Paper for Full Council 13-02-2024
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Interests Flowchart
The flowchart below gives a simple guide to declaring an interest under the code.
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Table 1: Disclosable Pecuniary Interests
This table sets out the explanation of Disclosable Pecuniary Interests as set out in the
Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012.
Subject Description
Employment, office, trade, Any employment, office, trade,
profession or vocation profession or vocation carried on for
profit or gain.
Sponsorship Any payment or provision of any other
financial benefit (other than from the
council) made to the councillor during the
previous 12-month period for expenses
incurred by him/her in carrying out
his/her duties as a councillor, or towards
his/her election expenses.
This includes any payment or financial
benefit from a trade union within the
meaning of the Trade Union and Labour
Relations (Consolidation) Act 1992.
Contracts Any contract made between the
councillor or his/her spouse or civil
partner or the person with whom the
councillor is living as if they were
spouses/civil partners (or a firm in
which such person is a partner, or an
incorporated body of which such person
is a director* or a body that such person
has a beneficial interest in the securities
of*) and the council
—
(a) under which goods or services are
to be provided or works are to be
executed; and
(b) which has not been fully discharged
Land and Property Any beneficial interest in land which is
within the area of the council.
‘Land’ excludes an easement,
servitude, interest or right in or over
land which does not give the councillor
or his/her spouse or civil partner or the
person with whom the councillor is
living as if they were spouses/ civil
partners (alone or jointly with another) a
right to occupy or to receive income.
Licenses Any licence (alone or jointly with others)
to occupy land in the area of the council
for a month or longer
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Corporate tenancies Any tenancy where (to the councillor’s
knowledge)—
(a) the landlord is the council; and
(b) the tenant is a body that the councillor,
or his/her spouse or civil partner or the
person with whom the councillor is living
as if they were spouses/ civil partners is
a partner of or a director* of or has a
beneficial interest in the securities* of.
Securities Any beneficial interest in securities* of a
body where—
(a) that body (to the councillor’s
knowledge) has a place of
business or land in the area of the
council; and
(b) either—
(i) ) the total nominal value of the
securities* exceeds £25,000 or
one hundredth of the total issued
share capital of that body; or
(ii) If the share capital of that body is of
more than one class, the total nominal
value of the shares of any one class in
which the councillor, or his/ her spouse
or civil partner or the person with whom the
councillor is living as if they were
spouses/civil partners have a beneficial
interest exceeds one hundredth of the total
issued share capital of that class.
* ‘director’ includes a member of the committee of management of an industrial and
provident society.
* ‘securities’ means shares, debentures, debenture stock, loan stock, bonds, units of a collective
investment scheme within the meaning of the Financial Services and Markets Act 2000 and other
securities of any description, other than money deposited with a building society.
Table 2: Other Registrable Interests
You must register as an Other Registerable Interest :
a) any unpaid directorships
b) any body of which you are a member or are in a position of general control or
management and to which you are nominated or appointed by your authority
c) any body
(i) exercising functions of a public nature
(ii) directed to charitable purposes or
(iii) one of whose principal purposes includes the influence of public opinion or policy
(including any political party or trade union) of which you are a member or in a
position of general control or management
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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Parish Council
held on Tuesday 9th January 2024 at 7pm
in The Council Chamber, Diamond Jubilee Lodge
PRESENT:
Cllr B Johnson (Chairman) Cllr N Barker
Cllr G Britton Cllr I Duckett
Cllr R. Forder Cllr S Gurney
Cllr A Lock Cllr R Sear
Cllr S Smith
In attendance: Mrs F LeBon (Clerk) and four members of the public.
Welcome by the Chairman – Cllr Johnson opened the meeting at 7pm and welcomed all in
attendance.
1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr Douglass, Cllr Fahy, Cllr Holland and Cllr Maidstone.
2. Declarations of Interest and Dispensations
Cllr Gurney declared a non-pecuniary interest in the allotment hut, in that she had helped HAHA
obtain funding for their proposed temporary building from Broadland Council. There is no
financial benefit to her.
3. Minutes from Full Council meeting held 12th December 2023
The Minutes of the Full Council meeting held on 12th December 2023 had been previously
circulated. It was RESOLVED TO ACCEPT these Minutes as a true and accurate record of the
meeting.
4. Public Participation
A member of the public gave the meeting an update on the traffic and highway safety on Low
Road. Cllr Britton was thanked for attending their drop in meeting on 3rd January. It was
enquired that if Low Road is to be used as a diversion route for when the Ring Road is closed, then
could Low Road not be maintained to the standard of the Ring Road? Concerns were also raised
about the level of money spent for multiple crossing points on Middletons Lane, but only one is
being requested for the Low Road.
Cllr Gurney, in capacity of County Councillor, advised that a proportion of her Ward Member’s
grant would be allocated to renew the illuminated signs along Low Road within the Hellesdon
parish. Further funding may then be considered for 30mph roundels on the road.
The member for the Wensum Ward (Norwich City Council) would like to arrange a footfall count
to see if a crossing would be justified. A discussion occurred as to the number of crossing points
on Middletons Lane and their associated cost, compared to the lack of crossings on Low Road.
Cllr Gurney advised that the number of schools along Middletons Lane attracts funding for
crossing points, not only from the local authority but from developers.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th Januay 2024
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A meeting onsite is to be arranged with the Cabinet Member for Highways, Infrastructure and
Transport.
5. Council Reports
a) To Receive Clerk’s Written Report
This had been previously circulated. After a query, it was noted that there had been no update
from Norfolk County Council highways about extra 30mph repeater signs on Reepham Road when
exiting the parish.
The Clerk is to follow up with Norfolk County Council as to a proposed date for the library bollard
scheme to commence.
The Clerk is meeting with representatives from the parish hall to discuss the defibrillator
installation.
The Clerk’s report was ACCEPTED.
b) To Receive Reports from District and County Councillors (verbal reports due to Christmas
Period)
Cllr Gurney, in her capacity as county councillor reported that:
• She had reported the pot holes on the Westgate roundabout.
• Norfolk County Council had voted to proceed with devolution (the County Deal).
• From 31st December Norfolk County Council has relinquished the charges for domestic
household waste at recycling centres, with conditions on reasonable use.
• Adult education had received a ‘good’ rating from Ofsted. Cllr Duckett queried where the
adult education centres were. Cllr Gurney clarified, with the nearest one being in
Sprowston.
• Money has been released to refurbish fire stations to accommodate more female fire
fighters.
• Norfolk County Council’s emergency team had been very busy over the Christmas period
taking urgent calls.
In her capacity as District Councillor she had reported six damaged street signs to Broadland
Council, and had been contacted by numerous residents about the planning proposals for the
former snooker centre. Cllr Britton advised that that Planning Committee had considered the
application and decided that there should be no objections to the application subject to the
highways authority being satisfied that there was sufficient parking within the curtilage of the
site.
c) Verbal Update from Chairman
There were no further updates.
6. Financial Matters
a) Bank Reconciliation – December 2023
It was AGREED to accept this reconciliation.
b) Earmarked reserves summary
This report was ACCEPTED.
c) Approval of Payments – December 2023
The payments detailed in the written report were AGREED.
d) Receipts – December 2023
The receipts detailed in the written report were AGREED.
e) Detailed Income and Expenditure 1st April 2023 – 31st December 2023
This report was NOTED.
f) To Consider Movements between General and Earmarked Reserves and Amend Reserves
Management Policy to Accommodate
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th Januay 2024
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The Clerk reported that the PP&R committee had reviewed the level of general reserves which
were anticipated as at financial year end and move some of these to earmarked reserves to either
increase sinking funds or utilise for projects. It was AGREED to move £223,915.36 from general
reserves to earmarked reserves as detailed in the report circulated to members. It was further
AGREED to amend section 6.2 of the Parish Council’s reserves management policy to read ‘The
current level of general reserves to be held by the Council is no less than £150,000.00 as this is
considered to be adequate for 3 months running costs of the council’. This reflects an increase of
£20,000 as previously detailed in the policy.
g) To Approve the Budget and Associated Precept for 2024/2025
Cllr Gurney reported that the PP&R committee had carefully considered the proposed budget,
which had been previously circulated to members. There was a certain amount of growth within
the budget and the provision of services. The committee was acutely aware of the cost of living
crisis and was therefore proposing to use earmarked reserves for projects in the next financial
year, which was good fiscal management. The committee recommends an increase of 4.96% on
the parishes portion of the council tax to £152.37 per annum for a Band D property, which
represents an increase of £7.20 per annum. This is reflective of a precept of £598,826.67.
Councillor Gurney proposed that this be accepted by the council, seconded by Cllr Britton and
carried. It was noted that most properties in Hellesdon are bands B and C so will therefore pay
less.
Cllr Gurney thanked the Clerk and the Finance Officer for their assistance in setting the budget.
7. Planning Committee
a) To Note the Decisions made by the Planning Committee on 12th December 2023
The minutes and decisions arising from the Planning Committee meeting held on 12th December
2023 had been circulated. It was AGREED to note the minutes and the decisions made.
8. Events Committee
a) To note decisions made by the Events Committee on 8th January 2024 (verbal report)
Cllr Smith reported that the tickets for the Through the Ages event on 27th January had started to
be sold online today. The drinks for this event had also been agreed.
The different events throughout the year had also been discussed.
It was AGREED to accept the verbal report.
9. Community Centre
a) To Receive Update report on WC Improvement Project
The Clerk reported that a site meeting was held between the Parish Council’s Project Manager,
the Contractor, their plumbing sub contractor and the Parish Council’s Facilities Manager to
discuss a resolution to the drainage problem with the new WCs. A resolution was proposed
involving further works to the corridor outside the changing rooms.
10. Neighbourhood Plan
a) Receive Update on the Neighbourhood Plan
The Clerk reported a grant from Locality for £7,425 has been approved for works likely to take
place up until the end of the financial year. Technical assistance from AECOM has also been
approved. Broadland Council had been in touch and would like to meet to discuss the Parish
Council’s broad aspirations for the Neighbourhood Plan, to help reduce any tensions that may be
caused between the proposed Neighbourhood Plan policies and any planning applications
currently in the system.
A discussion occurred about the necessity of the plan policies to be unambiguous and
prescriptive.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th Januay 2024
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11. Allotments
a) To Consider Request for new Community Shed and Ancillary Storage at Allotment Site
It was reported that HAHA has now successfully raised enough money to purchase a shed, the
purpose of which is for holding meetings, workshops and to provide a social space to improve
wellbeing. They now seek formal permission to install the structure which, as a shed, is deemed
as a temporary structure. This would be placed on the existing concrete pad. The existing shed,
donated to HAHA has been refurbished and will be useful to HAHA to retain for storage. A site
plan and pictures of the proposed structure were circulated to members.
Discussions occurred as to the use of the word ‘community’ within the project name as it suggests
that the structure would be open to all, whereas it would primarily be used by allotment holders.
Cllr Gurney proposed that the meeting be suspended to allow a representative from HAHA to
speak. This was seconded by Cllr Sear and carried.
The meeting was suspended
A member of the public clarified the purpose of the structure, to be multifunctional including:
• Facilitating a tool loaning scheme.
• To show residents what the allotment holders do
• For demonstrations and talks
• Seed swaps
• Adult learning and clubs such as Mankind
• To hold regular meetings to save money on room hire
• To hold open days.
Other names could be considered, such as the Bush Road Allotments Community Shed.
The meeting went back into session.
It was AGREED that the new shed could be sited on the concrete pad and the refurbished shed
being re-sited by HAHA. Cllr Gurney abstained from the vote.
12. Community Car
a) To Receive Report into Community Car Schemes
A report was provided to members on the operation of local community car schemes. After due
consideration it was AGREED to note the report, after a proposal from Cllr Britton and a second
from Cllr Gurney.
13. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the items 14 and 15 in view of the confidential nature of
the business to be transacted. This was AGREED.
The Meeting was Closed to the Press and Public
14. Community Centre Outstanding Matters
a) To Consider Further Action to Bring Contract Works to a Close
The Clerk reported that she will be meeting with the Project Manager tomorrow to discuss the
latest proposals. An AGREED time limit was set for the contractor to respond with a remediation
plan.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th Januay 2024
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15. Land Matter
a) To Receive Correspondence and Agree Meeting Date
Correspondence had been previously circulated to members. A response was AGREED which the
Clerk will relay.
The Meeting was Re-Opened to the Press and Public
16. Matters for the Next Agenda
A grant application for the Pride in Place scheme for the refurbishment of the west WCs in the
community centre. It was AGREED that the Clerk should have delegated authority to make this
grant application.
17. Time and Venue of Next Council meeting.
Tuesday 13th February 2024, 7pm at Diamond Jubilee Lodge
The meeting closed at 9pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 9th Januay 2024
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Meeting of Hellesdon Parish Council
13th February 2024
Item 5 – Governance
Item 5a) To Receive Nominees and Co Opt one Member to Hellesdon Parish Council
On 24th January, Broadland Council’s election team advised that there had not been a request for an
election for the vacant position as a result of the resignation of Cllr Diffey. The Parish Council is
therefore free to co-opt a person onto the Parish Council.
As with all decisions of the Parish Council, a proposer and seconder are required and the decision
will be carried by a majority as shown by a show of hands.
The successful candidate will take their place on the council as soon as they have signed their
Declaration of Acceptance of Office.
Item 5b) To Receive Update on By Election
On 24th January, Broadland Council’s election team advised that they had received 10 signatures
requesting a by-election for the position made vacant by the resignation of Cllr Sparkes. The
signatures were accepted by the Chief Executive Officer and a By election has been called for 7th
March 2024. The notice of election was displayed by Hellesdon Parish Council on its website,
facebook page and on the parish noticeboards on Thursday 1st February in accordance with electoral
guidelines.
Delivery of nomination papers should be to Broadland Council no later than 4pm on Friday 9th
February.
The publication of the Statement of Persons Nominated will be no later than 4pm on Monday 12th
February.
The cost of the by-election has been estimated by Broadland Council at £13,000. For the 2023/2024
financial year we budgeted for £4,500 in the revenue budget and £7,403.70 in earmarked reserves
(total £11,903.70). Of this, the cost to the Parish Council for the elections in May was £6,689
meaning that there remains only £5,214.70 allocated for elections.
To facilitate payment, there remains enough in general reserves. When the Parish Council agreed to
make adjustments to the general and free reserves figures in January, the following was agreed:
Bank Balances as of 30/09/2024 £1,114,890.61
Add anticipated income to year end £40,195.00
Less anticipated expenditure to year end £280,892.95
Less existing earmarked reserves £304,726.48
Less Reserves Management £150,000.00
Less Projects £131,511.51
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Less Agreed Transfer to Earmarked Reserves £223,915.36
TOTAL FREE RESERVES: £64,039.31
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AGENDA ITEM 6a
CLERK'S REPORT FOR COUNCIL MEETING
13th February 2024
ITEM COMMENTS Community Centre Agenda items.
The Government is consulting on the new Standard Tier proposals under Martyns Law. This
will be an agenda item for March (it is likely to impact several committees including staffing,
community centre and Events. The document can be found here
05.02.24_Martyn_s_Law_Standard_Tier_Consultation_.pdf (publishing.service.gov.uk)
Car Park – Library Bollard Scheme - The easement was completed on 8th December 2023. NPS to get an
Community Centre updated quote from the contractor due to the length of time between their original quote
and now, and are awaiting an updated PO from NCC and then can instruct the contractor
following this.
Anglian Water need to do some works to the meter chamber on the entrance to the
driveway. We have requested that these be done out of hours to minimise the impact to the
community centre, library and family hub. Their target is to have works completed by 23rd
February.
Community Café and With some additional pressure, the applications to Fareshare and Neighbourly have
Fridge progressed. Neighbourly has accepted our application but advised that there are no slots
currently available in the Norwich area due to high demand. However, we have accepted
‘back up slots’ from Aldi at Costessey. Fareshare has accepted our application and is currently
seeking available slots, with training to commence on 15th February. We have been advised
that supermarkets are now moving to evening only slots, which would mean a notification of
collection being received at approx. 7pm for collection between 8.30pm – 9.30pm. This
would limit the ability of Parish Council to control the collections and this would be taken to
the Cafe Committee for consideration for the recruitment of a volunteer co-ordinator.
Parish Council Offices Adjustments have been made to the Hearing Loop so that it picks up at a better frequency.
Diamond Jubilee It was noted that the hearing loop microphones in the ceiling are next to the projector and
Lodge the air conditioning outlet. This could cause problems with the hearing loop when these
items are operational. This has been added to the spec for the Streaming system in the
chamber. Other sources for streaming are to be investigated including Meeting Owls and
Stream Yard. A quote has been received for a Meeting Owl system at £1,574.06.
Also requested report into the possibility of a microphone system in the reception area, to
enable both staff and parishioners to be heard without the need to open the security
window. A quote has been requested.
Recreation Ground Cllr Maidstone, the Clerk and Facilities Manager will be meeting with Age UK on 8th February
including Children’s to discuss the possible installation of a Chatty Bench (to be funded by Age Uk).
Play areas
Skate Park & MUGA No matters to report
Meadow Way No further information has been received from Norfolk County Council about the sale of
their land on the entrance to the Meadow Way park.
Mountfield Park No matters to report
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Cottinghams Park Two areas of seating have been agreed by the Playing Fields, Allotments and Amenities
Committee. The seats will be ordered in the New Year when the grounds team have resource
to install.
Allotments The HAHA Hut is in the process of being installed. The main shell of the building is in place,
it just needs to be kitted out with the equipment to enable safe usage.
Community Orchard No matters to report. When fruit comes it can be taken to the Community Fridge for
Distribution.
Community Apiary No matters to report
Cemetery Car Park Land registry plans are to be obtained for land that is supposedly within the Parish Council
ownership. Land registry require professional planning maps to be purchased to enable
this request. Conveyance documents have been obtained from archive.
Persimmons Homes Broadland Council is awaiting revised layout plans for phase 3, then will re-consult.
All planning enforcement matters have been closed.
Broadland Council has confirmed that they visited the site in October and found that the P1
open space is still fenced off, in contravention of the s106 agreement. They will be revisiting
the site to see if this has been opened. The trigger point of 60% occupancy on P2 has not
yet been reached. Broadland Council has been chased (5th February) with regards to the P1
open space availability.
Public Toilets No matters to report.
Litter & Dog Waste Hellesdon Parish Council has raised concerns with Broadland Council over an informal
Bins arrangement over the maintenance of litter and dog bins which have been provided by
Broadland Council.
Broadland Council will be writing to town and parish councils to clarify responsibility for
installation and maintenance of street bins’. [17th November 2022] This communication has
yet to be received. This has been chased as the environmental assets in the parish are looking
to be reviewed (are they sufficient / in the right place). A response was received by Broadland
Council on 11th September advising that ‘Unfortunately this is still in the process of being
reviewed and finalised’.
Increased requests are being received for extra litter / dog bins. A review of these assets was
agreed by PP&R in the new financial year and these can be considered.
Bus Shelters The application under parish partnership for three bus shelters on Drayton High Road has
been made. We will find out if the application has been successful in March 2024.
Benches No matters to report
War Memorial No matters to report
Highways Reports of visibility problems with the new zebra crossing on Middletons Lane have been
escalated to highways. This was reported to highways on 3rd February, who advised it
would be passed to the safety team. No response has been received from the safety team
so this has been chased (2nd October).
The faded white markings on the junction between the Cromer Road and Fifers Lane have
been redone.
The Clerk and Facilities Manager are working with NCC to help site welfare facilities to aid
the process of the resurfacing of the footways in Neylond Crescent. Further requirements
are being sought from Tarmac. The works are pencilled in for February 2024.
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A request has been made to highways to replace the ‘Give Way to Vehicles from the Right’
signage that was not replaced after a vehicle strike on the Reepham Road / Drayton Wood
Road Roundabout (inbound).
Saffron Housing has been emailed over surface water flooding on Angus McKay Court. They
have acknowledged that this is their responsibility and are awaiting quotes and further
authorisation for the required works.
A lack of dropped kerbs has been identified along the Cromer Road, across Lodore Avenue.
This will be raised directly to highways for remediation.
A set of 30mph repeater signs has been requested due to reports of speeding traffic exiting
the parish and not realising that the 30mph zone has been extended.
Highways has been chased about the decision on the Parish Council taking on the additional
alley ways of
Links Avenue to Kinsale Avenue
Meadow Way
Woodland Road to Bernham Road
Woodland Road to Hamond Road
Hamond Road to Drayton High Road
And also to finalise payment for:
FP2 – Mountfield Ave to Samson Road
FP1 – Links Ave to Berkley Close
FP4 – Woodland Road to Yelverton Road
FP5 - Drayton Wood Road to Woodland Close
FP6 – Heath Close to Fifers Lane
Staffing A new café assistant starts training on 7th February to support the café opening on a Friday.
Street Lighting No matters to report
Events Agenda Item
Meeting Dates 12th February - Neighbourhood Plan Working Group
Monday 11th March at 7pm (provisional)
Monday 15th April at 7pm (provisional)
12th March – Full Council
Health and Safety The defibrillator has been received by the Parish Office. A discussion has been instigated
with the Parish Hall for installation.
Other Matters The new website is now live at www.hellesdon-pc.gov.uk
The competition for school children to design a new Hellesdon Parish Council logo is
ongoing.
Cllr Barker and the Clerk will be attending an Engagement Breakfast at RAF Marham to
discuss the Armed Forces Covenant on 8th February.
Cllr Forder has attended the recent SNAP meeting. A local parishioner raised concerns
about speeding down Woodland Road during school runs. The police have agreed to do
some speed checks.
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The Clerk and the Grounds Team attended the ‘Doe Show’ to review innovations in
machinery which may be beneficial to the Parish Council in the future.
The Winter Grants items have been making an impact to local residents, and all persons
receiving items have been grateful. The Parish Council still has the following items
available:
Low Energy Wash Packs (consist of a bottle of dry shampoo, a microfibre hair towel to
reduce hair drying time, soap and a flannel).
Wearable snuggle blankets (in both adults and children’s sizes)
Thermal hats – men’s, ladies and children’s sizes available
Thermal socks – Men’s, ladies and children’s sizes
Thermal gloves – ages 6-7, 8-9 , 10-11 and 12-13 for children. Sizes s/m and l/xl for adults
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Meeting of Hellesdon Parish Council
13th February 2024
Item 6 – Council Reports
Item b) To Receive Reports from District and County Councillors
District Council – Hellesdon North West
District Councillor Johnson has attended planning committee meetings, although none have involved
applications in the Hellesdon parish. His members’ allowance was shared between Allotment
holders Hut, Arden Grove Pre School and Friday Friends.
District Council – Hellesdon South East
Work continues on the Cromer Road bus lane.
There has been no update from Wetherspoons on carparking at the Whiffler other than they have
plans they will share in due course.
There has also been no information on Links Avenue HMO despite repeated chasing to the officer
dealing with it.
There has been a review of the domestic abuse policy
Cllr Douglass has attended the Overview & Scrutiny informal workshop on the four year forward plan.
Good event to speak to portfolio holders and lead officers.
Nutrient Mitigation Fund scheme is moving forward to allow Nutrient Neutrality to be overcome and
allow new building and planning to eventually resume.
Full Council was cancelled
Item 6c) To Receive any Updates from the Chairman
On 27th January the Parish Council held a ‘Though the Ages’ disco. This was well received and thanks
go to all councillors and volunteers involved.
Friday Friends is beginning to pick up and we had a visit from Broadland Help Hub some interesting
discussions. They also had several one to ones with members.
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Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 31 December 2023
Confirmed Bank & Investment Balances
Bank Statement Balances
31/12/2023 Active Saver 4401 517,951.11
31/12/2023 Business Current Account 2077 500.00
31/12/2023 Petty Cash 51.16
31/12/2023 Active Saver 7702 341,169.80
31/12/2023 Active Saver 4503 82,202.69
23/05/2023 Number 2 account 0958 0.00
31/12/2023 Cafe float 100.00
941,974.76
Unpresented Payments
599.44
941,375.32
Receipts not on Bank Statement
0.00
Closing Balance 941,375.32
All Cash & Bank Accounts
1 Current Bank Account 517,851.67
2 Petty Cash 51.16
3 Active Saver 7702 341,169.80
4 Active Saver Emergency 4503 82,202.69
5 Number 2 account 0.00
6 Cafe float 100.00
Other Cash & Bank Balances 0.00
Total Cash & Bank Balances 941,375.32
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03/01/2024 Hellesdon Parish Council Current Year Page 1
11:46
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 8,787.01 3,403.09 12,190.10
321 EMR Site Fencing 257.40 257.40
322 EMR Machinery 5,701.00 -5,701.00 0.00
323 EMR Hard Surface Area 5,000.00 11,500.00 16,500.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 3,396.00 1,350.00 4,746.00
326 EMR Elections 7,403.70 -2,189.09 5,214.61
327 EMR War Memorial 4,380.00 4,380.00
328 EMR Burial Ground Land 0.00 10,000.00 10,000.00
329 EMR Com Centre Contingency 15,739.68 15,739.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 15,462.99 20,000.00 35,462.99
332 EMR Good Causes in Hellesdon 4,170.00 -1,309.94 2,860.06
334 EMR HEL2** 53,127.24 53,127.24
337 EMR Driveway Sinkage 500.00 500.00
338 EMR Grit bins 1,203.62 1,203.62
340 EMR PF Ownership signs 2,008.00 -499.55 1,508.45
341 EMR Precept Shortfall 13,190.00 13,190.00
342 EMR Staff contingency payments 10,000.00 10,000.00
343 EMR Privet Hedge Driveway 500.00 500.00
345 EMR Bus shelter 323.00 323.00
346 EMR Green Grid 5,140.00 5,140.00
347 EMR Land Acquisition account 30,752.17 29,000.00 59,752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 7,241.59 2,000.00 9,241.59
350 EMR Community Apiary & allotme 2.46 2.46
351 EMR Events 2,054.80 2,054.80
352 EMR HCC extension 42,171.00 42,171.00
361 EMR CIL 23/24 0.00 62,242.78 62,242.78
362 EMR Comm fridge/cafe improves 0.00 1,686.68 1,686.68
363 Neighbourhood Plan 0.00 7,500.00 7,500.00
248,761.66 138,982.97 387,744.63
17
List of Payments made between 01/12/2023 and 31/12/2023
Date Paid Payee Name Amount Paid Transaction Detail 01/12/2023 Broadland District Council £155.00 bus rates stores 01/12/2023 Broadland District Council £1,205.00 bus rates HCC 01/12/2023 Broadland District Council £330.00 bus rates Grds shed 01/12/2023 Trade UK £130.29 door clsr/dec mats& lock fam hub 04/12/2023 Barclaycard Commercial £725.58 clean mats, mops, poppy wrth,PHS 04/12/2023 Barclays Bank Plc £46.73 commission 13 Oct- 12 Nov 06/12/2023 UK Fuels Ltd £132.25 fuel November 07/12/2023 Anglia Culinary Suppliers Ltd £90.08 café purchases 07/12/2023 Easters Norwich Ltd £111.22 café/free fruit & veg 07/12/2023 G & G Fencing Ltd £4,048.08 fence replacement Rec Grd 07/12/2023 The Jeff Short Singers £175.00 music senior citizens party 07/12/2023 Norfolk Association of Local C £18.90 trainers travel exps 07/12/2023 Norse Eastern Ltd £1,069.32 grass cutting verges Nov 07/12/2023 Pips Skips Ltd £312.00 skip hire 27 Nov 07/12/2023 Casual hire £227.76 refund hire fee/ deposit 14/12/2023 Anglia Culinary Suppliers Ltd £406.91 café purchases 14/12/2023 Amazon.com £112.49 mops, reader,jugs,doillies,stickers 14/12/2023 Ben Burgess Groundscare Equipm £1,026.52 service John deere 1026R 14/12/2023 Booker Ltd £88.06 coffee,sponge scourers 14/12/2023 Crown Catering Engineers Ltd £96.00 attend to dishwasher dault 14/12/2023 Easters Norwich Ltd £150.58 café/free fruit & veg 14/12/2023 Grease Busters (Norfolk) Ltd £288.00 kitchen extraction canopy cafe 14/12/2023 Just Regional Publishing £420.00 Just Hellesdon 20 Dec 14/12/2023 Norse Commercial Services Ltd £230.40 locking parks November 14/12/2023 Osiris Technologies £715.81 monthly IT support 14/12/2023 PHS Group £1,570.81 PHS collections 14/12/2023 Casual hire £150.00 Hire ML 25 Nov deposit returned 14/12/2023 London Hearts £900.00 Defibrillator Low Road 14/12/2023 Norwich & District Beekeepers £37.20 membership renewal 20/12/2023 Anglia Culinary Suppliers Ltd £145.29 cafe purchases 20/12/2023 Amazon.com £139.86 water filter, plates, servttes, wipes 20/12/2023 Ben Burgess Groundscare Equipm £926.69 service b/green lawnmower 20/12/2023 The Calypso Coffee Company £191.85 cafe purchases 20/12/2023 DD Health & Safety Supplies Lt £442.29 descalr, wipes,sacks,gloves,blue roll 20/12/2023 Easters Norwich Ltd £132.31 café/free fruit & veg 20/12/2023 Hugh Crane Equipment £519.24 polishing pads, t/roll 20/12/2023 Harrod Sport £98.88 goal post clips 20/12/2023 Josh Lee £95.00 xmas entertain Fri Friends 20/12/2023 EEE 73 £25.03 reimbursement cafe purchases 20/12/2023 Cllr Sear £111.60 r/burse xmas party purchases 20/12/2023 Hellesdon Allotment HA £500.00 grant award Good Causes 22/12/2023 Desira Group £382.38 cable jumper electric van 27/12/2023 Total Gas & Power £1,359.09 gas November HCC/DJL 27/12/2023 Broadland District Council £645.00 bus rates office 27/12/2023 Barclays Bank Plc £40.00 post office error 28/12/2023 Total Gas & Power £22.40 elec allotments Nov 28/12/2023 Total Gas & Power £894.13 elec HCC/DJL Nov 28/12/2023 Total Gas & Power £1,060.81 elec DJL Nov
£22,701.84
18
Cash Received between 01/12/2023 and 31/12/2023
Date Cash Received from Receipt Description Receipt total 01/12/2023 Regular Hirer HCC hires £64.80 01/12/2023 Regular Hirer HCC hires £77.76 01/12/2023 Regular Hirer HCC hires £103.68 01/12/2023 Regular Hirer HCC hires £138.60 01/12/2023 Regular Hirer HCC hires £226.80 01/12/2023 Regular Hirer HCC hires £97.20 01/12/2023 Takings - Cafe cash 28 - 30 Nov £320.15 04/12/2023 Barclaycard Commercial cash back rebate 8 Nov £7.00 04/12/2023 Barclays Bank Plc interest earned £2,021.05 04/12/2023 Regular Hirer HCC hires £128.64 04/12/2023 Regular Hirer HCC hires £63.02 04/12/2023 Sports Hire football pitch £90.00 04/12/2023 Sports Hire football pitch £135.00 04/12/2023 Regular Hirer HCC hires £174.96 04/12/2023 Regular Hirer HCC hires £633.00 04/12/2023 Regular Hirer HCC hires £191.04 04/12/2023 Regular Hirer HCC hires £938.88 04/12/2023 Regular Hirer HCC hires £38.88 05/12/2023 Casual Hire Hire ML 6 Jan £55.08 05/12/2023 Sports Hire football training pitch hire £11.45 05/12/2023 Takings - Cafe card receipts 5 Dec £118.20 06/12/2023 Regular Hirer HCC hires £246.24 06/12/2023 Takings - Cafe card receipts 6 Dec £180.80 07/12/2023 Barclays Bank Plc credited in error by Post Office £20.00 07/12/2023 Regular Hirer HCC hires £73.98 08/12/2023 Barclays Bank Plc loyalty reward 13 Oct - 12 Nov £7.65 08/12/2023 Sports Hire football training pitch hire £90.00 08/12/2023 Regular Hirer HCC hires £388.80 08/12/2023 Takings - Cafe card receipts 7 Dec £112.85 08/12/2023 Takings - Cafe cash receipt 5 - 7 Dec £354.50 11/12/2023 Casual Hire damage deposit 30 Dec £137.00 11/12/2023 Regular Hirer HCC hires £158.76 11/12/2023 Regular Hirer HCC hires £233.28 11/12/2023 Events disco tickets £30.00 12/12/2023 Sports Hire football training £11.45 12/12/2023 Sports Hire football training £68.68 12/12/2023 Regular Hirer HCC hires £72.00 12/12/2023 Takings - Cafe card receipts £129.10 13/12/2023 Takings - Cafe card receipts £134.90 14/12/2023 Casual Hire Hire ML 4 May 24 £228.60 14/12/2023 Takings - Cafe card receipts £150.95
19 15/12/2023 Broadland District Council grant WC HCC £20,718.75 15/12/2023 Casual Hire Hire OH 16 Dec £13.50 15/12/2023 Events disco ticket £10.00 15/12/2023 Takings - Cafe cafe cash 12 - 14 Dec £397.00 18/12/2023 Regular Hirer HCC hires £381.72 18/12/2023 Regular Hirer HCC hires £243.00 19/12/2023 Sports Hire football training £11.45 19/12/2023 Takings - Cafe card receipts 19 Dec £231.30 20/12/2023 Takings - Cafe card receipts 20 Dec £137.40 21/12/2023 Casual Hire Hire SW 11 Dec £34.02 21/12/2023 Takings - Cafe card receipts 21 Dec £93.00 22/12/2023 Regular Hirer HCC hires £54.00 22/12/2023 Takings - Cafe cafe cash 19- 22 Dec £325.20 27/12/2023 Allotment User plot 129 rent £57.30 27/12/2023 Sports Hire football training £11.45 27/12/2023 Regular Hirer HCC hires £43.74 28/12/2023 Casual Hire Hire ML 19 Jan £205.08 28/12/2023 Regular Hirer HCC hires £2,608.20 29/12/2023 Casual Hire Hire ML 5 Jan £61.56 29/12/2023 Casual Hire Hire SW 6 Jan £101.34
£34,203.74
20
03/01/2024 Hellesdon Parish Council Current Year Page 1
11:33
Detailed Income & Expenditure by Budget Heading 31/12/2023
Month No: 9 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre 1400 Community Centre Income 0 (28,600) 45,225 73,825 (63.2%) 1410 Community Centre Inc ML Room 253 14,231 0 (14,231) 0.0% 1415 Community Centre Inc SW Room 146 12,681 0 (12,681) 0.0% 1420 Community Centre Inc OH Room 71 6,812 0 (6,812) 0.0% 1425 Community Centre Inc Spr Room 0 526 0 (526) 0.0% 1440 Community Centre Inc Ww Room 0 41 0 (41) 0.0% 1445 Community centre kitchenette 19 688 0 (688) 0.0% 1455 Community centre stage hire 0 73 0 (73) 0.0% 1460 Hire of flasks 8 306 0 (306) 0.0% 1470 Hire of urn 0 4 0 (4) 0.0% 1475 Storage charge 0 440 0 (440) 0.0% 1476 Rent old parish office 1,279 3,452 0 (3,452) 0.0%
Community Centre :- Income 1,775 10,655 45,225 34,570 23.6% 0 4070 Profess Fees/Agency Personnel 0 828 0 (828) (828) 0.0% 4150 Utilities & business rates 2,707 19,528 25,315 5,787 5,787 77.1% 4250 PHS services 605 3,246 2,424 (822) (822) 133.9% 4295 Equipment - New/Replacement 0 5,491 1,897 (3,594) (3,594) 289.4% 6,291 4300 Equipment-Repair/Maintenance 160 255 657 403 403 38.7% 4435 Contingencies 0 0 5,000 5,000 5,000 0.0% 4450 Inspections 0 606 661 56 56 91.6% 4480 Memberships & Subscriptions 0 0 1,980 1,980 1,980 0.0% 4560 Property Maintain/Replacement 22 3,232 1,589 (1,643) (1,643) 203.4% 4625 Senior Citizens club 0 81 0 (81) (81) 0.0% 60 4630 Consumables 69 615 166 (449) (449) 370.7% 4635 cleaning agents/materials 1,333 2,631 900 (1,731) (1,731) 292.3% 4645 Warm room expenditure 0 159 0 (159) (159) 0.0% 4695 community centre redevelopment 0 9,941 0 (9,941) (9,941) 0.0% 4696 community centre WC project 35,105 79,887 0 (79,887) (79,887) 0.0%
Community Centre :- Indirect Expenditure 40,002 126,499 40,589 (85,910) 0 (85,910) 311.7% 6,351
Net Income over Expenditure (38,227) (115,843) 4,636 120,479
6000 plus Transfer from EMR 0 5,351 6001 less Transfer to EMR 0 1,000
Movement to/(from) Gen Reserve (38,227) (111,492)
110 Administration
1076 Precept 0 561,227 0 (561,227) 0.0% 9,350 1085 Grants received 20,719 23,219 0 (23,219) 0.0% 2,500
Continued over page
21
03/01/2024 Hellesdon Parish Council Current Year Page 2
11:33
Detailed Income & Expenditure by Budget Heading 31/12/2023
Month No: 9 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
1099 Community Infrastructure 0 142,377 0 (142,377) 0.0% 142,377 1370 Insurance recoveries 0 22,272 0 (22,272) 0.0%
Administration :- Income 20,719 749,094 0 (749,094) 154,227 4065 councillor training 0 125 (1,081) (1,206) (1,206) (11.6%) 4070 Profess Fees/Agency Personnel 0 0 5,950 5,950 5,950 0.0% 4465 External Audit 0 2,100 1,750 (350) (350) 120.0% 4470 Internal Audit 0 1,580 2,981 1,401 1,401 53.0% 4480 Memberships & Subscriptions 0 2,261 2,000 (261) (261) 113.0% 4550 Insurance 0 10,418 10,771 353 353 96.7%
Administration :- Indirect Expenditure 0 16,485 22,371 5,886 0 5,886 73.7% 0
Net Income over Expenditure 20,719 732,610 (22,371) (754,981)
6001 less Transfer to EMR 0 154,227
Movement to/(from) Gen Reserve 20,719 578,383
120 Staff
4000 Admin Staff 7,132 64,467 124,884 60,417 60,417 51.6% 4010 Groundstaff 5,566 51,357 79,682 28,325 28,325 64.5% 4020 Care Takers 4,220 42,578 63,861 21,283 21,283 66.7% 4025 Cafe Staff 2,385 17,878 29,868 11,990 11,990 59.9% 4040 PAYE 3,664 35,436 0 (35,436) (35,436) 0.0% 4045 Pension Scheme 4,887 43,677 43,993 316 316 99.3% 4055 Staff training 0 521 4,000 3,479 3,479 13.0% 4070 Profess Fees/Agency Personnel 0 252 0 (252) (252) 0.0% 4080 Employer NI 1,888 18,015 25,139 7,124 7,124 71.7% 4090 Protective clothing/workwear 97 1,427 3,405 1,978 1,978 41.9% 4480 Memberships & Subscriptions 0 0 353 353 353 0.0%
Staff :- Indirect Expenditure 29,840 275,609 375,185 99,576 0 99,576 73.5% 0
Net Expenditure (29,840) (275,609) (375,185) (99,576)
130 Council Office
1360 Electricity FIT 0 302 666 364 45.3% 1365 Misc office income 0 8 0 (8) 0.0% 1375 Misc refund 0 1,034 0 (1,034) 0.0% 1490 Misc donations received 10 10 0 (10) 0.0%
Council Office :- Income 10 1,354 666 (688) 203.4% 0 4112 Advertising 0 0 343 343 343 0.0% 4150 Utilities & business rates 1,905 9,749 14,843 5,094 5,094 65.7%
Continued over page
22
03/01/2024 Hellesdon Parish Council Current Year Page 3
11:33
Detailed Income & Expenditure by Budget Heading 31/12/2023
Month No: 9 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4250 PHS services 0 56 56 1 1 99.1% 4295 Equipment - New/Replacement 0 899 3,671 2,772 2,772 24.5% 4400 Chairman's Budget 20 62 1,694 1,632 1,632 3.7% 4405 Expense/Mileage Members 0 0 100 100 100 0.0% 4410 Expense/Mileage Staff 0 15 100 85 85 15.3% 4415 Refreshments 65 320 287 (33) (33) 111.6% 4420 Telephone and Broadband 276 2,142 3,398 1,256 1,256 63.0% 4425 IT Support and Maintenance 393 3,662 5,006 1,344 1,344 73.2% 4430 Photocopier 157 794 2,498 1,704 1,704 31.8% 4435 Contingencies 0 30 100 70 70 30.0% 4440 Stationery 67 707 543 (164) (164) 130.1% 4445 Postage 0 117 60 (57) (57) 195.8% 4450 Inspections 0 589 661 72 72 89.1% 4485 Other Licences/Fees 0 2,803 3,116 313 313 90.0% 4500 PWLB 0 43,095 43,094 (1) (1) 100.0% 4560 Property Maintain/Replacement 414 3,421 3,874 453 453 88.3% 4565 Elections/Parish Poll 0 6,689 4,500 (2,189) (2,189) 148.6% 6,689 4570 Church Grass Cutting Contribut 0 750 800 50 50 93.8% 4595 Misc contributions 0 50 200 150 150 25.0% 4605 Grants awarded 500 500 0 (500) (500) 0.0% 500 4630 Consumables 0 0 210 210 210 0.0% 4635 cleaning agents/materials 0 0 106 106 106 0.0%
Council Office :- Indirect Expenditure 3,796 76,451 89,260 12,809 0 12,809 85.6% 7,189
Net Income over Expenditure (3,786) (75,097) (88,594) (13,497)
6000 plus Transfer from EMR 500 7,189
Movement to/(from) Gen Reserve (3,286) (67,908)
150 Investment 1080 Bank Interest Received 3,490 7,541 80 (7,461) 9426.0% 1090 Monthly Loyalty Rewards 8 71 10 (61) 709.7% 1091 Cash back rebates 6 36 0 (36) 0.0%
Investment :- Income 3,504 7,648 90 (7,558) 8497.6% 0 4060 Bank Charges & card fees 93 723 318 (405) (405) 227.2%
Investment :- Indirect Expenditure 93 723 318 (405) 0 (405) 227.2% 0
Net Income over Expenditure 3,411 6,925 (228) (7,153)
Continued over page
23
03/01/2024 Hellesdon Parish Council Current Year Page 4
11:33
Detailed Income & Expenditure by Budget Heading 31/12/2023
Month No: 9 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
160 Planning
4130 Hire of Rooms 0 0 300 300 300 0.0%
Planning :- Indirect Expenditure 0 0 300 300 0 300 0.0% 0
Net Expenditure 0 0 (300) (300)
170 Health and Safety
4135 Consultancy Fees 0 1,996 2,995 999 999 66.7% 4140 Defibrillator 750 801 340 (461) (461) 235.6% 750 4295 Equipment - New/Replacement 0 119 163 44 44 73.2% 4630 Consumables 0 13 0 (13) (13) 0.0%
Health and Safety :- Indirect Expenditure 750 2,930 3,498 568 0 568 83.8% 750
Net Expenditure (750) (2,930) (3,498) (568)
6000 plus Transfer from EMR 750 750
Movement to/(from) Gen Reserve 0 (2,180)
180 Media and Communications 4105 Newsletter-Printing/Distributi 350 3,690 5,634 1,944 1,944 65.5% 4110 Website and Emails 248 975 1,071 96 1,034 (939) 187.7% 4155 IT Infrastructure 0 0 2,000 2,000 2,000 0.0% 4460 CCTV 0 4,823 1,450 (3,373) (3,373) 332.6% 4685 Noticeboards 0 0 1,484 1,484 1,484 0.0%
Media and Communications :- Indirect Expenditure 598 9,488 11,639 2,151 1,034 1,116 90.4% 0
Net Expenditure (598) (9,488) (11,639) (2,151)
190 Stores
4150 Utilities & business rates 155 1,391 1,546 155 155 90.0%
Stores :- Indirect Expenditure 155 1,391 1,546 155 0 155 90.0% 0
Net Expenditure (155) (1,391) (1,546) (155)
195 Tractor Shed
4150 Utilities & business rates 330 2,971 3,301 330 330 90.0% 4450 Inspections 0 450 585 135 135 76.9% 4460 CCTV 0 0 198 198 198 0.0% 4560 Property Maintain/Replacement 0 418 0 (418) (418) 0.0%
Tractor Shed :- Indirect Expenditure 330 3,839 4,084 245 0 245 94.0% 0
Net Expenditure (330) (3,839) (4,084) (245)
Continued over page
24
03/01/2024 Hellesdon Parish Council Current Year Page 5
11:33
Detailed Income & Expenditure by Budget Heading 31/12/2023
Month No: 9 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
200 Residents' Parties 4115 Consumable- Food/Beverage 112 122 550 428 428 22.2% 4120 Over 65 Entertainment 0 325 325 0 0 100.0% 4630 Consumables 24 54 125 71 71 43.6%
Residents' Parties :- Indirect Expenditure 136 502 1,000 498 0 498 50.2% 0
Net Expenditure (136) (502) (1,000) (498)
205 Events
1480 Events income 33 1,358 550 (808) 247.0%
Events :- Income 33 1,358 550 (808) 247.0% 0 4122 Events 95 2,838 3,000 162 162 94.6%
Events :- Indirect Expenditure 95 2,838 3,000 162 0 162 94.6% 0
Net Income over Expenditure (62) (1,480) (2,450) (970)
210 Grounds
1200 Football Hire Charges (10) 1,577 1,270 (307) 124.2% 1210 Football Training Area Hire 38 1,008 1,134 126 88.9% 1215 Grass cutting agreement 0 16,407 15,000 (1,407) 109.4% 1270 Floodlights Income 0 13 0 (13) 0.0%
Grounds :- Income 29 19,005 17,404 (1,601) 109.2% 0 4195 Keys/Locks 0 211 465 254 254 45.3% 4200 Locking parks 192 1,992 1,576 (416) (416) 126.4% 4210 Emptying Bins/Fresheners 0 5,112 3,493 (1,619) (1,619) 146.3% 4215 Seats - Repair/Replacement 0 0 1,000 1,000 1,000 0.0% 4220 Signage - New/Replacement 0 500 0 (500) (500) 0.0% 500 4225 Floodlights Maintenance/Repair 0 0 2,556 2,556 2,556 0.0% 4245 Highway grass verge cutting 0 8,911 9,641 730 730 92.4% 4255 Skip hire 0 1,040 2,600 1,560 1,560 40.0% 4260 Shrub/Tree/Hedge 0 64 500 436 436 12.8% 4270 Fertilisers/Weed & Moss Killer 0 1,183 1,845 662 662 64.1% 4275 Contractor Spray 0 0 1,906 1,906 1,906 0.0% 4295 Equipment - New/Replacement 99 238 396 158 158 60.2% 4320 Small tools 0 384 1,000 616 616 38.4% 4325 fence repairs 0 3,373 5,000 1,627 1,627 67.5% 4435 Contingencies 37 1,786 4,150 2,364 2,364 43.0% 4630 Consumables 0 3 0 (3) (3) 0.0%
Grounds :- Indirect Expenditure 328 24,797 36,128 11,331 0 11,331 68.6% 500
Net Income over Expenditure (299) (5,791) (18,724) (12,933)
6000 plus Transfer from EMR 0 500
Movement to/(from) Gen Reserve (299) (5,292)
Continued over page
25
03/01/2024 Hellesdon Parish Council Current Year Page 6
11:33
Detailed Income & Expenditure by Budget Heading 31/12/2023
Month No: 9 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
220 Machinery and Vehicles 4160 Repairs/Maintenance 501 783 815 32 32 96.1% 4265 Fuel 0 1,541 3,030 1,489 1,489 50.9% 4290 Servicing 772 1,628 8,457 6,829 6,829 19.2% 4295 Equipment - New/Replacement 319 25,264 11,513 (13,751) (13,751) 219.4% 13,432 4310 Hire of Machinery & vehicles 495 4,455 6,940 2,485 2,485 64.2% 4680 Depreciation 0 0 1,000 1,000 1,000 0.0%
Machinery and Vehicles :- Indirect Expenditure 2,087 33,671 31,755 (1,916) 0 (1,916) 106.0% 13,432
Net Expenditure (2,087) (33,671) (31,755) 1,916
6000 plus Transfer from EMR 0 13,432
Movement to/(from) Gen Reserve (2,087) (20,239)
230 Trees 4240 Emergency Work 0 0 1,589 1,589 945 644 59.5% 4455 work & inspections 0 2,300 7,683 5,383 220 5,163 32.8%
Trees :- Indirect Expenditure 0 2,300 9,272 6,972 1,165 5,807 37.4% 0
Net Expenditure 0 (2,300) (9,272) (6,972)
240 Allotments 1100 Allotment Income 38 3,281 4,389 1,108 74.8% 1110 Water Recharge 5 419 0 (419) 0.0% 1115 Pest control Recharge 5 450 0 (450) 0.0% 1125 Apiary honey sales 0 84 0 (84) 0.0%
Allotments :- Income 48 4,234 4,389 155 96.5% 0 4145 Landowner Rent 0 1,506 1,444 (62) (62) 104.3% 4150 Utilities & business rates 21 813 1,329 516 516 61.2% 4170 Pest Control 0 570 470 (100) (100) 121.3% 4390 Materials 0 0 430 430 430 0.0% 4560 Property Maintain/Replacement 0 964 1,100 136 136 87.7%
Allotments :- Indirect Expenditure 21 3,854 4,773 919 0 919 80.7% 0
Net Income over Expenditure 26 380 (384) (764)
250 Play Areas
4295 Equipment - New/Replacement 0 791 0 (791) (791) 0.0% 4300 Equipment-Repair/Maintenance 0 1,630 1,846 216 216 88.3% 4450 Inspections 0 274 279 5 5 98.2%
Play Areas :- Indirect Expenditure 0 2,695 2,125 (570) 0 (570) 126.8% 0
Net Expenditure 0 (2,695) (2,125) 570
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26
03/01/2024 Hellesdon Parish Council Current Year Page 7
11:33
Detailed Income & Expenditure by Budget Heading 31/12/2023
Month No: 9 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
255 Hard Courts and Car Park
1225 Outside courts 0 1,126 2,200 1,074 51.2%
Hard Courts and Car Park :- Income 0 1,126 2,200 1,074 51.2% 0 4340 Surface - Repair 0 0 1,500 1,500 1,500 0.0% 4345 Surface Clean Chemicals 0 0 100 100 100 0.0% 4560 Property Maintain/Replacement 0 0 1,500 1,500 1,500 0.0% 4580 Car Park/ Pathways 0 0 1,000 1,000 1,000 0.0%
Hard Courts and Car Park :- Indirect Expenditure 0 0 4,100 4,100 0 4,100 0.0% 0
Net Income over Expenditure 0 1,126 (1,900) (3,026)
260 Bowling Green
1240 Bowls Hire Charges 0 1,800 1,800 0 100.0%
Bowling Green :- Income 0 1,800 1,800 0 100.0% 0 4160 Repairs/Maintenance 0 0 222 222 222 0.0% 4390 Materials 0 700 1,908 1,208 1,208 36.7%
Bowling Green :- Indirect Expenditure 0 700 2,130 1,430 0 1,430 32.9% 0
Net Income over Expenditure 0 1,100 (330) (1,430)
265 Memorials 4360 Rose Renewal 0 0 100 100 100 0.0% 4575 War Memorial 0 0 300 300 300 0.0%
Memorials :- Indirect Expenditure 0 0 400 400 0 400 0.0% 0
Net Expenditure 0 0 (400) (400)
270 Traffic Highways/Environment
1350 Parish Partnership grant 0 3,995 2,510 (1,485) 159.2%
Traffic Highways/Environment :- Income 0 3,995 2,510 (1,485) 159.2% 0 4650 SAM 0 804 953 150 150 84.3% 4655 Bus Shelters 0 0 500 500 500 0.0% 4670 Parish Partnership Scheme 0 7,990 5,020 (2,970) (2,970) 159.2%
Traffic Highways/Environment :- Indirect 0 8,794 6,473 (2,321) 0 (2,321) 135.8% 0
Expenditure
Net Income over Expenditure 0 (4,799) (3,963) 836
Continued over page
27
03/01/2024 Hellesdon Parish Council Current Year Page 8
11:33
Detailed Income & Expenditure by Budget Heading 31/12/2023
Month No: 9 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
300 Cafe 1500 Café Income 2,401 19,713 25,000 5,287 78.9%
Cafe :- Income 2,401 19,713 25,000 5,287 78.9% 0 1610 cafe capital costs (36) 257 0 (257) (257) 0.0% 4070 Profess Fees/Agency Personnel 0 400 0 (400) (400) 0.0% 4295 Equipment - New/Replacement 0 11 0 (11) (11) 0.0% 4630 Consumables 46 1,024 0 (1,024) (1,024) 0.0% 4635 cleaning agents/materials 240 311 0 (311) (311) 0.0% 4710 Café Purchases 1,048 10,217 11,115 898 898 91.9% 22 4711 Community fridge/ fruit & veg 40 314 0 (314) (314) 0.0%
Cafe :- Indirect Expenditure 1,338 12,532 11,115 (1,417) 0 (1,417) 112.8% 22
Net Income over Expenditure 1,063 7,181 13,885 6,704
6000 plus Transfer from EMR 0 22
Movement to/(from) Gen Reserve 1,063 7,203
Grand Totals:- Income 28,518 819,984 99,834 (720,150) 821.3%
Expenditure 79,568 606,096 661,061 54,965 2,199 52,765 92.0%
Net Income over Expenditure (51,050) 213,887 (561,227) (775,114)
plus Transfer from EMR 1,250 27,244
less Transfer to EMR 0 155,227
Movement to/(from) Gen Reserve (49,800) 85,904
28
Meeting of Hellesdon Parish Council
13th February 2024
Item 7f To Receive Report and Agree Payment on aged (June 2020) invoice to Kompan for Play
Equipment on Meadow Way and Recreation Ground
On 22nd January, Hellesdon Parish Council received an invoice 251104 from Kompan Ltd for
£18,939.67 + VAT (£22,727.60) relating to the refurbishment of the play areas at the Recreation
Ground and Meadow Way in 2020.
Invoice 251104 dated 27/12/2023 has been raised by Kompan to make good an underpayment
resulting from their invoice 231268 dated 16/06/2020.
Their invoice 231268 incorrectly gave a deduction for a prepayment of £18,939.67 net: that payment
had already been allocated against their prepayment invoice 230332 dated 07/02/2020.
The underpayment was queried with Kompan in an email dated 20/07/2020 to the Senior Credit
Controller but no response was received. That person no longer works for Kompan.
The total cost of the work per the quote and order was £55,502.79 plus VAT £11,100.55 =
£66,603.34. The payments made were £22,720.60 13/02/2020 (invoice 230332) and £21,148.14
22/06/2020 (invoice 231268) leaving balance £22,727.60 per invoice 251104. As less than 6 years
have past since the work was done, Kompan is still in time to invoice us.
The relevant invoices and sales order confirmation are attached.
To facilitate payment, there remains enough in general reserves. When the Parish Council agreed to
make adjustments to the general and free reserves figures in January, the following was agreed:
Bank Balances as of 30/09/2024 £1,114,890.61
Add anticipated income to year end £40,195.00
Less anticipated expenditure to year end £280,892.95
Less existing earmarked reserves £304,726.48
Less Reserves Management £150,000.00
Less Projects £131,511.51
Less Agreed Transfer to Earmarked Reserves £223,915.36
TOTAL FREE RESERVES: £64,039.31
(figures subject to funding of the by-election. If council agrees to fund the by-election costs from free
reserves, this should be reduced by £7,785.30)
29
Page 1 of 4
Order Confirmation
Order No. SO229384-6
Mrs. Natasha Carver Sell-to Contact No. 490183
Hellesdon Parish Council Order Date 07-02-2020
Diamond Jubilee Lodge Planned Delivery Date 13-03-2020
Woodview Road
Norwich Installation Ending Date 12-04-2020
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
Village Hall Toddler Area
New Equipment
M53600-3418P Toddler Train 1 Pieces 2,290.00 2,290.00
Inground 60cm
INSTALLATION Installation - M53600-3418P 1 Pieces 250.00 250.00
Toddler Train
M53700-3418P Toddler Carriage 1 Pieces 1,870.00 1,870.00
Inground 60cm
INSTALLATION Installation - M53700-3418P 1 Pieces 219.00 219.00
Toddler Carriage
M18670-01P Home Multi Seesaw with 1 support 1 Pieces 3,480.00 3,480.00
Inground 40cm
INSTALLATION Installation - M18670-01P 1 Pieces 494.00 494.00
Home Multi Seesaw with 1 support
PCM100403- Bespoke Multi Unit with Slide, Firemans Pole and 1 Pieces 7,100.00 7,100.00
CUSTOM
Climbing Net
20069215
INSTALLATION Installation - PCM100403-CUSTOM 1 Pieces 1,126.00 1,126.00
Bespoke Multi Unit with Slide, Firemans Pole and
EN-RT STAINLESS Cradle Seat with J-Hook Fixasation 2 Pieces 108.40 216.80
1267
INSTALLATION Installation - EN-RT STAINLESS 1267 2 Pieces 33.00 66.00
Cradle Seat with J-Hook Fixasation
A960022-51 Y-CHAIN Ø6 L=1698+2X177 4 Pieces 40.00 160.00
EN-FITICK Train Ticket Office Panel 1 Pieces 291.59 291.59
1200x800mm
EN-FIRPRD1750 Recycled Round Plastic Post 2 Pieces 62.74 125.48
120MMdiax1750mm
EN-FAHRFIXINGS Fahr Panel Post Fixings 1 Pieces 64.00 64.00
EN-IPANEL 2 Installation of Panel on 2 Posts 1 Pieces 231.01 231.01
POSTS
Relocation of Equipment
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
30
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 2 of 4
No. Description Quantity Unit of Unit Price Amount
Measure
EN-UPLIFT Carefully Uplift & Reinstall Picnic Table 4 Pieces 256.85 1,027.40
REINSTALL
EN-CAREFUL Carefully Remove and Set Aside 2 flat swing seats 1 Pieces 34.25 34.25 UPLIFT EN-CAREFUL Carefully Uplift and Reinstall Springer 2 Pieces 241.51 483.02 UPLIFT
Surfacing
EN-SURFACING Rubber Mulch Surfacing - 140m2 - Colours: 1 Squ. Metre 9,641.10 9,641.10
Autumn
Gold & Red
Groundworks
EN-EXC150 INC Excavate 150mm to Prepare Ground for Mulch 140 Squ. Metre 20.55 2,877.00
DISP
Surfacing - Including Disposal
EN-MOT100 Supply & Lay Type 1 Mot Stone 100mm to Prepare 140 Squ. Metre 16.93 2,370.20
Ground for Mulch Surfacing
Site Set Up
EN-SITE SECURITY Site Security including Offloading, Skip Hire, 1 Pieces 1,982.91 1,982.91
and Storage
Other
EN-INSP RPII Inspection RPII Post Installation 1 Pieces 421.43 421.43
Meadow Way Play Area
Equipment & Installation
PCM210303- Two Tower Multi Unit with Steel Slide, Firemans 1 Pieces 8,680.00 8,680.00
CUSTOM
Pole and Climbing Net
20071001
INSTALLATION Installation - PCM210303-CUSTOM 1 Pieces 705.00 705.00
Two Tower Multi Unit with Steel Slide, Firemans
Removals
EN-DIG MULTI 2 Dig Out & Remove 2 Tower Multi 1 Pieces 493.84 493.84
Including Disposal
EN-DIG GRASS Dig Out Grass Matts Insitu 23 Squ. Metre 17.64 405.72
MATTS
Excludes Disposal (Rubber Skip Required)
EN-INSTALLATION Removal of Existing Mound 1 Pieces 2,260.27 2,260.27
Groundworks
EN-EXC150 INC Excavate 150mm Including Disposal To Prepare for 33 Squ. Metre 20.55 678.15
DISP
New Surfacing
EN-MOT100 Supply & Lay Type 1 Mot Stone 100mm 50 Squ. Metre 16.93 846.50
Surfacing
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
31
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 3 of 4
No. Description Quantity Unit of Unit Price Amount
Measure
EN-SURFACING Green Rubber Mulch with Yellow Wear Pads 1 Squ. Metre 5,286.30 5,286.30
Total 50m2
Reinstatement
EN-TOPSOIL200 Supply & Spread Topsoil 200mm where mound 5 Squ. Metre 41.53 207.65
020
removed and no new safety surfacing
EN-TURF Supply & Lay Turf where mound removed and 5 Squ. Metre 8.49 42.45
no new safety surfacing
Site Set Up
EN-SITE SECURITY Site Security including Offloading, Skip Hire, 1 Pieces 2,335.65 2,335.65
Storage and Site Welfare
Other
EN-INSP RPII Inspection RPII Post Installation 1 Pieces 421.43 421.43
Total Freight Across Both Sites
FREIGHT Freight 1 Pieces 1,578.24 1,578.24
EXTRA SALES Freight for Cradle Seats 2 Pieces 5.00 10.00
FREIGHT
EXTRA SALES Freight for Fahr panels and posts 1 Pieces 68.60 68.60
FREIGHT
Heras Fencing to be provided by the client
however, KOMPAN can provide a quotation
upon request.
PREPAYMENT Prepayment 1 Pieces 18,939.67 18,939.67 PREPAYMENT Prepayment -1 Pieces 18,939.67 -18,939.67
Subtotal 60,840.99
Project Discount Amount -5,338.20
Total GBP Excl. VAT 55,502.79
VAT Amount 11,100.55
Total GBP Incl. VAT 66,603.34
Payment Terms Net 30 days
Ship-to Address Bill-to Address Mrs. Natasha Carver Mrs. Natasha Carver Hellesdon Parish Council Hellesdon Parish Council Diamond Jubilee Lodge Diamond Jubilee Lodge Woodview Road Woodview Road Norwich Norwich NR6 5QB NR6 5QB Ship-to Contact Phone 01603 301751 No. Ship-to Contact E-mail clerk@hellesdon-pc.gov.uk
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
32
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 4 of 4
*BACS/Cheque Payments*
Please always quote our invoice number or account number as payment reference.
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
33
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 1 of 4
Sales - Prepayment Invoice
Invoice No. 230332
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council Order No. SO229384
Diamond Jubilee Lodge Document Date 07-02-2020
Woodview Road Due Date 12-02-2020
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
Village Hall Toddler Area
New Equipment
M53600-3418P Toddler Train Pieces 2,290.00
Inground 60cm
INSTALLATION Installation - M53600-3418P Pieces 250.00
Toddler Train
M53700-3418P Toddler Carriage Pieces 1,870.00
Inground 60cm
INSTALLATION Installation - M53700-3418P Pieces 219.00
Toddler Carriage
M18670-01P Home Multi Seesaw with 1 support Pieces 3,480.00
Inground 40cm
INSTALLATION Installation - M18670-01P Pieces 494.00
Home Multi Seesaw with 1 support
PCM100403- Bespoke Multi Unit with Slide, Firemans Pole and Pieces 7,100.00
CUSTOM
Climbing Net
20069215
INSTALLATION Installation - PCM100403-CUSTOM Pieces 1,126.00
Bespoke Multi Unit with Slide, Firemans Pole and
EN-RT STAINLESS Cradle Seat with J-Hook Fixasation Pieces 108.40
1267
INSTALLATION Installation - EN-RT STAINLESS 1267 Pieces 33.00
Cradle Seat with J-Hook Fixasation
A960022-51 Y-CHAIN Ø6 L=1698+2X177 Pieces 40.00
EN-FITICK Train Ticket Office Panel Pieces 291.59
1200x800mm
EN-FIRPRD1750 Recycled Round Plastic Post Pieces 62.74
120MMdiax1750mm
EN-FAHRFIXINGS Fahr Panel Post Fixings Pieces
EN-IPANEL 2 Installation of Panel on 2 Posts Pieces 231.01
POSTS
Relocation of Equipment
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
34
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 2 of 4
Sales - Prepayment Invoice
Invoice No. 230332
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council Order No. SO229384
Diamond Jubilee Lodge Document Date 07-02-2020
Woodview Road Due Date 12-02-2020
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
EN-UPLIFT Carefully Uplift & Reinstall Picnic Table Pieces 256.85
REINSTALL
EN-CAREFUL Carefully Remove and Set Aside 2 flat swing seats Pieces 34.25 UPLIFT EN-CAREFUL Carefully Uplift and Reinstall Springer Pieces 241.51 UPLIFT
Surfacing
EN-SURFACING Rubber Mulch Surfacing - 140m2 - Colours: Squ. Metre 9,641.10
Autumn
Gold & Red
Groundworks
EN-EXC150 INC Excavate 150mm to Prepare Ground for Mulch Squ. Metre 20.55
DISP
Surfacing - Including Disposal
EN-MOT100 Supply & Lay Type 1 Mot Stone 100mm to Prepare Squ. Metre 16.93
Ground for Mulch Surfacing
Site Set Up
EN-SITE SECURITY Site Security including Offloading, Skip Hire, Pieces
and Storage
Other
EN-INSP RPII Inspection RPII Post Installation Pieces 421.43
Meadow Way Play Area
Equipment & Installation
PCM210303- Two Tower Multi Unit with Steel Slide, Firemans Pieces 8,680.00
CUSTOM
Pole and Climbing Net
20071001
INSTALLATION Installation - PCM210303-CUSTOM Pieces 705.00
Two Tower Multi Unit with Steel Slide, Firemans
Removals
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
35
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 3 of 4
Sales - Prepayment Invoice
Invoice No. 230332
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council Order No. SO229384
Diamond Jubilee Lodge Document Date 07-02-2020
Woodview Road Due Date 12-02-2020
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
EN-DIG MULTI 2 Dig Out & Remove 2 Tower Multi Pieces 493.84
Including Disposal
EN-DIG GRASS Dig Out Grass Matts Insitu Squ. Metre 17.64
MATTS
Excludes Disposal (Rubber Skip Required)
EN-INSTALLATION Removal of Existing Mound Pieces 2,260.27
Groundworks
EN-EXC150 INC Excavate 150mm Including Disposal To Prepare for Squ. Metre 20.55
DISP
New Surfacing
EN-MOT100 Supply & Lay Type 1 Mot Stone 100mm Squ. Metre 16.93
Surfacing
EN-SURFACING Green Rubber Mulch with Yellow Wear Pads Squ. Metre 5,286.30
Total 50m2
Reinstatement
EN-TOPSOIL200 Supply & Spread Topsoil 200mm where mound Squ. Metre 41.53
020
removed and no new safety surfacing
EN-TURF Supply & Lay Turf where mound removed and Squ. Metre 8.49
no new safety surfacing
Site Set Up
EN-SITE SECURITY Site Security including Offloading, Skip Hire, Pieces
Storage and Site Welfare
Other
EN-INSP RPII Inspection RPII Post Installation Pieces 421.43
Total Freight Across Both Sites
FREIGHT Freight Pieces 1,578.24
EXTRA SALES Freight for Cradle Seats Pieces 5.00
FREIGHT
EXTRA SALES Freight for Fahr panels and posts Pieces 68.60
FREIGHT
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
36
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 4 of 4
Sales - Prepayment Invoice
Invoice No. 230332
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council Order No. SO229384
Diamond Jubilee Lodge Document Date 07-02-2020
Woodview Road Due Date 12-02-2020
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
Heras Fencing to be provided by the client
however, KOMPAN can provide a quotation
upon request.
PREPAYMENT Prepayment 1 Pieces 18,939.67 18,939.67 PREPAYMENT Prepayment Pieces 18,939.67
Total GBP Excl. VAT 18,939.67
20% VAT 3,787.93
Total GBP Incl. VAT 22,727.60
Payment Terms Net 5 days
Sell-to Address
Mrs. Natasha Carver
Hellesdon Parish Council
Diamond Jubilee Lodge
Woodview Road
Norwich
NR6 5QB
Please quote our invoice number or your account number as payment reference.
Please make cheques payable to KOMPAN Ltd.
We accept card payments (except American Express).
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
37
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 1 of 4
Sales - Invoice
Invoice No. 231268
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council
Diamond Jubilee Lodge Document Date 16-06-2020
Woodview Road Due Date 16-07-2020
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
Credit Memo No. 202995:
Invoice No. 231199:
Diamond - Village Hall Toddler Area
New Equipment
M53600-3418P Toddler Train Pieces 2,290.00
Inground 60cm
INSTALLATION Installation - M53600-3418P 1 Pieces 250.00 250.00
Toddler Train
M53700-3418P Toddler Carriage Pieces 1,870.00
Inground 60cm
INSTALLATION Installation - M53700-3418P 1 Pieces 219.00 219.00
Toddler Carriage
M18670-01P Home Multi Seesaw with 1 support Pieces 3,480.00
Inground 40cm
INSTALLATION Installation - M18670-01P 1 Pieces 494.00 494.00
Home Multi Seesaw with 1 support
PCM100403- Bespoke Multi Unit with Slide, Firemans Pole and Pieces 7,100.00
CUSTOM
Climbing Net
20069215
INSTALLATION Installation - PCM100403-CUSTOM 1 Pieces 1,126.00 1,126.00
Bespoke Multi Unit with Slide, Firemans Pole and
EN-RT STAINLESS Cradle Seat with J-Hook Fixasation 2 Pieces 108.40 216.80
1267
INSTALLATION Installation - EN-RT STAINLESS 1267 2 Pieces 33.00 66.00
Cradle Seat with J-Hook Fixasation
A960022-51 Y-CHAIN Ø6 L=1698+2X177 Pieces 40.00
EN-FITICK Train Ticket Office Panel 1 Pieces 291.59 291.59
1200x800mm
EN-FIRPRD1750 Recycled Round Plastic Post 2 Pieces 62.74 125.48
120MMdiax1750mm
EN-FAHRFIXINGS Fahr Panel Post Fixings Pieces
EN-IPANEL 2 Installation of Panel on 2 Posts 1 Pieces 231.01 231.01
POSTS
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
38
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 2 of 4
Sales - Invoice
Invoice No. 231268
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council
Diamond Jubilee Lodge Document Date 16-06-2020
Woodview Road Due Date 16-07-2020
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
Relocation of Equipment INSTALL SPECIAL Carefully uplift & reinstall Picnic Table 4 Pieces 256.85 1,027.40 INSTALL SPECIAL Carefully Remove and set aside 2 flat swing seats 1 Pieces 34.25 34.25 INSTALL SPECIAL Carefully uplift and reinstall Springer 2 Pieces 241.51 483.02
Surfacing
EN-SURFACING Rubber Mulch Surfacing - 140m2 - Colours: 1 Squ. Metre 9,007.23 9,007.23
Autumn
Gold & Red
Groundworks
EN-EXC150 INC Excavate 150mm to Prepare Ground for Mulch 140 Squ. Metre 20.55 2,877.00
DISP
Surfacing - Including Disposal
EN-MOT100 Supply & Lay Type 1 Mot Stone 100mm to Prepare 140 Squ. Metre 16.93 2,370.20
Ground for Mulch Surfacing
Site Set Up
EN-SITE SECURITY Site Security including Offloading, Skip Hire, 1 Pieces 1,982.91 1,982.91
and Storage
Other
EN-INSP RPII Inspection RPII Post Installation 1 Pieces 421.43 421.43
Meadow Way Play Area
Equipment & Installation
PCM210303- Two Tower Multi Unit with Steel Slide, Firemans Pieces 8,680.00
CUSTOM
Pole and Climbing Net
20071001
INSTALLATION Installation - PCM210303-CUSTOM 1 Pieces 705.00 705.00
Two Tower Multi Unit with Steel Slide, Firemans
Removals
EN-DIG MULTI 2 Dig Out & Remove 2 Tower Multi 1 Pieces 493.84 493.84
Including Disposal
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
39
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 3 of 4
Sales - Invoice
Invoice No. 231268
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council
Diamond Jubilee Lodge Document Date 16-06-2020
Woodview Road Due Date 16-07-2020
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
EN-DIG GRASS Dig Out Grass Matts Insitu 23 Squ. Metre 17.64 405.72
MATTS
Excludes Disposal (Rubber Skip Required)
EN-INSTALLATION Removal of Existing Mound 1 Pieces 2,260.27 2,260.27
Groundworks
EN-EXC150 INC Excavate 150mm Including Disposal To Prepare for 33 Squ. Metre 20.55 678.15
DISP
New Surfacing
EN-MOT100 Supply & Lay Type 1 Mot Stone 100mm 50 Squ. Metre 16.93 846.50
Surfacing
EN-SURFACING Green Rubber Mulch with Yellow Wear Pads 1 Squ. Metre 5,286.30 5,286.30
Total 50m2
Reinstatement
EN-TOPSOIL200 Supply & Spread Topsoil 200mm where mound 5 Squ. Metre 41.53 207.65
020
removed and no new safety surfacing
EN-TURF Supply & Lay Turf where mound removed and 5 Squ. Metre 8.49 42.45
no new safety surfacing
Site Set Up
EN-SITE SECURITY Site Security including Offloading, Skip Hire, 1 Pieces 2,335.65 2,335.65
Storage and Site Welfare
Other
EN-INSP RPII Inspection RPII Post Installation 1 Pieces 421.43 421.43
Total Freight Across Both Sites
FREIGHT Freight 1 Pieces 1,578.24 1,578.24
EXTRA SALES Freight for Cradle Seats 2 Pieces 5.00 10.00
FREIGHT
EXTRA SALES Freight for Fahr panels and posts 1 Pieces 68.60 68.60
FREIGHT
Heras Fencing to be provided by the client
however, KOMPAN can provide a quotation
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
40
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 4 of 4
Sales - Invoice
Invoice No. 231268
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council
Diamond Jubilee Lodge Document Date 16-06-2020
Woodview Road Due Date 16-07-2020
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
E-Mail helsep@kompan.com
External Document No. 522026 Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
upon request.
PREPAYMENT Prepayment Pieces 18,939.67 PREPAYMENT Prepayment -1 Pieces 18,939.67 -18,939.67
Total GBP Excl. VAT 17,623.45
VAT Amount 3,524.69
Total GBP Incl. VAT 21,148.14
Payment Terms
Sell-to Address
Mrs. Natasha Carver
Hellesdon Parish Council
Diamond Jubilee Lodge
Woodview Road
Norwich
NR6 5QB
Please quote our invoice number or your account number as payment reference.
Please make cheques payable to KOMPAN Ltd.
We accept card payments (except American Express).
KOMPAN Ltd | 21 Roebuck Way Knowhill | Milton Keynes, MK58HL | Great Britain | Phone No. 01908 201002 | Fax No. 01908 201007
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
41
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 1 of 1
Sales - Prepayment Invoice
Invoice No. 251104
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council
Diamond Jubilee Lodge Document Date 27-12-2023
Woodview Road Due Date 26-01-2024
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
Email helsep@kompan.com
Phone No. 07764 365669
External Document No. 522026
Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
Correction of Invoice No. 231268:
Diamond - Village Hall Toddler Area & Meadow
Way Play Area
PREPAYMENT Balance of outstanging installation works 1 Pieces 18,939.67 18,939.67
Prepayment allocated against equipment sale on
invoice 231041
Total GBP Excl. VAT 18,939.67
20% VAT 3,787.93
Total GBP Incl. VAT 22,727.60
Payment Terms Net 30 days
Sell-to Address
Mrs. Natasha Carver
Hellesdon Parish Council
Diamond Jubilee Lodge
Woodview Road
Norwich
NR6 5QB
Please quote our invoice number or your account number as payment reference.
Our Bacs details are:
Account name: KOMPAN LIMITED
Sort code: 40-48-78
Account : 06411173
KOMPAN Ltd | Serenity House, Shirwell Crescent, Furzton Lake | Milton Keynes, MK4 1GA | Great Britain | Phone No. 01908 201002
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
42
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
Page 1 of 1
Sales - Prepayment Invoice COPY
Invoice No. 251104
Mrs. Natasha Carver Bill-to Customer No. 490183
Hellesdon Parish Council
Diamond Jubilee Lodge Document Date 27-12-2023
Woodview Road Due Date 26-01-2024
Norwich
NR6 5QB
Salesperson Helen Sephton-Pike
Email helsep@kompan.com
Phone No. 07764 365669
External Document No. 522026
Your Reference Diamond Jubilee Lodge, Village Hall
Project Name O6UJ9A003K52 Village Hall Toddler area refubishment.
No. Description Quantity Unit of Unit Price Amount
Measure
Correction of Invoice No. 231268:
Diamond - Village Hall Toddler Area & Meadow
Way Play Area
PREPAYMENT Balance of outstanging installation works 1 Pieces 18,939.67 18,939.67
Prepayment allocated against equipment sale on
invoice 231041
Total GBP Excl. VAT 18,939.67
20% VAT 3,787.93
Total GBP Incl. VAT 22,727.60
Payment Terms Net 30 days
Sell-to Address
Mrs. Natasha Carver
Hellesdon Parish Council
Diamond Jubilee Lodge
Woodview Road
Norwich
NR6 5QB
Please quote our invoice number or your account number as payment reference.
Our Bacs details are:
Account name: KOMPAN LIMITED
Sort code: 40-48-78
Account : 06411173
KOMPAN Ltd | Serenity House, Shirwell Crescent, Furzton Lake | Milton Keynes, MK4 1GA | Great Britain | Phone No. 01908 201002
E-Mail kompan.uk@kompan.com | www.kompan.co.uk
VAT Registration No. 382219257
43
IBAN GB33NDEA40487806411173 | SWIFT Code NDEAGB2L (Nordea Bank | Bank Account No. 06411173 | Bank Branch No. 40 48 78)
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 9th January 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr I. Duckett (arrived at 6.25pm)
Cllr S. Holland
Cllr B. Johnson
Cllr R. Sear
Also In Attendance
Mrs F. LeBon – Clerk to the Council
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr Maidstone. Cllr Duckett had advised that he would likely be late.
2. Declarations of Interest and Dispensations
No declarations made.
3. To receive approval of minutes of the committee meeting held on 12th December 2023
Minutes of 12th December 2023 had been previously circulated and were AGREED. They were signed as a
true and accurate record of the meeting by Cllr Britton.
4. Public Participation
No matters raised
5. General Matters/Planning Outcomes
The report was previously circulated and NOTED.
6. Planning Applications for Consideration
The following applications were consider and responses to the relevant consultations were agreed:
Application Response to Consultation
2023/2987 No objections
140 Reepham Road, NR6 5NY
Erection of extension, utility room and part
conversion of loft with dormer (south east
elevation), and update of roof to include new felt,
battens and ridge tiles
2023/3700 Objection to the resubmitted application remains.
357 Reepham Road, NR6 5QJ Overdevelopment of the site and the proposal
being out of scale and character with the existing
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 9th January 2024
44
Removal of former garden workshops and erection dwelling and other dwellings in the immediate
of a 1 and 1.5 storey rear extensions (resubmission vicinity (contrary to policy GC4 - Design sections i
of 2023/2980) and ii). Also concerns about the potential for the
proposal to be used as a separate dwelling and
objections were made to back garden
development for new dwellings.
2023/3758 No objections subject to the highway authority
Broadland Snooker Centre, Reepham Road, NR6 being satisfied that there is sufficient parking
5NX within the curtilage of the site.
Change of use from snooker hall to commercial
and retail space under Class E., with internal
alterations, external upgraded with additional
glazing, formalisation of parking on site with
disabled and bicycle parking, electric charging
point(s), atm, delivery returns locker(s), and the
provision for outdoor plant and storage area.
2023/3760 No Objections
44A City View Road, NR6 5HA
Change of use from a bakery to a tattoo parlour.
2023/3790 Objection. The annexe should be integral to the
49 Westwood Drive Hellesdon Norfolk NR6 5DF main building and there is insufficient vehicular
Erection of a single story extension to the rear, access for a separate dwelling. Whilst the
new roof extending the first floor with dormer to application states that the granny annexe is for a
the front. Destruct existing garage and replace with family member, the personal circumstances of the
a double garage and Erection of a Self contained applicant are not deemed a material consideration
Granny annexe for a family member. as changes in circumstances and/or ownership can
occur.
Also object to the height of the extension having
an adverse impact on the amenity of the
neighbouring properties.
2023/3414 No objections subject to the annexe remaining an
14 Vera Road, NR6 5HU integral part of the main dwelling and it not being
Single storey rear extension to form additional used for commercial purposes.
living accommodation for parents.
2023/3642 No objections.
11 Middletons Court (amended application)
Single storey front extension and new garage
7. Exchange of Information
No matters raised
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 23rd January 2024 at 6.15pm.
The meeting closed at 6.50 pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 9th January 2024
45
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 23rd January 2024 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton (Chairman)
Cllr I. Duckett
Cllr R. Forder (Substitute for Cllr B. Johnson)
Cllr R. Sear
Also In Attendance
Mrs F. LeBon – Clerk to the Council
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
Apologies were received from Cllr Maidstone.
Apologies sent by Cllr Holland but not received in time to be delivered to the meeting.
2. Declarations of Interest and Dispensations
No declarations made.
3. To receive approval of minutes of the committee meeting held on 9th January 2024
Minutes of 9th January 2024 had been previously circulated and were AGREED. They were signed as a true
and accurate record of the meeting by Cllr Britton.
4. Public Participation
No matters raised.
5. General Matters/Planning Outcomes
The report was previously circulated and NOTED. There had been no planning decisions by the Local Planning
Authority since the last meeting.
6. Planning Applications for Consideration
The following applications were considered and responses to the relevant consultations were agreed:
Application Response to Consultation
2024/0023 Objection due to overdevelopment of the site with
70 Prince Andrews Road, NR6 6XG the size and scale of the proposed extension,
Single storey side extension particularly in relation to the height and being up
to the boundary of the property, having an adverse
impact on the amenity of 72 Prince Andrews Road
(contrary to policy GC4 Design, section iv).
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 23rd January 2024
46
2023/3599 Objection due to lack of detail of the change of use
60 Overbury Road, NR6 5LB from residential to commercial. We would expect
Change of use of garage to a treatment room to see a plan of how many customers are expected
at any one time and where these customers are
expected to park and egress safely from the
property (in line with policy TS3). We would also
expect the plan to detail that there would be no
adverse impact on the neighbouring residential
properties (in line with policy GC4 iv).
7. Exchange of Information
No matters raised
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 13th February 2024 at 6.15pm.
The meeting closed at 6.30 pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Minutes 23rd January 2024
47
Meeting of Hellesdon Parish Council
13th February 2024
Item 9 – Events Committee
Item 9a) To Receive Report on Through the Decades Event on 27th January
This event was very well received and made a profit for the Parish Council. The details of which are
as follows:
Through the Decades P&L (all figures ex VAT)
Income
Tickets (onsite) 51 £424.83 Tickets (Event Brite) 26 £216.58 Bar Income £750.88
TOTAL INCOME £1,392.29
Expenditure
DJ £200.00 Eventbrite (set up) £7.99 Eventbrite (fees) £33.54 Bar Expenditure £644.45 TENS £21.00
TOTAL EXPENDITURE £906.98
PROFIT £485.31
Credit note for returned bar stock £48.19
Stock in Hand
Peroni 12 bottles Guinness 15 cans Koppaberg 23 bottles Ghost Ship 15 bottles Becks Blue 6 bottles J20 18 bottles coke cans 19 cans diet coke cans 11 cans coke bottles 9 bottles diet coke bottles 8 bottles tonic bottles 6 bottles R&R Pinot 2 bottles Zinfandel 5 bottles merlot R&R 1 bottle Smirnoff vodka almost gone JD 80% Captain Morgans 75% Gordons Gin 80% Pink Gin 33% lemonade 7 bottles
48
Wastage 1 x Becks Blue 1 1/3 bottles pinot
¼ bottle zinfandel ¾ bottle merlot
1 bottle tonic 1 ½ bottles diet coke
½ bottle lemonade
Not only did the event make a profit, but there is a reasonable amount of stock to run a bar on the
Drag Bingo Event on 20th April.
Item 9b) To Consider Purchase of Beacon to Commemorate D-Day 80 and Future Events
On 8th January the Events committee considered the purchase of a beacon and agreed that this
should be considered by full council. The detail of the purchase from a local fabricator is below:
1 Off Beacon as picture supplied with a steel post (as opposed to wooden) and oversize
sleeve supplied loose to be sunk into the ground Price @ £808.50 Lot + Vat
49
Meeting of Hellesdon Parish Council
13th February 2024
Item 10 – Community Centre
Item 10a) To Receive Update on WC Improvement Project
There remains some drainage issues with the newly installed WCs. A previous drainage survey could
only be done in certain areas as the drain access areas in the corridor outside the changing rooms
had been concreted shut. These have now been broken open to facilitate a subsequent survey.
All pipework in this area is suffering from a large build up of scale which will have to be removed to
prevent future problems in this area. However, the immediate problem with the drainage is a buried
gully serving the ladies WC. The gully would be able to cope with waste from the basins, but
struggles with any form of solid waste.
the options are to dig out the gully and change it to a 100mm straight waste pipe, or change the
new DDA to a macerator system. Prices are being obtained for the latter option as this will be less
disruptive.
The project manager is continuing to monitor the variations to this project to ensure that we remain
within our budget, which had a built in contingency.
Item 10b) To Receive Update on West WC Refurbishment and Appoint Contractor, Subject to Grant
Approval
The grant application for the final round of the Pride in Place funding from Broadland Council has
been submitted. This is for the refurbishment of the two West WCs in the community centre, from a
‘male and female’ toilet, to two unisex DDA toilets.
The grant application is appended, as is the price breakdown from the contractors which submitted
tenders:
Contractor 1 Contractor 2 Contractor 3
£38,737.00 £28,212.00 £28,956.56
Due diligence has been performed on all contractors unknown to the council through pre-
qualifying questionnaires. The grant application was submitted on the lowest tender
received.
50
Pride in Place Community Grant Application Form
Project Applicant
Name of organisation/group Hellesdon Parish Council
Lead contact Faye LeBon
Name Diamond Jubilee Lodge
Address Woodview Road
Hellesdon
NR6 5QB
Telephone number
01603 301751
Email address
clerk@hellesdon-pc.gov.uk
Hellesdon Community Centre
Location of project
Woodview Road
Address and postcode Hellesdon
Which District Council area: NR6 5QB
South Norfolk
Broadland
Which of these best describes Local Authority
your organisation? Town/Parish Council
Charitable Organisation Charity no.
Voluntary Organisation
51
Are you VAT registered? Yes VAT No. 324246774
No
Project Description
Type of project Capital e.g. building improvements
Revenue e.g. community cohesion
Feasibility
Brief outline of the project To replace 1no. ladies and 1no. gents toilet in Hellesdon Community Centre with 2no. unisex DDA 150 words maximum compliant washrooms, to support inclusivity in Hellesdon’s largest community asset.
Project need This current pair of WCs at Hellesdon Community Centre are of significant age and are not suitable
Explain why the project is required, include for many of the clientele that visit Hellesdon Community Centre. They are of the original 1950s
data, case studies or other evidence to design and have been subject to a patchwork of repairs. Hellesdon Community Centre requires
support the need for the project toilets that are suitable for the 21st Century and the advances necessary for community support.
The men’s WC currently consists of one toilet, supplemented by one urinal. The ladies WC consists
of one toilet. There are no disabled toilet facilities in this area of the building, and there is only baby
changing in the ladies toilet. The current WCs have terrible gender stereotyping of ‘blue for men and
pink for ladies’ which is not acceptable in the modern era.
Community Grant Application Form 2
52
Outdated existing men’s toilet in stereotype blue Outdated existing ladies toilet in stereotype pink
The project would allow each area to be refurbished into a unisex toilet in a neutral colour which
would be fully DDA compliant with baby change facilities in each.
The census data for Hellesdon states that there are 11,122 residents in Hellesdon 1 & 2. Of this, 965
class themselves as having a long term health problem or disability which limits their day to day
activities a lot. This equates to almost 9% of the population, therefore extra DDA compliant toilets
would support the users of the community centre. Hellesdon Parish Council prides itself in
Community Grant Application Form 3
53
supporting our diverse community. This includes the PHAB club. ‘Phab inspires and supports
disabled and non-disabled children, young people and adults to make more of life together - breaking
down community barriers, reducing social isolation, and creating opportunities for all involved to enjoy
the same activities and challenges side by side’3 so the provision of two extra DDA toilets in our
building is essential.
This project also addresses the need to provide for all gender identities. According to the Office for
National Statistics, 0.5% of those who answer the optional question indicated that their gender identity
was different from their sex registered at birth4. If this percentage is levied to the population of
Hellesdon, in excess of 50 people would identify as a trans man, trans woman, non binary, or a
different gender identity. Two unisex toilets would much better serves this demographic than the
existing male and female toilets.
1 https://censusdata.uk/e05005768-hellesdon-north-west (Hellesdon North West)
2 https://censusdata.uk/e05005769-hellesdon-south-east (Hellesdon South East)
3 https://www.phab.org.uk/about-us-what-we-do
4
https://www.ons.gov.uk/peoplepopulationandcommunity/culturalidentity/genderidentity/bulletins/gende
ridentityenglandandwales/census2021
Estimated End April 2024 Project end date End May 2024
project start date (forecast, must be complete by
31st December 2024)
Project Outputs please tick all that apply Please provide full details of your project e.g., build specification and timeframe, number/type of events or activities, expected increase in usage /
participation / volunteering numbers, feasibility scope and time frame
Community Grant Application Form 4
54
New/improved community facilities
Local events/activities This project will provide improved community facilities, primarily for the residents of Hellesdon but
Volunteering opportunities Hellesdon Community Centre does also serve the neighbouring parishes as well. Of paramount
importance is the improvement of facilities for the elderly, physically disabled, those who are
Feasibility study transgender or transitioning, those who are non-binary and those wishing to use baby change
facilities. We wish for these groups to feel as welcome and comfortable in Hellesdon Community
Centre as those without these protected characteristics. A welcoming community centre with good
facilities will help encourage those into the building and this in turn helps improve social wellbeing and
reduces loneliness.
These improved community facilities will naturally lead to better usage of Hellesdon Community
Centre and inspire more events and activities within the centre. This, in turn, will lead to the
economic growth of the centre.
Project Outcomes / Impact What will you achieve? Please explain how this project will benefit your community, strengthening its social fabric and fostering a sense of local pride in
place. Identify all outcomes (minimum of three positive impact statements)
This project would provide the following outcomes:
Unisex toilets are more inclusive, since all genders can use the same facility. It will eradicate gender
discrimination according to sexual orientation, for example, transgender or transitioning. We have
recently started to engage with the LGBTQ+ community and have been encouraged by the success
of events such as Drag Bingo. Unisex toilets will promote equality of those with a protected
characteristic and those without.
It will benefit parents as they can bring children of all genders to the toilet with them, and siblings of
opposite genders can share a toilet.
They have been designed to allow for more privacy as they are single occupancy with a lockable
door.
Community Grant Application Form 5
55
It will assist our caretaking team as it will eliminate the issue of male cleaners entering female toilets
and vice versa. They are also more hygienic by the removal of the urinal.
Project monitoring Please explain the key project milestones and how you will monitor progress against your outputs and outcomes. Specify how you will track increased
community engagement
Hellesdon Parish Council will seek feedback from hirers of Hellesdon Community Centre, particularly
those which cater specifically for those with characteristics detailed above, to ensure that the
improvements have had a positive impact. These groups include the PHAB club (for physical and
able bodied young people), the Friday Friends (a senior citizens club set up by Hellesdon Parish
Council as a result of demand), Baby Yoga group, and also Hellesdon Community Café (a café set up
by Hellesdon Parish Council to provide a space for people to meet up and also meet new friends –
especially designed to cater for those available during the day, particularly those who have just
completed the school run, and those who are retired).
No
Is this proposal part of a wider
project?
Please provide details
None
Project Partners
Please explain their role
Community Grant Application Form 6
56
Outline the main areas of
expenditure involved in this Strip out existing sanitaryware, internal block wall, outdated non DDA compliant cubicles and flooring.
project Install 2no. DDA toilets, create wider door openings that are DDA compliant. Install baby change
units in each room. Supply with a nappy / incontinence bin in each unit so each is suitable for both
Three comparable quotes must be provided. male and female incontinence.
Existing layout
Proposed layout
3no. quotes attached.
Project was posted on contracts finder for maximum exposure and transparency.
3no. quotes received, each tenderer was then asked for a breakdown and this is attached. Quotes
were then updated to take into account the breakdown costs provided by each contractor.
Project management fee is 6.5% of project cost. These professional fees are required from a risk
management perspective, especially in light of new building control regulations (The Building
Regulations etc. (Amendment) (England) Regulations 2023). The building control fee is also
included.
When we receive the tenders, we then approach the 3 most favourable contractors and ask them for
a breakdown to ensure we don’t get any nasty surprises at the end of the contract and to identify any
Community Grant Application Form 7
57
possible errors. All contractors are given the breakdown as part of the specification so in theory there
shouldn’t be any differences but from experience, but there invariably is. As you can see from the
spreadsheet, there were discrepancies between the amount tendered and the full breakdown. The
amount we requested is based as follows:
Contract Amount based on lowest breakdown (Smart Refurbishments) £28,212.00
Professional Fees (Project Manager at 6.5%) £1833.78
Building Control £153
TOTAL £30198.78
50% is £15,099.39
Total project £30,198.78 Grant requested: £15,099.39 cost: See guidance for maximums
Match funding Funding source Amount
Please provide evidence such as bank (Secured Y/N)
statement or offer letter
Parish Council £15,099.39
earmarked reserves
Yes/No
£
Yes/No
Has the application been approved Yes Date approved: 9th January 2024. Minutes attached (item 16)
by the Parish or Town Council? include minutes
No
Does your project require any Land/Building owner Yes N/A Permissions? Planning Yes N/A
Community Grant Application Form 8
58
Please provide evidence permission has Building Control Yes N/A
been approved if applicable
Other (please specify) Yes N/A
Sustainability The Parish Council will continue to maintain the facilities in perpetuity.
Please explain how the project will continue
once funding has ceased.
Environmental Impact Improved facilities in the local area would encourage people to stay local and reduce the need to Will this project have a positive/negative travel into Norwich for social wellbeing activities. impact on the environment?
Equalities Assessment Positive impact on the following characteristics:
Is it possible this project will impact on a 1) Age – Improved facilities for the elderly in the form of increased number of accessible toilets
protected group/characteristic? and also for mothers and fathers requiring baby change facilities.
2) Disability – Improved facilities in the form of increased number of accessible toilets and a fully
accessible WC room in the vicinity of the toilets to assist those with dementia. Will also have a
positive impact on those with an opposite sex carer.
3) Gender Reassignment – Unisex toilets will allow for those who are identifying as a different
gender or transitioning to use the toilets in this area.
Community Grant Application Form 9
59
Applicant Declaration
Checklist for submission:
Application form fully completed
Three comparable quotes
Evidence of relevant permissions approved
Evidence of match funding
Evidence of need/demand
Please declare any public sector funding received in Precept funding the last 3 financial years (including the current year). £20,718.75 in round one of Pride in Place grant I/we confirm that all the information given in this form is correct to the best of my/our knowledge.
Successful applicants will be expected to acknowledge the support and involvement of Broadland & South Norfolk Councils and the UK Shared
Prosperity Fund (UKSPF) in any communications regarding the project, as well as on all relevant marketing or promotional materials. This
includes use of the Levelling up logo.
Progress on your project will be monitored by the Council’s Pride in Place team throughout, and possibly beyond, the period of its delivery. We
reserve the right to visit any grant recipient to ensure the grant has been used for the purpose stated in the Offer Letter, inspect records to show
that costs have been evidenced and make a formal assessment of the impact of the project. Grant recipients are obliged to cooperate with this
process.
Please sign below. This document should be signed in accordance with the organisations normal signing arrangement. Name (please print):Faye LeBon Position: Clerk to the Council Signed: Faye LeBon Date: 23rd January 2024
60
Internal use only
Date Application Form received
Project Reference No.
Form fully completed & signed
Eligibility confirmed
Economic Growth Project Coordinator:
Signed:
Name in block letters:
Date:
Internal use only
Finance checks completed
Appraisal completed
Funding awarded £
Pride in Place Relationship Manager:
Signed:
Name in block letters:
Date:
61
GW Gooch Smart Refurbishments Foster
Page 2 DEMOLITION
1.01 WC demolition £1,897.00 £1,250.00 £996.98
Page 3
1.02 Remove Notice Boards £60.00 £20.00 not priced for spec
1.03 Form new door opening Dr33 £824.00 £220.00 £1,044.06
1.04 Form new door opening Dr34 £824.00 £220.00 incl
£3,605.00 £1,710.00 £2,041.04
Page 4 WALLS
2.01 Walls Sand / Cement £648.00 £1,450.00 incl
2.02 Wall Finish Coat £120.00 £882.00 £2,635.36
2.03 Wall Finish Coat £60.00 £130.00 incl
£828.00 £2,462.00 £2,635.36
CEILINGS
3.01 Supply and fit new Ceiling £690.00 £1,750.00 £796.76
£690.00 £1,750.00 £796.76
Page 5 JOINARY
4.01 Internal door Linings £240.00 £230.00 £274.17
4.02 Architrave £80.00 £100.00 £207.71
4.03 Timber Fire Doors £921.00 £700.00 £858.51
£768.51
Signage £75.00 £82.46
£1,241.00 £1,105.00 £2,191.36
Page 6
Page 7 FLOOR FINISHES
5.01 Floor Laytex incl £500.00 £564.43
5.02 Floor Finish £1,450.00 £2,100.00 £1,125.76
£1,450.00 £2,600.00 £1,690.19
Page 8 M&E
6.01 General Works incl £1,557.79
6.02 Supply LST radiators incl £350.00 incl not priced for spec
6.03 Thermostatic Mixer Values incl £700.00 £526.19
6.04 Presser Mixer Taps £6,200.00 £200.00 £235.40
Page 9
6.05 Emergency Lighting £2,890.00 £2,900.00 incl
6.06 Warm Air Hand Dryers incl incl £401.56
6.07 Electric Fans incl incl incl not priced for spec
6.08 Emergency Pull Cords incl incl £373.87
£9,090.00 £4,150.00 £3,094.81
Page 10 SANITARY FITTINGS
7.03 Supply and fit new DDA WC incl in M & E £1,600.00 £2,838.64
7.04 WRAS Compliance incl in M & E £400.00 incl
7.05 Waste Pipes incl in M & E incl £706.20
62
Page 11
7.06 Pendock Profile 30LM £2,647.00 £480.00 £1,973.20
7.07 White Rock Board 4 m sq £4,800.00 £300.00 £311.74
7.08 Coat hooks £80.00 £50.00 £124.62
7.09 Mirrors £136.00 £150.00 £137.78 not priced for spec
7.10. Toliet Roll Holders £160.00 £50.00 not included
7.11 Soap Dispencers £100.00 not included
7.12 Baby Changing unit x 2 £630.00 £500.00 £418.87
Page 12
7.13 Paper Towel Dispensers £185.00 £75.00 not included
£8,638.00 £3,705.00 £6,511.05
Page 13 DECORATION
8.00. Decoration £1,195.00 £980.00 £995.99
Page 14
£1,195.00 £980.00 £995.99
Page 15 BELOW GROUND DRAINAGE
9.01 Provisional Sum £4,000.00 £4,000.00 £4,000.00
£4,000.00 £4,000.00 £4,000.00
Page 16 General Conditions
10.01 Contingency £5,000.00 £5,000.00 £5,000.00 £5,000.00 £5,000.00 £5,000.00
Specification plus Contingency £35,737.00 £35,737.00 £27,462.00 £27,462.00 £28,956.56 £28,956.56
PRELIMINARIES £3,000.00 £3,000.00 £750.00 £750.00 incl incl
£38,737.00 £38,737.00 £28,212.00 £28,212.00 £28,956.56 £28,956.56
VAT £7,747.40 £7,747.40 £5,642.40 £5,642.40 £5,791.31 £5,791.31
£46,484.40 £46,484.40 £33,854.40 £33,854.40 £34,747.87 £34,747.87
63
Meeting of Hellesdon Parish Council
13th February 2024
Item 11 – Neighbourhood Plan
Item 11a) To Receive Update on the Neighbourhood Plan
The Neighbourhood Plan Working Group held its first meeting on 15th January, the draft minutes of
which are attached.
The second meeting is due to be held on Monday 12th February, where the following will be
discussed:
• The draft evidence base
• The draft survey and methods of community consultation
• Proposed date(s) of the community consultation
• Options resulting from enquires with a specific traffic and transport consultant
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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Neighbourhood Plan Working Group
held on Monday 15th January 2024 at 7pm
in The Council Chamber, Diamond Jubilee Lodge
PRESENT:
Cllr S Gurney Cllr N Barker
Cllr L Douglass Cllr R. Forder
Cllr B Johnson Mr S. Lowthorpe
Cllr R Sear
In attendance: Mrs F LeBon (Clerk) and Mr M Thompson (Collective Community Planning).
1. Welcome and Introductions
Cllr Johnson opened the meeting at 7pm and welcomed all in attendance. All members of the
group introduced themselves.
2. Election of Chairman and Vice Chairman
Cllr Gurney was elected Chairman of the Working Group after a proposal from Cllr Sear and a
second from Cllr Douglass.
Cllr Johnson was elected Vice Chairman of the Working Group after a proposal from Cllr Douglass
and a second from Cllr Sear.
3. Apologies for Absence
Apologies had been received from Cllr Smith and Mr A. Hayward.
4. To Receive Proposed Timeline for Project
A timeline was provided to the meeting. Collective Community Planning had been successful in
obtaining a grant from Locality for £7,425.00, which was representative of the works planned for
the remainder of this financial year.
5. To Receive Report of Progress to Date
Mr Thompson reported that there have been several variations of the National Planning Policy
Framework (NPPF) since the Hellesdon Neighbourhood Plan was adopted. There is also a new
local plan (GNLP) which is planned to be adopted in March, making this a good time to review the
Neighbourhood Plan. Once adopted, it will be the most recent planning policy document and so
will be the most appropriate.
Collective Community Planning had reviewed the references that the local planning authority had
made to the Neighbourhood Plan when making planning decisions and the references were
limited. When referred to, it was primarily policy 3 (design).
Funding for technical support from AECOM had been approved for assistance with a design code
and also for a Housing Needs Assessment. It was noted that Broadland Council wished to meet
with the Parish Council to discuss the broad objectives of the Neighbourhood Plan to limit tension
between the Neighbourhood Plan and planning applications being progressed through Broadland
Council.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Neighbourhood Plan Working Group Minutes 15.01.24
65
Cllr Gurney stressed the need for the new Neighbourhood Plan to be more prescriptive and less
open to interpretation by developers.
6. To Discuss Initial Ideas for the Neighbourhood Plan
Of primary importance to the group was the lack of green open space per capita. The meeting
was updated on the inspector’s recommendation that the land to the north of Reepham Road be
removed from the local plan as an allocation for recreational space, which was of great
disappointment. Project 1 – Enhanced Parks and Open Spaces, in the existing Neighbourhood
Plan was discussed and there was a desire to move as much as this as possible into a policy.
Other areas of potential open space were discussed including land opposite Drayton Wood Road
and the former cricket pitch at the hospital site.
The importance of design was discussed and it was agreed that planning decisions relating to
design need to be better for Hellesdon.
It was noted that the 2021 census data was now available and discussions occurred as to how the
demographics of Hellesdon had changed in ten years. Many of the traditional dwellings in
Hellesdon are bungalows and original occupants were likely to be elderly persons. Now the
bungalows are often being refurbished to be lived in by families. Family sizes were also discussed
and the countrywide fall in birth rate could place the proposition of a new school in jeopardy.
Improved routes for walking and cycling were discussed, including better cycleways to the NDR
and better walkways to The Nest. Open space required for future burials was also discussed, and
land is proposed for this purpose under the GNLP.
Existing policy 1 – The Hellesdon Green Grid was discussed and whether this would be achievable
due to the infrastructure underneath the public footpaths along some of the major roads in
Hellesdon. Further discussions ensued as to existing green space in Hellesdon in the form of large
grass verges which are being damaged by on street parking. It was queried whether a policy
could be created for extension applications being made to prove that there would be adequate
parking within the curtilage of the property to allow for the increase in bedroom numbers. It was
agreed that the recent introduction of wildflowers on highway verges had been very well received
and this was to be further encouraged.
Existing policy 4 was discussed in relation to the Boundary Road Gateway. It was noted that there
is a Public Right of Way (FP3) across the site between Reepham Road and Cromer Road. It was
agreed that it would be useful to extend this gateway area to include the former Jaguar site.
Discussions occurred as to whether there was any heritage value to this site with the building of
aircraft on the Mann Egerton site. It was also discussed whether this area could be allocated for
retail purposes. Air pollution levels at the Gateway were discussed as this is heavily used by
vehicles. It was noted that Norwich City Council monitor the air pollution in this area and it may
be possible to obtain data from them.
Traffic in Hellesdon was discussed and Collective Community Planning was updated on certain
roads in Hellesdon which were access only, and the desire by some residents to have additional
roads as access only as well. The Clerk raised a speculative email received from a firm of transport
consultancy specialists which claimed to be able to develop interventions to enhance the street
environment and address the traffic issues facing the parish, including increasing traffic volumes
and speeding, limited footway space and parking issues. The Clerk is to contact East Bergholt
Parish Council in Suffolk as they have used this consultancy firm to find out how useful they found
the study. The Clerk is also to establish the cost from the consultancy firm.
7. Community Consultation
It was agreed that a further meeting would be required to allow time for further recruitment into
the working group, particularly from local residents and people with businesses in Hellesdon. In
the meantime, Collective Community Planning will start a draft consultation survey based upon
the discussions at this meeting.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Neighbourhood Plan Working Group Minutes 15.01.24
66
The working group is to give some thought as to the character of Hellesdon, and also what they
would like to see as part of the design of new development. Previous discussions at the Parish
Council had raised swift boxes and hedgehog highways as part of the new Biodiversity Duty.
Further discussions will need to be had regarding Hellesdon’s status as a parish or a town. The
social infrastructure of Hellesdon, such as doctors and NHS dentists will also merit further
discussion, as will allocation of local green space. The medical provision can be raised at the next
meeting of the PPG.
It was noted that if housing is given an allocation, then the Neighbourhood Plan gives protection
from speculative development for five years.
8. Date and Time of Next meeting
Monday 12th February at 7pm
Monday 11th March at 7pm (provisional)
Monday 15th April at 7pm (provisional)
The meeting closed at 9.15pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Neighbourhood Plan Working Group Minutes 15.01.24
67
Meeting of Hellesdon Parish Council
13th February 2024
Item 12 – Training
Item 12a) To Consider Attendees to the NPTS Essential Updates Seminar
The NPTS Essential Updates Seminar was very useful in 2022. The year the seminar will be held on
21st March between 10am and 3pm. The cost of this is £67.50 per delegate.
As of the date of this report, the list of speakers for the event has not been released, there it is
difficult to make a decision on whether delegate(s) should attend without knowing if the speakers
are relevant.
Unless speakers are known in time for the meeting, it is recommended that this item is deferred until
next month.
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