08.-Full-Council-Meeting-10th-August-2021-Minutes.pdf

1

The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Parish Council
Held on Tuesday 10th August 2021 in Council Chambers at Diamond Jubilee Lodge

PRESENT:

               Cllr D King, Chair                Cllr S Gurney
               Cllr W Johnson, Vice Chair        Cllr D Britcher
               Cllr D Fahy                       Cllr R Potter
               Cllr M Fulcher                    Cllr R Sear
               Cllr R Forder                     Cllr U Franklin
               Cllr S Bush-Trivett               Cllr G Britton

In attendance: Mrs N Carver, Clerk
District Councillor Tony Adams for Taverham North
1 Member of the public

WELCOME –The Chairman welcomed Councillors and members of the public.

1. Apologies and acceptance for absence
Apologies of absence were received from Cllr Diffey, Cllr Douglass, Cllr Sparkes and Cllr Avenell,
these were ACCEPTED.

2. Declarations of Interest and Dispensations
No further declarations or dispensations were received.

3. Minutes from Full Council meeting held 13th July 2021
The Minutes of the Full Council meeting held on 13th July 2021 were circulated, proposed by Cllr
Potter and seconded by Cllr Fahy that they are accepted as a true record of the meeting held, and
it was
RESOLVED TO ACCEPT

4 Public Participation
Cllr Adams spoke with regards to a consultation currently being carried out by Broadland District
Council and South Norfolk District Council relating to the Accommodation Review of their
current offices. Cllr Adams shared his annoyance of how the process was being carried out.
Cllr King spoke with regards to the aggrieved contempt of the District body both here in Broadland
and South Norfolk, on the level of treatment with no care given to the views of the elected
members. The Director of Broadband and South Norfolk District Council had asked for the Clerk to
respond, this is not within their remit, it was a betrayal Undemocratic process. Cllr King proposed
to the Council that a formal letter of complaint in regards to this matter was sent to Trevor Holden
and copied in to Cllr Shaun Vincent, with the following key points 1. Mechanism of the consultation,
2. The time frame in which the consultation is taking place.
It was seconded by Cllr Sear and AGREED unanimously by all, the letter is to be copied to all
councilors. Cllr Gurney spoke with regards to a members workshops held in July on 21st and 28th,

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 10th August 2021
 2

CONT AGENDA ITEM 4

at the meeting on 28th July, Cllr Kenny asked how we will be consulting with the members of public
and that the councillors are the them of the voice and ears of our electric.
Cllr Britcher reported with regards to a joint member working group at Broadland District Council,
where the TOR features on the meeting agenda.

5. Reports from
a) Parish Clerk
The Parish Clerk’s report was previously circulated.
RESOLVED TO ACCEPT THE REPORT

b) County and District Councillor
• Cllr Gurney gave a verbal update on County matters. There have been 2 near misses in front of
Tescos on the Cromer Road, cars have been avoiding the queuing at the traffic lights from Fifers
Lane on to the Cromer Road by cutting through the front of Tesco/Break and through the missing
posts on to the garage forecourt. New bollards have been put in place by Norfolk County Council
to stop this. A number of vehicles have been parked on the grassed area outside Tesco and used
as advertising, these have now been removed and a fence is to be reinstated including a barrier to
stop people parking in the location.
The crossing outside Firside School on Middletons Lane is now being installed and works look to
finish in the next 4 weeks.
A questionnaire relating to the Boundary Road improvements will be sent out in the coming weeks.
The proposal includes the removal of the crossing outside the Salvation Army Centre, the crossing
is very well used especially by the elderly residents of Hellesdon and Mile Cross who use the
facilities at the Center. A survey was carried out to see how many people used the crossing,
however the information is inaccurate due to being carried out whilst the Commercial Centre had
restricted use due to Covid.
Cllr Gurney will be raising issues from the recent resurfacing in the Parish, this was not carried out
in the correct manner.
Cllr Gurney reported she had attended the annual allotment BBQ and scarecrow competition which
she judged.
• Cllr Britcher gave a verbal update on District matters. The waste collection contract is now in the
final stages. Broadland District Council are working with Norfolk County Council on a Defra funded
project “Tiny Forests”. This was launched to encourage more trees into urban areas. Cllr Britcher
requested the Parish Council consider the project. Cllr King confirmed the item was on the agenda
for Playing fields and amenities committee on 7th September. Cllr Britcher asked that Cottingham’s
park is considered as a location, Cllr king asked the clerk to contact the land owners prior to the
committee meeting to ask for their consideration.

c) The Chair gave a verbal update to the Councillors, Broadland District Council have recently met and
discussed land in Broadland including the Jarrolds site. As of yet they have had no correspondence
from Jarrolds updating them on the site.

d) The July 2021 Police Report was previously circulated and NOTED

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 10th August 2021
 3

6. Financial Matters
It was RESOLVED TO NOTE THE FOLLOWING REPORTS
a) Bank Reconciliation – July 2021
The document was previously circulated, it was
RESOLVED TO ACCEPT
b) Earmarked reserves summary.
The document was previously circulated, it was
RESOLVED TO ACCEPT
Cllr Fulcher asked to confirm the movement of money in the earmark reserves, the clerk
confirmed this was agreed at the July meeting of the Full Council.
c) Approval of Payments – July 2021
The document was previously circulated, it was
RESOLVED TO ACCEPT
d) Approval of Receipts – July 2021
The document was previously circulated, it was
RESOLVED TO ACCEPT
e) Detailed Income and Expenditure 1st April 2021 – 30th July 2021
The document was previously circulated, it was
RESOLVED TO ACCEPT
Cllr Britcher asked if the SAM 2 units can be placed in additional locations, Cllr King asked for this
to be added to the next meeting of PP&R committee

7. Street Naming – Phase 2 Royal Norwich Golf Club
A letter was received from Broadland District Council asking the Parish Council to put forward
Road name suggestions for Phase 2 of the Royal Norwich Golf Club site.
A discussion was held over names which could be used.
It was AGREED that the Councillors would send the suggestions to the Clerk by Thursday 12th
August, close of day. These will then be forwarded to Broadland District Council.

8.        Polices
          The following policies were previously circulated to all Councillors.
          i)      Equal Opportunities
          ii)     Safeguarding
          iii)    Health and Safety
          It was AGREED for the policies to be adopted.

9. Norfolk County Council Highways Proposals
A report was previously circulated to discuss the current Transporting Cities Proposal for the
Boundary Road Junction Improvements including associated works.
Cllr Gurney gave a verbal update on the proposal following on from a recent Norfolk County
Council committee meeting attended. The proposal sees the removal of the pedestrian crossing
outside the Salvation Army Shop and Centre, following discussions with local residents and The
County Councillor for Mile Cross, this is a much needed and used facility. Another area on the
proposal is to limit the access to Vera Road, making it one way. The proposal has not taken into
account the residents of Hellesdon and surrounding areas needs or looked at the current road
users including local bus services. The Councillors discussed the proposal at length.

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 10th August 2021
 4

CONT AGENDA ITEM 9

Cllr Gurney confirmed that a questionnaire for the consultation will be published on line for the
proposals being put forward, and urges all Councillors complete the questionnaire and for
residents to do the same.

10. Parish Flag Pole
A report was previously circulated following the Events Committee meeting to have a permanent
flag pole located in the Parish Office Grounds. The Councillors discussed the report and quotation
presented, the Clerk had received a second quotation of a lower price.
Cllr Britton proposed to purchase a flag pole and to be located outside the Parish Council office
totalling £683 to be funded from S106 funds, the proposal was seconded by Cllr Potter. A vote
was taken, it was
RESOLVED TO ACCEPT THE PROPOSAL 6 FOR. 5 AGAINST
Cllr Gurney may be able to provide a flag pole to the Parish Council which was given to her family,
Cllr Gurney will confirm this with the clerk before placing an order.

11. Events Working Group
The minutes from the recent Events meeting held on Friday 30th July were previously circulated
and NOTED

12. Planning
The recent planning decisions made by the Planning Committee on 13th and 27th July 2021 were
NOTED.

13. Playing Fields, Allotments and Amenities
It was NOTED the next meeting of the committee will be held on Tuesday 7th September at 7pm

14. Property, Policy and Resources
The minutes from the recent committee meeting held on Tuesday 3rd August were previously
circulated and NOTED

15. Community Centre Committee
A verbal update from Cllr Johnson was given to the Council following the committee meeting held
on 9th August. It was discussed and agreed at the committee meeting to consult with the
residents of Hellesdon and the hirers of the Centre on what they would like to see in the
community center and how it would be used including a permanent café. The committee
discussed the planned extension to the building, the Clerk is currently looking at Grants to assist
with cost of the build.

16. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the following items in view of the confidential and
personal nature of the business to be transacted. If resolved, such items to be dealt after the
item that confirms details of the next meeting. Proposed by Chair and Seconded by Cllr Britton
Agreed by all.

17. Staffing Update
Cllr Gurney gave an update to the Council on the current staffing matters, the Clerk will update
the Chair of Staffing on matters raised.

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 10th August 2021
 5

18. Exchange of information only.
The Chair spoke with regards to land acquisition in the Parish, this will be taken to the next PP&R
committee meeting to be discussed.

19. Time and Venue of next Council meeting.
The next scheduled meeting of the Full Council will be on 14th September 2021 at 7pm in the
Council Chambers.

The meeting closed at 21:25

Approved…………………………………………………

Date…………………………………………………….
HPC Full Council Mins 10th August 2021