Full-Pack-August-21.pdf
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Hi
“iC HELLESDON PARISH COUNCIL
The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
Held on Tuesday 13* July 2021 in Council Chambers at Diamond Jubilee Lodge
PRESENT:
Cllr W Johnson, Vice Chair Cllr D Britcher
Cllr K Avenell Cllr R Potter
Cllr L Douglass Cllr G Diffey
Cllr R Sear Cllr R Forder
Cllr U Franklin Cllr P Sparkes
Cllr S Bush-Trivett Cllr G Britton
In attendance: Mrs N Carver, Clerk
4 Members of the public
WELCOME -The Vice Chairman welcomed Councillors and members of the public.
1. Apologies and acceptance for absence
Apologies of absence were received from Cllr King, Cllr Fulcher, Cllr Gurney, and Cllr Fahy
these were ACCEPTED.
Declarations of Interest and Dispensations
No further declarations or dispensations were received.
Minutes from Full Council meeting held 22"4 June 2021
The Minutes of the Full Council meeting held on 22TM June 2021 were circulated, proposed by Vice
Chair and seconded by Cllr Douglass that they are accepted as a true record of the meeting held,
and it was
RESOLVED TO ACCEPT Abstentions from Cllr Britcher, Cllr Franklin, Cllr Britton, Cllr Potter
Public Participation
No public present
Reports from
a) Parish Clerk
The Parish Clerk’s report was previously circulated. It was
RESOLVED TO ACCEPT THE REPORT
Cllr Franklin asked the Clerk to report the broken street sign on Meadow Close.
b) County and District Councillor
Cllr Britcher reported that the Waste contract at Broadland District Council is still ongoing. They
are going through the full process and there will be a full members briefing on 27" July.
HPC Full Council Mins 13" July 2021
2
¢) A verbal update from Vice Chairman was given, as the COVID restrictions are lifting on the 19"
July. Cllr Johnson asked the Councillors who were present if they are happy to continue with face
coverings at future meetings, the Councillors were all in agreement that this should continue. Cllr
Britcher asked how this would be policed with members of the public, the Clerk confirmed that
we would continue to ask and encourage anyone attending meetings or the Council offices to
wear a face mask, but would not be able to enforce as it is no longer legislation.
Financial Matters
It was RESOLVED TO NOTE THE FOLLOWING REPORTS
Bank Reconciliation — June 2021
The document was previously circulated, it was agreed by Cllr Johnson, seconded by Cllr Franklin
RESOLVED TO ACCEPT
Earmarked reserves summary.
The document was previously circulated, it was agreed by Cllr Johnson, seconded by Cllr Sear
RESOLVED TO ACCEPT
Approval of Payments — June 2021
The document was previously circulated, it was agreed by Cllr Johnson, seconded by Cllr Sear
RESOLVED TO ACCEPT
d) Approval of Receipts — June 2021
The document was previously circulated, it was agreed by Cllr Johnson, seconded by Cllr Douglass
RESOLVED TO ACCEPT
e) Detailed Income and Expenditure 1* April 2021 — 30" June 2021
The document was previously circulated, it was agreed by Cllr Johnson, seconded by Cllr Douglass
RESOLVED TO ACCEPT
To Note and External Auditors Report
The document was previously circulated, it was agreed by Cllr Britton, seconded by Cllr Johnson
RESOLVED TO ACCEPT
Events Working Group
The Minutes of the Working Group meeting on 29" June were previously circulated It was
RESOLVED TO ACCEPT
b) Cllr Douglass gave a verbal update on the planned event for Norfolk Day on 27" July 21
A community Litter Pick will take place from 10am to 3pm at the recreation ground, anyone
taking park will receive an Ice lolly and certificate as a thank you for helping take pride in the
Parish. The working group asked Full Council for funds to be allocated to the event. It was
proposed by Cllr Bush-Trivett and Seconded By Cllr Potter to use £200 from the budget allocated
for events. It was
RESOLVED TO ACCEPT THE PROPOSAL BY ALL
The Clerk updated the Council that we had been approached by Body Works to look to support
community training on Defib machines. The Clerk asked for the Council to support this by using
the Recreation Ground as a location for the event on 8" August 1pm to 2pm. Refreshments
would be provided and donations received to go to the charity Heart 2 Heart who are providing
the training. The only cost to the council would be for the refreshments provided. It was
RESOLVED TO SUPPORT THIS EVENT
Planning
The recent planning decisions made by the Planning Committee on 22" June 2021 were NOTED.
HPC Full Council Mins 13" July 2021
Playing Fields, Allotments and Amenities
The Minutes of the Playing Fields, Allotments and Amenities committee meeting held on 29"
June 2021 were previously circulated and it was
RESOLVED TO NOTE
b) The recommendations by the Committee were discussed
i). The proposal from the Committee to purchase a youth shelter and nest swing for the Yard
totaling Approx. £12,000 was proposed byCllr Johnson, seconded by Cllr Britton to accept. It was
agreed and
RESOLVED TO ACCEPT BY FULL COUNCIL
ii). The Proposal from the Committee to Full Council for the funds to be allocated from the EMR
320 £7490 towards the cost of the equipment. To move £7000 from EMR 328 to EMR 320 and
£10,000 of EMR 347 to EMR 320 was Proposed by Cllr Johnson Seconded by Cllr Britton to accept.
It was agreed and
RESOLVED TO ACCEPT BY FULL COUNCIL
10. Property, Policy and Resources
A verbal update was given on the works to the Community Centre roof. The works have now
started with the main roof being removed in the coming week. There will be an onsite progress
meeting on Thursday 15" for Councillors to attend, those who do wish to attend must inform the
clerk by Wednesday 14".
11. Community Center Committee
No matters to consider
12. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the following items in view of the confidential and
personal nature of the business to be transacted. If resolved, such items to be dealt after the
item that confirms details of the next meeting. Proposed by Cllr Potter and Seconded by Cllr
Bush-Trivett Agreed by all.
The following agended items were discussed after the meeting was closed to the public.
13. Staffing Update
The Clerk updated the Council on the current staffing matters. Currently have 2 members of staff
off, the number of days for the security company to lock the parks has been increased to 7 ona
temporary measure to accommodate this and the planned staff holidays.
14. Exchange of information only.
Cllr Forder reported that there was a excess amount of weeds along the curb sides in Hellesdon,
the Clerk confirmed these had in the last week been sprayed by Norfolk County Council.
Cllr Forder reported a number of properties in Hellesdon have fences to the front of their
properties in excess of 1m high. The Clerk asked for Cllr Forder to email over the details so that
they can be reported to Broadland District Council Planning Enforcement.
Cllr Douglass updated the council on the recent Facebook post relating to the ‘Ice cream wars’,
Cllr Douglass confirmed the incident was reported to the police.
Cllr Douglass also spoke with regards to the lack of support from the Police on a local incident that
has escalated over the past few months, it was agreed that the Clerk reports this to a senior
policing officer.
HPC Full Council Mins 13" July 2021
15. Time and Venue of next Council meeting.
The next scheduled meeting of the Full Council will be on 10" August 2021 at 7pm in the Council
Chambers. Cllr Avenell has confirmed his apologies for this meeting.
The meeting closed at 7:59pm
HPC Full Council Mins 13" July 2021
AGENDA ITEM 5a
CLERK'S REPORT FOR COUNCIL MEETING 10.08.21
ITEM COMMENTS
Community Centre AGENDA ITEM
Car Park— Community Centre Whilst the work to the roof is taking place the community centre car park will
have a limited capacity, a sign has been put on the gates to ask only those using
the facilities are to use the car park.
Parish Council Offices
Diamond Jubilee Lodge
Recreation Ground including The recreation ground has become
Children’s Play areas
Skate Park & MUGA
Meadow Way
Mountfield Park Tree Wardens have now planted more sunflowers on the park
Cottinghams Park
Allotments The deer on the allotments are still on site, allotment holders are taking extra
precautions to cover produce. We are continuing to check each day to help
move them on.
Community Orchard
Community Apiary
Cemetery Car Park
Persimmons Homes AGENDA ITEM - Street Naming
Public Toilets The toilets are now closed during the work on site for the Community Centre.
We have requested a temporary toilet on site, though due to there high
demand there is a delay to getting one. We are allowing access to the public to
use the Parish Office toilets via the back door during office hours as an interim
measure.
Litter & Dog Waste Bins Following a request from a councillor to Broadland District Council, they have
agreed to place a litter bin at the Bus Stop near to Asda on the Drayton with no
charge to the parish council for the emptying.
Bus Shelters
Benches
Notice Boards The 3 new notice boards on the rolling program have now been delivered and
will be installed mid August, the new boards are on Gowing Road, Middletons
Lane junction with the Cromer Road and Mountfeild Park. These are the next
3 in most need of repair.
War Memorial
Highway Rangers The Highway Rangers are Norfolk County Council Highway gang who visit the
town on a regular basis to undertake minor road repairs e.g. sign cleaning, small
potholes etc.
Please let the office no of any such areas and we will add it to the schedule we
send them
We have sent a number of requests to the
Highway Verges
Staffing
Mobile Phones
Street Lighting
Cromer Road/Aylsham Road | As per Full Council agreement a letter been sent to Andrew Proctor and
Transport for Norwich | attached to this report
Consultation
Gas Works Allotment Site No current update
Events Our Norfolk Day event took place on 27" July, this was well received by all
those who attended. Next event Defib training on 8" August 1 — 2pm at the
rec.
Meeting Dates Community Centre — 9" August at 7pm
PP&R — 3 August 7pm
PA&A — 7"* September and 19" October 2021
Staffing—- Next meeting to be scheduled
Annual Parish Meeting
— Date to be confirmed for 2022
Parish Partnership Funding We have now been contacted by Norfolk County Council who will be offering
2022/2023 the Parish Partnership Scheme again for 2022 and 2023, letter attached to
report. This will be discussed at Full Council in September. Could councillors
give thought as to a proposal for this.
Items for Parish Council to consider/note —
OMMUNITY L PDATE
LUESDON & HORSFORD SAFER NEIGHBOURHOOD TEAM aw =
e rww w. no rf ol k. po li ce .u k
WE ARE YOUR SAFER NEIGHBOURHOOD TEAM - WANT TO GET IN TOUCH?
CONTACT US - E: SNTHELLESDONANDHORSFORD@NORFOLK.POLICE.UK TEL: 104
FOLLOW US ON SOCIAL MEDIA
FACEBOOK: /BroadlandPolice
TWITTER: @BroadlandPolice
UPDATE FROM YOUR ENGAGEMENT OFFICER WHAT'S HAPPENING IN YOUR AREA?
PC 1425 VICKY BAILEY
The warmer weather appears to have finally arrived and with this more of
TEL: 07967 820083 us are venturing out and about. With this in mind Norfolk Police have anew
E: Victoria.Balley@norfolk.police.uk initiative which we are calling Park, Walk and Talk #ParkWalkTalk.
The Community Speed Watch team are looking to
bolster their existing the Taverham team and to set
We are repeatedly
told by the community that they want to see more of the
up a new team in the Drayton area.
police and a mere ‘drive through’ does not result in the same outcomes as
Community Speed Watch was launched in 2007 and is a project working
meaningful engagement. Getting out of the car and speaking to the public
across Norfolk empowering communities to play an active part, alongside
the Police and the Safety Camera Partnership, in tackling the problem of can act to reassure but also lead to us better understanding community
speeding vehicles in their neighbourhoods. Volunteers are given full concerns and even gaining valuable information.
training, and only carry out speed checks at sites that have been risk
assessed by the Police.
Checks are carried out in30mph and 40mph speed limit locations around
#ParkWalkTalk will see officers driving out to their parishes and towns,
the Town. The volunteers monitor and record the details of speeding
vehicles. The recorded data is then forwarded onto the Safety Camera parking up and walking around the local community, taking advantage to
Partnership Team. The S.C.P.T will then send warming letters to the stop and chat with local residents and business owners.
tegistered keeper of offending vehicles; persistent offenders are visited by
Police.
The Safer Neighbourhood Teams priority setting meeting, held back in
If you see me out on foot beat, give me a wave, or even better, walk with
back in March, and June have highlighted that the community have
concerns regarding speeding vehicles and road safety issues. Community me and have a chat!
Speed Watch plays a key role in assisting with the promotion of speed
reduction and road safety. C.S.W really does assist in reduction of local
speeding issues.
Stay Sate, Felix
Please contact me if you wish to get involved and support this worth while
project Regards Vicky #ParkWalkTalk.
CURRENT NEIGHBOURHOOD PRIORITIES DATES FOR YOUR DIARY
° Speeding and road safety Priority Setting Meeting - Wednesday 8" September 2021 @ 6pm online
via Teams.
e Anti-social behaviour in parks and green spaces
Click here to join the meeting sightetek
on this takand
select ‘Open Link
y ) CONTACT US THROUGH
OUR ) CALL US ON 101 ORSOOIN ) TALK
To YOUR Lo
| SOCIAL MEDIA CHANNELS ANE!MERGENCY W | BEAT MANAGER os
HELLESDON & HORSFORD SAFER NEIGHBOURHOOD TEAM
HELLESDON WARD
©OOG® wwnorfolk.police.uk JULY 2021
LOSE aE sa SOA
CRIME UPDATES ‘st to 30th JUNE
Offence Numbers | What could this entail
Arson 1 Damage caused as a result of fire.
Anti-Social Behaviour (ASB) 4 Harassment, alarm or distress is caused in a non-crime incident
Burglary business and community 0 A person commits theft in a building or structure that is not lived in.
Burglary residential 0 Entry and theft in a building or a structure thatis lived in.
Criminal Damage 3 A person destroys or damages property belonging to someone else.
Domestic 3 Domestic incidents where acrime has not occurred. Parties are aged 16
or over and have been intimate partners or family members regardless of
sexuality.
Hate Incident 0 Any incident where a crime has not occurred which the victim, or anyone
else, thinks is based on someone's prejudice towards them because of
their race, religion, sexual orientation, disability or because they are
transgender.
Race or Religious aggravated public fear 0 Any crime determined fo have a hate element as per above.
Possession of controlled substance 2 Unlawful possession of a drug classified in class A, B or C.
Possession of weapons 0 Unlawful possession of an article used as a weapon.
Public fear, alarm or distress 2 Public order offences e.g. from a verbal altercation to offences just short
of violence.
Robbery 0 Includes a range of offences where force is used, threatened orthe victim
is putin fear.
Theft from a motor vehicle 0 Any item stolen that was in, on or attached to a mofor vehicle.
Theft or unauthorised taking of a motor vehicle 0 Any motor vehicle including those abandoned.
Theft of pedal cycle 1 From a public place, if stolen form a shed or garage this would be a
BOTD.
Theft from a person 0 Purse being taken from a handbag, ora mobile phone from a shopping
basket.
CONTACT US THROUGH OUR CALL US ON 107 OR 999 IN TALK TO YOUR LOCAL
AN EMERGENCY BEAT MANAGER
Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 28 July 2021
Confirmed Bank & Investment Balances
Bank Statement Balances
28/07/2021 Active Saver 4401 305,185.10
28/07/2021 Business Current Account 2077 500.00
28/07/2021 Petty Cash 40.23
28/07/2021 Active Saver 7702 337,827.30
28/07/2021 Active Saver 4503 81,397.33
28/07/2021 Number 2 account 0958 752,484.20
1,477,434.16
Other Cash & Bank Balances
20.00
1,477,454.16
All Cash & Bank Accounts
Current Bank Account 305,685.10
WaOAhN
Petty Cash 40.23
Active Saver 7702 337,827.30
Active Saver Emergency 4503 81,397.33
Number 2 account 752,484.20
Other Cash & Bank Balances 20.00
Total Cash & Bank Balances 1,477,454.16 29/07/2021 Hellesdon Parish Council Current Year Page 1 26 Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 7,490.71 17,000.00 24,490.71
321 EMR Site Fencing 257.40 257.40
322 EMR Machinery 10,400.00 2,250.00 12,650.00
323 EMR Hard Surface Area 14,000.00 1,000.00 15,000.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 576.00 1,450.00 2,026.00
326 EMR Elections 2,903.70 2,903.70
327 EMR War Memorial 4,380.00 4,380.00
328 EMR Burial Ground Land 17,000.00 -7,000.00 10,000.00
329 EMR Com Centre Contingency 15,739.68 15,739.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 43,026.99 43,026.99
332 EMR Good Causes in Hellesdon 5,770.00 -1,500.00 4,270.00
333 EMR Interest on Prev 9m Depos 0.00 0.00
334 EMR HEL2** 54,910.14 -1,782.90 53,127.24
335 EMR Car Park/Paths at HCC 0.00 0.00
336 EMR Car Park Soakaway 0.00 0.00
337 EMR Driveway Sinkage 500.00 500.00
338 EMR Grit bins 1,203.62 1,203.62
339 EMR Outreach provision 0.00 0.00
340 EMR PF Ownership signs 2,500.00 2,500.00
341 EMR Precept Shortfall 13,190.00 13,190.00
342 EMR Staff contingency payments 10,000.00 10,000.00
343 EMR Privet Hedge Driveway 500.00 500.00
344 EMR Equipment & Storafe 0.00 0.00
345 EMR Bus shelter 323.00 323.00
346 EMR Green Grid 5,340.00 -200.00 5,140.00
347 EMR Land Acquisition account 69,752.17 -10,000.00 59,752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 5,141.00 276.09 5,417.09
350 EMR Community Apiary & allotme 0.00 642.36 642.36
351 EMR Events 0.00 2,460.01 2,460.01
295,154.41 4,595.56 299,749.97
Payments July 2021 Agenda Item 6
Date Paid Payee Name Amount Paid Transaction Detail 01/07/2021 Broadland District Council £147.00 business rates stores & premis 01/07/2021 Broadland District Council £1,010.00 business rates HCC 01/07/2021 Broadland District Council £314.00 business rates groundsmen shed 01/07/2021 Trade UK £97.86 apiary fencing bolts, locks 02/07/2021 Archant Community Media Ltd £39.99 Norfolk Day flags & buntings 05/07/2021 Harkness Roses £36.94 Captain Tom Moore rose
05/07/2021 Barclays Bank Plc £9.01 charges 13 May - 13 Jun 21 05/07/2021 Westcotec Ltd £90.00 SAM program
07/07/2021 UK Fuels Ltd £217.56 diesel & unleaded fuel Jun 08/07/2021 Milne Marketing Ltd £82.20 microtech sanitiser 25ltrs 08/07/2021 DD Health & Safety Supplies Lt £65.40 bomber jacket caretaker 08/07/2021 Osiris Technologies £96.88 broadband & PSTN from 15 Jun 08/07/2021 Broadland Group Ltd £594.00 asbestos survey HCC 08/07/2021 Darren Gotts Electrician £51.00 reset button disabled alarm 08/07/2021 Play Safety Ltd £292.80 play areas inspection 08/07/2021 Mayday Office Equipment Servic £187.60 photocopies/print Apr - Jun 08/07/2021 mha Larking Gowen £396.00 internal y/e audit final bill 14/07/2021 Entanet International 37.34 broadband cessation charges 14/07/2021 Huws Gray Ridgeons £151.14 post x 4 dog/litter bins 14/07/2021 Iris Software £48.00 Iris HR monthly support 14/07/2021 Norse Commercial Services £604.80 lock poarks 27 May - 27 Jun 14/07/2021 Osiris Technologies £2,384.72 new monitors, desk tops & USB 14/07/2021 Rialtas Business Suite £198.00 Asset inventory annual support 14/07/2021 The Garden Guardian £1,669.80 grass verge cutting instalment 20/07/2021 Net salaries £13,063.03 Payroll Jul 21/07/2021 Total Gas & Power £959.83 electricty HCC Apr - Jun 21/07/2021 Total Gas & Power £197.69 gas HCC Jun
21/07/2021 Total Gas & Power £16.52 elec allotments Jun 21 26/07/2021 HM Revenue & Customs £3,992.73 PAYE Jul 26/07/2021 Norfolk Pension Fund £3,349.51 Pension conts Jul 26/07/2021 Total Gas & Power £337.13 electricity Apr - Jun office 26/07/2021 Broadland District Council £624.00 business rates office 27/07/2021 Cooks Blinds & Shutters £82.80 repair shuuters grounds shed 27/07/2021 Just Regional £420.00 advert Just Hellesdon 14 Jul 27/07/2021 Viking Direct £52.78 keyboard/desk top/line extn 27/07/2021 Nch & Dist Beekeepers Assocn £35.00 2021 membership fees 27/07/2021 BNP Paribas £278.00 HP Wessex mower
28/07/2021 Hitachi Capital £540.00 lease tractor & hedgecutteer 28/07/2021 BT £107.86 usage 14 May -13 Jul
To be paid:
Payments July 2021 Agenda Item 6
Invoice date Supplier Amount due Expenditure type
21/07/2021 Custance & Son Ltd £132.00 boiler inspection office
14/07/2021 DRC Doors £162.00 repair office sliding doors
15/07/2021 Heart 2 Heart £1,410.00 defibrillator & cabinet
16/07/2021 Siemens Financial Services Ltd £356.40 p/copier lease 16 Aug - 15 Nov
26/07/2021 Viking Direct £23.14 holiday planner/dividers/diary
14/07/2021 Rialtas Business Solutions £30.00 Move software to new computer
Recipts July 2021 Agenda Item 6
Date Income Amount Notes
01/07/2021 Football training £32.40 community hire 01/07/2021 Tennis court hire £77.76 commercial hire 05/07/2021 Football training £16.20 community hire 05/07/2021 Monthly Loyalty reward £0.76 Barclays interest 09/07/2021 Netball court hire £25.50 net ball 13/07/2021 Tennis court hire £7.00 tennis
13/07/2021 Vat refund 1613.62 q/e 30 Jun
15/07/2021 Tennis court hire £7.00 tennis
20/07/2021 Allotment key charge £10.00 replacement key plot 131
29/07/2021 Hellesdon Parish Council Current Year Page
1
1a28 Detailed Income & Expenditure by Budget Heading 28/07/2021 Month No: 4 Cost Centre Report
Actual Actual Year Current Variance = Committed Funds % Spent ‘Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre
1410 Community Centre Inc ML Room 0 929 0 (929) 0.0%
Community Centre :- Income 0 929 0 (929) 0
4150 Utilities 1,801 6,132 23,000 16,868 16,868 26.7%
4195 Keys/Locks 0 29 40 11 11 72.0%
4250 Sanitary Waste Disposal 0 0 2,180 2,180 2,180 0.0%
4295 Equipment - New/Replacement 0 0 1,000 1,000 1,000 0.0%
4300 Equipment-Repair/Maintenance 0 0 585 585 585 0.0%
4416 Water dispenser (0) 11 345 334 334 3.3%
4435 Contingencies 0 143 1,300 1,157 1,157 11.0%
4450 Inspections 0 0 526 526 526 0.0%
4480 Memberships & Subscriptions 0 0 1,600 1,600 1,600 0.0%
4560 Property Maintain/Replacement 0 231 0 (231) (231) 0.0%
4630 Consumables 0 0 625 625 625 0.0%
4635 cleaning agents/materials 0 239 2,310 2,071 2,071 10.4%
4695 community centre redevelopment 0 7,613 0 (7,613) {7,613) 0.0%
Community Centre :- Indirect Expenditure 1,801 14,397 33,511 19,114 0 19,114 43.0% 0
Net Income over Expenditure (1,801) (13,469) (33,511) (20,042)
110 Administration
1076 Precept te) 257,105 0 = (257,105) 0.0% 9,200 1085 Grants received 12,000 0 (12,000) 0.0%
Administration :- Income 0 269,105 0 (269,105) 9,200 4065 councillor training 0 0 1,000 1,000 1,000 0.0% 4465 External Audit 0 0 1,325 1,325 1,325 0.0% 4470 Internal Audit 0 1,270 2,380 1,110 1,110 53.4% 4475 Legal Fees 0 500 5,000 4,500 4,500 10.0% 4480 Memberships & Subscriptions 0 1,105 1,200 95 95 92.1% 4550 Insurance 10) 9,687 9,668 (19) (19) 100.2%
Administration :- Indirect Expenditure 0 12,562 20,573 8,011 0 8,011 61.1% 0
Net Income over Expenditure 0 256,543 (20,573) (277,116)
6001 less Transfer to EMR 0 9,200
Movement to/(from) Gen Reserve 0 247,343
120 Staff
4000 Admin Staff 5,653 22,614 90,916 68,302 68,302 24.9% 4010 Groundstaff 4,297 16,612 64,663 48,051 48,051 25.7%
Continued over page
29/07/2021 Hellesdon Parish Council Current Year Page 2
14:25 Detailed Income & Expenditure by Budget Heading 28/07/2021
Month No: 4 ‘Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent ‘Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
4020 Care Takers 3,112 14,735 81,042 66,307 66,307 18.2% 4040 PAYE 2,720 10,942 0 (10,942) (10,942) 0.0% 4045 Pension Scheme 3,350 14,178 40,841 26,663 26,663 34.7% 4055 Staff training 1) 25 4,000 3,975 3,975 0.6% 4070 Profess Fees/Agency Personnel 0 210 0 (210) (210) 0.0% 4080 Employer NI 1,273 5,150 17,510 12,360 12,360 29.4% 4090 Protective clothing/workwear 0 66 3,050 2,984 2,984 2.2%
Staff :- Indirect Expenditure 20,405 84,533 302,022 217,489 0 217,489 28.0% 0
Net Expenditure — (20,405) — (84,533) (302,022) ~ (217,489)
130 Council Office
1360 Electricity FIT 0 141 500 359 28.1%
Council Office :- Income i) 141 500 359 28.1% ti)
4112 Advertising 0 0 185 185 185 0.0%
4150 Utilities 1,143 3,311 12,365 9,054 9,054 26.8%
4195 Keys/Locks 0 12 50 38 38 25.0%
4250 Sanitary Waste Disposal 0 0 50 50 50 0.0%
4295 Equipment
- New/Replacement 0 0 150 150 150 0.0%
4400 Chairman's Budget 0 30 1,500 1,470 1,470 2.0%
4405 Expense/Mileage Members 0 100 100 100 0.0%
4410 Expense/Mileage Staff 0 100 100 100 0.0%
4415 Catering for Meeting 10 85 200 115 115 42.5%
4420 Telephone and Broadband 341 45252 3,000 1,748 1,748 41.7%
4425 IT Support and Maintenance 143 779 2,900 2,121 2,121 26.9%
4430 Photocopier 297 1,104 2,260 1,156 1,156 48.9%
4435 Contingencies 0 0 500 500 500 0.0%
4440 Stationery 19 49 670 621 621 74%
4445 Postage 5 5 150 145 145 3.2%
4450 Inspections 0 0 166 166 166 0.0%
4485 Other Licences/Fees 205 1,602 2,670 1,068 1,068 60.0%
4500 PWLB 0 8,945 43,826 34,881 34,881 20.4%
4560 Property Maintain/Replacement 246 437 2,000 1,563 1,563 21.9%
4565 Elections/Parish Poll 0 0 4,500 4,500 4,500 0.0%
4570 Church Grass Cutting Contribut 0 0 750 750 750 0.0%
4595 Misc contributions 10) 200 0 (200) (200) 0.0% 200
4635 cleaning agents/materials (0) 0 20 20 20 0.0%
Council Office :- Indirect Expenditure 2,409 17,813 78,112 60,299 0 60,299 22.8% 200
Net Income over Expenditure (2,409) (17,673) (77,612) (59,939)
6000 plus Transfer from EMR 0 200
Movement to/(from) Gen Reserve (2,409) (47,473)
Continued over page
29/07/2021 Hellesdon Parish Council Current Year Page 3
14:25 Detailed Income & Expenditure by Budget Heading 28/07/2021
Month No: 4 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
150 Investment
1080 Bank Interest Received 0 0 2,000 2,000 0.0% 1090 Monthly Loyalty Rewards 1 3 35 32 TA%
Investment :- Income 4 3 2,035 2,032 0.1% 0
4060 Bank Charges 15 60 600 540 540 10.0%
Investment :- Indirect Expenditure 15 60 600 540 0 540 = 10.0% 0
Net Income over Expenditure (14) (57) 1,435 1,492
160 Planning
4130. Hire of Rooms te) 0 300 300 300 0.0%
Planning :- Indirect Expenditure 0 0 300 300 0 300 0.0% 0
Net Expenditure 0 0 (300) (300)
170 Health and Safety
4135 Consultancy Fees 0 0 500 500 500 0.0% 4140 Defibrillator 1,410 1,410 300 (4,110) (1,110) 470.0% 4295 Equipment - New/Replacement 0 0 150 150 150 0.0%
4630 Consumables 0 0 50 50 50 0.0%
Health and Safety :- Indirect Expenditure 1,410 1,410 1,000 (410) 0 (410) 141.0% 0
Net Expenditure (1,410) (1,410) (1,000) ‘410
180 Media and Communications
4100 Parish Council Promotion 0 0 1,500 1,500 1,500 0.0% 4105 Newsletter-Printing/Distributi 350 1,345 5,000 3,655 3,655 26.9% 4110 Website and Emails 0 851 1,000 149 149 85.1% 4155 IT Reserve 1,768 1,768 2,000 232 232 © 88.4% 1,724 4460 CCTV 0 0 1,450 1,450 1,450 0.0% 4685 Noticeboards 0 0 4,000 4,000 4,000 0.0%
Media and Communications :- Indirect Expenditure 2,118 3,963 14,950 10,987 0 10,987 26.5% 1,724
Net Expenditure (2,118) (3,963) (14,950) (10,987)
6000 plus Transfer from EMR 1,724 1,724
Movement to/(from) Gen Reserve (394) (2,240)
190 Stores
4150 Utilities 147 590 1,500 910 910 39.3%
Stores :- Indirect Expenditure 147 590 1,500 910 0 910 39.3% 0
Net Expenditure (147) (590) (1,500) (910)
Continued over page
29/07/2021 Hellesdon Parish Council Current Year Page 4
14:25 Detailed Income & Expenditure by Budget Heading 28/07/2021
Month No: 4 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
495 Tractor Shed
4150 Utilities 314 1,260 3,213 1,953 1,953 39.2%
4450 Inspections 0 0 166 166 166 0.0% 4560 Property Maintain/Replacement 69 69 550 481 481 12.5%
Tractor Shed :- Indirect Expenditure 383 1,329 3,929 2,600 0 2,600 33.8% 0
Net Expenditure (383) (1,329) (3,929) (2,600)
200 Residents' Parties
4115 Consumable- Food/Beverage 0 0 655 655 655 0.0% 4120 Over 65 Entertainment 0 0 300 300 300 0.0% 4630 Consumables 0 0 50 50 50 0.0%
Residents’ Parties :- Indirect Expenditure 0 0 1,005 1,005 0 1,005 0.0% 0
Net Expenditure 0 0 (1,005) (1,005)
205 Events
4122 Events 172 172 2,500 2,328 2,328 6.9% 40
Events :- Indirect Expenditure 172 172 2,500 2,328 0 2,328 6.9% 40
Net Expenditure (172) (172) (2,500) (2,328)
6000 plus Transfer from EMR 40 40
Movement to/(from) Gen Reserve (132) (132)
210 Grounds
1200 Football Hire Charges 0 358 1,050 692 34.1%
1210 Football Training Area Hire 54 773 3,000 2,227 25.8%
1215 Grass cutting agreement 0 13,213 13,057 (156) 101.2% 1270 Floodlights Income 0 20 750 730 2.7%
Grounds :- Income 54 «44,365 «17,857 3,492 30.4% SOO 4195 Keys/Locks 0 0 30 30 30 0.0%
4200 Locking parks 504 504 0 (504) (504) 0.0% 4205 Replacement Bins 0 0 1,000 1,000 1,000 0.0% 4210 Emptying Bins/Fresheners 0 0 3,520 3,520 3,520 0.0%
4215 Seats - Repair/Replacement 12 12 1,000 988 988 1.2% 4220 Signage - New/Replacement 0 90 0 (90) (90) 0.0%
4225 Floodlights Maintenance/Repair 0 0 500 500 500 0.0% 4245 Highway grass verge cutting 1,392 5,566 13,057 7,491 7,491 42.6%
4255 Green Waste Removal 0 450 2,700 2,250 2,250 16.7%
Continued over page
29/07/2021 Hellesdon Parish Council Current Year Page 5
14:25 Detailed Income & Expenditure by Budget Heading 28/07/2021
Month No: 4 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
4260 Shrub/Tree/Hedge 37 114 1,556 1,442 1,442 7.3% 4270 FertilisersWeed & Moss Killer 0 0 1,394 4,394 1,394 0.0% 4295 Equipment - New/Replacement 265 576 500 (76) (76) 115.3% 4320 Small tools 0 18 500 482 482 3.6% 4325 fence repairs 0 0 4,000 4,000 4,000 0.0% 4385 Pegs & Bolts Purchase 0 0 90 90 90 0.0% 4390 Materials 126 126 2,590 2,464 2,464 4.9% 4435 Contingencies 0 0 4,335 4,335 4,335 0.0% 4630 Consumables 5 25 575 550 550 4.3% 4635 cleaning agents/materials 0 0 100 100 100 0.0%
Grounds :- Indirect Expenditure 2,341 7,482 37,447 29,965 0 29,965 20.0% 0
Net Income over Expenditure (2,287) 6,883 (19,590) (26,473)
220 Machinery and Vehicles 4160 Repairs/Maintenance 0 64 680 616 616 9.4% 4265 Fuel 0 422 1,200 778 778 35.1% 4290 Servicing 0 1,436 5,500 4,064 4,064 26.1% 4310 Hire of Machinery 675 2,699 9,098 6,399 6,399 29.7% 4680 Depreciation 0 0 2,250 2,250 2,250 0.0%
Machinery and Vehicles :- Indirect Expenditure 675 4,622 18,728 14,106 0 14,106 24.7% 0
Net Expenditure (675) (4,622) (18,728) (14,106)
230 Trees
4240 Emergency Work 0 0 1,500 1,500 1,500 0.0% 4450 Inspections 0 380 2,000 1,620 1,620 19.0% 4455 Work following Inspections 0 345 5,000 4,655 4,655 6.9%
Trees :- Indirect Expenditure 0 725 8,500 7,775 0 7,775 8.5% 0
Net Expenditure 0 (725) (8,500) (7,775)
240 Allotments
1100 Allotment Income 8 54 2,500 2,446 21% 1105 Allotment administration fee 0 50 0 (50) 0.0% 1110 Water Charge 0 0 750 750 0.0% 1115 Pest control charge 0 i) 735 735 0.0%
Allotments :- Income 8 104 3,985 3,881 2.6% 0 4145 Landowner Rent 0 857 1,900 1,043 1,043 45.1% 4150 Utilities 16 (446) 1,700 2,146 2,146 (26.3%)
Continued over page
29/07/2021 Hellesdon Parish Council Current Year Page 6
19-28 Detailed Income & Expenditure by Budget Heading 28/07/2021 Month No: 4 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
4170 Pest Control 0 735 735 735 0.0%
4175 Best Kept Allotm. Competition 0 100 100 100 0.0%
4195 Keys/Locks 0 9 30 21 21 30.6% 9
4295 Equipment
- New/Replacement 0 24 0 (24) (24) 0.0% 24
4390 Materials 0 56 430 374 374 13.0%
4560 Property Maintain/Replacement 54 2,607 500 (2,107) (2,107) 521.4% 5,130
Allotments :- Indirect Expenditure 70 3,107 5,395 2,288 0 2,288 57.6% 5,163
Net Income over Expenditure (62) (3,003) (1,410) 1,593
6000 plus Transfer from EMR 54 3,902
6001 less Transfer to EMR 0 1,261
Movement to/(from) Gen Reserve (7) (363)
250 Play Areas
4300 Equipment-Repair/Maintenance 0 0 2,750 2,750 2,750 0.0% 4450 Inspections 0 244 250 6 6 97.6%
Play Areas :- Indirect Expenditure 0 244 3,000 2,756 0 2,756 8.1% 0
Net Expenditure 0 (244) (3,000) (2,756)
255 Hard Courts and Car Park
1220 Tennis Hire Charges 12 140 650 510 21.5% 1230 Netball Hire Charges 40 233 760 627 30.7%
Hard Courts and Car Park :- Income 52 373 1,410 1,037 26.5% 0 4195 Keys/Locks 9 9 0 (9) (9) 0.0% 4340 Surface - Repair 0 0 500 500 500 0.0% 4345 Surface Clean Chemicals 0 0 178 178 178 0.0% 4390 Materials 0 0 352 352 352 0.0% 4560 Property Maintain/Replacement 0 0 2,350 2,350 2,350 0.0% 4580 Car Park/ Pathways 0 0 650 650 650 0.0%
Hard Courts and Car Park :- Indirect Expenditure 9 9 4,030 4,021 0 4,021 0.2% 0
Net Income over Expenditure 42 364 (2,620) (2,984)
260 Bowling Green
1240 Bowls Hire Charges 0 1,800 0 (1,800) 0.0%
Bowling Green :- Income 0 1,800 0 (1,800) 0
4330 Repair Wooden Shuttering 0 0 250 250 250 0.0% 4390 Materials 0 73 1,000 927 927 7.3%
Bowling Green :- Indirect Expenditure 0 73 1,250 1,177 0 1,177 5.9% 0
Net Income over Expenditure 0 1,727 (1,250) (2,977)
Continued over page
29/07/2021 * Hellesdon Parish Council Current Year Page 7
Te2e Detailed Income & Expenditure by Budget Heading 28/07/2021 Month No: 4 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud = Annual Total Expenditure Available to/from EMR
265 Memorials
4360 Rose Renewal 0 51 25 (26) (26) 203.7%
4575 War Memorial 0 0 200 200 200 0.0%
Memorials :- Indirect Expenditure 0 51 225 174 0 174 22.6% 0
Net Expenditure 0 (51) (225) (174)
270 Traffic Highways/Environment
4645 Rolling maintenance programme 0 322 0 (322) (322) 0.0%
4650 SAM2 Weekly Move 75 300 920 620 620 32.6%
4655 Bus Shelters 0 0 500 500 500 0.0%
Traffic Highways/Environment :- Indirect 75 622 1,420 798 0 798 43.8% 0
Expenditure
Net Expenditure (75) (622) (1,420) (798)
Grand Totals:- Income 115 286,819 25,787 (261,032) 1112.3%
Expenditure 32,029 153,763 539,997 386,234 0 386,234 28.5%
Net Income over Expenditure (31,914) 133,055 (514,210) (647,265)
plus Transfer from EMR 1,818 5,866
less Transfer to EMR 0 10,461
Movement to/(from) Gen Reserve (30,096) 128,460
Ask For: Dawn Brown/Rebecca Byland
Direct Dial: (01603) 430513
Broadland Email: street.naming.numbering@broadland.gov.uk
District Council Ref: 107/21
Community at heart Dats: leeluly 2021
Natasha Carver
Clerk to Hellesdon Parish Council
By email to clerk@hellesdon-pc.qgov.uk
Dear Ms Carver
Street Naming: Phase 2, Royal Norwich Golf Club, Drayton High Road, Hellesdon,
Norwich
The developer, Persimmon Homes, have asked me to contact you so that you may put
forward an agreed joint proposal for the naming of the roads on the above development.
You may find it helpful if | state the Council's policy and options on street names at this
point, which are:-
Names of living persons may not be used, except in rare special circumstances, nor may the
name of a developing firm be used.
Names of landscape features demolished by development or names of historic persons,
events or places are desirable, as are names selected from themes which will reflect and
enhance the character of the area.
Names should not be readily confused with street names already in use.
In the case of this development, it would be preferable if the tree theme used in
Phase 1 could be continued into this phase.
All proposals are examined by the Address Development Team at Royal Mail Doxford,
Admiral House, 2 Admiral Way, Doxford International Business Park, Sunderland, SR3
3XW on our behalf. Not so much to enhance the postal service, but with a view to
preventing confusion for the emergency services in urgent situations. You are free to
check any proposal you may have by telephone to them on 08456 045060.
| look forward to hearing from you shortly, in the meantime if you have any queries then
please do not hesitate to contact Dawn Brown/Rebecca Byland.
Yours sincerely
Street Naming & Numbering Team
Broadland District Council l N wn
Thorpe Lodge, 1 Yarmouth Road, Norwich, NR7 ODU
Tel : (01603) 431133 N 4 TRAN
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He HELLESDON PARISH COUNCIL
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk www.hellesdon-pc.gov.uk
Parish Clerk — Natasha Carver
Equal Opportunities Policy
1. Statement of Commitment
Hellesdon Parish Council is committed to the values of equality and diversity in its approach to cover
the whole range from failure of good manners to direct discrimination. It believes that equal
opportunities are essential to the values that lie at the heart of the Parish council and, as such should
extend to the employment of its staff and its work with all individuals and organisations.
All employees and job applicants will be fairly treated regardless of sex, gender reassignment, race,
ethnic origin, disability, age, nationality, national origin, sexual orientation, religion or beliefs,
pregnancy and maternity status (known collectively as ‘protected characteristics under the 2010
Equality Act), offending background, responsibilities for dependants or political affiliations, marital or
civil partnership status and social class. Recruitment and promotion processes, training opportunities,
remuneration and any other benefit will be job-related and objective.
The council recognises its duty under the Equality Act (2010) to make reasonable adjustments for
disabled employees, to help them overcome disadvantages resulting from impairment.
The council is equally committed to equality of service provision to all sections of the community. This
is reflected in the requirements of all reports to Council and committees to consider the Equality Act
implication of any decisions taken.
2. The Legal Position
This policy will be implemented within the framework of the relevant legislation, which includes:-
e Equal Pay Act 1970 (Equal Value Amendment 1984)
e Rehabilitation of Offenders Act 1974
e Sex Discrimination Act 1975 (Gender Reassignment Regulations 1999)
e Race Relations Act 1976
e Disability Discrimination Act 1995
e The Protection from Harassment Act 1997
e BDS Disclosure information in accordance with section 124 of the Police Act 1997
e Employment Equality (Age) Regulations 2006
e = Equality Act 2010
Equal Opportunities Policy Statement
It is the Council’s policy not to discriminate against its workers on the basis of their gender, sexual
orientation, marital or civil partner status, gender reassignment, race, religion or belief, colour,
nationality, ethnic or national origin, disability or age, pregnancy or trade union membership or the
fact that they are a part-time worker or a fixed-term employee. Our workers and applicants for
employment shall not be disadvantaged by any policies or conditions of service which cannot be
justified as necessary for operational purposes. The Council shall, at all times, strive to work within
legislative requirements as well as promoting best practice. The Council's long-term aim is that the
composition of our workforce should reflect that of the local community and that all workers should
be offered equal opportunities to achieve their full potential. This policy, and the measures the Council
takes to implement it, has been devised on the basis of advice from the relevant governmental and
professional bodies. We are committed to a programme of action to make this policy effective and to
bring it to the attention of all workers. The principle of non-discrimination and equality of opportunity
applies equally to the treatment of visitors, clients, customers and suppliers by members of our
workforce and also, in some circumstances, ex-employees.
The following paragraphs deal with the specific categories of workers and areas of work which we
have identified as potentially giving rise to equal opportunities issues and provides more specific
guidance on the parameters of our policy and approach to equal opportunities.
This policy is for guidance only and shall be provided to all workers, but does not form part of the
contract of employment.
1 To whom does this policy apply?
1.1 This policy applies to the Council's employees, whether permanent, temporary, casual, part-time
or on fixed-term contracts, to ex-employees, to job applicants and to individuals such as agency
staff and consultants and volunteers who are not our employees, but who work at the Council
(collectively workers).
1.2 All workers have a duty to act in accordance with this policy, and therefore to treat colleagues
with dignity at all times, and not to discriminate against or harass other members of staff, whether
junior or senior to them. In some situations, the Council may be at risk of being held responsible
for the acts of individual members of staff and will not therefore tolerate any discriminatory
practices or behaviour.
1.3 The policy statement in paragraph 1.2 applies equally to the treatment of our visitors, clients
customers and suppliers by our workers and the treatment of our workers by these third parties.
2 Personnel responsible for implementation of policy Review?
2.1 The Council has overall responsibility for the effective operation of its equal opportunities policy
(EOP) and for ensuring compliance with the relevant statutory framework prohibiting discrimination.
The Council has delegated day-to-day responsibility for operating the policy and ensuring its
maintenance and review to the Parish Clerk.
2.2 All members of staff are responsible for the success of this policy and must ensure that they
familiarise themselves with the policy and act in accordance with its aims and objectives. If you are
involved in management or recruitment, or if you have any questions about the content or application
of this policy, you should contact the Parish Clerk to request training or an information pack.
3 Scope and purpose of policy
3.1 The Council will not unlawfully discriminate on grounds of gender, sexual orientation, marital or
civil partner status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national
origin, disability or age, pregnancy, trade union membership, or part-time or fixed-term status.
3.2 This policy applies to the advertising of jobs and recruitment and selection, to training and
development, opportunities for promotion, to conditions of service, benefits and facilities and pay; to
health and safety and to conduct at work, to grievance and disciplinary procedures and to termination
of employment, including redundancy.
3.3 The Council will take appropriate steps to accommodate the requirements of workers' religions,
cultures, and domestic responsibilities in accordance with its statutory obligations.
4 Forms of discrimination
Discrimination may be direct or indirect and it may occur intentionally or unintentionally. Direct
discrimination occurs where someone is put at a disadvantage for a reason related to one or more of
the grounds set out in paragraph 3.1. For example, rejecting an applicant of one race because it is
considered they would not "fit in" on the grounds of their race could be direct discrimination. Indirect
discrimination occurs where an individual is subject to an unjustified provision, criterion or practice
which puts them at a particular disadvantage because of, for example, their sex or race. For example,
a height requirement would be likely to eliminate proportionately more women than men. If this
criteria cannot be objectively justified for a reason unconnected with sex, it would be indirectly
discriminatory on the grounds of sex. Discrimination also includes victimisation (less favourable
treatment because of action taken to assert legal rights against discrimination or to assist a colleague
in that regard) and harassment.
5 Disability discrimination
5.1 If you are disabled, or become disabled in the course of your employment with us, you are
encouraged to tell us about your condition. This is to enable us to support you as much as possible.
You may also wish to advise the Parish Clerk of any reasonable adjustments to your working conditions
or the duties of your job which you consider to be necessary, or which would assist you in the
performance of your duties. The Parish Clerk may wish to consult with you and with your medical
adviser(s) about possible reasonable adjustments. Careful consideration will be given to any such
proposals and they will be accommodated where possible and proportionate to the needs of your job.
Nevertheless, there may be circumstances where it will not be reasonable for us to accommodate the
suggested adjustments and we will ensure that we provide you with information as to the basis of our
decision not to make any adjustments.
5.2 The Council will monitor the physical features of its premises to consider whether they place
disabled workers, job applicants or service users at a substantial disadvantage compared to other
workers. Where possible and proportionate, the Council will take steps to improve access for disabled
workers and service users.
6 Fixed-term employees and agency and temporary workers
We will monitor our use of fixed-term employees and agency workers, and their conditions of service,
to ensure that they are being offered appropriate access to benefits, training, promotion and
permanent employment opportunities. We will, where relevant, monitor their progress within the
Council to ensure that they are accessing permanent vacancies.
7 Part-time workers & seasonal workers
The Council will monitor the conditions of service of part-time and seasonal employees and their
progression within the Council to ensure that they are being offered appropriate access to benefits
and training and promotion opportunities. We will also ensure requests to alter working hours are
dealt with in accordance with its statutory obligations.
8 Breaches of the policy
8.1 If you believe that you may have been disadvantaged or harassed on any of the unlawful grounds
listed at paragraph 3.1, you are encouraged to raise the matter through the Council's grievance
procedure. Allegations regarding potential breaches of this policy will be treated in confidence and
investigated in accordance with the relevant procedure. Workers who make such allegations in good
faith will not be victimised or treated less favourably as a result. False allegations of a breach in this
policy which are found to have been made in bad faith will, however, be dealt with under our
disciplinary procedure.
8.2 If, after investigation, you are proven to have harassed any other worker on the grounds of sex,
marital status, sexual orientation, religion or belief, race, disability or age or otherwise act in breach
ofthis policy, you will be subject to disciplinary action. In serious cases, such behaviour may constitute
gross misconduct and, as such, may result in summary dismissal. The Council will always take a strict
approach to serious breaches of this policy.
8.3 As this policy applies equally to the Council workers’ relations with visitors, clients, customers and
suppliers, if, after investigation, you are proven to have discriminated against or harassed a client or
supplier you will also be subject to disciplinary action.
9 Monitoring and revision of policy
This policy is reviewed by the Council every four years, as well as revision in the light of changes in
legislation and guidance, to regularly monitor the effectiveness of this policy to ensure it is achieving
the objectives stated in the EOP statement, by monitoring the composition of job applicants and the
benefits and career progression of its workers.
The Council is committed to providing relevant training for all staff on their responsibilities and duties
under this policy.
He HELLESDON PARISH COUNCIL
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk__ www.hellesdon-pc.gov.uk
Parish Clerk — Natasha Carver
SAFEGUARDING POLICY
Policy Statement:
In the interests of child protection and the welfare and protection of vulnerable adults Hellesdon
Parish Council is committed to ensuring that children and vulnerable adults are protected and
kept safe from harm whilst they are engaged in any activity organised by or associated with the
Parish Council.
Policy Objective:
* To ensure that where possible all facilities and activities offered by the Parish Council
are designed and maintained to limit risk to everyone but paying particular attention
to children and vulnerable adults.
To develop procedures in recording and responding to accidents and complaints and to
alleged or suspected incidents of abuse and neglect.
To promote the general welfare, health and development of children by being aware of
child protection issues and to be able to respond where appropriate as a local government
organisation.
Hellesdon Parish Council does not usually directly provide care or supervision services to
children and vulnerable adults, it expects all children and vulnerable adults using its
facilities to do so with the consent and the necessary supervision of a parent, carer or
other responsible adult.
Aims:
The aim of this policy document is to guide members, staff and volunteers of Hellesdon Parish
Council, should any child protection issue or any issues with vulnerable adults arise during their
work.
Responsibilities & Procedures:
The Parish Clerk has been designated as Safeguarding Officer and the responsibilities will
include:
* — Ensuring that participants are appropriately briefed before any Council-organised
event with children or vulnerable people;
Ensuring that members, staff and volunteers are aware of the risk they may face in
certain circumstances whilst carrying out their duties;
Ensuring, that whilst Parish Councillors are unlikely to be involved with children during
the performance of their duties they are mindful of any risk they may face;
Ensuring that before any paid members of staff are recruited to work with children and
vulnerable persons they are interviewed and two references taken up;
Ensuring that no volunteers work directly with children and vulnerable persons unless
they have relative proven experience and/or qualifications in the work
Adopted at Full Parish Council Meeting 10" August 2021
Review March 2025
General Information
Decisions on whether any person should be DBS checked will be made by the
Council, or the Clerk after consultation with the Chairman, following a risk
assessment.
All new Councillors are to be provided with a copy of the Safeguarding Policy and are
required to acknowledge they will abide by it.
Councillors will adhere to the ‘List of Recommended Behaviour’ namely:
A minimum of two adults present when supervising children.
Not to play physical contact games.
Adults to wear appropriate clothing at all times.
Ensure that accidents are recorded in an accident book.
Never do anything of a personal nature for a young person or vulnerable adult
Keep records in an incident book of any allegations a young or vulnerable person may
make to any committee member or volunteer.
Any concerns or incidents must be referred to the County Council.
Hellesdon Parish Council’s play areas are inspected on a regular basis by Grounds Staff
and On Duty Caretaker and at least annually by a representative of Play Inspection
Organisation. All Grounds staff and Caretaking Staff will be required to have a DBS
check carried out on appointment of role and every 4 years there after.
In the event of a contractor, working directly for Hellesdon Parish Council, being
deemed to be working in any area where children or vulnerable adults may be at risk,
then that contractor will be asked to provide their Safeguarding Policy. Any
organisation which may make contact with children or vulnerable adults shall be
required to show proof of its own appropriate Safeguarding Policy before being allowed
to participate in the use of any council-owned facilities.
Declaration:
All members of Hellesdon Parish Council, committee members and volunteers assisting the
Parish Council should read this Safeguarding Policy.
Having read the Policy, they should be proactive in providing a safe environment for
children and vulnerable people who are involved in Parish Council activities.
Review
The policy will be reviewed every four years
Adopted at Full Parish Council Meeting 10" August 2021
Review March 2025
He HELLESDON PARISH COUNCIL
Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich NR6 5QB
Tel: 01603 301751 email: contact@hellesdon-pc.gov.uk_ _ www.hellesdon-pc.gov.uk
Parish Clerk — Natasha Carver
HEALTH AND SAFETY POLICY
General Statement of Intent
Organisation
Arrangements
General Statement of Intent states the Council’s aims in regard to employees’ health and safety.
Organisation and Arrangements set out the action plan to achieve these aims.
General Statement of Intent
The Council recognises it has a legal duty of care to protect the health and safety of its
employees and others who may be affected by the Council’s activities and is committed
to pursue a policy which ensures, so far as is reasonably practicable, the health, safety
and welfare of its employees.
The Council regards the promotion of health and safety as a mutual objective for all
employees, at all levels and in all activities.
the council notes and accepts its duty as an employer to take all practical and
reasonable steps to
e Safeguard health, safety and welfare at work
e Provide safe systems of work
Provide and maintain safe plant and equipment
Provide a safe and healthy working environment
Provide information and training in safe practices
Have regard for the health and safety of others who may be affected by the
activities of the council e.g. self-employed people, contractors, other users of
the premises, members of the public
The Council will have regard to health and safety legislation, approved codes of practice,
guidance notes and other relevant information issued by the Health and Safety
Executive.
Responsibility for health and safety lies with both employers and employees and the
Council expects co-operation from employees to achieve its aims in respect of health
and safety. Negligence in respect of health and safety may be treated as a disciplinary
offence.
HPC Health and Safety Policy
6 The Council will review and revise its safety policy as necessary and appropriate, will
consult with employees on the policy and will bring the policy and any subsequent
am endments to the attention of employees.
Organisation Structure for Health & Safety
1 The Council has ultimate responsibility for the health and safety of Hellesdon Parish
Council but discharges this responsibility through the Parish Clerk to individual
supervisors and employees.
2 The Council shall ensure that
They provide the lead in developing a positive health and safety culture through
the organisation
All its decisions reflect its health and safety intentions
Adequate resources are made available for the implementation of health and
safety.
lV. They will promote the active participation of employees improving health and
safety performance.
V. The Policy will be kept up to date and reviewed as required to ensure that it
complies with current Health and Safety Legislation and Codes of Practice.
3 The Parish Clerk is the designated person with overall responsibility for ensuring
compliance with health and Safety legislation.
4 The Parish Clerk shall ensure that
The policy is implemented, monitored, developed and communicated effectively
and is review in line with current legislation
Establish, in consultation with external health and Safety advisors, safe systems
of work and procedures for carrying out the Council’s Safety Policy incorporating
any Regulations, approved Codes of Practice and other relevant legislation
Adequate insurance cover is provided at all times
There is regular communication and consultation with staff on health and safety
matters.
V. Safe working practices are developed, implemented and maintained
Vi. Accidents, ill health and “near miss” incidents are recorded, investigates and
reported.
VII. Ensure that all employees receive adequate training, information and
supervision to maintain safe standards.
5 All Council employees are required to
Make themselves familiar with and conform to this policy
Observe safety rules at all times
Where required, wear protective clothing and use appropriate safety devices
provided
Report to their immediate line manager all accidents, injuries to persons and
damage to vehicles/plant/equipment
Know the location of First Aid facilities
Vi. Report all safety hazards as a matter of urgency to their immediate line manage and
the Parish Clerk
HPC Health and Safety Policy
Vil. Know what to do in the case of fire, or other emergency and the location of fire
fighting equipment
VII. Maintain good housekeeping at all times
Observe safe standards of behaviour and dress
All employees have the responsibility to co-operate with each other to achieve a
healthy and safe workplace and to take reasonable care of themselves and others
Xl. Not to enter into any kind of horseplay or practical joking
XIl. Conducts risk assessments by assessing personal procedures and activities and
identifying where safety issues exist as part of personal safety
XII. All employees must follow guidelines and good practices set out to help prevent
spread of illnesses amongst staff, councillors, contractors, other users of the
premises, members of the public
6.1 It is the policy of the Council that all employees shall receive training in all safety aspects
of their occupation and to attend during normal working hours, courses held for this
purpose.
6.2 It shall be the duty of all staff to carry out a visual safety inspection of plan and
equipment prior to using such machinery.
6.3 It shall be the responsibility of the Parish Clerk or persons appointed by the Parish Clerk
to investigate all accidents and to take such steps as the Parish Clerk considers proper to
ensure that accidents to not continue and, where appropriate, make recommendations
to the council on accident prevention.
Lone Worker
FA Many of the Council employees are expected to work alone from time to time and for
some staff lone working is the norm. Working alone is not necessarily unsafe but there
are circumstances where lone working can increase the risks. An example where risk is
increased would be electrical maintenance where, in the event of electrocution, the lone
worker would not be able to call for assistance. Care should be taken when carrying
money to the bank. Another example would be an officer of the Council visiting
someone’s home when that person was known to have a history of violence. Clearly
lone working may increase the risk of violent attack in this latter example. (see work-
Related Violence and personal Safety below).
The Council recognises that there may be increased risks to staff who are required to
work alone. And a separate lone working policy has been adopted by the council to
reduce these risks
HPC Health and Safety Policy
Work Related Violence
8.1 Work-related violence can be defined as “an incident in which an employee is abused,
threatened or assaulted in circumstances relating to their work” and will normally only
apply where the aggressor is a non-employee (Hellesdon Parish council grievance and
disciplinary procedures apply, as appropriate, to incidents between employees, or
where an employee is the aggressor against a non-employee). Work-related violence
can be physical or non-physical. Basic examples of each include:
Physical Non-physical
a. Physical assault f. threats and threatening gestures
b. Pushing and shoving g. abusive phone calls, letters, e-mails
Damage to personal property h. verbal abuse
Kicking, biting, punching, spitting i. bullying/ harassment
Unwanted physical contact j. insults, innuendo, ridicule, sarcasm
All work-related violence incidents must be report to the Parish Clerk, who must ensure
that they are investigated and acted upon by considering whether there are procedural
changes that can be introduced that would reduce the risk of work-related violence.
Examples include eliminating lone workers by doubling up, increasing staff levels at high
risk times, allocating known “difficult” customers to more experienced staff.
General Arrangements
9.1 First Aid
A first aid box is located in the works Building, Recreation Ground Road. The Head
Groundsman is responsible for carrying out periodical checks to ensure the contents are
adequately maintained.
9.2 First aid boxes are also located at Hellesdon Community Centre, Wood View Road. The
caretaker is responsible for carrying out periodical checks to ensure the contents are
adequately maintained.
9.3 First aid box is located in the parish Council offices in the kitchen. The senior
administrator is responsible for carrying out periodical checks to ensure the contents are
adequately maintained.
9.4 First aid box is located in the works van. The Head Groundsman is responsible for
carrying out periodical checks to ensure the contents are adequately maintained.
HPC Health and Safety Policy
10 Accidents, Injuries and Dangerous Occurrences
10.1 It shall be the responsibility of the Parish Clerk to record all incidents in the Accident
Book and to report notifiable Injuries, Diseases and other Dangerous Occurrences to the
Health & Safety Executive on the appropriate form F2508 or F2508A.
10.2 Accident Books are located in the Parish Council Office, Diamond Jubilee Lodge, Wood
View Road, Hellesdon and Hellesdon Community Centre, Wood View Road, Hellesdon.
11 Fire Safety
All employees have a duty to take steps to ensure they do not place themselves or
others at risk of harm by assisting in identifying fire hazards as they emerge and
reducing all fire risks by working in accordance with approved safe practices.
Fire risk assessments will be conducted annually for all Council premises.
Emergency plans, including evacuation plans, will be established for the Council offices
and any other location routinely used for Council business.
The Parish Clerk is responsible for ensuring all fire safety tests and drills are logged in a
records book.
It shall be the responsibility of the Parish Clerk or works supervisor in respect of the works
maintenance building, to see that escape routes and passageways are kept clear at all times.
It shall be the responsibility of the Park Clerk to organise annual inspections of all fire
extinguishers on the Council’s premises.
In accordance with Government legislation, a no smoking policy is in operation in all
buildings including maintenance buildings and sheds.
12 Contractors and Visitors
All contractors, visitors and booked users of the community centre and Formal Sports
facilities must sign in on arrival with the Parish Office (Office Hours only) or On duty
caretaker.
Contractors must have visible identification.
HPC Health and Safety Policy
Agenda Item 9
REPORT TO FULL COUNCIL
Subject: Norfolk County Council Highways Proposals
Author: Natasha Carver Date: 3° August 2021
Following a recent meeting of Transforming Cities committee held at Norfolk County Council on 29" July 2021.
The proposal for crossing improvements on Boundary Road were discussed, the report and proposal from this
meeting are attached.
The Parish Council to discuss the proposal put forward.
Transforming Cities Joint Committee
Item No 5
Decision making Transforming Cities — Cycle and Pedestrian report title: Crossing of Outer Ring Road
Date of meeting: 29 July 2021
Responsible Cabinet Cllr Martin Wilby — Cabinet Member for Member: Highways and Infrastructure
Responsible Director: Grahame Bygrave (Director of Highways &
Waste)
Is this a key decision? No
If this is a key NIA
decision, date added
to the Forward Plan of
Key Decisions.
Executive Summary
The Department for Transport has awarded Norwich £32m capital funding through the
Transforming Cities Fund (TCF). The County Council's successful application was based
on a vision to “Invest in clean and shared transport creating a healthy environment,
increasing social mobility and boosting productivity through enhanced access to
employment and learning.”
Highway improvement proposals have been developed to improve crossing facilities of the
Outer Ring Road for those walking and cycling in the Boundary Road area of Norwich and
are outlined in this report. This scheme is also combined with necessary planned traffic
signal upgrade work and carriageway resurfacing in the area. By co-ordinating all three
works activities, we are able to improve efficiency and minimise disruption for local
residents and all highway users.
Recommendations
1. To proceed to public consultation on the proposals for Cycle and Pedestrian
Crossing Improvements on Boundary Road as shown on the plans contained
in Appendix A.
1. Background and Purpose
Ain The Department for Transport (DfT) has awarded £32m of funding to Norwich
from the Transforming Cities Fund (TCF). The County Council’s successful
13
application is based on a vision to “Invest in clean and shared transport creating
a healthy environment, increasing social mobility and boosting productivity
through enhanced access to employment and learning’.
1.2. Access into the city from Hellesdon for cyclists is difficult because there are no
crossings over the Boundary Road section of the outer ring road. The pedestrian
crossing facility between Marshall Road / Overbury Road will be upgraded for
use by cyclists. This will be a key crossing to enable a proposed new pedalway
route connecting Hellesdon to Trowse via Reepham Road which is presented in
the draft Local Cycling and Walking Infrastructure Plan (LCWIP).
1.3. The main objective of the scheme is to provide a direct route for cyclists that
makes it easier and safer to cross the ring road along the new pedalway route
and to improve crossings for the pedestrians at the Boundary Road junction with
the B&Q store access.
Proposals
This scheme aims to deliver improvements for pedestrians and cyclists in
crossing Boundary Road. The proposals are shown in Appendix A and are
subject to further detailed design.
This will be achieved by:
e Upgrading the existing crossing near to the B&Q store to a 2-stage
crossing (currently 3-stage). As part of this the number of lanes turning
right out of the B&Q car park will be reduced from 2 lanes to 1 lane. The
existing single lane turning left out of the car park will be unchanged;
e Anew shared use path connecting the B&Q junction to Overbury Road
will be provided. This will be in part by widening and adopting an existing
path on 3" party land;
e Extending the existing shared use path on the southern side of Boundary
Road to join up with Marshall Road. We are also proposing to improve the
junction with Marshall Road to make it easier for cyclists to navigate
safely;
e Removal of the existing pelican crossing on Boundary Road between
Boundary Avenue and Vera Road. This crossing has low levels of use,
and its loss will be mitigated by an improved crossing at the B&Q junction;
e Changing the waiting restrictions on the layby outside of Marshall Road to
allow residents to park there to avoid cars parking on the verge or
blocking the shared use path. Measures to prevent vehicles frominating
onto verges and footways will be considered;
e Cycle route signage will be provided to enhance to visibility of this route
and promote its usage.
Impact of the Proposal
3.1. The proposal will have a positive impact for cyclists and pedestrians due to it
being easier and quicker to cross the Boundary Road. Changing the junction
14
from a 3-stage to 2-stage crossing will reduce the waiting time at the traffic
lights.
Those cycling North-South between Hellesdon and the city centre will have a
more direct route that avoids cycling on busy roads.
3.2. The removal of the existing pedestrian crossing on Boundary Road near Vera
Road will benefit bus users by reducing journey times and improving journey
time reliability. It is also likely to improve the flow of general traffic through this
route by avoiding unnecessary congestion. Though the crossing. is not well used
at present, it will increase the distance for pedestrians who want to cross in this
area. The next nearest crossings are located at the B&Q junction, 165m to the
west and the crossing at Boundary Junction which is 160m to the east.
3.3. A traffic assessment has been carried out to compare the existing junction with
the proposed configuration to consider the impacts during the morning (AM) and
evening (PM) peaks.
This suggests that the queue length for the AM period for traffic heading
westbound will reduce by 9.8 meters whereas the queue length for traffic
heading eastbound and coming out of the B&Q carpark will increase by 0.5 to
2.9 meters.
For the PM period the queue for traffic heading westbound will reduce by 6.3
meters and the queue length for traffic heading eastbound and coming out of the
B&Q carpark will increase by 1.2 to 6.9 meters.
In summary, there will be little impact on the queue length as a result of these
proposed changes to the junction.
3.4. Safety Audit: The scheme has been subjected to a safety audit, the
recommendations of which have been incorporated into the proposed scheme
plans in Appendix A.
Evidence and Reasons for Decision
These proposals will deliver the vision set out in our TCF application, which will
make it easier to cycle directly into the city centre.
4.2. The traffic assessment shows that there will be little impact on general traffic as
a result for these changes to the junction.
4.3. A manual count from June 2021 showed 952 vehicles turning left out of the B&Q
car park and 842 vehicles turning right out of the B&Q car park within a 12-hour
period (7am — 7pm). The same survey also showed that 10,377 vehicles passed
through the junction heading eastbound and 11,111 vehicles passed through
heading westbound. The survey recorded 176 pedal cyclists traveling on the
carriageway.
4.4. The same count recorded 80 pedestrians crossing Boundary Road and 40
cyclists during the same 12 hour period.
15
4.5. The reason for removing the existing pedestrian crossing on Boundary Road is
that the existing crossing is not used by many people. For the week
commencing 24" May the crossing was called on average 80 times a day (7am
to 7pm, weekdays only). For comparison the crossing on the outer ring road on
Mile Cross Lane, near to St Faiths Road was called on average 181 times a day
for the same period.
4.6. The reason for changing the waiting restrictions on the layby is that currently
residents are driving over and parking on the verge in this area. Allowing
residents to park in the layby will remove the need to drive on the verge.
AT. The carriageway resurfacing works and planned signal upgrade programme will
be carried out at the same time as this TCF scheme to minimise disruption and
improve efficiency and overall value for money.
Alternative Options
An alternative option was to improve the existing crossing between Vera Road
and Rye Avenue. This would have included adding a new cycle crossing
between the two roads and changing Vera Road to be one way with no access
from Boundary Road.
The reasons for not taking this option forward are:
- The route for cyclists along Merchant Way/ Vera Road is worse as the
route is not as direct. The one-way system along Vera Road would be
inconvenient for residents and businesses in the area. In particular, the
Salvation Army who have a charity shop and community venue on the
junction with Boundary Road.
5.2. There were also two alternative options that were considered for the B&Q
junction that we have since decided not to carry forward:
- We explored the option of having a segregated crossing for cyclists
traveling North-South. The reason for not going with this option is that
there is not enough space within the highway boundary. The central
island would need to be 5m wide to achieve this. We would need to move
the stop line for cars turning into the B&Q car park back which would
reduce the capacity for the car park entry lane
- Wealso considered upgrading the existing shared use path on the
southern side of Boundary Road into a segregated path. The reason for
not moving forward with this option is due to the need to remove several
well-established trees.
Financial Implications
The cost of the project is £438,063 which includes a maintenance contribution
for carriageway surfacing works of £98,063 and £40,000 for signalling upgrades.
This scheme represents Very High Value for Money based on assessment
criteria set out by government.
16
Resource Implications
Fels Staff: The scheme will be designed and delivered utilising existing resources.
7.2. Property: None.
7.3. IT: None.
Other Implications
8.1. Legal Implications: None. NPLaw will advise on the Traffic Regulation Order
noticing requirements and will confirm that actions taken to date have been
compliant with the legislative requirements.
8.2. Human Rights implications: None.
8.3. Equality Impact Assessment (EqlA): An Equality Impact Assessment has
been developed for this project.
8.4. Health and Safety implications: The proposed scheme has been designed to
improve the safety of highway users. A Road Safety Audit stage 1 has been
carried out and the recommendations of which have been incorporated into the
proposed scheme plan in Appendix A.
8.5. Sustainability implications: None.
8.6. Any other implications: None
Risk Implications/Assessment
9s A risk register is maintained as part of the technical design and construction
delivery processes.
10. Select Committee comments 10.1. Not applicable.
11. Recommendations
11.1. To proceed to public consultation on the proposals for Cycle and
Pedestrian Crossing Improvements on Boundary Road as shown on the
plans contained in Appendix A.
12. Background Papers
12.1. None
17
Officer Contact
If you have any questions about matters contained in this paper, please get in touch
with:
Officer name: Durga Goutam Tel No.: 01603 223487
Email address: durga.goutam@norfolk.gov.uk
Officer name: Alex White Tel No.: 01603 222100
Email address: alex.white@norfolk.gov.uk
If you need this report in large print, audio, braille,
IN A alternative format or in a different language please
VW TRAN contact 0344 800 8020 or 0344 800 8011
communication for alt’ (textphone) and we will do our best to help.
18
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Agenda Item 10
REPORT TO FULL COUNCIL
Subject: Parish Flag Pole
Author: Natasha Carver Date: 3" August 2021
Following the events working group meeting held in June, the group discussed having a Parish Flag
pole located in the parish grounds next to the Council Offices. Attached is a quotation for a white
flag pole with internal halyard. The quotation also includes 3 flags suitable for the post.
The following information is taken from the government website:
The Union Flag is the national flag of the United Kingdom of Great Britain and Northern
Ireland, the Crown Dependencies and the Overseas Territories. It is a symbol of national
unity and pride. The first Union Flag was created in 1606 and combined the flags of England
and Scotland; the present Union Flag dates from 1801.
There are designated days when the Union Flag must be flown on UK government buildings
by command of Her Majesty the Queen. However, UK government buildings are encouraged
to fly the Union Flag all year around.
This guidance is aimed at UK government buildings. However, we would encourage local
authorities and other local organisations to.follow suit where they wish to fly flags. This
guidance will apply from the summer.
Having a flag pole would enable the Parish to have its own flag designed and to be flown in the
Parish.
The Parish Council to discuss the proposal to place a flag pole in the parish, to consider
allocation of funds.
Specialised C: Servi Ltd
QUOTATION AdeiphiWay
Ireland Industrial Estate
Staveley
Chesterfield S43 3LS
01246 472949
App) Charlotte. Towers@flagmakers.co.uk
Flagmakers mer
alae
Dated 30/07/2021
Contact Maureen Malagon
Tel 01603 301751
Maureen Malagon Fax
Hellesdon Parish Council
Diamond Jubilee Lodge
Wood View Road
Hellesdon
Norwich
NR6 5QB
United Kingdom
Thank you for your enquiry - | am pleased to offer the following quotation:
Re: Architectural Flagpole & Flags
ItemQty Pack Description __ _ _ Unit Price Total
A 1 Unit(s) 6m Architectural white flagpole complete with internal halyard, £711.70 £711.70
white finial and hinged base and studding
B41 Unit(s) 180cm x‘900m (2 yard) Union sewn, rope & toggle £66.02 £66.02
Cc 1 Unit(s) 180cm x‘90cm (2 Yards) LGBT Pride Flag- Hand Sewn Rope & £50.01 £50.01
Toggle
D1 Unit(s) Description: Dye sublimated Norfolk County Flag £64.80 £64.80
Artwork (Customer to supply print ready artwork):
Size: 180cm x 90cm
Orientation: Landscape
Material: Woven 155gsm Woven Polyester
Sides: Single
Reading: Correct on front, mirror on reverse
Colour References:
Finishing: Headband, Rope & Toggle
E 4 “Unit(s Delivery(OX Freight) - 1st Package £43.91 £43. 91
F 2 Unit(s) Delivery (0X Freight) - Additional Package Cost £13, 17 £26.34
Sub Total £962.78
VAT £192.56
TOTAL £1,155.34
Delivery
- Bulk Packed for delivery by carrier.
Prices
- Priced per piece, excluding VAT & delivery.
Terms- Unless your company has an account with a member of the Specialised Canvas Group, all transactions must be paidin full at point of
order.
Conditions of Sale - All orders are subject to our standard terms and conditions of sale. Copies are available on request.
Artwork - Quotations for printed items include set up for one artwork type. An additional charge will apply for jobs with multiple artwork types.
Quotations are valid for 30 days from date issued.
Flagmakers is a division of Specialised Canvas Services Ltd.
Registration No: 2895710 VAT NO: 172778178
Page 1
He HELLESDON PARISH COUNCIL
aP
Minutes of the Meeting of Hellesdon Events Working Group
Held on Friday 30" July 2021 at 10am
Online Via Zoom
1. Welcome
The chair welcomed
2. Apologies and acceptance for absence
Apologies were received from Cllr Gurney, Cllr Bush-Trivett and Cllr Britcher, these were ACCEPTED.
3. To note the minutes from last Working Group Meeting 29" June 2021
The minutes from last Working Group Meeting 29" June 2021 were NOTED
4. Norfolk Day 27" July 21
The event went well despite the weather and those who took part thoroughly enjoyed it. Pictures will be
placed in the Just Hellesdon August edition. Cllr Diffey suggested that for future events we build a
mailing list (email) for events, so that residents can be informed of any events that will be taking place,
and not just relying on social media.
5. Defib Demonstration Event 8" August 2021
The event will take place between 1-2pm on the recreation ground, refreshments will be available.
Volunteers will need to be here from 12 noon.
6. Community Café
Cllr Douglass suggested that on a trial basis we run from the Parish Council office kitchen, a community
café. This would be during the school holidays on days where the weather is suitable for outside
seating. This would need to be run by volunteers. Holding the café would use up the left over ice lollies
and ice cream purchased for Norfolk Day and also provide a facility at the recreation ground. Any profits
made would go back into future Events. Cllr Johnson agreed this would also be a way to test to see if
there are requirements for a café onsite.
A discussion was had on advertising this event along with further events planned, including Scarecrow
Trail for the October 2021 school Holidays(23% to 31*) and Summer Fair 4'* June 2022. All agreed to
advertise the events .
6. To confirm the date, time and venue of the next meeting
Next meeting to be held early September, time and date to be confirmed.
Meeting Closed at 10:20am
HE HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 50B
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 13* July 2021 at 6.15pmin
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr Britton
Cllr Johnson
Cllr Sears
Cllr Potter
Cllr Franklin
Cllr Forder
Cllr Bush-Trivett
Mrs. N Carver — Clerk
The chair welcomed all to the meeting.
Apologies and acceptance for absence
Apologies were received from Cllr Fulcher these were ACCEPTED
Declarations of Interest and Dispensations
No further declarations of interest or dispensations were made
To Confirm the Acceptance of Vice Chair Following the Committee meeting held on 8" June 2021
Item deferred to the next meeting of the planning committee
To receive approval of minutes of the committee meeting held on 22"4 June 2021 from those members
present at the held meeting.
Minutes were previously circulated and AGREED by those present at the meetings held
Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
No public in attendance
General Matters/Planning Outcomes
Applications Determined and awaiting Decision- This Information provided with the Agenda was NOTED.
Applications for Consideration 20210848 No Objection 108 Hawthorne Avenue, NR6 6LF Erection of a single storey rear extension. 20210883 Strongly Object 59 Holt Road, NR6 6XS Detrimental effects to the adjacent properties To change garage into motorcycle repair workshop. due to noise fumes and increased activity
1
Approved...
Date..sererees
20210990 No Objection
11 Meredith Road, NR6 6PD
Variation of condition 2 of 20190225.
20210982 No Objection
31 Links Avenue, NR6 SPE
Single storey rear extension with EPDM warm roof &
central glass lantern.
20211030 No Objection
5 Pinewood Close, NR6 5LX
Front & side extension & double garage.
Exchange of Information
None Noted
Date, time and venue of next meeting
This was confirmed as Tuesday 27" July at 6.30pm in the Council Chambers.
The meeting closed at 6:24pm.
APPIOVEU..ceessesssesseeeeeeresseeetsneeeseeeeseeenineeseaeeesenenees
HPC Planning Committee Mins 13" July 2021
He HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 27* July 2021 at 6.30pmin
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr Britton
Cllr Potter
Cllr Franklin
Cllr Forder
Cllr Fulcher
Mrs. N Carver
— Clerk
The chair welcomed all to the meeting.
Apologies and acceptance for absence
Apologies were received from Cllr Johnson and Cllr Sear these were ACCEPTED
Declarations of Interest and Dispensations
Cllr Fulcher declared an interest in planning application 20211131, no further declarations or dispensations
were made.
To Confirm the Acceptance of Vice Chair Following the Committee meeting held on 8" June 2021
Cllr Fulcher confirmed acceptance of Vice Chair to the Committee.
To receive approval of minutes of the committee meeting held on 13" July 2021 from those members
present at the held meeting.
Minutes were previously circulated and AGREED by those present at the meetings held
Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
No public in attendance
General Matters/Planning Outcomes
Applications Determined and awaiting Decision- This Information provided with the Agenda was NOTED.
Applications for Consideration
20210974 Approve Subject to domestic usage only
24 Hawthorne Avenue, NR6 6LE
The proposed erection of a wooden construction
and removal of existing structure next to
dwelling.
20210994 Object — Planning application shows no detail or mention
27 Hawthorne Avenue, NR6 6LE of the extension and only for the proposed shed as such
Approved sizssiseessssavanzareouerncussenineranscnmneccusreeaaters
HPC Planning Committee Mins 27" July 2021 Remove existing garage from rear of property the application is disingenuous. The planning application and erect a 6x3m wooden shed parallel to the mentions creating a larger driveway where the reverse is boundary in the driveway and convert the front true.
garden into a driveway. There is also no mention to the use for the upstairs
rooms. We have real concerns about an
overdevelopment of site, which could lead to excessive on
road parking on a corner development.
20211131 No decision could be made due to lack of detail. The
11 Pinewood Close, NR6 5LX Parish Council request additional information on full
External & internal alterations and carport proposed layout and clarification on existing layout to
extension make a response.
20211079 Objection — Inadequate parking for proposed
16 Hamond Road, NR6 5RR development.
4m extension to the rear of the property and loft
conversion
20210647 No Objection é
24 Waldemar Avenue, NR6 6TB
Proposed Loft Conversion.
Exchange of Information
Cllr Fulcher requested that every planning meeting is held at 6:15, this was discussed but no changes
made.
Date, time and venue of next meeting
This was confirmed as Tuesday 10** August at 6.15pm in the Council Chambers.
The meeting closed at 7:14pm.
AP PIOVEO sesmsscescesccisccsssucetasssscsseesaesssausaearneesiaeatee
HPC Planning Committee Mins 27" July 2021
He HELLESDON PARISH COUNCIL
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Parish Clerk: Natasha Carver
Minutes of the meeting of the Property, Policy & Resources Committee held on
Tuesday 3" August 2021 at 7pm at
Hellesdon Parish Council Offices, Diamond Jubilee Lodge, Woodview Road, Hellesdon
Present:
Cllr S Gurney — Chair of the Committee
Cllr B Johnson — Vice Chair of the Committee
Cllr R Potter
Cllr R Forder
Cllr M Fulcher
Cllr D Britcher
Also in Attendance:
N Carver — Clerk
The Chairman welcomed members and opened the meeting at 7pm.
1. Apologies and acceptance for absence
Apologies were received from Cllr King these were ACCEPTED
Declarations of Interest and Dispensations
No further declarations of interest made.
To Approve the Minutes of the Meeting Held on 1° June 2021
Minutes had been circulated from the meeting held on 25" May 2021.
It was
RESOLVED TO ADOPT THE MINUTES OF THE MEETING PROPOSED BY CLLR JOHNSON AND
SECONDED BY CLLR FULCHER, AGREED BY ALL
Public Participation
No public present at the meeting.
To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to
exclude the press and public for the duration of the following items in view of the
confidential and personal nature of the business to be transacted. If resolved, such items to
be dealt after the item that confirms details of the next meeting. PROPOSED BY THE CHAIR
SECONDED BY CLLR JOHNSON AND AGREED BY ALL
Community Centre
This item was discussed after agenda item 8 following the resolution to exclude press and
public in the view of the confidential nature of the business being discussed.
Approved
HPC Policy, Property & Resources Committee Mins 3" August 2021
Exchange of Information
No further information.
To confirm the date, time and venue of the next meeting
Provisional date 8" September at 7pm
The meeting was closed to press and public and the following items were discussed.
6. Community Centre
a) The site meeting minutes were previously circulated to all councillors and NOTED. A verbal
update was given to the committee regarding the PV requirements for the centre, the system
being put in place will accommodate for the proposed extension. We are still awaiting for a
portable toilet for the public to use, the Clerk will chase.
b) To committee were presented with drawings following the review of the M&E. A discussion
was had over the requirements for additional electrical sockets, a booking in system, touch
pads to access the main rooms, the clerk will ask for these to be confirmed and added to the
tender documents. It was discussed and AGREED by all with the items discussed added to the
drawings DJ Designs can produce the tender documents.
RESOLVED TO ALLOW DJ DESIGNS TENDER THE M&E WORKS INLINE WITH OUR STANDING
ORDERS
The meeting closed at 8:25pm
APPIOVE......esecsesssereeeesesssseeeeeeeeseseeeseeeeeenuaeeesantees
HPC Policy, Property & Resources Committee Mins 3‘ August 2021
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