
Held on Tuesday 13th April 2021 by Zoom Online at 7.00 pm.
Meeting is being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local
Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020
for the purpose of transacting the following business.

PRESENT:

                    Cllr D King, Chair              Cllr Bush Trivett (Joined at agenda item 6c)
                    Cllr B Johnson, Vice Chair      Cllr S Gurney
                    Cllr K Avenell                  Cllr G Britton
                    Cllr U Franklin                 Cllr Fahy
                    Cllr L Douglass (Co-opted item 4)

In attendance: Mrs N Carver, Clerk
District Cllr Prutton
2 Members of the public

WELCOME –The Chairman welcomed Councillors and members of the public. Following the
announcement on Friday 9th April of the passing of HRH The Duke of Edinburgh, Cllr King asked
that the meeting would start with a two minute silence, following this any member who would like
to say a few words for prosperity are welcome to do so as the meeting is being recorded.
Following the silence Cllr Gurney spoke with regards to the three occasions she had meet with The
Duke of Edinburgh both though her time in Office and at home. No further comments.

1. Apologies and Acceptance for Absence
Apologies from Cllr Sparkes, Cllr Britcher, Cllr Sparkes and Cllr Fulcher had been received by the
Clerk, these were ACCEPTED.

2. Declarations of Interest and Dispensations
There were no requests for dispensations and no additional interests declared.

3. Minutes of the Meeting held 9th March 2021
The Minutes of the Full Council zoom meeting held on 9th March 2021 were circulated, proposed
by Cllr Gurney and seconded by Cllr Johnson that they are accepted as a true record of the meeting
held, and it was
RESOLVED TO ACCEPT

4. Parish Council Vacancy
The parish council were asked to consider co-option to fill vacancy of Parish Councillor in the
South-East Ward. One application had been received from Lacey Douglass, this was previously
circulated to all councillors. Cllr Gurney formally proposed, seconded by Cllr Avenell to co-opt
Lacey Douglass on to the Parish Council for the South East Ward. It was

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 13th April 2021
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UNANIMOUSLY CARRIED & RESOLVED TO ACCEPT LACEY DOUGLASS VERBALLY ACCEPTED THE
POSITION AND JOINED THE TABLE ALL PAPERWORK TO BE COMPLETED THE NEXT WORKING

DAY

5. Public Participation
Cllr Prutton spoke with regards to the previous meeting; it was noted she would speak with B&Q
regarding the rubbish on the edge of the site. However, two small residents along with their
family had been and litter picked the area over a period of 3 days, which was lovely to see doing a
lovely gesture for Hellesdon.
Cllr Prutton asked regarding the criteria for the tender for the Community Centre and if contracts
would not be included if they could not start in June. Cllr Gurney spoke with regards to the
tendering process though this is listed on as part of the criteria, it would not be the deciding
factor.

6. Reports from
a) Parish Clerk
The Parish Clerk’s report was previously circulated. It was
RESOLVED TO ACCEPT THE REPORT
The Clerk asked to note that the Annual Parish Meeting was Tuesday 27th April as previously
reported, and not the 24th as per the Clerks report.
b) County and District Councillor
• Cllr Gurney updated the Parish Council with regards to County matters. The zebra crossing
outside Firside School to be discussed at Agenda item 8. The proposed layout is the preferred
choice from the local residents and the school.
The bus lane on Cromer Road will be discussed on the 5th June at Norfolk County Council,
following the recent consultation. Cllr Gurney has met via zoom with the directors of the bus
companies and one of the management team from Norwich Airport, unfortunately they are all
in favor of the new bus lane on Cromer Road. Cllr Gurney raised concerns with them and will
continue to do what is right for the residents and Cromer Road, and will continue to fight the
cause.
Cllr Gurney confirmed that the second gate for pedestrian access closer to the Drayton Road
on the Persimmon Site has been confirmed and Persimmon have agreed to pay the Road Traffic
Order. Cllr Gurney confirmed that this is what is expected as a developer and part of their 106
agreement.
Cllr Gurney updated the Parish Council with regards to District matters. There is still a large
amount of fly tipping around Hellesdon and on the outskirts, Cllr Gurney has spoken with Cllrs
from adjoining wards.
• Cllr Prutton had no updates on Broadland Matters. An update was given to inform the Parish
that work has now commenced on the upgrade to the traffic lights at Waldemar Ave.
• Cllr King updated the Parish Council that the TPO on the Persimmon Site was now confirmed at
a recent Panel meeting. Cllr Gurney made some exceptional points at the meeting representing
the Parish Council, Cllr King gave thanks to Cllr Gurney for being instrumental at the meeting.
c) Cllr King gave a COVID update, he informed the Council that the next Parish Council meeting will be
held in person at the Community Centre. The Clerk updated the Council that she was speaking to
both NALC and SLCC to ensure this meeting is held safely.
Cllr King confirmed under normal circumstances when a Senior member of the Royal Family passes
it is normal for the council to hold a civic ceremony prior to the funeral, under the unfortunate
circumstances of Covid we are unable to do this. There is a book of condolence at the Parish Council
Offices for any member if the public who is unable to sign the electronic book of condolence,

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 13th April 2021
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CONT. AGENDA ITEM 6c.
following Covid guidelines in place members of the public may attend the Parish Office. The Parish
Council have asked any member of the public wishing to lay flowers can do so at the war memorial
on the Low Road, any flowers laid will be composted and used in the future to plant a tree in
remembrance. A suggestion has been made to plant an Oak tree, this will be for the Parish Council
to consider at a later date along with a plaque. Clerk to bring to a future agenda.
d) The Police Crime Report was Noted
Cllr Gurney spoke with regards to the SNAP panel meetings, the police have now set up their own
meetings. Cllr Gurney has written to the Head of Broadland and South Norfolk Policing with regards
to how the SNAP panel meetings have been “wound up”, she had been informed that if we are
wanting to hold a SNAP Panel meeting in the future then we would have to do this ourselves. This
will be agended at a future meeting.

7. Financial Matters
a) Bank Reconciliation – 1st April to 31st March 2021.
The document was previously circulated
it was
RESOLVED TO ACCEPT
b) Earmarked Reserves summary.
The document was previously circulated
it was
RESOLVED TO ACCEPT
c) Approval of Payments – March 2021.
The document was previously circulated.
It was
RESOLVED TO ACCEPT
d) Approval of Receipts – March 2021.
The document was previously circulated
It was
RESOLVED TO ACCEPT
e) Detailed Income and Expenditure Report - 1st April to 31st March 2021
The document was previously circulated.
It was
RESOLVED TO ACCEPT THE REPORT

8. Norfolk County Council Consultation - Proposed Zebra Crossing, Middletons Lane
Cllr Gurney spoke with regards to consultation from Norfolk County Council for the proposal of a
new zebra crossing for Middletons Lane near to Firside School. Following a discussion by the
Councillors, proposed by Cllr King and seconded by Cllr Britton to support the proposal. It was
RESOLVED TO APPROVE, with 1 abstention

9. Tree Council Donation Request
Correspondence was received from Broadland Tree Council Network for the Parish Council to
consider a donation request. Cllr King gave an update to the Council on the funding the network
receives from Broadland District Council. Cllr Gurney proposed £200 from the EMR Good Causes
for Hellesdon, it was seconded by Cllr Britton. It was
RESOLVED TO APPROVE BY ALL

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 13th April 2021
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10. Armed Forces Covenant
A discussion was had on the adoption on the Armed Forces Covenant, information was previously
circulated to all councillors. The Armed Forces Covenant Pledge is a promise from the nation
ensuring that those who serve or have served in the Armed Forces, and their families, are treated
fairly. Signing the Pledge is the first meaningful step you can take to support the armed forces
community in your local area and to partner with the Ministry of Defense.
The officer’s recommendation is to accept the covenant to show our support and to look to have
a Councillor representative. The councillors asked for more information to be presented to the
Council at a later meeting including the scope for an armed forces champion. Cllr Gurney
proposed for the clerk to investigate the aims and objectives and to look at what the District and
County and doing, item to be deferred to September meeting, this was seconded by Cllr Franklin.
It was
RESOLVED TO ACCEPT

11. Planning
a. The recent planning decisions made by the Planning Committee on 9th &23rd March 2021 were
NOTED.
b. The current standing orders for Planning committee were preciously circulated to all councillors
and discussed. Over the last year the planning committee have meet by email, both Cllr Britton
and Cllr Franklin spoke with the support to go back to face-to-face meetings from May.
It was
RESOLVED TO KEEP THE CURRENT STANDING ORDERS AND CONTINUE FOR THE PLANNING
COMMITTEE TO MEET TWICE A MONTH WITH THE AMENDMENT TO MEET ON 2nd and 4th
TUESDAY.

12. Playing Fields, Allotments and Amenities
a) The draft minutes of the Playing Fields, Allotments and Amenities Committee meeting on 16th
March 2021 were previously circulated and NOTED
b) No matters arising from the minutes.
c) The Terms of Reference for Apiary and Community Orchard Working Group were previously
circulated, Cllr Gurney spoke with regards to interest already received in a community Apiary in
Hellesdon, including the set up involved. It was proposed by Cllr King and seconded by Cllr Bush-
Trivett to accept the Terms of Reference. 6 for, and 2 abstentions from Cllr Britton and Cllr
Gurney
RESOLVED TO ADOPT THE TERMS OF REFERENCE
d) A report was circulated prior to the meeting to allocate funds towards the set up of the
Community Apiary. It was proposed by Cllr King and seconded by Cllr Bush-Trivett to allocate
i) £2000 from EMR HEL 2 for the fencing
ii) £1500 from EMR Good Causes for Hellesdon to be allocated to a new EMR Community, Apairy
and Allotments (CA&O) to help seed fund.
6 for, and 2 abstentions from Cllr Britton and Cllr Gurney
It was
RESOLVED TO ACCEPT
Cllr Franklin asked that hedgehog holes were put into the fencing.

13. Property, Policy and Resources
a) The draft minutes of the Property, Policy and Resources committee meeting on Tuesday 9th were
previously circulated, these were discussed at Full Council meeting 9th March 2021 the minutes
from the meeting held on March 30th March 2021 were also circulate, both minutes were NOTED

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 13th April 2021
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CONT AGENDA ITEM 13
b) Cllr Gurney updated the Council that we are delayed by around two weeks currently following
request for further quotations.

14. Community Center Committee
a) The minutes of the Community Centre meeting on 8th March 2021 were previously discussed at
Full Council meeting 9th March 2021 and circulated, they were NOTED

15. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude the
press and public for the duration of the following items in view of the confidential and personal
nature of the business to be transacted. If resolved, such items to be dealt after the item that
confirms details of the next meeting. Proposed by the chair and agreed by all.

16. Staffing Update
To consider Staffing matters. This item was moved to after agenda item 18.

17. Exchange of information only
Cllr King asked for the planting of trees in the parish in remembrance of the Late Duke of
Edinburgh to be considered at a future meeting of the Playingfields, Allotments and Amenities
committee.

18. Time and Venue of next Council meeting
The next meeting of the Full Council to be held on 11th May at the Community Centre in the Main
Hall.

The following item was discussed following the resolution to exclude the press and public. It was
confirmed that all Councillors were alone and not able to be overheard.

16. Staffing Update
Cllr Gurney gave an update on the staff workings for the Council due to the recent Covid guidance.
Thanks were given to all staff with their continued support for changing working arrangements.

The meeting closed at 21:15pm

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 13th April 2021