PACK MERGED WITH NUMBERS 12.03.24
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Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.
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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.
Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.
Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged
Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer
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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.
Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.
* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management
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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
held on Tuesday 13th February 2024 at 7pm
in The Council Chamber, Diamond Jubilee Lodge
PRESENT:
Cllr L Douglass (Chairman) Cllr D Britcher
Cllr G Britton Cllr I Duckett
Cllr D Fahy Cllr R. Forder
Cllr S Gurney Cllr A Lock
Cllr S Lowthorpe (co opted at item 5) Cllr D Maidstone
Cllr R Sear Cllr S Smith
In attendance: Mrs F LeBon (Clerk) and eight members of the public.
Welcome by the Chairman – Cllr Douglass opened the meeting at 7pm and welcomed all in
attendance.
1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr Barker, Cllr Fahy, Cllr Holland and Cllr Johnson.
2. Declarations of Interest and Dispensations
No declarations made or dispensations applied for.
3. Minutes from Full Council meeting held 9th January 2024
The Minutes of the Full Council meeting held on 9th January 2024 had been previously circulated.
It was RESOLVED TO ACCEPT these Minutes as a true and accurate record of the meeting.
4. Public Participation
A member of the public representing Hellesdon Horticultural Association advocated turning Plot
19 into a community allotment garden. It was noted that there was a previous proposal from the
Horticultural Association in a similar form, but was withdrawn after the safeguarding and
monitoring requirements were deemed too onerous. Cllr Maidstone invited the member of the
public to attend the next meeting of the Playing Fields, Allotments and Amenities committee. The
Clerk and Cllr Maidstone will arrange this meeting and advise the Horticultural Association of the
date so that they can make representation. The Horticultural Association were encouraged to
obtain further information on the safeguarding and monitoring of such a project.
A member of the public asked if the Parish Council could facilitate a signposting service for
disabled people to obtain support. An email had been sent to Cllr Gurney previously about this
which had enabled research into this. Cllr Gurney advised that Norfolk County Council has a
signposting service based at Hellesdon Library.
A member of the public queried the lack of availability of the community centre on a Sunday, as
he would like to bring a regular booking to the centre. This will be delegated to the Community
Centre committee, with the member of the public being advised of the date.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 13th February 2024
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5. Governance
a) To Receive Nominees and Co Opt One Member to Hellesdon Parish Council
Cllr Gurney provided the meeting with a biography of Mr Shaun Lowthorpe and proposed that he
be co opted on to Hellesdon Parish Council. This was seconded by Cllr Maidstone and carried.
Mr Lowthorpe signed his Declaration of Acceptance of Office and took his place at the council
table.
b) To Receive Update on By-Election
The by-election for the final vacant position had been called for 7th March 2024. The Statement
of Persons nominated had been displayed in the parish and circulated to councillors.
6. Council Reports
a) To Receive Clerk’s Written Report
This had been previously circulated. The Clerk added that the installation of the defibrillator at
the parish hall had been chased. The Clerk is to find out if there has been an installation date
agreed for the library bollards.
There was a query raised about the duration of the roadworks along Middletons Lane. Cllr
Gurney advised that there had been some complications which had delayed the completion of the
works. Cllr Britcher requested that the batteries on the traffic lights were changed on a more
regular basis, especially over the weekend period.
Cllr Gurney reported that Cadent had advised that they would be doing works to the north of the
parish in the near future.
The Clerk’s report was ACCEPTED.
b) To Receive Reports from District and County Councillors
District Council reports had been circulated.
Cllr Gurney, in her capacity as county councillor reported that:
• Part of her Members Grant would be spent on the replacement of two flashing 30mph
vehicle activated signs for the Low Road. The remainder of the grant would be spent
working in collaboration with the member for the Wensum Ward at Norwich City Council
to install 30mph roundels on Low Road. A meeting is being arranged onsite for residents
to meet with the Norfolk County Council member for Highways, Infrastructure and
Transport.
• Repairs are underway on the Westgate roundabout. Patching has taken place and a
permanent repair will follow.
• An announcement is imminent about the Cromer Road bus lane. Government guidance is
awaited on bus lane usage, after which there will be a consultation about usage of the
Cromer Road bus lane.
• The yellow pedal way is now through the planning and design stage and contact is being
made with the relevant landowners.
c) Verbal Update from Chairman
There were no further updates in Cllr Johnson’s absence
Cllr Britcher advised he could not provide a report on the Western Link until the official minutes
from the last meeting were released. This will be an agenda item for the next meeting.
7. Financial Matters
a) Bank Reconciliation – January 2024
It was AGREED to accept this reconciliation.
b) Earmarked reserves summary
It was AGREED to accept this report.
c) Approval of Payments – January 2024
The payments detailed in the written report were AGREED.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 13th February 2024
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d) Receipts – January 2024
The receipts detailed in the written report were AGREED.
e) Detailed Income and Expenditure 1st April 2023 – 31st January 2024
It was AGREED to note the details in this report.
f) To Receive Report and Agree Payment on aged (June 2020) invoice to Kompan for Play
Equipment on Meadow Way and Recreation Ground
A report had been circulated about an aged invoice for £18,939.67 + VAT payable to Kompan,
which was claimed at the time of the goods provided. The Clerk and Finance Officer had checked
the details and confirmed that the invoice is valid and payable, despite its aged status. Payment
of this invoice was AGREED after a proposal from Cllr Maidstone and a second from Cllr Britton.
8. Planning Committee
a) To Note the Decisions made by the Planning Committee on 9th January 2024 and 23rd January
2024
The minutes and decisions arising from the Planning Committee meetings held on 9th and 23rd
January 2024 had been circulated. Cllr Britton reported that the Parish Council had since been
reconsulted on the planning application for the Broadland Snooker Centre, and had raised
concerns about the proposed EV charging points which would take away from the already limited
parking provision. It was AGREED to note the minutes and the decisions made.
9. Events Committee
a) To Receive Report on Through the Decades Event on 27th January 2024
A report was circulated about the profit made from this event. Cllr Douglass reported that the
event was very well received and there is a desire for more events of a similar nature. This will be
further discussed by the committee.
b) To Consider Purchase of Beacon to Commemorate D-Day 80 and Future Events
A report was circulated regarding the fabrication of a beacon by a local firm for D-Day 80. The
beacon would be designed to fit in a sleeve in the ground so could be removed when not in use.
It was AGREED to accept the quote of £808.50 + Vat and order a commemorative beacon.
10. Community Centre
a) To Receive Update report on WC Improvement Project
The drainage problems with the new WCs have been identified and will require either a
replacement of the pipework to a 100mm straight waste pipe, or change the new DDA to a
macerator system, with the latter being less disruptive to the running of the community centre on
installation. The building contractor had quoted £2,972 for the macerator system. The tender
price was £78,879, with the contract currently standing at £60,933 with only the cost of the
drainage survey to be accounted for. It was AGREED after a proposal from Cllr Forder and a
second from Cllr Smith, to proceed with the macerator system to resolve the drainage problems.
The Clerk is to ensure that there is sufficient signage in the DDA toilet to ensure that wipes or
other cosmetic items are not flushed down the toilet, which would risk damage to the macerator.
b) To Receive Update in West WC Refurbishment and Appoint Contractor, Subject to Grant
Approval
The grant application form was reviewed. The Parish Council should be advised of the grant
body’s decision in late February, early March. It was AGREED to proceed with the project after a
proposal from Cllr Gurney and a second from Cllr Sear, subject to grant approval.
11. Neighbourhood Plan
a) Receive Update on the Neighbourhood Plan
The minutes from the meeting of 15th January had been circulated. The Working Group had met
again on 12th February, focussing on further ideas for policies and progressing the community
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 13th February 2024
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consultation. A survey will run from 1st to 31st March. People will be encouraged to fill in the
survey online, but hard copies will be available in the parish office, community centre and other
local establishments by agreement. It was noted that when the original Neighbourhood Plan was
being devised, collection points had been made available around the parish for people to drop off
to, but there had been no option of a digital survey at this time. A better option would be, for the
limited amount of hard copies which would be sent out, to include a stamped addressed envelope
for ease of return.
Drop in sessions will be held on Friday 22nd March and Saturday 23rd March between 10am and
4pm in the council chamber for residents to drop in and talk to councillors about the
Neighbourhood Plan and complete the survey. The Clerk will email councillors to arrange a
volunteer rota to man each drop in session.
12. Training
a) To Consider Attendees to the NPTS Essential Updates Seminar
The Clerk reported that The NPTS Essential Updates Seminar was very useful in 2023. This year
the seminar will be held on 21st March between 10am and 3pm. The cost of this is £67.50 per
delegate. The Clerk read out the list of speakers planned at the event. It was AGREED that Cllr
Gurney, Cllr Lowthorpe and the Clerk will attend.
13. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the items 14 and 15 in view of the confidential nature of
the business to be transacted. This was AGREED after a proposal from Cllr Britton and a second
from Cllr Sear.
The Meeting was Closed to the Press and Public
14. Community Centre Outstanding Matters
a) To Consider Further Action to Bring Contract Works to a Close
The Clerk reported the latest position of the building contractor, as reported on companies house.
Official correspondence is awaited.
Cllr Lowthorpe and Cllr Sear Declared Interests in Agenda Item 15 and Left the Meeting
15. Land Matter
a) To Consider Meeting Date
A delegation was AGREED to meet with representatives from the land owners.
The Meeting was Re-Opened to the Press and Public
16. Matters for the Next Agenda
Update report on the Western Link
Decisions of the Playing Fields, Allotments and Amenities Committee
Decisions of the Community Centre Committee
17. Time and Venue of Next Council meeting.
Tuesday 12th March 2024, 7pm at Diamond Jubilee Lodge
The meeting closed at 8.55pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 13th February 2024
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Meeting of Hellesdon Parish Council
12th March 2024
Item 5. Governance
To fill vacant positions on committees
The following committees now have vacancies as a result of councillor resignations:
Committee Number of Vacancies Community Centre 1 Playing Fields, Allotments & Amenities 2 Community Café 1
Could members please consider volunteers to fill these vacancies.
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AGENDA ITEM 6a
CLERK'S REPORT FOR COUNCIL MEETING
12th March 2024
ITEM COMMENTS Community Centre Agenda items.
The Government is consulting on the new Standard Tier proposals under Martyns Law. The
document can be found here 05.02.24_Martyn_s_Law_Standard_Tier_Consultation_.pdf
(publishing.service.gov.uk)
The impact of Martyn’s law is being promoted as cost neutral with no modifications required
to the building. There will be training requirements but to date the extent of the training
requirements are unknown. Much will depend on the design of each individual building.
Car Park – Library Bollard Scheme - The easement was completed on 8th December 2023. NPS to get an
Community Centre updated quote from the contractor due to the length of time between their original quote
and now, and are awaiting an updated PO from NCC and then can instruct the contractor
following this. Work is now due to commence on 18th March 2024.
Community Café and With some additional pressure, the applications to Fareshare and Neighbourly have
Fridge progressed. Neighbourly has accepted our application but advised that there are no slots
currently available in the Norwich area due to high demand. However, we have accepted
‘back up slots’ from Aldi at Costessey. Fareshare has accepted our application and is currently
seeking available slots, with training to commence on 15th February. We have been advised
that supermarkets are now moving to evening only slots, which would mean a notification of
collection being received at approx. 7pm for collection between 8.30pm – 9.30pm. This
would limit the ability of Parish Council to control the collections and this would be taken to
the Cafe Committee for consideration for the recruitment of a volunteer co-ordinator.
Fareshare has inspected the site on 4th March and agreed that the fridge complies with the
required hygiene standards. The account with Fareshare is now being finalised with the
intention of being able to collect food donations soon. A volunteer policy and agreement is
to be agreed by the Community Café Committee on 20th March to help facilitate the out of
hours commitment this will generate.
Parish Council Offices Adjustments have been made to the Hearing Loop so that it picks up at a better frequency.
Diamond Jubilee It was noted that the hearing loop microphones in the ceiling are next to the projector and
Lodge the air conditioning outlet. This could cause problems with the hearing loop when these
items are operational. This has been added to the spec for the Streaming system in the
chamber. Other sources for streaming are to be investigated including Meeting Owls and
Stream Yard. A quote has been received for a Meeting Owl system at £1,574.06.
Also requested report into the possibility of a microphone system in the reception area, to
enable both staff and parishioners to be heard without the need to open the security
window. A quote has been requested.
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Recreation Ground No matters to report.
including Children’s
The locking of the parks has been requested as an agenda item on the Playing Fields,
Play areas Amenities and Allotments committee.
Skate Park & MUGA No matters to report
Meadow Way No matters to report.
The locking of the parks has been requested as an agenda item on the Playing Fields,
Amenities and Allotments committee.
Mountfield Park No matters to report.
The locking of the parks has been requested as an agenda item on the Playing Fields,
Amenities and Allotments committee.
Cottinghams Park Two areas of seating have been agreed by the Playing Fields, Allotments and Amenities
Committee. The seats have been ordered.
Allotments The electrical connection from the toilet block to the HAHA hut has been agreed.
Community Orchard No matters to report. When fruit comes it can be taken to the Community Fridge for
Distribution.
Community Apiary The paper on whether honey from the apiary can be sold will be distributed for the next
meeting of the Playing Fields, Amenities and Allotments committee.
Cemetery Car Park Land registry plans are to be obtained for land that is supposedly within the Parish Council
ownership. Land registry require professional planning maps to be purchased to enable
this request. Conveyance documents have been obtained from archive.
Persimmon Homes Broadland Council is awaiting revised layout plans for phase 3, then will re-consult.
All planning enforcement matters have been closed.
Broadland Council has confirmed that they visited the site in October and found that the P1
open space is still fenced off, in contravention of the s106 agreement. They will be revisiting
the site to see if this has been opened. The trigger point of 60% occupancy on P2 has not
yet been reached. Broadland Council has been chased (5th February) with regards to the P1
open space availability. They advise that they awaiting a response from Persimmon. This has
been chased again (4th March)
Public Toilets No matters to report.
Litter & Dog Waste Hellesdon Parish Council has raised concerns with Broadland Council over an informal
Bins arrangement over the maintenance of litter and dog bins which have been provided by
Broadland Council.
Broadland Council will be writing to town and parish councils to clarify responsibility for
installation and maintenance of street bins’. [17th November 2022] This communication has
yet to be received. This has been chased as the environmental assets in the parish are looking
to be reviewed (are they sufficient / in the right place). A response was received by Broadland
Council on 11th September advising that ‘Unfortunately this is still in the process of being
reviewed and finalised’.
Increased requests are being received for extra litter / dog bins. A review of these assets was
agreed by PP&R in the new financial year and these can be considered.
Bus Shelters The application under parish partnership for three bus shelters on Drayton High Road has
been made. We will find out if the application has been successful in March 2024.
Whilst the Parish Council has yet to be advised formally, press reports suggest that the
application was successful.
Benches No matters to report
War Memorial No matters to report
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Highways Reports of visibility problems with the new zebra crossing on Middletons Lane have been
escalated to highways. This was reported to highways on 3rd February, who advised it
would be passed to the safety team. No response has been received from the safety team
so this has been chased (2nd October).
Work has commenced on resurfacing the pathways on Neylond Crescent.
A request has been made to highways to replace the ‘Give Way to Vehicles from the Right’
signage that was not replaced after a vehicle strike on the Reepham Road / Drayton Wood
Road Roundabout (inbound).
Saffron Housing has been emailed over surface water flooding on Angus McKay Court. They
have acknowledged that this is their responsibility and are awaiting quotes and further
authorisation for the required works.
A lack of dropped kerbs has been identified along the Cromer Road, across Lodore Avenue.
This will be raised directly to highways for remediation.
A set of 30mph repeater signs has been requested due to reports of speeding traffic exiting
the parish and not realising that the 30mph zone has been extended.
Highways has been chased about the decision on the Parish Council taking on the additional
alley ways of
Links Avenue to Kinsale Avenue
Meadow Way
Woodland Road to Bernham Road
Woodland Road to Hamond Road
Hamond Road to Drayton High Road
And also to finalise payment for:
FP2 – Mountfield Ave to Samson Road
FP1 – Links Ave to Berkley Close
FP4 – Woodland Road to Yelverton Road
FP5 - Drayton Wood Road to Woodland Close
FP6 – Heath Close to Fifers Lane
Staffing Agenda Item
Street Lighting No matters to report
Events Agenda Item
Meeting Dates 13th March 7pm – Playing Fields, Amenities and Allotments
20th March 3pm – Community Café
9th April – Full Council
15th April 7pm – Neighbourhood Plan Working Group
Health and Safety The new defibrillator has been installed at the Parish Hall
Other Matters
A reminder that we still have items available as a result of the winter grants.
Low Energy Wash Packs (consist of a bottle of dry shampoo, a microfibre hair towel to
reduce hair drying time, soap and a flannel).
Wearable snuggle blankets (in both adults and children’s sizes)
Thermal hats – men’s, ladies and children’s sizes available
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Thermal socks – Men’s, ladies and children’s sizes
Thermal gloves – ages 6-7, 8-9 , 10-11 and 12-13 for children. Sizes s/m and l/xl for adults
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Meeting of Hellesdon Parish Council
12th March 2024
Item 6 – Council Reports
Item b) To Receive Reports from District and County Councillors
District Council – Hellesdon North West
District Councillor Johnson, after a short spell in hospital, has attended full council and the planning
committee meetings. One application related to a property in Hellesdon (60 Overbury Road) which
related to a change of use from a garage to a treatment room. Temporary permission was granted
for a year to enable the Local Authority to monitor the site and assess any potential impact in terms
of parking/highway safety and impact on neighbouring amenity. His members’ allowance portion
for Friday Friends (£250) has been received by the Parish Council.
District Council – Hellesdon South East
Still no update from Whiffler
Northgate House, officers visited to check if people using Northgate House who live in the adjoining
house. No feedback as yet.
Full council attended.
Quieter month for meetings. Communities, Housing, Planning Policy Development Panel to be
attended on 06/03/24 and O&S Pre-Cabinet on 12/03/24.
Attended Personal Safety for Councillors (including online) training.
Attended LGA voting changes training.
Item 6c) To Receive any Updates from the Chairman
The Chairman has attended committee meetings at Hellesdon Parish Council. He is looking forward
to welcoming the new members to the council at the meeting.
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Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 29 February 2024
Confirmed Bank & Investment Balances
Bank Statement Balances
29/02/2024 Active Saver 4401 398,729.98
29/02/2024 Business Current Account 2077 500.00
29/02/2024 Petty Cash 148.74
29/02/2024 Active Saver 7702 341,169.80
29/02/2024 Active Saver 4503 82,202.69
31/01/2024 Number 2 account 0958 0.00
29/02/2024 Cafe float 100.00
822,851.21
Unpresented Payments
599.44
822,251.77
Receipts not on Bank Statement
0.00
Closing Balance 822,251.77
All Cash & Bank Accounts
1 Current Bank Account 398,630.54
2 Petty Cash 148.74
3 Active Saver 7702 341,169.80
4 Active Saver Emergency 4503 82,202.69
5 Number 2 account 0.00
6 Cafe float 100.00
Other Cash & Bank Balances 0.00
Total Cash & Bank Balances 822,251.77
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05/03/2024 Hellesdon Parish Council Current Year Page 1
12:51
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 8,787.01 11,212.99 20,000.00
321 EMR Site Fencing 257.40 742.60 1,000.00
322 EMR Machinery 5,701.00 14,299.00 20,000.00
323 EMR Hard Surface Area 5,000.00 61,500.00 66,500.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 3,396.00 18,604.00 22,000.00
326 EMR Elections 7,403.70 -903.70 6,500.00
327 EMR War Memorial 4,380.00 120.00 4,500.00
328 EMR Burial Ground Land 0.00 10,000.00 10,000.00
329 EMR Com Centre Contingency 15,739.68 15,739.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 15,462.99 20,000.00 35,462.99
332 EMR Good Causes in Hellesdon 4,170.00 580.00 4,750.00
334 EMR HEL2** 53,127.24 53,127.24
335 EMR Car Park/Paths at HCC 0.00 5,000.00 5,000.00
336 EMR Car Park Soakaway 0.00 10,000.00 10,000.00
337 EMR Driveway Sinkage 500.00 4,500.00 5,000.00
338 EMR Grit bins 1,203.62 -203.62 1,000.00
340 EMR PF Ownership signs 2,008.00 -499.55 1,508.45
341 EMR Precept Shortfall 13,190.00 -13,190.00 0.00
342 EMR Staff contingency payments 10,000.00 10,000.00
343 EMR Privet Hedge Driveway 500.00 -500.00 0.00
345 EMR Bus shelter 323.00 2,677.00 3,000.00
346 EMR Green Grid 5,140.00 5,140.00
347 EMR Land Acquisition account 30,752.17 29,000.00 59,752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 7,241.59 2,758.41 10,000.00
350 EMR Community Apiary & allotme 2.46 -2.46 0.00
351 EMR Events 2,054.80 445.20 2,500.00
352 EMR HCC extension 42,171.00 57,829.00 100,000.00
361 EMR CIL 23/24 0.00 62,242.78 62,242.78
362 EMR Comm fridge/cafe improves 0.00 1,686.68 1,686.68
363 EMR Neighbourhood Plan 0.00 10,000.00 10,000.00
364 EMR Rainwater Harvester 0.00 25,000.00 25,000.00
365 EMR Biodiversity duty 0.00 5,000.00 5,000.00
366 EMR Refurb Westward WC's 0.00 20,000.00 20,000.00
367 EMR DJL control panel 0.00 2,500.00 2,500.00
368 EMR AV in DJL 0.00 2,500.00 2,500.00
248,761.66 362,898.33 611,659.99
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List of Payments made between 01/02/2024 and 29/02/2024
Date Paid Payee Name Amount Paid Transaction Detail
01/02/2024 Lacons Brewery Ltd £738.06 wet purchases disco 27 Jan
01/02/2024 Trade UK £26.72 frogtape green mask x 4
02/02/2024 Anglia Culinary Suppliers Ltd £121.86 café purchases
02/02/2024 Ben Burgess Groundscare Equipm £594.00 hire J Deere 4066R tractor
02/02/2024 Booker Ltd £137.52 cleaners, wash up liquid, bleach, sugar
02/02/2024 Cash Tills Direct £24.00 tele support cash register programming
02/02/2024 Easters Norwich Ltd £116.50 café purchases/ free fruit & veg scheme
02/02/2024 Empower Services Ltd £744.00 disconnect heater; elec inspect; check meter supply
02/02/2024 Facit Testing Ltd £264.60 test & inspect portable appliances
02/02/2024 Glasdon UK Ltd £37.02 brake spring double spaceliner
02/02/2024 Hugh Crane Equipment £352.80 sebo automatic vacuum
02/02/2024 DJ Nik Grey £200.00 Dj services disco 27 Jan
02/02/2024 Casual hire £150.00 damage deposit refund 19/1
02/02/2024 Westcotec Ltd £126.60 repair vehicle activated sign
02/02/2024 Microsoft Ireland Operations L £946.08 M/soft licence 8 Dec -31 Mar
02/02/2024 Barclaycard Commercial £160.00 party food residents party
02/02/2024 Barclaycard Commercial £480.71 party food, dyno rod, café purchases
05/02/2024 Barclays Bank Plc £51.15 commission 13 Dec-14 Jan
07/02/2024 Anglia Culinary Suppliers Ltd £539.21 cafe purchases
07/02/2024 DD Health & Safety Supplies Lt £65.33 safety boots caretaker
07/02/2024 Easters Norwich Ltd £285.99 café/free fruit & veg
07/02/2024 mha Larking Gowen £1,392.00 mid year interal audit fee
07/02/2024 Norse Commercial Services Ltd £288.00 Locking parks Jan 24
07/02/2024 Osiris Technologies £715.81 IT support
07/02/2024 Origin Amenity Solutions £408.96 Enclean 6 ltrs tennis courts
07/02/2024 Xpose £1,300.00 website development
07/02/2024 EEE 63 £93.60 mileage claim trade show 6 Feb
07/02/2024 UK Fuels Ltd £26.97 diesel Jan 24
14/02/2024 Amazon.com £176.78 batteries,bottle fixings,ice bucket/tongs,spirit pourers
cake dividers,sharpies,d/washer cleaner pack, badges
& post it notes
14/02/2024 The Calypso Coffee Company £149.20 coffee capsules café
14/02/2024 Huws Gray Ridgeons £17.56 cutting discs compost bin
14/02/2024 Just Regional Publishing £420.00 Just Hellesdon advert 21 Feb
14/02/2024 Panks Engineers Ltd £100.80 r/watrer harvester fault labour charge
14/02/2024 Casual Hire £150.00 deposit refund
14/02/2024 EEE 62 £27.68 mileage claim 8 Feb
19/02/2024 Anglian Water Business (Nation £459.67 water chges Nov- Jan 24
20/02/2024 Total Gas & Power £2,021.28 gas DJL /HCCJan 24
22/02/2024 Total Gas & Power £1,041.54 elec Jan HCC/DJL
22/02/2024 Total Gas & Power £29.78 elec allotments Jan 24
22/02/2024 Total Gas & Power £1,447.45 elec Jan 24 DJL
26/02/2024 Broadland District Council £645.00 business rates office
27/02/2024 Anglian Water Business (Nation £9.44 allotment chges 12 Nov 11 Feb
16 27/02/2024 Anglian Water Business (Nation £23.69 water allots 12 Nov-11 Feb 28/02/2024 Anglia Culinary Suppliers Ltd £270.60 cafe consumables/purchases 28/02/2024 Ben Burgess Groundscare Equipm £39.29 PTO cover/guard chain 28/02/2024 Easters Norwich Ltd £124.74 cafe purchases 28/02/2024 Empower Services Ltd £246.00 repair faulty external lights 28/02/2024 Hugh Crane Equipment £147.01 vacuum bags, roll/hand towels 28/02/2024 Monarch Signs Ltd £228.00 signs M/Field,Cotts & M/W park 28/02/2024 Origin Amenity Solutions £274.10 Euroflor flower mix 1 kg 28/02/2024 Taverham Nursery Centre £106.89 farm manure 50 ltr 28/02/2024 Kompan Ltd £22,727.60 play area Rec Grd 28/02/2024 Dale Wiseman £60.00 presentation talk Friday Friends
£41,331.59
17
Cash Received between 01/02/2024 and 29/02/2024
Date Cash Received from Receipt Description Receipt Total 01/02/2024 Allotment User plot 4b rent £31.68 01/02/2024 Casual Hire Hire SW hall 7 Mar- 28 Mar £84.96 01/02/2024 Casual Hire Hire ML 30 Mar £187.92 01/02/2024 Regular Hirer HCC hires £109.20 01/02/2024 Takings - Cafe card receipts 1 Feb £165.70 02/02/2024 Barclaycard cash back Jan statement £15.00 02/02/2024 Casual Hire Hire SW 16 Mar £84.24 02/02/2024 Events income Disco ticket sales £226.46 02/02/2024 Regular Hirer HCC hires £686.88 02/02/2024 Regular Hirer HCC hires £492.48 02/02/2024 Regular Hirer HCC hires £159.48 02/02/2024 Takings - Cafe cash receipts 30 Jan - 2 Feb £566.40 02/02/2024 Takings - Cafe card receipts 2 Feb £97.65 05/02/2024 Allotment User plot 58 rent £30.00 05/02/2024 Barclays Bank Plc Loyalty reward 13 Dec- 14 Jan £10.67 05/02/2024 Casual Hire Hire SW hall £29.16 05/02/2024 Regular Hirer Hire OH room 3 Apr £9.54 05/02/2024 Regular Hirer HCC hires £58.32 05/02/2024 Regular Hirer HCC hires £207.36 05/02/2024 Regular Hirer HCC hires £63.02 05/02/2024 Sports Hire football training £103.05 06/02/2024 Sports Hire football training £11.45 06/02/2024 Regular Hirer HCC hires £128.64 06/02/2024 Regular Hirer HCC hires £9.72 06/02/2024 Regular Hirer HCC hires £429.36 06/02/2024 Takings - Cafe card receipts 6 Feb £162.35 07/02/2024 Casual Hire Hire ML 18 May £74.52 07/02/2024 Casual Hire Hire ML hall £103.68 07/02/2024 Regular Hirer HCC hires £77.76 07/02/2024 Regular Hirer HCC hires £508.80 07/02/2024 Regular Hirer HCC hires £51.84 07/02/2024 Takings - Cafe card receipts 7 Feb £189.10 08/02/2024 Takings - Cafe card receipts 8 Feb £122.55 09/02/2024 Casual Hire Hire OH room 16 Mar £33.00 09/02/2024 Casual Hire Hire WW room £16.20 12/02/2024 Casual Hire Hire SW 12 Feb £29.16 12/02/2024 Sports Hire Football pitch hire £90.00 12/02/2024 Takings - Cafe cash receipts 6-9 Feb £635.70 12/02/2024 Sports Hire Football pitch hire £162.90 13/02/2024 Casual Hire Hire SW room 8 Feb £9.72 13/02/2024 Sports Hire football training pitch hire £11.45 13/02/2024 Regular Hirer HCC hires £52.68
18 13/02/2024 Takings - Cafe card receipts 9 Feb £74.10 13/02/2024 Takings - Cafe card receipts 13 Feb £189.25 14/02/2024 Barclays Bank Plc refund o/charge 27 Dec £20.00 14/02/2024 Casual Hire Hire ML 24 Feb £78.66 14/02/2024 Takings - Cafe card receipts 14 Feb £160.75 15/02/2024 Sports Hire football pitch hitre £45.00 15/02/2024 Regular Hirer HCC hires £136.08 15/02/2024 Regular Hirer HCC hires £240.76 15/02/2024 Regular Hirer HCC hires £243.00 15/02/2024 Takings - Cafe card receipts 15 Feb £136.90 16/02/2024 Allotment User rent plot 96 £30.00 16/02/2024 Casual Hire Hire ML Mar/Sep/Dec £197.64 16/02/2024 Takings - Cafe cash receipts 13-16 Feb £79.40 19/02/2024 Casual Hire Hire OH room 17 Feb £9.00 19/02/2024 Casual Hire Hire SW 19 Feb £29.16 19/02/2024 Takings - Cafe cash 13 -16 Feb £585.90 20/02/2024 Sports Hire football training area hire £11.45 20/02/2024 Takings - Cafe card receipts £121.30 21/02/2024 Broadland District Council Friday Friends grant £250.00 21/02/2024 Takings - Cafe card receipts £173.85 22/02/2024 Casual Hire Hire ML 2 Mar £208.32 22/02/2024 Casual Hire Hire SW hall 13 Apr £51.84 22/02/2024 Takings - Cafe card receipts £98.00 23/02/2024 Casual Hire OH room 24 Feb £9.00 23/02/2024 Takings - Cafe cash 20 Feb - 23 Feb £590.90 23/02/2024 Takings - Cafe card receipts £85.00 26/02/2024 Casual Hire Hire ML hall 1 Jun £130.52 26/02/2024 Casual Hire Hiew SW hall 26 Feb £29.16 26/02/2024 Casual Hire Hire SW hall 8 Jun £156.25 26/02/2024 Casual Hire Hire SW hall 4 May £87.17 27/02/2024 Allotment User rent plot 113 £26.25 27/02/2024 Sports Hire football training £11.45 27/02/2024 Regular Hirer HCC hires £43.74 27/02/2024 Takings - Cafe card receipts £221.75 28/02/2024 Takings - Cafe card receipts 28 Feb £118.95 29/02/2024 Regular Hirer HCC hires £90.00 29/02/2024 Regular Hirer HCC hires £77.76 29/02/2024 Regular Hirer HCC hires £51.84 29/02/2024 Regular Hirer HCC hires £271.20 29/02/2024 Regular Hirer HCC hires £563.76 29/02/2024 Regular Hirer HCC hires £285.12 29/02/2024 Takings - Cafe card receipts 29 Feb £163.20
£12,513.13
19
05/03/2024 Hellesdon Parish Council Current Year Page 1
12:42
Detailed Income & Expenditure by Budget Heading 29/02/2024
Month No: 11 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre 1400 Community Centre Income 0 (28,600) 45,225 73,825 (63.2%) 1410 Community Centre Inc ML Room 2,233 19,296 0 (19,296) 0.0% 1415 Community Centre Inc SW Room 1,809 17,670 0 (17,670) 0.0% 1420 Community Centre Inc OH Room 916 9,003 0 (9,003) 0.0% 1425 Community Centre Inc Spr Room 44 747 0 (747) 0.0% 1440 Community Centre Inc Ww Room 14 54 0 (54) 0.0% 1445 Community centre kitchenette 99 926 0 (926) 0.0% 1455 Community centre stage hire 19 112 0 (112) 0.0% 1460 Hire of flasks 40 416 0 (416) 0.0% 1470 Hire of urn 0 4 0 (4) 0.0% 1475 Storage charge 75 655 0 (655) 0.0% 1476 Rent old parish office 0 3,452 0 (3,452) 0.0%
Community Centre :- Income 5,249 23,736 45,225 21,489 52.5% 0 4070 Profess Fees/Agency Personnel 0 828 0 (828) (828) 0.0% 4150 Utilities & business rates 2,502 25,076 25,315 239 239 99.1% 4250 PHS services 0 3,246 2,424 (822) (822) 133.9% 4295 Equipment - New/Replacement 0 5,785 1,897 (3,888) (3,888) 304.9% 6,291 4300 Equipment-Repair/Maintenance 0 586 657 71 71 89.2% 4435 Contingencies 0 0 5,000 5,000 5,000 0.0% 4450 Inspections 0 786 661 (125) (125) 118.8% 4480 Memberships & Subscriptions 0 1,752 1,980 228 228 88.5% 4560 Property Maintain/Replacement 597 4,238 1,589 (2,649) (2,649) 266.7% 4625 Senior Citizens club 249 330 0 (330) (330) 0.0% 60 4630 Consumables 208 1,082 166 (916) (916) 651.8% 4635 cleaning agents/materials 11 2,328 900 (1,428) (1,428) 258.7% 4645 Warm room expenditure 0 159 0 (159) (159) 0.0% 4695 community centre redevelopment 0 9,941 0 (9,941) (9,941) 0.0% 4696 community centre WC project 0 82,890 0 (82,890) (82,890) 0.0%
Community Centre :- Indirect Expenditure 3,567 139,027 40,589 (98,438) 0 (98,438) 342.5% 6,351
Net Income over Expenditure 1,682 (115,291) 4,636 119,927
6000 plus Transfer from EMR 0 5,351 6001 less Transfer to EMR 0 1,000
Movement to/(from) Gen Reserve 1,682 (110,940)
110 Administration
1076 Precept 0 561,227 0 (561,227) 0.0% 9,350 1085 Grants received 250 32,894 0 (32,894) 0.0% 2,500
Continued over page
20
05/03/2024 Hellesdon Parish Council Current Year Page 2
12:42
Detailed Income & Expenditure by Budget Heading 29/02/2024
Month No: 11 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
1099 Community Infrastructure 0 142,377 0 (142,377) 0.0% 142,377 1370 Insurance recoveries 0 22,272 0 (22,272) 0.0%
Administration :- Income 250 758,769 0 (758,769) 154,227 4065 councillor training 135 260 (1,081) (1,341) (1,341) (24.1%) 4070 Profess Fees/Agency Personnel 0 0 5,950 5,950 5,950 0.0% 4465 External Audit 0 2,100 1,750 (350) (350) 120.0% 4470 Internal Audit 0 2,740 2,981 241 241 91.9% 4480 Memberships & Subscriptions 0 2,261 2,000 (261) (261) 113.0% 4550 Insurance 0 10,418 10,771 353 353 96.7%
Administration :- Indirect Expenditure 135 17,780 22,371 4,591 0 4,591 79.5% 0
Net Income over Expenditure 115 740,990 (22,371) (763,361)
6001 less Transfer to EMR 0 154,227
Movement to/(from) Gen Reserve 115 586,763
120 Staff
4000 Admin Staff 7,187 78,804 124,884 46,080 46,080 63.1% 4010 Groundstaff 5,630 62,632 79,682 17,050 17,050 78.6% 4020 Care Takers 5,015 52,709 63,861 11,152 11,152 82.5% 4025 Cafe Staff 2,345 22,106 29,868 7,762 7,762 74.0% 4040 PAYE 3,786 42,871 0 (42,871) (42,871) 0.0% 4045 Pension Scheme 4,906 53,464 43,993 (9,471) (9,471) 121.5% 4055 Staff training 68 739 4,000 3,262 3,262 18.5% 4070 Profess Fees/Agency Personnel 0 252 0 (252) (252) 0.0% 4080 Employer NI 1,981 21,948 25,139 3,191 3,191 87.3% 4090 Protective clothing/workwear 0 1,534 3,405 1,871 1,871 45.1% 4480 Memberships & Subscriptions 0 0 353 353 353 0.0%
Staff :- Indirect Expenditure 30,918 337,059 375,185 38,126 0 38,126 89.8% 0
Net Expenditure (30,918) (337,059) (375,185) (38,126)
130 Council Office
1355 Provision of training 0 630 0 (630) 0.0% 1360 Electricity FIT 0 330 666 336 49.6% 1365 Misc office income 0 8 0 (8) 0.0% 1375 Misc refund 0 1,034 0 (1,034) 0.0% 1490 Misc donations received 0 191 0 (191) 0.0%
Council Office :- Income 0 2,194 666 (1,528) 329.4% 0 4112 Advertising 0 0 343 343 343 0.0%
Continued over page
21
05/03/2024 Hellesdon Parish Council Current Year Page 3
12:42
Detailed Income & Expenditure by Budget Heading 29/02/2024
Month No: 11 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4150 Utilities & business rates 2,362 14,283 14,843 560 560 96.2% 4250 PHS services 0 56 56 1 1 99.1% 4295 Equipment - New/Replacement 0 899 3,671 2,772 2,772 24.5% 4400 Chairman's Budget 0 62 1,694 1,632 1,632 3.7% 4405 Expense/Mileage Members 0 0 100 100 100 0.0% 4410 Expense/Mileage Staff 121 142 100 (42) (42) 141.7% 4415 Refreshments 24 372 287 (85) (85) 129.7% 4420 Telephone and Broadband 274 2,689 3,398 709 709 79.1% 4425 IT Support and Maintenance 393 4,449 5,006 557 557 88.9% 4430 Photocopier 0 794 2,498 1,704 1,704 31.8% 4435 Contingencies 0 30 100 70 70 30.0% 4440 Stationery 10 717 543 (174) (174) 132.0% 4445 Postage 0 117 60 (57) (57) 195.8% 4450 Inspections 0 630 661 31 31 95.3% 4485 Other Licences/Fees 0 2,803 3,116 313 313 90.0% 4500 PWLB 0 43,095 43,094 (1) (1) 100.0% 4560 Property Maintain/Replacement 84 3,284 3,874 590 590 84.8% 4565 Elections/Parish Poll 0 6,689 4,500 (2,189) (2,189) 148.6% 6,689 4570 Church Grass Cutting Contribut 0 1,500 800 (700) (700) 187.5% 4595 Misc contributions 0 50 200 150 150 25.0% 4605 Grants awarded 0 500 0 (500) (500) 0.0% 500 4630 Consumables 8 8 210 202 202 3.9% 4635 cleaning agents/materials 0 10 106 96 96 9.4% 4646 Winter warmer expenditure 25 1,396 0 (1,396) (1,396) 0.0%
Council Office :- Indirect Expenditure 3,302 84,575 89,260 4,685 0 4,685 94.8% 7,189
Net Income over Expenditure (3,302) (82,381) (88,594) (6,213)
6000 plus Transfer from EMR 0 7,189
Movement to/(from) Gen Reserve (3,302) (75,192)
140 Neighbourhood Plan
4600 Neighbourhood Plan 0 350 0 (350) (350) 0.0%
Neighbourhood Plan :- Indirect Expenditure 0 350 0 (350) 0 (350) 0
Net Expenditure 0 (350) 0 350
150 Investment
1080 Bank Interest Received 0 7,541 80 (7,461) 9426.0% 1090 Monthly Loyalty Rewards 11 90 10 (80) 902.5% 1091 Cash back rebates 13 49 0 (49) 0.0%
Investment :- Income 23 7,680 90 (7,590) 8533.8% 0
Continued over page
22
05/03/2024 Hellesdon Parish Council Current Year Page 4
12:42
Detailed Income & Expenditure by Budget Heading 29/02/2024
Month No: 11 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4060 Bank Charges & card fees 80 894 318 (576) (576) 281.1%
Investment :- Indirect Expenditure 80 894 318 (576) 0 (576) 281.1% 0
Net Income over Expenditure (57) 6,786 (228) (7,014)
160 Planning
4130 Hire of Rooms 0 0 300 300 300 0.0%
Planning :- Indirect Expenditure 0 0 300 300 0 300 0.0% 0
Net Expenditure 0 0 (300) (300)
170 Health and Safety 4135 Consultancy Fees 0 1,996 2,995 999 999 66.7% 4140 Defibrillator 0 801 340 (461) (461) 235.6% 750 4295 Equipment - New/Replacement 0 119 163 44 44 73.2% 4630 Consumables 0 13 0 (13) (13) 0.0%
Health and Safety :- Indirect Expenditure 0 2,930 3,498 568 0 568 83.8% 750
Net Expenditure 0 (2,930) (3,498) (568)
6000 plus Transfer from EMR 0 750
Movement to/(from) Gen Reserve 0 (2,180)
180 Media and Communications 4105 Newsletter-Printing/Distributi 350 4,390 5,634 1,244 1,244 77.9% 4110 Website and Emails 1,307 2,282 1,071 (1,211) 1,034 (2,246) 309.7% 4155 IT Infrastructure 0 0 2,000 2,000 2,000 0.0% 4460 CCTV 0 4,823 1,450 (3,373) (3,373) 332.6% 4685 Noticeboards 0 0 1,484 1,484 1,484 0.0%
Media and Communications :- Indirect Expenditure 1,657 11,495 11,639 144 1,034 (891) 107.7% 0
Net Expenditure (1,657) (11,495) (11,639) (144)
190 Stores
4150 Utilities & business rates 0 1,546 1,546 0 0 100.0%
Stores :- Indirect Expenditure 0 1,546 1,546 0 0 0 100.0% 0
Net Expenditure 0 (1,546) (1,546) (0)
195 Tractor Shed
4150 Utilities & business rates 0 3,301 3,301 0 0 100.0%
Continued over page
23
05/03/2024 Hellesdon Parish Council Current Year Page 5
12:42
Detailed Income & Expenditure by Budget Heading 29/02/2024
Month No: 11 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4450 Inspections 0 450 585 135 135 76.9% 4460 CCTV 0 0 198 198 198 0.0% 4560 Property Maintain/Replacement 0 418 0 (418) (418) 0.0%
Tractor Shed :- Indirect Expenditure 0 4,169 4,084 (85) 0 (85) 102.1% 0
Net Expenditure 0 (4,169) (4,084) 85
200 Residents' Parties
4115 Consumable- Food/Beverage 160 436 550 114 114 79.2% 4120 Over 65 Entertainment 0 325 325 0 0 100.0% 4630 Consumables 0 54 125 71 71 43.6%
Residents' Parties :- Indirect Expenditure 160 815 1,000 185 0 185 81.5% 0
Net Expenditure (160) (815) (1,000) (185)
205 Events
1480 Events income 189 2,699 550 (2,149) 490.7%
Events :- Income 189 2,699 550 (2,149) 490.7% 0 4122 Events 81 3,584 3,000 (584) (584) 119.5%
Events :- Indirect Expenditure 81 3,584 3,000 (584) 0 (584) 119.5% 0
Net Income over Expenditure 108 (885) (2,450) (1,565)
210 Grounds
1200 Football Hire Charges 248 2,216 1,270 (946) 174.5% 1210 Football Training Area Hire 62 1,228 1,134 (94) 108.3% 1215 Grass cutting agreement 0 16,407 15,000 (1,407) 109.4% 1270 Floodlights Income 0 13 0 (13) 0.0%
Grounds :- Income 310 19,864 17,404 (2,460) 114.1% 0 4195 Keys/Locks 0 211 465 254 254 45.3% 4200 Locking parks 0 2,568 2,244 (324) (324) 114.4% 4210 Emptying Bins/Fresheners 0 5,112 5,112 0 0 100.0% 4215 Seats - Repair/Replacement 0 0 1,000 1,000 1,000 0.0% 4220 Signage - New/Replacement 190 690 0 (690) (690) 0.0% 500 4225 Floodlights Maintenance/Repair 0 0 2,556 2,556 1,700 856 66.5% 4245 Highway grass verge cutting 0 8,911 9,641 730 730 92.4% 4255 Skip hire 0 1,040 1,583 543 543 65.7% 4260 Shrub/Tree/Hedge 317 381 500 119 119 76.2% 4270 Fertilisers/Weed & Moss Killer 0 1,279 1,845 566 566 69.3% 4275 Contractor Spray 0 0 1,906 1,906 1,906 0.0%
Continued over page
24
05/03/2024 Hellesdon Parish Council Current Year Page 6
12:42
Detailed Income & Expenditure by Budget Heading 29/02/2024
Month No: 11 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4295 Equipment - New/Replacement 0 222 396 174 174 56.0% 4320 Small tools 0 452 1,000 548 548 45.2% 4325 fence repairs 0 3,373 5,000 1,627 1,627 67.5% 4435 Contingencies 817 2,680 2,880 200 200 93.1% 4630 Consumables 0 3 0 (3) (3) 0.0%
Grounds :- Indirect Expenditure 1,325 26,921 36,128 9,207 1,700 7,507 79.2% 500
Net Income over Expenditure (1,014) (7,057) (18,724) (11,667)
6000 plus Transfer from EMR 0 500
Movement to/(from) Gen Reserve (1,014) (6,558)
220 Machinery and Vehicles 4160 Repairs/Maintenance 33 840 815 (25) (25) 103.0% 4265 Fuel 76 1,698 3,030 1,332 1,332 56.0% 4290 Servicing 0 2,582 7,682 5,100 5,100 33.6% 4295 Equipment - New/Replacement 0 24,945 12,288 (12,657) (12,657) 203.0% 13,432 4310 Hire of Machinery & vehicles 495 5,445 6,940 1,495 1,495 78.5% 4680 Depreciation 0 0 1,000 1,000 1,000 0.0%
Machinery and Vehicles :- Indirect Expenditure 604 35,510 31,755 (3,755) 0 (3,755) 111.8% 13,432
Net Expenditure (604) (35,510) (31,755) 3,755
6000 plus Transfer from EMR 0 13,432
Movement to/(from) Gen Reserve (604) (22,078)
230 Trees
4240 Emergency Work 0 0 1,589 1,589 945 644 59.5% 4455 work & inspections 0 2,300 7,683 5,383 220 5,163 32.8%
Trees :- Indirect Expenditure 0 2,300 9,272 6,972 1,165 5,807 37.4% 0
Net Expenditure 0 (2,300) (9,272) (6,972)
240 Allotments
1100 Allotment Income 116 3,476 4,389 913 79.2% 1110 Water Recharge 3 427 0 (427) 0.0% 1115 Pest control Recharge 5 460 0 (460) 0.0% 1125 Apiary honey sales 0 84 0 (84) 0.0%
Allotments :- Income 123 4,447 4,389 (58) 101.3% 0 4145 Landowner Rent 0 1,506 1,444 (62) (62) 104.3% 4150 Utilities & business rates 61 901 1,329 428 428 67.8%
Continued over page
25
05/03/2024 Hellesdon Parish Council Current Year Page 7
12:42
Detailed Income & Expenditure by Budget Heading 29/02/2024
Month No: 11 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4170 Pest Control 0 570 470 (100) (100) 121.3% 4390 Materials 0 0 430 430 430 0.0% 4560 Property Maintain/Replacement (817) 147 1,100 953 953 13.4%
Allotments :- Indirect Expenditure (756) 3,125 4,773 1,648 0 1,648 65.5% 0
Net Income over Expenditure 879 1,322 (384) (1,706)
250 Play Areas
4295 Equipment - New/Replacement 18,940 19,730 0 (19,730) (19,730) 0.0% 4300 Equipment-Repair/Maintenance 0 1,661 1,846 185 185 90.0% 4450 Inspections 0 274 279 5 5 98.2%
Play Areas :- Indirect Expenditure 18,940 21,665 2,125 (19,540) 0 (19,540) 1019.5% 0
Net Expenditure (18,940) (21,665) (2,125) 19,540
255 Hard Courts and Car Park
1225 Outside courts 0 1,501 2,200 699 68.2%
Hard Courts and Car Park :- Income 0 1,501 2,200 699 68.2% 0 4340 Surface - Repair 0 0 1,500 1,500 1,500 0.0% 4345 Surface Clean Chemicals 0 341 100 (241) (241) 340.8% 4560 Property Maintain/Replacement 0 695 1,500 805 805 46.3% 4580 Car Park/ Pathways 0 0 1,000 1,000 1,000 0.0%
Hard Courts and Car Park :- Indirect Expenditure 0 1,036 4,100 3,064 0 3,064 25.3% 0
Net Income over Expenditure 0 466 (1,900) (2,366)
260 Bowling Green
1240 Bowls Hire Charges 0 1,800 1,800 0 100.0%
Bowling Green :- Income 0 1,800 1,800 0 100.0% 0 4160 Repairs/Maintenance 0 0 222 222 222 0.0% 4390 Materials 0 700 1,908 1,208 1,208 36.7%
Bowling Green :- Indirect Expenditure 0 700 2,130 1,430 0 1,430 32.9% 0
Net Income over Expenditure 0 1,100 (330) (1,430)
265 Memorials
4360 Rose Renewal 0 0 100 100 100 0.0% 4575 War Memorial 0 0 300 300 300 0.0%
Memorials :- Indirect Expenditure 0 0 400 400 0 400 0.0% 0
Net Expenditure 0 0 (400) (400)
Continued over page
26
05/03/2024 Hellesdon Parish Council Current Year Page 8
12:42
Detailed Income & Expenditure by Budget Heading 29/02/2024
Month No: 11 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
270 Traffic Highways/Environment
1350 Parish Partnership grant 0 3,995 2,510 (1,485) 159.2%
Traffic Highways/Environment :- Income 0 3,995 2,510 (1,485) 159.2% 0 4650 SAM 0 909 953 44 44 95.4% 4655 Bus Shelters 0 0 500 500 500 0.0% 4670 Parish Partnership Scheme 0 7,990 5,020 (2,970) (2,970) 159.2%
Traffic Highways/Environment :- Indirect 0 8,899 6,473 (2,426) 0 (2,426) 137.5% 0
Expenditure
Net Income over Expenditure 0 (4,904) (3,963) 941
300 Cafe
1500 Café Income 4,133 26,635 25,000 (1,635) 106.5%
Cafe :- Income 4,133 26,635 25,000 (1,635) 106.5% 0 1610 cafe capital costs 0 297 0 (297) (297) 0.0% 4070 Profess Fees/Agency Personnel 0 400 0 (400) (400) 0.0% 4295 Equipment - New/Replacement 0 11 0 (11) (11) 0.0% 4630 Consumables 75 1,293 0 (1,293) (1,293) 0.0% 4635 cleaning agents/materials 0 311 0 (311) (311) 0.0% 4710 Café Purchases 1,339 12,862 11,115 (1,747) (1,747) 115.7% 22 4711 Community fridge/ fruit & veg 26 422 0 (422) (422) 0.0%
Cafe :- Indirect Expenditure 1,441 15,595 11,115 (4,480) 0 (4,480) 140.3% 22
Net Income over Expenditure 2,692 11,040 13,885 2,845
6000 plus Transfer from EMR 0 22
Movement to/(from) Gen Reserve 2,692 11,062
Grand Totals:- Income 10,277 853,321 99,834 (753,487) 854.7%
Expenditure 61,453 719,976 661,061 (58,915) 3,899 (62,815) 109.5%
Net Income over Expenditure (51,176) 133,345 (561,227) (694,572)
plus Transfer from EMR 0 27,244
less Transfer to EMR 0 155,227
Movement to/(from) Gen Reserve (51,176) 5,362
27
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 13th February 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr I. Duckett
Cllr R. Forder (Substitute for Cllr B. Johnson)
Cllr D. Maidstone
Cllr R. Sear
Also In Attendance
Cllr S. Gurney
Mrs F. LeBon – Clerk to the Council
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr Holland and Cllr Johnson.
2. Declarations of Interest and Dispensations
No declarations made.
3. To receive approval of minutes of the committee meeting held on 23rd January 2024
Minutes of 23rd January 2024 had been previously circulated and were AGREED. They were signed as a
true and accurate record of the meeting by Cllr Britton.
4. Public Participation
No matters raised.
5. General Matters/Planning Outcomes
The report was previously circulated and NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations were agreed: Application Response to Consultation 2024/0171 No objections 116 Links Avenue, NR6 5PG Flat roof rear extension. 2023/3758 Hellesdon Parish Council remains supportive of Broadland Snooker Centre bringing this disused building back into action, but Change of use from snooker hall to commercial remains concerned about the level of parking on and retail space under Class E., with internal site which is in the control of the applicant. NCC alterations, external upgraded with additional Highways has already acknowledged that the
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 13th February 2024
28
glazing, formalisation of parking on site with number of parking spaces is below the Norfolk
disabled and bicycle parking, electric charging Parking Standards and the applicant proposes to
point(s), atm, delivery returns locker(s), and the add one EV charging point, with an additional three
provision for outdoor plant and storage area. to be added in the future. The proposal is for retail,
on a site with opening hours that suggest
customers would be likely to be spending 5-15
minutes in the establishment. EV charging points
would be blocking spaces for customers on the
site, which would add to the problem of already
insufficient parking within the applicant's control
and lead to tension with existing retailers on the
site.
It was noted that this application had been called
in by the Ward Member to be determine by
Broadland Council’s Planning Committee.
2024/0166 No objections
3 Kinsale Avenue, NR6 5SG
Single storey rear extension.
2023/3279 No objections
2 - 3 Blackberry Court Sweet Briar Retail Park, NR6
5DH
Use of existing building for purposes within class E
Application, Change of Use
2023/3126 Original objections made on 14th November are still
127 - 129 Reepham Road, NR6 5LY maintained. The amendments in the application
Change of use and extensions to 2 x C3 dwellings are so slight they have made negligible difference
to 9 self contained C2 supported housing units, to the adverse impact on the amenity of
with 24hour onsite care. neighbouring properties and highway safety.
2024/0297 Objection on the grounds of the height of the
100 Links Avenue Hellesdon Norfolk NR6 5PG proposal being overdevelopment of the site and
Two storey rear extension the number of windows at higher level overlooking
the neighbouring property. This will have an
advise impact on the neighbouring property
contrary to policy GC4 (iv) of the local plan.
7. Exchange of Information
No matters raised
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 27th February 2024 at 6.15pm.
The meeting closed at 6.40pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 13th February 2024
29
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 27th February 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr B. Johnson(Chairman)
Cllr I. Duckett
Cllr R. Forder (Substitute for Cllr D. Maidstone)
Cllr S. Holland
Also In Attendance
Mrs F. LeBon – Clerk to the Council
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr Britton and Cllr Maidstone.
2. Declarations of Interest and Dispensations
No declarations made.
3. To receive approval of minutes of the committee meeting held on 13th February 2024
Minutes of 13th February 2024 had been previously circulated and were AGREED. They were signed as a
true and accurate record of the meeting by Cllr Johnson.
4. Public Participation
No matters raised.
5. General Matters/Planning Outcomes
The report was previously circulated and NOTED.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations agreed:
Application Response to Consultation
2023/2490 Previous objections of over development still
331 Drayton High Road, NR6 5AA maintained. Scale of development contrary to
Erection of building to be used as a care facility policy GC4 (ii)
(use class C2) with associated landscaping scheme New entrance/egress now situated on Devon
and car parking for young adults following Avenue is unsuitable due to proximity to T junction
demolition of existing bungalow and being on a narrow road. Opposite there is also
the entrance / egress to another commercial
property, compounding traffic issues. Contrary to
policy TS3.
Approved…………………………………………………...…
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HPC Planning Committee Minutes 27th February 2024
30
The proposal is to remove mature trees. There is
also a significant loss of garden space as the
annexe is being built in the garden. The
landscaping proposal does not mitigate the net
biodiversity loss. Contrary to Policy EN1
2023/3414 The original decision not to object to the
14 Vera Road, NR6 5HU application was still retained, subject to the annexe
Single Storey rear extension to form additional remaining an integral part of the main dwelling,
living accommodation for parents. and it not be used for commercial purposes.
2024/0396 No objections.
22 Hamond Road, NR6 5RR
Demolish existing rear attached lean-to and
erection of single storey rear extension with
pitched roof
7. Items for the Next Agenda
No matters raised
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 12th March 2024 at 6.15pm.
The meeting closed at 6.40pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 27th February 2024
31
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Events Committee
Monday 27th February 2024, 7pm in the Council Chamber
Present at the Meeting
Cllr L. Douglass (Chairman)
Cllr D. Britcher
Cllr R. Forder
Cllr B. Johnson
Cllr S. Smith
Also in attendance
F. LeBon – Clerk, and one member of the public
The Chairman welcomed all attendees, and opened the meeting at 7pm
1. Apologies and acceptance for absence
Apologies were received from Cllr Gurney.
2. Declarations of Interest and Dispensations
No declarations were made or dispensations requested.
3. Approval of the Minutes
The minutes of the meeting of the 8th January 2024 had been circulated. These were AGREED as a true
and accurate record of the meeting.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
A representative from The Limes Care Home advised that their Christmas Fayre had been arranged so
as not to clash with the Senior Citizens Christmas Party so that local people can benefit from both events.
When the posters for the Christmas Fayre, to be held on 14th December between 2.30pm and 4.30pm,
are available copies can be passed to the Parish Council to assist with promotion.
5. Review of Past Events
a. Through the Decades
Cllr Smith reported that this was very well received and the profit made shows a good business case for
future events. A vote of thanks was given to all volunteers and staff that made the event happen.
Going forward, the following will be put in place to increase the popularity of future events:
• Eventbrite set up when tickets are launched.
• Facebook event set up at the earliest opportunity. Also create an event for Hellesdon Life and
Events so all local events can be found easily.
• Create a mailing list that people can subscribe to for future events.
6. Update and Further Consideration for Upcoming Events.
a. Drag Bingo
The organisers have agreed that Hellesdon Parish Council can run the bar. Cllrs Douglass and Smith will
co-ordinate the volunteer helpers for this.
Approved…………………………………………………...…
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HPC Events Committee Minutes 27th February 2024
32
The Clerk will arrange for the Temporary License.
Drinks order will be agreed at the next meeting. The clerk will amend the till to include prosecco options
and wine by the bottle.
b. D – Day 80
There had been a very limited response to local D-Day stories. Although the Parish Council had agreed
to the purchase of a beacon, the price after a full specification was sent had almost trebled, therefore
this was not felt to be acceptable. The Clerk will approach other fabricators, however concerns were
raised over the late time of when the beacon would be lit due to this being a summer event. This would
be difficult for families to attend due to the late time on a school night.
Contact had been made with a local gentleman who could provide log books for flight missions and
photos. This is to be pursued, with the intention of creating an exhibition based event in the community
centre.
The Parish Council will continue to appeal for other local stories.
c. Summer Fayre
Advertising is to begin for this event. Posters had been designed.
A list of confirmed stall holders is in place, and those who had not yet completed the formal paperwork
are being chased.
The plan for the field worked well last year, so would be adopted for this year, subject to the final stall
holder list.
Cllr Sear is to be contacted about the number of vintage cars he can arrange to bring on the day.
The police are to be contacted to ensure they are available for the event, as they we very well received
last year. They may be in a position to bring police dogs or police horses this year.
Cllr Forder will provide details of a possible fire engine that may be able to attend.
7. Items for the next agenda
Arrangements for drinks order for 20th April
D-Day 80
Summer Fayre
Another Parish Council run event – to be run in between the Summer Faye and Christmas.
8. To confirm the date, time and venue of the next meeting.
Tuesday 2nd April 2024 at 7pm
The meeting closed at 7.45pm
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 27th February 2024
33
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of Hellesdon Community Centre Committee meeting
Monday 4th March 2024, 7pm
at Hellesdon Parish Council Chamber, Diamond Jubilee Lodge
Present
Cllr N. Barker
Cllr R. Forder
Cllr S. Gurney
Cllr D. Maidstone
Cllr S. Smith
Cllr B. Johnson (ex officio)
Also in attendance:
Mrs F. LeBon (Parish Clerk), Mr K. Sage (Facilities Manager) and two members of the public.
Welcome
Cllr Forder welcomed all attendees to the meeting and read out the rules relating to openness and
transparency.
1. Apologies and Acceptance for Absence
No apologies received.
2. Declarations of Interest and Dispensations
No declarations made.
3. Approval of the Minutes from the Meeting of 25th October 2023
The minutes of the committee meeting dated 25th October 2023 had been previously circulated. These were
AGREED.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
Members of the public asked permission from the committee for the community centre to open on a
Sunday. They would like a regular booking between midday and 3pm for the Church of Pentecost. After a
query from Cllr Gurney, they gave a detailed description of the way the Church of Pentecost operates and
what the requirements would be of Hellesdon Community Centre.
5. To Consider Sunday Opening of Hellesdon Community Centre
A report had been sent to members detailing the opportunities available for Sunday opening and also other
considerations including staffing. Sunday opening would include one caretaking shift (7.30pm to 3.30pm)
which would allow for the parks to be opened and the centre to be open from 8.30am to 3pm. Contractors
1
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Centre Committee 4th March 2024
34
would still be required for the closing of the parks. It was AGREED to open on a Sunday after a proposal
from Cllr Maidstone and a second from Cllr Barker. The matter will be raised to the staffing committee
which will meet on 6th March.
The target date for this will be the beginning of April.
6. Building Maintenance and Improvements
a) To Receive Update Report on closure of Building Works
Subsequent to the main contractor going in to liquidation, the Parish Council is now working with the QS
appointed by the liquidator to create a proposal whereby the works to the ML wooden flooring and the Alto
flooring in the corridor will be remediated and paid for from the retention held by the Parish Council, and
the balance being returned to the liquidator.
Disappointment was expressed that the main contractor had not remediated these areas to a satisfactory
standard as part of their insurance claim.
A price had been received for the remediation of the wooden flooring and the price on the Altro flooring had
been requested. Other factors to be considered as part of the claim to the liquidator would be staff time as
part of the liquidation process and loss of income when remedial work is being done.
b) To Receive Updates on WC Projects
The macerator works to the disabled toilet have been instructed. The contractor is to return to complete
the outstanding snags which are the replacement of 2 cubicle doors, the replacement of the vanity unit in
the ladies (damaged by the plumber) and the reinstatement of panelling in ladies.
The project remains within budget. Retention is being held which will only be released when the snags have
been completed to the satisfaction of the Project Manager.
There is still revenue money to spend before the 15th March, therefore an advertisement will be placed in
the EDP to promote the centre and a facebook campaign will be initiated.
A decision on the grant application made to Broadland Council’s Pride in Place Fund to improve the west
toilets is expected in mid March. If successful a timeline will be obtained from the successful contractor and
arranged at such time that will be of least inconvenience to the hirers of the community centre.
c) To Consider Phase 2 of the Fire Door Replacement Project
Phase 1 of the Fire Door Replacement Project is just about complete, with only the making good and the
decoration of the frames to be completed. This has compartmentalised the community centre into 4
sections. The next phase of the project is proposed to divide the ML from the foyer. This would involve the
removal of the existing double doors and installation of 2no. double fire doors. It would also involve some
remedial work to the glass area of the ML. When the area was originally inspected by the fire door assessor,
discussions occurred about the possibility of putting fire proof panels around the existing windows. This
would also help alleviate the complaints about people observing classes from the foyer.
It was AGREED to seek quotes for this next phase.
d) To Consider Installation of Permanent Mirror Ball and Associated Lighting
Following the success of the temporary lighting scheme at the Through the Decades event, it was AGREED
that a more permanent lighting solution would be required. This would be not only for future events, but
could be of benefit to private hirers, although always under the control of the caretaking staff. This would
increase the marketability of the centre.
One quote had been obtained. Cllr Smith has sought a second quote.
e) To Consider Signage to the Front of the Community Centre
the Clerk reported that this matter was originally discussed when the community centre was being
refurbished. It was hoped that one of the contractors would pay for new lettering to the front of the
community centre, which would be lit at night. On finalising the contract, a contribution of £1,500 was
received, which did not cover the quote which was for £4,320 + VAT.
2
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Centre Committee 4th March 2024
35
It was AGREED to seek alternative quotes based upon unlit, solid lettering but with spotlights in the soffit to
highlight the lettering after dark. This could be linked to a PIR and timeclock.
The Clerk is to check whether planning permission would be required.
f) To Consider Improved Literature Display in the Community Centre Foyer
The literature display table often looks cluttered and takes up a lot of space in the foyer. Options were
provided for alternative literature displays. It was AGREED that a rotating literature display at a cost of
£81.96 be purchased.
g) To Consider Donation of Some Aged Tables and Chairs to HAHA for the Hut Project
The Clerk reported that an approach has been made for a donation of tables and chairs to the HAHA Hut. It
was feasible that the community centre would have some aged furniture in the new financial year when the
budget allowed the centre to purchase new tables. It was AGREED in principle that that 2 tables and 12
chairs could be donated, but the Clerk should check the amount required with HAHA.
7. Legislation and Regulations
a) To Receive Update on Martyn’s Law
The Clerk reported that the under the most recent government proposals, the community centre would be
deemed as a ‘standard tier’ premises under the Terrorism (Protection of Premises) Bill. The requirements
for a standard tier premises are anticipated to be:
• Notify the Regulator that they are, or have become, responsible for premises within scope of the Bill
(and so subject to the relevant requirements).
• Have in place procedural measures that could be expected to reduce, so far as reasonably
practicable, the risk of physical harm to individuals at the premises in the event of an attack. These
relate only to the procedures to be followed by people working at the premises in the event of an
attack occurring or being suspected as about to occur. As the procedural measures are about
procedures for responding to an attack or suspected attack, it is not expected or required that
physical alterations be undertaken or additional equipment purchased for the premises. These
procedures that may be expected, so far as reasonably practicable, to reduce harm to the public and
staff at the premises in the event of a terrorist attack. This will include procedures for:
o Evacuation – how to get people out of the building,
o Invacuation - how to bring people into the premises to keep them safe, or move them to
safe parts of the building,
o Lockdown - how to secure the premises against attackers, e.g. locking doors, closing shutters
and using barriers to prevent access, and
o Communication - how to alert staff and customers and move people away from danger.
• There is no requirement to complete a specified form (the ‘Standard Terrorism Evaluation’) for
Standard Tier premises or ensure that people working at the premises are given any specific training.
However, as part of putting in place the procedural measures, workers will need to be sufficiently
instructed or trained to carry them out effectively.
It was noted that there would be no government funding for this as there would be no expectation to
physically modify the community centre. It was also uncertain as to how regulations would impact the
Summer Fayre.
Discussions occurred as to the effectiveness to prevent terrorism, but some requirements would benefit the
community centre as a result of more localised threats.
More information from the Home Office will be communicated to the committee when available.
b) To Receive Report on Section 156 of the Building Safety Act 2022
The Clerk reported that Section 156 of the Building Safety Act 2022 came into force on 1st October 2023,
introducing legal provisions surrounding fire safety. These requirements apply to all non-domestic premises,
such as where people work, visit or stay, including workplaces.
3
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Centre Committee 4th March 2024
36
This will be passed to the PP&R committee as it applies to all buildings operated by the Parish Council.
8. Items for the Next Agenda
Prices for community centre signage.
Prices for a permanent mirror ball.
Update on Sunday opening.
Cllr Gurney requested an update on the community fridge. The Clerk advised that Fareshare would be
inspecting the premises on 5th March. After this the Parish Council should be able to receive distributions
from local establishments. However, these distributions are likely to be on evenings and weekends so
cannot be managed from the parish office. A volunteer policy and agreement is to be considered by the
Community Café committee on 20th March.
The Clerk advised that the office would start to collect data on bookings refused due to non availability, as
evidence of the need for an extension.
9. To confirm the date, time and venue of next meeting
To be confirmed
Meeting closed at 8.25pm
4
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Community Centre Committee 4th March 2024
37
Meeting of Hellesdon Parish Council
12th March 2024
Item 11 – Hellesdon Neighbourhood Plan
The Neighbourhood Plan Consultation survey launched on 1st March and will run until 31st
March. The survey is available online at:
https://www.smartsurvey.co.uk/s/Hellesdon/
or by accessing the below QR Code:
Hard copy surveys are available from the community centre and parish office and drop off
points are also available in these locations.
For those unable to access the surveys this way, they are welcome to contact the parish office
and a hard copy will be posted out along with a SAE for return.
Since the last working group meeting, the following meetings have taken place:
AECOM regarding Housing Needs Assessment
On 15th February a representative from Collective Community Planning and the Clerk met with
AECOM to discuss their technical work on a Housing Needs Assessment for the parish. This will be a
topdown desktop analysis with no need to visit the parish.
They will look at historic data from 2011-2021 and also future projections. They will look at aspects
of housing need such as:
• Tenure and affordability.
• Typical cost of a dwelling.
• Affordability vs average incomes.
• When different tenures become affordable.
• Availability of first homes (homes at a 30 – 40% discount).
• Need for affordable rental (for people where this is the only option).
• Affordable demand for home ownership.
• Specialist housing for older people (75+)
38
• Demographic calculations and projections. This will create an indicative house size
mix.
At the time of the meeting, there were 57 households in needs of 1 bedroom accommodation and 15
in need of 2 bedroom.
AECOM were made aware of the impending closure of the asylum hotel and the impact this may
have on housing need.
The timeline for the HNA is approximately 14-16 weeks in total. The draft report will take 6-8 weeks
but will then go through various degrees of checking, including to the parish for comment, before
finally being signed off.
AECOM and Broadland Council regarding Design Codes
On 20th February a representative from Collective Community Planning and the Clerk met with
planning policy officers from Broadland Council to discuss initial ideas about design codes.
Broadland Council raised concerns about HEL1 (the hospital site) and HEL2 (Persimmon) as varying
levels of design already exist for these sites and there were concerns over tensions. The initial
advice from Broadland Council was to keep the Neighbourhood Plan design policies generic to avoid
tensions. Concerns were raised over this advice as Hellesdon Parish Council has not been privy to
preapplication discussions on HEL1, and there remains uncertainty over the build out of HEL2,
therefore the Neighbourhood Plan could be working round a design that may never come to fruition.
Discussions occurred about respecting existing landscapes and the views from certain directions
(such as over the Wensum Valley). Boundary treatments such as hedgerows were also discussed.
The landscape of Drayton High Road was discussed as perhaps the most important of all the arterial
roads in Hellesdon, as it is less built up than the Reepham or Cromer Road.
We discussed defining character areas, and this is something that AECOM will assist with when they
visit.
We also discussed ecology policies (eg: Swift boxes) and biodiversity net gain on smaller sites.
An offer was made to Broadland Council to attend the meeting with AECOM when they attend site.
Later on 20th February a representative from Collective Community Planning and the Clerk met with
AECOM to discuss initial design ideas. We discussed matters raised in the earlier meeting with
Broadland Council. HEL1 and HEL2 will be checked for any initial design codes that our design codes
will need to be sensitive to.
We discussed existing development and the impact of extensions / improvements and ensuring that
these designs do not impact on the community, particularly in relation to parking.
We await some date(s) from AECOM as to when they will be able to visit the parish. They will start
with a meeting with the Working Group to discuss initial ideas and concerns, and then visit specific
areas in the parish.
39
Networking Meeting With Broadland Council and other Neighbourhood Plan Groups
On 28th February the Chairman and the Clerk attended a networking meeting arranged by
Broadland Council.
As part of this meeting, presentations were given on:
Public Health & Neighbourhood Plans – by Keith Mawson from Norfolk County Council
He discussed the key factors that can impact health. Whilst the obvious factors are access to
healthcare facilities such as doctors and dentists, other factors such as access to good
housing, access to open space, access to social situations and improvement of income were
also discussed.
Biodiversity – by Adam Banham from Broadland District & South Norfolk Councils
He discussed the new legislation with developers having to demonstrate a biodiversity 10% net
gain. This legislation was only brought into place in February 2024, so the practicalities of
implementing the policy are still evolving.
It is unknown how this will impact the Persimmon site, with outline permission being granted in
2015, but with reserved matters on 4 phases still to be determined.
The working group will be meeting on 11th March to finalise the details of manning the
consultation displays on 22nd and 23rd March.
40
Meeting of Hellesdon Parish Council
12th March 2024
Item 12 ‘Chatty Bench’ to Reduce Social Isolation ()
a) To Consider Working with Age UK and The People Kit to site a ‘Chatty Bench’ within
Hellesdon Parish
On 8th February Cllr Maidstone, in his position as Chair of the Playing Fields, Allotments and
Amenities Committee, and The Clerk met with representatives of Age UK and The People Kit to
discuss the concept of a ‘Chatty Bench’ in Hellesdon to help reduce social isolation.
It is proposed that The People Kit pay for the bench and then Age UK (Norwich) would promote
the bench advertised as a safe place to sit and have a chat with someone who you didn’t
necessarily know. The idea being it would help forge local connections. If successful, Age UK
(Norwich) would look to extend across the city, as it would complement their work on making
Norwich an Age Friendly City.
Prior to the meeting, it was thought that the bench could be sited somewhere on the Recreation
Ground. However, as part of the site visit it was established that a much better place would be
at the front of Diamond Jubilee Lodge, within the garden. This would have the following
benefits:
• Be integrated within the complex and not exposed.
• Screened from the car park by vegetation.
• Under CCTV surveillance for safety.
• Regular staff footfall for safety.
• Has a regular passing footfall Monday – Friday for people to say ‘hello’.
• Provides a ‘step’ between isolation and social activities based within the community
centre and the library.
• More accessible to the council to help with understanding of parishioner needs and to
signpost for further support.
Guidance has been given about the bench required (eg: recycled plastic for longevity and arm
rests to help the elderly get up) and also what would be required as a concrete pad for fixing in.
It is recommended that, once installed, the bench is transferred to the Parish Council so that it
can be maintained as part of our assets. It can remain as being a promotional tool of Age UK.
41
Environment, Transport & Development Department
Minutes of Meeting
Norwich Western Link & A47 North Tuddenham to Easton Local Liaison Group
(LLG)
Held on: Wednesday 7th February 2024 Time: 18:00pm
Venue: Costessey Centre
Present: Job Title/Organisation:
Cllr Graham Plant (GP) Cabinet Member for Highways, Infrastructure and
Transport, Norfolk County Council (meeting Chair)
Mark Kemp (MK) Norwich Western Link (NWL) Project Manager, Norfolk
County Council (NCC)
Susie Lockwood (SL) NWL Communications Lead, NCC
Nikki Rowley-Todd (NR) A47 Senior Project Manager, National Highways (NH)
Rob Norman A47 Project Manager – Blofield Scheme, NH
Paula Cuthbertson NWL Transport Planning Lead, WSP
Jim Freeman Galliford Try Stakeholder Manager
Matt Sapsford Ferrovial Construction
Sara Harrold Barford & Wramplingham Parish Council
Bob Harvey (BH) Barnham Broom Parish Council
John Cowan Barnham Broom Parish Council
Peter Markham Bawburgh and Great Melton Parish Councils
Jenny McCluskey (JMc) Costessey Town Council
Graham Everett (GE) Drayton Parish Council
David Lewis Easton Parish Council
Martin Dickinson Felthorpe Parish Council
David Britcher (DB) Hellesdon Parish Council
Mark Kenney (MKe) Honingham Parish Council
Ryan Harvey Honingham Parish Council
Shaun Harvey Honingham Parish Council
Jane Fraser Kimberley and Carleton Forehoe Parish Council
Graham Mann Kimberley and Carleton Forehoe Parish Council
John Morse (JM) Marlingford & Colton Parish Council
David Piper Mattishall Parish Council
John Hurst (JH) Morton-on-the-Hill Parish Council
Mike Smith North Tuddenham Parish Council
Clare Morton (CM) Weston Longville Parish Council
Ben Conway (BC) Yaxham Parish Council
Paul Bone Yaxham Parish Council
Minute Taker:
Hattie Gibbs Senior Transport Planner (WSP)
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1.0 Apologies
Martin Howard – Stratton Strawless Parish Council
Janet Latchford – Taverham Parish Council
Nick Adams – Ringland Parish Council
Kevin Hurn – Wymondham Town Council
Ruth Horton – Weston Longville Parish Council
2.0 Minutes of Previous Meeting
A previous action was for NH to meet with representatives from Morton-on-the-Hill and
Weston Longville Parish Councils. NR requested the contact details to organise this
meeting. NR promoted the NH scheme inbox for parish councils to contact the project
team for a meeting - a47northtuddenhamtoeastonris@nationalhighways.co.uk.
A second action was a request from JMc for the origins and destinations of traffic using
Longwater Lane - this work is almost complete. ACTION: Feedback will be provided to
JMc directly by mid-February.
A third action was a request for MK to ask the Bat Advisory Panel about potential effects
of car headlights on bats and their food source and whether this has been considered in
the NWL proposals. MK – This was discussed with the Bat Advisory Panel – and an
update provided on the presentation slides.
MK - The December 2023 Cabinet Report appended plans which covered the ecological
mitigation areas developed as part of the project. The ecological mitigation area includes
for habitat creation and improvement, which will help with the bat core-sustenance zones.
JMc – Questioned if the specific behaviour of the barbastelle bats was studied? MK – Yes
we have. There are reports published on the NCC website and a chapter within the
Environmental Statement (ES) to be submitted as part of the planning application which
will cover the detail on the bats.
JH – Highlighted that the NWL will improve the situation for bats through Morton-on-the-
Hill, as it will reduce the traffic on Marl Hill Road and B1535. MK – We will create
ecological areas as part of the Proposed Scheme which will be set out within the ES. JMc
– Have you looked at other parts of the world where bats are impacted by a road
scheme? MK – We have specialists within the Bat Advisory Panel, who are well informed
of other studies and data. JMc – Have they met with Dr Charlottle Packman? MK – The
Bat Advisory Panel and the NWL team have met with Dr Packman. We agree that there
is a large bat population within the study area which will be documented within the ES;
this is substantiated through the surveys undertaken by the project team. Dr Packman
has shared outcomes of the survey work, but she has not shared the specific detail of the
data behind her findings. However, the planning application has been informed by our
own extensive ecological surveys spanning several years.
Previous minutes agreed as an accurate record.
3.0 National Highways Progress Update
See presentation slides for further detail.
NR – The Appeal meeting was held on 16 January 2024 and National Highways are
awaiting the outcome, prior to starting activity on site. Exact timescales for the outcome
are unknown, could be six to eight weeks from the hearing date but could also be longer.
GE – Could there be a further challenge if the current appeal is awarded in National
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Highways’ favour? NR – Yes, it could go to the Supreme Court and National Highways
are taking legal advice on the way forward.
MKe – Would works currently undertaken on site have to be re-instated, if the Appeal is
awarded against National Highways? NR – the majority of works completed so far are
reversible works or surveys such as archaeology or ecological mitigation. The most
significant element of works completed to date island excavated for a High-Pressure Gas
Main, however, work is required to understand how this would impact the DCO.
Mke –Shouldn’t the two road schemes [NWL and North Tuddenham to Easton dualling]
open together? There will be an impact on the local roads with the delay between the two
schemes. GP – It is important to start as soon as possible to reduce costs and have a
plan in place to protect the local areas as far as possible in the interim.
JMc – There will be extra traffic through Costessey during the period when the A47 is
open and the NWL is not yet complete, is there temporary mitigation planned to mitigate
this? GP – We will consider traffic mitigation where it’s necessary and possible. SL – We
do not know the current programme that NH are now working to, so we don’t know how
the timetables for the two projects will align.
JM – Has the flooding of the construction site at Honingham now been minimised? NR –
There have been extremely heavy rainfall events that have caused the flood issues and a
number of temporary measures have been installed. The NH operations department have
also installed additional measures to be reactivated should further flooding events occur.
MKe – Why were the ditches not discharging to the river? NR – There was silt runoff
which was blocking the culvert. A silt barrier has been placed over it, to prevent the silt
build up and the NH team are carrying out regular maintenance of the culvert. MKe – Will
the old A47 that will be in place following construction, be protected from flooding events?
NR – Yes.
BC – Why have the scheme costs risen, when material prices have been coming down?
GP – Inflation has caused an increase to the building costs. MK – This is not being seen
in the marketplace and the costs have increased and so scheme costs have increased.
NR – Agree that inflation has added to the rise in the scheme costs.
NR – The timescales for an Appeal if it was taken to the Supreme Court are unknown as
there are no set timescales. MK – If it does go to the Supreme Court, that is the final
opportunity to appeal, there are no other avenues for appeal.
4.0 Norwich Western Link Progress Update
See presentation slides for further detail.
MK provided the project update.
A report was published in November 2023 and taken to Cabinet in December 2023, which
included a number of detailed plans, showing the scheme that has been developed for
submission as part of the planning application. A plan showing ecological mitigation areas
proposed as part of the scheme was also included. The programme was updated from the
previous version people will have seen, due in part to the time taken for DfT to approve
the Outline Business Case (see presentation slides for proposed programme for the
NWL).
MK – Although not guaranteed the NWL Project Team expect that a Public Inquiry will be
held. Therefore, allowances have been made in the programme for this.
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JMc – Will there be a public consultation when the planning application is submitted? MK
– Yes, this will be a statutory consultation run by the local planning authority to collect
responses from Statutory Bodies and members of the public. All the planning application
documents will be published by the local planning authority as part of the consultation. SL
– The LLG will be made aware when the planning application has been published and on
how you can view and provide feedback on the proposals to the local planning authority.
MK – It is the responsibility of NCC as the local planning authority to conduct the
consultation and so feedback should be submitted to them, not to the NWL project team.
Therefore, once the planning application has been submitted, it is expected that
communication from the project team will reduce.
GE – How long is the statutory consultation period? MK – Usually 4-6 weeks. The
accompanying Side Roads Order (SRO) and the Compulsory Purchase Order (CPO) will
have their own statutory consultation period to collect feedback – usually around 4-6
weeks. Comments on the SRO and CPO will go back to central government to process,
rather than NCC.
JMc – Will the upcoming election and possible change in government impact the plans for
the schemes? GP – The Outline Business Case has been approved and we therefore
have a funding commitment, a change of government will not usually change this.
However, we are not aware of the agenda that an incoming government will have, or their
priorities.
CM – The lengthening to the programme appears large, and appears disproportionate to
the DfT delay? MK – The increased programme has been due to the slowdown of activity
on the project which was agreed last summer due to the delay in receiving OBC approval,
the need to update and finalise the planning application documents to reflect the new time
of submission and subsequent timings, and a period of time for advanced works has been
added , similar to the approach taken by National Highways.
CM – Why has the construction programme increased far beyond the original programme
shared? MK – The construction programme has been reviewed given we now know a lot
more about the site, including the ecological inputs. We have included an advanced works
package for ecological mitigation and other enabling works that could begin, prior to start
of main construction. A temporary works platform will need to be built, to allow for the
construction of the viaduct over the River Wensum. The timescale for this has been
extended due to information on ground conditions gathered from surveys.
BH – When will the funding be available for the mitigation schemes for local parishes?
Looking at the current programme, the mitigation schemes will not be in place for many
years and the gap between the schemes opening will make this more noticeable. MK –
We plan to do an incremental introduction of measures, some can be introduced early,
some will be added during construction and some following monitoring. BH – What are
the timescales for the implementation? MK – If they are low cost/minor, it is reasonable to
introduce them in advance of a Full Business Case (FBC). Proposed measures have
been developed in discussion with parish council representatives. Some other measures
e.g. physical traffic mitigation measures, will not go ahead prior to FBC being approved.
The design work for the measures can be developed in advance of the decision being
received. SL – We're in the process of setting up a meeting with the South of the A47
Taskforce, so there’ll be an opportunity to discuss this at a specific meeting in the near
future.
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DB – Does the NWL programme need to take into account such a long period for a
possible Public Inquiry? MK – Yes, as it is likely that there will be a Public Inquiry. The
planning application decision could be called in by central government or the SRO or
CPO could generate their own public inquiries. It is therefore sensible for us to plan for
this in our programme.
GE – What happens to the NWL if the NH scheme loses at the Supreme Court? MK – The
NH schemes have already gone through an extensive period of review through the DCO
process and at this point in time there is a confirmed DCO. If the appeal against the
Secretary of State’s decision to grant the DCO were successful, it’s possible that NH
would be able to address this by, for example, resubmitting some specific assessment
information or by amending a section of the DCO application.
JMc – When the NWL scheme is submitted for planning or a Public Inquiry is required, are
the other viable alternatives that were discounted re-assessed? MK – A chapter is
included within the Environmental Statement that details the alternatives to the preferred
option that have been considered. The assessments will have been undertaken using a
proportionate approach to enable a comparative assessment of the options. JMc – It
would be useful to understand how the option scoring was undertaken. MK – The scoring
was set out within a Cabinet Report. ACTION: SL to share a link to document which
includes the scoring explanation.
MK – The updated cost of the scheme was reported to Cabinet in December and was
ratified by full council in January. We’re currently finalising the planning application
documents.
JMc – The majority of traffic through Costessey is local traffic, so the NWL is not going to
change the traffic. Additional bus services are not planned to create an alternative to
reduce the traffic. GP – Funding is being used to improve access to public transport
across the county. However, we need to be realistic that not all trips/purposes can be
undertaken on a bus, and to be mindful of the rural geography of Norfolk. New bus lanes
are planned across Norwich, once these measures are added in place, bus journey times
will become more reliable and travel by bus will be more attractive.
DB – Some bus lanes are too narrow on Cromer Road, so buses do not use them and
continue to wait in the traffic, in other areas bus lanes are incomplete. GP –
Improvements are being made in phases, so that the works do not impact traffic for long
periods of time. There is a map produced for the improvements to bus services, however,
this needs to be built in phases, using money collected from government, and so it will be
built up over time.
DB – there is a cycle route from Hellesdon to Norwich, but no return route, such as
through the Boundary junction. GP – Cycle lanes are also a phased approach too, which
requires a grant from government.
GE – The current public transport improvements in Drayton have increased bus usage.
GP – There has been a vast increase in bus journeys since the improvements were
installed. Further grants will continue to be applied for, so that the bus uptake increases.
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5.0 Future Meetings
SL gave an overview. Asked if attendees would prefer an in-person or virtual meeting.
Attendees to continue to join the meetings in person.
There will be no LLG meetings during the pre-election period to ensure we adhere to pre-
election guidance for council officers.
6.0 Date and Format of Next Meeting
SL – Proposed to hold the next meeting on 13th March 2024, noting this was earlier than
usual, to provide some more information ahead of the planning application being
submitted. Attendees agreed to the proposed 13th March 2024 meeting.
7.0 AOB
GP closed the meeting at 7:40pm.
JM – Requested if the meeting minutes could be circulated in a timelier manner? SL – We
will aim to send these around within 4 weeks, please be mindful that they require a review
by NCC and NH representatives.
Key Outputs from the 7th February 2024
• The updated programme for the NWL scheme was shared and timeline for the
planning application.
Key Outputs from 8th November 2023
• National Highways introduced Nikki Rowley-Todd as the Senior Project Manager
for the A47 North Tuddenham to Easton dualling scheme.
• Attendees raised concerns over the proposed diversion routes for the NWL and
A47 schemes, a future agenda item will be held to present these and seek input for
attendees.
• The DfT funding announcement was discussed and the next steps to seek
approval to submit a planning application via the Cabinet meeting in December
2023.
Key Outputs from 27th June 2023
• NH awaiting JR Decision on all of their three DCO applications in the local area.
• In the meantime, NH can only start reversible works on site – boundary fencing,
ecology mitigation, archaeology works etc.
• SH supplied email address for sign up to the NH weekly newsletter which will
commence once JR decision is known.
• NCC published a July Cabinet meeting report which provides an update on the
project including changes in response to consultation feedback.
• The planning application is well advanced but will not be finalised until we have a
funding commitment from central government.
• A DfT decision on funding is needed before a planning application can be
submitted.
Key Outputs from 27th February 2023
• The new National Highway project manager for the A47 North Tuddenham to
Easton scheme was introduced to the group, who will be attending the LLG
meetings going forwards.
• The wider public transport improvements for Norwich were discussed, alongside
the proposal for a new bus route to serve the west of Norwich.
Key Outputs from 30th November 2022
• The locations for site compounds and access routes were discussed with the
group, alongside the approximate timings for construction work.
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• The emerging environmental mitigation measures were shared with the group for
discussion.
Key Outputs from 7th September 2022
• The timeline for construction for the North Tuddenham to Easton dualling scheme
was shared by National Highways.
• The Pre-Planning Public Consultation for the NWL was promoted and additional
hard copies of the materials distributed at the meeting.
• An agenda item to discuss the traffic mitigation measures and
construction/diversion routes will be added to a future meeting’s agenda.
Key Outputs from 27th June 2022
• The July Cabinet Report was discussed, with the document link provided to all
attendees. The Report includes details on the scheme realignment and an
Addendum for the Outline Business Case report, that is seeking permission to be
submitted to DfT.
• An agenda item to discuss traffic concerns in the gap between the North
Tuddenham to Easton scheme opening and the NWL being completed will be
added to a future meeting’s agenda.
• National Highways provided information on the dates when a decision is expected
on the A47 schemes.
• The next NWL public consultation is planned for Summer 2022, which will provide
a period of 8 weeks to collect responses.
Key Outputs from 2nd March 2022
• The March Cabinet Report for NWL was discussed, which included the changes to
the scheme alignment due to ecology findings.
• Future agenda item topics were raised by attendees, these will be scheduled for
inclusion during future meetings.
Key Outputs from 1st December 2021
• The mitigation measures for the parishes north of the A47 were shared, the final
proposals will be presented at the next public consultation.
• An update was provided on the wider Norfolk transport schemes
• Additional questions raised prior to the meeting were addressed which covered the
Food Enterprise Park, offshore windfarm cables and NWL/A47 project timescales.
Key Outputs from 29th September 2021
• The new Project Managers for the NWL and A47 North Tuddenham to Easton
dualling schemes were introduced.
• The traffic mitigation measures for local parishes were discussed with attendees.
Key Outputs from 1st June 2021
• Highways England confirmed their DCO application had been submitted and
encouraged the LLG to provide representations to the current proposals.
• An overview was given of the Cabinet Report, which seeks for approval to submit
the OBC report to DfT
• Surveys have commenced for both schemes, including environmental surveys for
NWL, which will feed into the Environmental Statement and Environmental Impact
Assessment.
Key Outputs from 23rd February 2021
• Highways England outlined the DCO submission process and timescales for
application submission.
• An overview was given of the outcomes following the Local Access Consultation in
summer 2020 and how the feedback has been reflected in the current Sustainable
Transport Strategy.
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• Results were presented from the 2019 NATS model which includes the Honingham
Lane closure.
Key Outputs from 15th December 2020
• Highways England presented their Winter scheme update.
• The meeting included discussing the traffic modelling process and what data has
been used to create the future year forecasts.
• All members agreed that a separate meeting in the new year, solely to discuss the
modelling would be useful for all.
Key Outputs from 20th October 2020
• Key headlines from the NWL Local Access Consultation were heard which has
helped to provide support for proposals presented
• Locations of the 2020 traffic surveys were shown, which includes area north of the
A1067 and south of the A47
• It was agreed that a modelling expert will be attendance at the December LLG
meeting
Key Outputs from 18th August 2020
• HE provided details of their updated design for the A47 North Tuddenham to
Easton project
• NWL Public Consultation now underway from Monday 27th July to Sunday 20th
September
• Data from the 2019 traffic surveys shared with LLG members and compared to
2018 flows
• HE to now attend all further LLG meetings and continue to work jointly with NWL
team. LLG terms of reference to be updated.
Key Outputs from 4 February 2020
• NWL Spring consultation to be held 6th April – 4th May with 10 events to be held in
local areas during the afternoons and evenings
• HE to organise a public event shortly, parishes are invited to attend
• LLG members shown draft NMU Strategy for comment
• LLG input to questionnaire sought for public consultation
Key Outputs from 19 November 2019
• The group looks forward to the meeting with Highways England, to become further
informed of proposals.
• James Powis will liaise with WSP to set up the meetings w/c 16 th December
Key Outputs from 17 September 2019
• Members would like HE to attend the next meeting, so that questions can be raised
on how the A47 dualling scheme will impact NWL.
• Questionnaires have been distributed to members and need to be returned by 18th
October 2019 which will influence the WCHAR and STS report.
• Electronic copies of the questionnaire will be sent out following the meeting.
Key Outputs from 9 July 2019
• Discrepancy between 2.0 being recognised as high now and medium during the
consultation in terms of VfM in terms of DfT requirements.
• Supply Lisa Carnell with pre and post NDR traffic survey figures for Great
Witchingham.
Key Outputs from 7 May 2019
• HE team to provide written update if can’t attend meetings in person.
• Cllr Wilby to provide summary of Cabinet report at next LLG so parishes can feed
in.
• Slides from meeting to be circulated.
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Key Outputs from 5 March 2019
• HE contract team to attend all meetings going forward.
• A47 junction strategy to be circulated ahead of the next meeting.
• Need to provide LLG with summary of what’s been updated in the OAR.
Key Outputs from 19 December 2018
• LLG representatives to encourage their respective parish councils to respond to
the NWL consultation.
• HE contract team for Easton to N Tuddenham to be invited to next LLG meeting in
March 2019.
Key Outputs from 6 November 2018
• LLG happy with the 4 short-listed options, by would like to receive more information
on the routes, such as journey times and trip rates for 2018 and future years.
• LLG suggested that route B should be labelled at B1 and B2 and that figures
should be given for the cost and journey times of the options – this would be useful
for the public consultation.
Key Outputs from 20 September 2018
• The example of the Arundel bypass scheme traffic flows was very effective and
should be used to create the consultation material for NWL.
• The LLG would like their thoughts to help shape the options used for the
consultation report – they can do this by sending in their thoughts when the
Options Appraisal Report becomes public.
Key Outputs from 9 August 2018
• Highways England to circulate minutes from last year’s meetings.
• NWL traffic data sub-group set up
Key Outputs from 7 June 2018
• Terms of reference reviewed and agreed (no changes).
• Only one parish councilor to attend as speaker, others allowed but only in
observing capacity (unless substituting for the usual parish attendee).
• Invite for a future meeting to be extended to Highways England.
• Handouts to be brought to future meetings if required and presentation display
information to be clearer.
Key Outputs from 17 April 2018
• SL to follow up with N&N and UEA re: consultation.
• NCC will recommend that Highways England attend next meeting rather than a
representative.
• DA to confirm traffic count times and locations.
• Will review timescales if necessary.
• DA to follow up re: advance HGV restriction signs in Ringland.
Key Outputs from 22 February 2018
• Mark Frith to report back concerns over points raised above to Highways England.
• NCC to send the email addresses for Highway England.
• NCC to return to future meetings to present the output from the modelling as it
progresses.
• NCC to do some monitoring once NDR is fully open in May/June and will give us
latest position. See link to the NDR DCO documents – item 5.5 is the Transport
Assessment. https://www.norfolk.gov.uk/roads-and-transport/major-projects-and-
improvement-plans/norwich/northern-distributor-road/planning-and-approval-
process/development-consent-order/dco-documents
• WSP to provide further detail on origin & destination data from modelling where
possible.
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• WSP to demonstrate examples of how they’re working with HE on A47 project.
• April’s meeting to cover the Commonplace tool and further details on the May
consultation period.
Key Outputs from 15 November 2017
• Email re: traffic modelling to be re-sent to Richard Hawker, Peter Milliken and
Penny Hawker.
• Traffic modelling to be discussed at next meeting – Richard Hawker to provide an
email in advance summarising what information the Parish Council would like to
see.
• Transport Modelling team representative (from WSP) to attend next meeting
• BCR for the NDR to form part of the monitoring and evaluation of the project and
be circulated.
• All NWL route options to be looked at in as much detail as the notional route.
• Stakeholder Worksheet on communications to be circulated as a word document.
• In future, all attachments should to be attached to the email rather than embedded
in minutes.
• A3 plan with the draft routes previously discussed and also including alignment of
Ørsted (DONG Energy) cable proposed routes to be circulated.
Key Outputs from 20 September 2017
• Further comments received on high-level objectives
• Draft specific objectives discussed, comments captured
• Draft list of emerging interventions discussed, comments captured
Key Outputs from 21 February 2017
• Parish Councils to limit attendance to one person per Council
• Meeting invite to be extended beyond Parish Council representatives.
• Hornsey Cabling scheme to be monitored as may impact options for a NWL.
• Technical work papers to be circulated in advance of meetings if appropriate.
• High level objectives agreed.
• Specific objectives to be circulated and parishes to provide comment ahead of next
meeting and to be added as separate agenda point.
• Future meetings to focus on specific items
• File sharing options to be investigated
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