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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the Full Council Meeting of Hellesdon Parish Council
held on Tuesday 8th March 2022 at 7pm
at The Parish Office, Council Chambers, Diamond Jubilee Lodge
PRESENT:
Cllr W Johnson (Chair) Cllr S Gurney
Cllr R Sear Cllr D Britcher
Cllr D Fahy Cllr K Avenell
Cllr U Franklin Cllr G Britton
Cllr L Douglass Cllr R Forder
Cllr G Diffey
In attendance: Mrs F LeBon, Clerk
District Cllr S Prutton
WELCOME –The Chairman welcomed Councillors and members of the public to the meeting.
1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr D King, Cllr R Potter, Cllr P Sparkes, Cllr M Fulcher
and Cllr S Bush-Trivett which were ACCEPTED.
2. Declarations of Interest and Dispensations
No declarations or dispensations were declared.
3. Minutes from Full Council meeting held 15th February 2022
The Minutes of the Full Council meeting held on 15th February 2022 had been previously circulated.
It was RESOLVED TO ACCEPT these minutes. Cllr Britcher abstained from the vote due to not being
in attendance at this meeting.
4. Public Participation
A member of the public queried recent correspondence from Norfolk County Council which
detailed the road improvements along Middletons Lane resulting from the Persimmon developer
contributions. The member of the public felt that an alternative site for the pedestrian crossing
should be considered. Cllr S Gurney advised that the original public consultation for these
improvements happened in 2016 and the recent correspondence was for properties near to the
proposed crossing to confirm the Road Traffic Order.
A query was received about the opening date for the community centre. There is not a firm
opening date but progress meetings with the contractors are due to restart shortly.
5. Reports
Verbal updates were provided by the District and County Councillors present.
Approved…………………………………………………
Date…………………………………………………….
HPC Full Council Mins 8th March 2022
1
• Cllr Britcher welcomed the decision to not raise the council tax at Broadland Council for
2022/2023
• Cllr Prutton outlined the process for the £150 refund for those residing in council tax
properties in bands A-D for energy costs and advised there would be discretionary
payments for higher bands.
• Cllr Gurney advised that she will confirm the location for the proposed pedestrian
crossing on Middletons Lane. The roadworks on the Sweetbriar bridge will continue for 4-
5 weeks. She had arranged for traffic lights to be located on the bridge on the diversion
route and for wardens to monitor the traffic. A burst water main outside the chemist had
resulted in four way traffic lights, but this was now repaired. A new drainage system will
be installed at Fifers Lane but the works cannot be postponed to allow other local works
to finish. The highways forward plan projects for Hellesdon were outlined and it was
noted that the Broadland/South Norfolk Accommodation review remained in progress.
• Beat Officer PC Matt Hill was welcomed to the meeting. He reported that the current
Safer Neighbourhood Team priorities are speeding, burglaries and theft from vehicles. A
day of action was held on the Reepham Road to take enforcement action against those
speeding. The police are aware of the problems with parking outside the school and are
trying to book a civil enforcement officer to assist. The new SNT priorities will be
speeding and road safety and anti-social behaviour, the latter of which will result in high
visibility patrols. The clerk is to find out if the SAM data is sent to the police.
6. Financial Matters
It was RESOLVED TO ACCEPT THE FOLLOWING REPORTS:
a) Bank Reconciliation – February 2022
b) Earmarked reserves summary.
c) Payments – February 2022
d) Receipts – February 2022
e) Detailed Income and Expenditure 1st April 2021 – 28th February 2022
The clerk is to report back to council on the overspend on the Inspections budget and the
breakdown of the payment to Broadland Council between the by-election recharge and emptying
of the dog bins.
7. Planning Committee
The minutes and decisions arising from the Planning Committee meeting held on 15th February
had been circulated to councillors. It was RESOLVED TO NOTE THE MINUTES AND THE DECISIONS
MADE
8. Property, Policy and Resources Committee
The minutes and decisions arising from the Property, Policy and Resources Committee meeting
held on 1st March had been circulated to councillors. Cllr Gurney advised that since the committee
report was published and distributed to councillors, further work has begun in earnest into
investigating the ownership of the street light on the hammerhead at Bush Road. This has
involved looking at the original planning application for the allotments and also the works
initiated on a Section 38 transfer to Norfolk County Council. She also reported that an inspection
has been done of the pianos in the community centre to check for water damage. It has been
established that the pianos will need tuning, but there is no evidence of water damage. It was
RESOLVED TO NOTE THE MINUTES AND THE DECISIONS MADE
Approved…………………………………………………
Date…………………………………………………….
HPC Full Council Mins 8th March 2022
2
9. Whistleblowing Policy
The draft Whistleblowing Policy had been circulated to members. It was RESOLVED TO ADOPT
THIS POLICY
10. Staffing Committee
The minutes and decisions arising from the Staffing Committee meeting held on 17th February had
been circulated to councillors. It was RESOLVED TO NOTE THE MINUTES AND THE DECISIONS
MADE
11. Events Committee
A verbal report was given by Cllr Douglass. The volunteer evening had been a success and the
Jubilee fete will be going ahead on 4th June. The band and PA system have been confirmed, the
prizes arranged and the layout is in the process of being modified to suit the event and number of
stall holders. Food vendors are in the process of being sourced.
The collection of donations for the people affected by the war in Ukraine has been very successful
and volunteers are at the parish office every day sorting the goods and taking them to the
distribution centre. It was AGREED to purchase a Ukrainian flag to show solidarity with the
people of Ukraine.
It was RESOLVED TO NOTE THE CONTENT OF THE REPORT AND THE DECISIONS MADE
12. To consider a Resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the following items in view of the confidential and
personal nature of the business to be transacted. If resolved, such items to be dealt with after
the item that confirms details of the next meeting. THIS WAS AGREED
13. Community Centre
An update was given by Cllr Gurney on the progress with the refurbishment of the Community
Centre. Updated plans were provided which showed improvements to the Ref’s Room, toilets and
an improved storage area. An updated financial report was also provided. It was AGREED to
accept the updated layout drawing and the financial report.
14. Exchange of Information
Cllr Gurney updated the meeting on the outcome of the grant application from the bowls club and
also the set up for the Grounds Team after 1st April. It was also noted that the bus lane on Cromer
Road is also to be used for taxis.
15. Time and Venue of Next Council meeting.
Confirmed the time and location of the next meeting of the Full Council as 12th April 2022 at 7pm,
in the Council Chamber. It was also noted that a date needs to be set for the Annual Parish
Meeting.
Meeting closed at 9.27 pm
Approved…………………………………………………
Date…………………………………………………….
HPC Full Council Mins 8th March 2022
3
AGENDA ITEM 5a
CLERK'S REPORT FOR COUNCIL MEETING 12th April 2022
1. Annual Parish Meeting
The date of the Annual Parish Meeting has been agreed as Tuesday 3rd May (a week prior to
the annual meeting of the Parish Council).
2. Parish Defibrillators
The Parish Council has agreed to a defibrillator and cabinet at the top of Bush Road. The
Parish Council is in possession of one cabinet and is currently trying to source a compatible
plinth for it. The defibrillators themselves have been delayed due to the difficulty of
sourcing component parts.
The District Councillors have also pledged money from their Members’ grants for a further
defibrillator and cabinet to be located on the Reepham Road.
3. NALC Summer Conference
The NALC Summer Conference and AGM will be on July 6th at Fakenham Race Course (9am –
3pm). It will also be live streamed for those not in attendance. Cost Per delegate attending
is £25 *
Headline Speaker – Bob Flowerdew, organic gardener.
Other Speakers - Asher Minns, co-Chair of the Norwich Climate Commission and
Executive Director or the Tyndall Centre for Climate Change Research, UEA
Keith Stevens, Chairman, National Association of Local Councils
Giles Orpen-Smellie, Norfolk Police & Crime Commissioner
4. Skip Amnesty
Working in partnership with Transforming Local Communities, a Hellesdon Spring Clean /
Skip Amnesty Day has been provisionally booked for 1st June 11am – 3pm. TLC will arrange
for a skip(s) to be on the community centre car park, and to be collected later in the day, and
will also arrange for a volunteer litter pick.
5. Recruitment
A new Grounds Person has been appointed and commences work on 12th April.
6. Ukrainian Flag
The Ukrainian Flag has been installed below the Union Flag at the parish offices
7. Annual Accounts
The External Auditor has issued the Annual Return for 2021/2022. The deadline for this is
the 1st July 2022. A new Practitioners Guide for 2022 has also been issued, details of which
can be found here
*Items for Parish Council to consider –
To Consider delegates for the NALC Summer Conference on 6th July
4
Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 31 March 2022
Confirmed Bank & Investment Balances
Bank Statement Balances
31/03/2022 Active Saver 4401 243,348.63
31/03/2022 Business Current Account 2077 585.70
31/03/2022 Petty Cash 44.50
31/03/2022 Active Saver 7702 337,861.08
31/03/2022 Active Saver 4503 81,405.47
31/03/2022 Number 2 account 0958 357,409.15
1,020,654.53
Other Cash & Bank Balances
20.00
1,020,674.53
Unpresented Payments
100.06
1,020,574.47
Receipts not on Bank Statement
0.00
Closing Balance 1,020,574.47
All Cash & Bank Accounts
1 Current Bank Account 243,834.27
2 Petty Cash 44.50
3 Active Saver 7702 337,861.08
4 Active Saver Emergency 4503 81,405.47
5 Number 2 account 357,409.15
Other Cash & Bank Balances 20.00
Total Cash & Bank Balances 1,020,574.47
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04/04/2022 Hellesdon Parish Council Current Year Page 1
15:39
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 7,490.71 4,699.39 12,190.10
321 EMR Site Fencing 257.40 257.40
322 EMR Machinery 10,400.00 1,301.00 11,701.00
323 EMR Hard Surface Area 14,000.00 1,000.00 15,000.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 576.00 1,450.00 2,026.00
326 EMR Elections 2,903.70 2,903.70
327 EMR War Memorial 4,380.00 4,380.00
328 EMR Burial Ground Land 17,000.00 -7,000.00 10,000.00
329 EMR Com Centre Contingency 15,739.68 15,739.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 43,026.99 43,026.99
332 EMR Good Causes in Hellesdon 5,770.00 -1,500.00 4,270.00
333 EMR Interest on Prev 9m Depos 0.00 0.00
334 EMR HEL2** 54,910.14 -1,782.90 53,127.24
335 EMR Car Park/Paths at HCC 0.00 0.00
336 EMR Car Park Soakaway 0.00 0.00
337 EMR Driveway Sinkage 500.00 500.00
338 EMR Grit bins 1,203.62 1,203.62
339 EMR Outreach provision 0.00 0.00
340 EMR PF Ownership signs 2,500.00 2,500.00
341 EMR Precept Shortfall 13,190.00 13,190.00
342 EMR Staff contingency payments 10,000.00 10,000.00
343 EMR Privet Hedge Driveway 500.00 500.00
344 EMR Equipment & Storafe 0.00 0.00
345 EMR Bus shelter 323.00 323.00
346 EMR Green Grid 5,340.00 -200.00 5,140.00
347 EMR Land Acquisition account 69,752.17 -10,000.00 59,752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 5,141.00 100.59 5,241.59
350 EMR Community Apiary & allotme 0.00 131.17 131.17
351 EMR Events 0.00 2,054.80 2,054.80
295,154.41 -9,745.95 285,408.46
6 Date Payee Name £ Total Amnt Nature of transaction 28/02/2022 BNP Paribas Leasing Solutions £100.00 Wessex mower option to purchase fee 02/03/2022 SLCC £39.00 clerk conference 2022 02/03/2022 Vodafone Ltd £157.52 usage & plan 16 Feb - 15 Mar 03/03/2022 DD Health & Safety Supplies £147.60 work boots & trousers 03/03/2022 Just Regional Publishing £526.80 Advert new grounds person 03/03/2022 Paston Chase £334.80 hpc domain renewal & yearly rental www 03/03/2022 Pips Skips Ltd £282.00 exchange 12 yrd skip 07/03/2022 Refund hire deposit HCC £54.00 refund hire deposit HCC 07/03/2022 Westcotec Ltd £90.00 SAM program Jan 07/03/2022 UK Fuels Ltd £88.38 diesel Feb 22 07/03/2022 Melton Builders of Beetley Ltd £88,345.06 interim valuation 7 07/03/2022 Barclays Bank Plc £10.90 charges 13 Jan - 13 Feb 09/03/2022 IRIS Business Software £238.80 Payroll y/e training 10/03/2022 Ben Burgess Groundscare Equipmnt £172.91 service mower 10/03/2022 CMATS (Eastern) Ltd £600.00 CDM consultant M&E works HCC 10/03/2022 E Doe & Sons £1,519.23 new Honda mower 10/03/2022 E Fire £239.40 fire extinguisher service 10/03/2022 Huw Gray Ridgeons £5.35 tape & jubilee clips 10/03/2022 Mayday Office Equipment £157.04 photo copies Jan- Feb 10/03/2022 Norse Commercial Services £892.80 park locking 31 Jan - 27 Feb 10/03/2022 D J Designs Ltd £4,537.50 design & procurement fees HCC 10/03/2022 Norfolk County Council £600.00 NP Law fees 2022/2023 10/03/2022 Communicorp £12.00 Clerk & council subs 2022 14/03/2022 Apple.com £0.79 I cloud storage plan 16/03/2022 Westcotec Ltd £167.40 repair SAM 18/03/2022 Net salaries & back pay £15,765.28 Mar payroll 21/03/2022 Norfolk Pension Fund £4,318.34 Mar contributions 21/03/2022 HMRC £5,969.78 PAYE & EER NI conts Mar 22 23/03/2022 Agrovista UK Ltd £836.10 seavolution & evolution bowling green 23/03/2022 Amazon £31.43 wrist bands for fayre 23/03/2022 Collier Turf Care £414.85 pest preventor; soil acidifier; lawnsand; rose food; fertilser 23/03/2022 IRIS HR £48.00 HR support 23/03/2022 I Sell Pianos £55.00 piano inspection 23/03/2022 Milne Marketing £97.54 cleaning materials 23/03/2022 Osiris Technologies £286.02 monthly IT support; phones, broad band; anti virus licence & cloud back up 23/03/2022 Origin Amenity Solutions £481.97 line marking paint & flush thru 23/03/2022 Viking Direct £138.40 refuse sacks; copy ppr; pens; highlighters; Nice day paper; containers 23/03/2022 Total Gas & Energies £36.24 electricity Feb 22 allotments 23/03/2022 Connections Entertainmrnts £50.00 deposit fayre games 24/03/2022 Booker Ltd £183.84 refreshments/ prizes fayres 25/03/2022 Zurich Municipal £9,787.85 insurance 2022/2023 25/03/2022 Hellesdon Pre School £10.00 stall rent returned ( community no charge) 25/03/2022 Turtle Engineering £270.00 plinth for defibrillator cabinet 25/03/2022 Broadland District Council £624.00 business rates 28/03/2022 Hitachi Capital Finance £540.00 lease Boomer/hedge cutter 28/03/2022 BNP Paribas Leasing Solutions £278.00 HP Wessex mower 28/03/2022 Shred Station £30.00 shredding cofidential waste 28/03/2022 Westcotec Ltd £1,623.00 repairs to SAM 30/03/2022 Vodafone Ltd £172.69 usage 16 Feb - 15 Mar 31/03/2022 Amazon.com £4.99 Ukrainian flag 31/03/2022 E Fire £360.00 CCTV/alarms service 31/03/2022 Empower Services Ltd £16,159.74 interim valuation 1 MEP works 31/03/2022 Just Regional Publishing £540.00 Just Hellesdon advert 23 Mar 31/03/2022 Norse Commercial Services £518.40 parks lock/unlock Mar 22 31/03/2022 Viking Direct £106.97 stationery 31/03/2022 SLCC £39.00 2nd delegate 2022 conference
Invoices due for payment
Invoice date Payee Amount Expenditure 25/03/2022 E Fire £138.00 key pad office door not working 27/03/2022 UK Fuels Ltd £55.27 fuel Mar 2022 31/03/2022 Mayday Office Equipment £24.00 maintenance support Apr 2022
7
Receipts between 01/03/2022 - 20/03/2022
Date Income Amount Notes 07/03/2022 Bank interest current a/c £0.72 loyalty reward 09/03/2022 Football pitch hire £84.00 Junior team Feb 22/03/2022 Jubilee Fayre £10.00 stall rent 31/03/2022 Football training £64.80 commercial rate
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04/04/2022 Hellesdon Parish Council Current Year Page 1
15:38
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre
1410 Community Centre Inc ML Room 0 972 0 (972) 0.0%
Community Centre :- Income 0 972 0 (972) 0 4150 Utilities 0 12,116 23,000 10,884 10,884 52.7% 4195 Keys/Locks 0 29 40 11 11 72.0% 4250 Sanitary Waste Disposal 0 (178) 2,180 2,358 2,358 (8.2%) 4295 Equipment - New/Replacement 0 0 1,000 1,000 1,000 0.0% 4300 Equipment-Repair/Maintenance 0 0 585 585 585 0.0% 4416 Water dispenser 0 11 345 334 334 3.3% 4435 Contingencies 0 233 1,300 1,067 1,067 17.9% 4450 Inspections 0 97 97 0 0 100.0% 4480 Memberships & Subscriptions 0 0 1,600 1,600 1,600 0.0% 4560 Property Maintain/Replacement 0 539 0 (539) (539) 0.0% 4630 Consumables 0 0 625 625 625 0.0% 4635 cleaning agents/materials 0 239 2,310 2,071 2,071 10.4% 4695 community centre redevelopment 18,059 459,523 0 (459,523) (459,523) 0.0%
Community Centre :- Indirect Expenditure 18,059 472,609 33,082 (439,527) 0 (439,527) 1428.6% 0
Net Income over Expenditure (18,059) (471,637) (33,082) 438,555
110 Administration
1076 Precept 0 514,210 0 (514,210) 0.0% 9,200 1085 Grants received 0 12,000 0 (12,000) 0.0% 1095 S106 contributions 0 2,022 0 (2,022) 0.0% 1099 Community Infrastructure 0 56,951 0 (56,951) 0.0%
Administration :- Income 0 585,183 0 (585,183) 9,200 4065 councillor training 0 452 1,000 548 548 45.2% 4465 External Audit 0 1,300 1,325 25 25 98.1% 4470 Internal Audit 0 2,815 2,380 (435) (435) 118.3% 4475 Legal Fees 0 500 5,000 4,500 4,500 10.0% 4480 Memberships & Subscriptions 0 1,394 1,200 (194) (194) 116.1% 4550 Insurance 0 9,687 9,668 (19) (19) 100.2%
Administration :- Indirect Expenditure 0 16,148 20,573 4,425 0 4,425 78.5% 0
Net Income over Expenditure 0 569,035 (20,573) (589,608)
6001 less Transfer to EMR 0 9,200
Movement to/(from) Gen Reserve 0 559,835
Continued over page
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04/04/2022 Hellesdon Parish Council Current Year Page 2
15:38
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
120 Staff 4000 Admin Staff 8,067 69,486 90,916 21,430 21,430 76.4% 4010 Groundstaff 3,951 42,962 64,663 21,701 21,701 66.4% 4020 Care Takers 3,748 39,958 81,042 41,084 41,084 49.3% 4040 PAYE 4,182 33,959 0 (33,959) (33,959) 0.0% 4045 Pension Scheme 4,318 40,475 40,841 366 366 99.1% 4050 Staff Expenses 0 25 0 (25) (25) 0.0% 4055 Staff training 277 1,255 4,000 2,745 3,000 (255) 106.4% 4070 Profess Fees/Agency Personnel 0 630 0 (630) (630) 0.0% 4080 Employer NI 1,787 15,209 17,510 2,301 2,301 86.9% 4090 Protective clothing/workwear 0 398 3,050 2,652 2,652 13.0%
Staff :- Indirect Expenditure 26,330 244,357 302,022 57,665 3,000 54,665 81.9% 0
Net Expenditure (26,330) (244,357) (302,022) (57,665)
130 Council Office
1070 PWLB received 499,825 499,825 0 (499,825) 0.0% 1360 Electricity FIT 0 264 500 236 52.8%
Council Office :- Income 499,825 500,089 500 (499,589) 100017. 0 4112 Advertising 0 89 185 96 96 48.1% 4150 Utilities 624 12,332 12,365 33 33 99.7% 4195 Keys/Locks 0 49 50 1 1 98.4% 4250 Sanitary Waste Disposal 0 0 50 50 50 0.0% 4295 Equipment - New/Replacement 0 0 150 150 150 0.0% 4400 Chairman's Budget 20 203 1,500 1,297 1,297 13.6% 4405 Expense/Mileage Members 0 0 100 100 100 0.0% 4410 Expense/Mileage Staff 0 0 100 100 100 0.0% 4415 Catering for Meeting 100 311 200 (111) (111) 155.5% 4420 Telephone and Broadband 169 3,354 3,000 (354) (354) 111.8% 4425 IT Support and Maintenance 151 1,958 2,900 942 942 67.5% 4430 Photocopier 0 2,459 2,260 (199) (199) 108.8% 4435 Contingencies 25 324 500 176 176 64.7% 4440 Stationery 180 500 670 170 170 74.7% 4445 Postage 0 81 150 69 69 53.9% 4450 Inspections 0 384 595 211 211 64.6% 4485 Other Licences/Fees 40 2,482 2,670 188 188 93.0% 4500 PWLB 0 30,493 43,826 13,333 13,333 69.6% 4560 Property Maintain/Replacement 415 3,279 2,000 (1,279) (1,279) 163.9% 4565 Elections/Parish Poll 0 3,356 4,500 1,144 1,144 74.6% 4570 Church Grass Cutting Contribut 0 750 750 0 0 100.0%
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04/04/2022 Hellesdon Parish Council Current Year Page 3
15:38
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4595 Misc contributions 0 200 0 (200) (200) 0.0% 200 4630 Consumables 81 81 0 (81) (81) 0.0% 4635 cleaning agents/materials 0 345 20 (325) (325) 1725.0%
Council Office :- Indirect Expenditure 1,806 63,029 78,541 15,512 0 15,512 80.2% 200
Net Income over Expenditure 498,019 437,060 (78,041) (515,101)
6000 plus Transfer from EMR 0 200
Movement to/(from) Gen Reserve 498,019 437,260
150 Investment
1080 Bank Interest Received 0 78 2,000 1,922 3.9% 1090 Monthly Loyalty Rewards 1 14 35 21 40.8%
Investment :- Income 1 93 2,035 1,942 4.5% 0 4060 Bank Charges 19 265 600 335 335 44.2%
Investment :- Indirect Expenditure 19 265 600 335 0 335 44.2% 0
Net Income over Expenditure (18) (173) 1,435 1,608
160 Planning
4130 Hire of Rooms 0 0 300 300 300 0.0%
Planning :- Indirect Expenditure 0 0 300 300 0 300 0.0% 0
Net Expenditure 0 0 (300) (300)
170 Health and Safety
4135 Consultancy Fees 0 300 500 200 200 60.0% 4140 Defibrillator 270 1,666 300 (1,366) (1,366) 555.2% 4295 Equipment - New/Replacement 0 0 150 150 150 0.0% 4630 Consumables 0 0 50 50 50 0.0%
Health and Safety :- Indirect Expenditure 270 1,966 1,000 (966) 0 (966) 196.6% 0
Net Expenditure (270) (1,966) (1,000) 966
180 Media and Communications
4100 Parish Council Promotion 0 0 1,500 1,500 1,500 0.0% 4105 Newsletter-Printing/Distributi 450 4,740 5,000 260 260 94.8% 4110 Website and Emails 0 959 1,000 41 41 95.9% 4155 IT Infrastructure 0 1,943 2,000 57 57 97.2% 1,899 4460 CCTV 0 0 1,450 1,450 1,450 0.0% 4685 Noticeboards 0 3,388 4,000 612 612 84.7%
Media and Communications :- Indirect Expenditure 450 11,031 14,950 3,919 0 3,919 73.8% 1,899
Net Expenditure (450) (11,031) (14,950) (3,919)
6000 plus Transfer from EMR 0 1,899
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04/04/2022 Hellesdon Parish Council Current Year Page 4
15:38
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
Movement to/(from) Gen Reserve (450) (9,131)
190 Stores
4150 Utilities 0 1,472 1,500 28 28 98.1%
Stores :- Indirect Expenditure 0 1,472 1,500 28 0 28 98.1% 0
Net Expenditure 0 (1,472) (1,500) (28)
195 Tractor Shed
4150 Utilities 0 3,144 3,213 69 69 97.8% 4450 Inspections 0 135 166 31 31 81.3% 4560 Property Maintain/Replacement 0 69 550 481 481 12.5%
Tractor Shed :- Indirect Expenditure 0 3,348 3,929 581 0 581 85.2% 0
Net Expenditure 0 (3,348) (3,929) (581)
200 Residents' Parties
4115 Consumable- Food/Beverage 0 279 655 376 376 42.6% 4120 Over 65 Entertainment 0 0 300 300 300 0.0% 4630 Consumables 0 81 50 (31) (31) 161.1%
Residents' Parties :- Indirect Expenditure 0 359 1,005 646 0 646 35.8% 0
Net Expenditure 0 (359) (1,005) (646)
205 Events
4122 Events 259 445 2,500 2,055 2,055 17.8% 445
Events :- Indirect Expenditure 259 445 2,500 2,055 0 2,055 17.8% 445
Net Expenditure (259) (445) (2,500) (2,055)
6000 plus Transfer from EMR 365 445
Movement to/(from) Gen Reserve 106 0
210 Grounds
1200 Football Hire Charges 140 1,265 1,050 (215) 120.5% 1210 Football Training Area Hire 140 1,627 3,000 1,373 54.2% 1215 Grass cutting agreement 0 13,213 13,057 (156) 101.2% 1270 Floodlights Income 0 20 750 730 2.7%
Grounds :- Income 280 16,126 17,857 1,731 90.3% 0 4195 Keys/Locks 0 4 30 26 26 13.6% 4200 Locking parks 432 7,368 0 (7,368) (7,368) 0.0%
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04/04/2022 Hellesdon Parish Council Current Year Page 5
15:38
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4205 Replacement Bins 0 9 1,000 991 991 0.9% 4210 Emptying Bins/Fresheners 0 3,227 3,520 293 293 91.7% 4215 Seats - Repair/Replacement 0 12 1,000 988 988 1.2% 4220 Signage - New/Replacement 0 90 0 (90) (90) 0.0% 4225 Floodlights Maintenance/Repair 0 0 500 500 500 0.0% 4245 Highway grass verge cutting 0 11,132 13,057 1,925 1,925 85.3% 4255 Skip hire 0 2,355 2,700 345 345 87.2% 4260 Shrub/Tree/Hedge 0 725 1,556 831 831 46.6% 4270 Fertilisers/Weed & Moss Killer 636 796 1,394 598 598 57.1% 4295 Equipment - New/Replacement 0 2,131 500 (1,631) (1,631) 426.3% 1,555 4320 Small tools 97 236 500 264 264 47.3% 4325 fence repairs 0 2,790 4,000 1,211 1,211 69.7% 4385 Pegs & Bolts Purchase 0 0 90 90 90 0.0% 4390 Materials 536 1,852 2,590 738 738 71.5% 4435 Contingencies 0 0 2,982 2,982 2,982 0.0% 4630 Consumables 0 289 575 286 286 50.3% 4635 cleaning agents/materials 0 112 100 (12) (12) 111.8%
Grounds :- Indirect Expenditure 1,701 33,129 36,094 2,965 0 2,965 91.8% 1,555
Net Income over Expenditure (1,421) (17,003) (18,237) (1,234)
6000 plus Transfer from EMR 0 1,555
Movement to/(from) Gen Reserve (1,421) (15,448)
220 Machinery and Vehicles
4160 Repairs/Maintenance 0 331 680 349 349 48.7% 4265 Fuel 46 1,580 1,200 (380) (380) 131.6% 4290 Servicing 0 4,259 5,500 1,241 1,241 77.4% 4295 Equipment - New/Replacement 0 949 0 (949) (949) 0.0% 949 4310 Hire of Machinery 758 8,181 9,098 917 917 89.9% 4680 Depreciation 0 0 2,250 2,250 2,250 0.0%
Machinery and Vehicles :- Indirect Expenditure 804 15,300 18,728 3,428 0 3,428 81.7% 949
Net Expenditure (804) (15,300) (18,728) (3,428)
6000 plus Transfer from EMR 0 949
Movement to/(from) Gen Reserve (804) (14,351)
230 Trees
4240 Emergency Work 0 0 1,500 1,500 1,500 0.0% 4450 Inspections 0 380 2,000 1,620 1,620 19.0%
Continued over page
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04/04/2022 Hellesdon Parish Council Current Year Page 6
15:38
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4455 Work following Inspections 0 345 5,000 4,655 4,655 6.9%
Trees :- Indirect Expenditure 0 725 8,500 7,775 0 7,775 8.5% 0
Net Expenditure 0 (725) (8,500) (7,775)
240 Allotments 1100 Allotment Income 0 3,206 2,500 (706) 128.3% 1105 Allotment administration fee 0 125 0 (125) 0.0% 1110 Water Charge 0 489 750 261 65.2% 1115 Pest control charge 0 643 735 92 87.4%
Allotments :- Income 0 4,463 3,985 (478) 112.0% 0 4145 Landowner Rent 0 1,243 1,900 657 657 65.4% 4150 Utilities 35 433 1,700 1,267 1,267 25.5% 4170 Pest Control 0 350 735 385 385 47.6% 4175 Best Kept Allotm. Competition 0 0 100 100 100 0.0% 4195 Keys/Locks 0 27 30 3 3 90.6% 9 4295 Equipment - New/Replacement 0 24 0 (24) (24) 0.0% 24 4390 Materials 0 428 430 2 2 99.5% 4560 Property Maintain/Replacement 0 3,181 500 (2,681) (2,681) 636.1% 5,649 4635 cleaning agents/materials 0 15 0 (15) (15) 0.0%
Allotments :- Indirect Expenditure 35 5,701 5,395 (306) 0 (306) 105.7% 5,682
Net Income over Expenditure (35) (1,237) (1,410) (173)
6000 plus Transfer from EMR 0 4,421 6001 less Transfer to EMR 0 1,261
Movement to/(from) Gen Reserve (35) 1,922
250 Play Areas
4295 Equipment - New/Replacement 0 11,350 0 (11,350) (11,350) 0.0% 10,738 4300 Equipment-Repair/Maintenance 0 1,654 2,750 1,096 1,096 60.2% 4450 Inspections 0 244 250 6 6 97.6%
Play Areas :- Indirect Expenditure 0 13,248 3,000 (10,248) 0 (10,248) 441.6% 10,738
Net Expenditure 0 (13,248) (3,000) 10,248
6000 plus Transfer from EMR 0 10,738
Movement to/(from) Gen Reserve 0 (2,511)
Continued over page
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04/04/2022 Hellesdon Parish Council Current Year Page 7
15:38
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
255 Hard Courts and Car Park 1220 Tennis Hire Charges 0 304 650 346 46.8% 1230 Netball Hire Charges 110 343 760 417 45.2%
Hard Courts and Car Park :- Income 110 647 1,410 763 45.9% 0 4195 Keys/Locks 0 9 0 (9) (9) 0.0% 4340 Surface - Repair 0 0 500 500 500 0.0% 4345 Surface Clean Chemicals 0 270 178 (92) (92) 151.7% 4390 Materials 0 0 352 352 352 0.0% 4560 Property Maintain/Replacement 0 (101) 2,350 2,451 2,451 (4.3%) 4580 Car Park/ Pathways 0 0 650 650 650 0.0%
Hard Courts and Car Park :- Indirect Expenditure 0 179 4,030 3,851 0 3,851 4.4% 0
Net Income over Expenditure 110 469 (2,620) (3,089)
260 Bowling Green
1240 Bowls Hire Charges 0 1,800 0 (1,800) 0.0%
Bowling Green :- Income 0 1,800 0 (1,800) 0 4330 Repair Wooden Shuttering 0 0 250 250 250 0.0% 4390 Materials 289 954 1,000 46 46 95.4%
Bowling Green :- Indirect Expenditure 289 954 1,250 296 0 296 76.3% 0
Net Income over Expenditure (289) 846 (1,250) (2,096)
265 Memorials
1280 Memorial Garden Income 0 75 0 (75) 0.0%
Memorials :- Income 0 75 0 (75) 0 4360 Rose Renewal 0 110 25 (85) (85) 440.7% 4575 War Memorial 0 292 200 (92) (92) 145.8%
Memorials :- Indirect Expenditure 0 402 225 (177) 0 (177) 178.6% 0
Net Income over Expenditure 0 (327) (225) 102
270 Traffic Highways/Environment
4645 Rolling maintenance programme 0 430 0 (430) (430) 0.0% 4650 SAM2 Weekly Move 1,567 2,317 2,273 (44) (44) 101.9% 4655 Bus Shelters 0 0 500 500 500 0.0%
Traffic Highways/Environment :- Indirect 1,567 2,747 2,773 26 0 26 99.1% 0
Expenditure
Net Expenditure (1,567) (2,747) (2,773) (26)
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04/04/2022 Hellesdon Parish Council Current Year Page 8
15:38
Detailed Income & Expenditure by Budget Heading 31/03/2022
Month No: 12 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
300 Community Cafe
1500 Community Café Income 0 1 0 (1) 0.0%
Community Cafe :- Income 0 1 0 (1) 0
Net Income 0 1 0 (1)
Grand Totals:- Income 500,215 1,109,449 25,787 (1,083,662) 4302.4%
Expenditure 51,589 887,413 539,997 (347,416) 3,000 (350,416) 164.9%
Net Income over Expenditure 448,626 222,037 (514,210) (736,247)
plus Transfer from EMR 365 20,207
less Transfer to EMR 0 10,461
Movement to/(from) Gen Reserve 448,991 231,783
16
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday March 8th 2022 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr Britton
Cllr Johnson
Cllr Franklin
Cllr Sear
Also In Attendance
Ms L Pointin – Senior Admin Officer
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
There were apologies from Cllr Potter and Cllr Fulcher which were ACCEPTED.
2. Declarations of Interest and Dispensations
No declarations made
3. To receive approval of minutes of the committee meeting held on 15th February 2022 from those
members present at the held meeting.
Minutes were previously circulated and AGREED by those present at the meetings held
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
No public in attendance
5. General Matters/Planning Outcomes
Applications Determined and awaiting Decision- This Information provided with the Agenda was NOTED.
6. Applications Considered
20220206 Supported.
85 Meadow Way, NR6 6XX
Single storey front and side extension.
7. Exchange of Information
No further information exchanged
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 12th April 2022 at 6.15 pm.
The meeting closed at 6.25 pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Mins 15th February 2022
17
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Parish Clerk: Faye LeBon
Minutes of the meeting of the Property, Policy & Resources Committee held on
Wednesday 30th March 2022 at 7pm at
Hellesdon Parish Council Offices, Diamond Jubilee Lodge, Woodview Road, Hellesdon
Present:
Cllr S Gurney – Chair of the Committee
Cllr B Johnson – Vice Chair of the Committee
Cllr R Forder
Cllr M Fulcher
Also in Attendance:
F LeBon – Clerk
The Chairman welcomed members and opened the meeting at 7pm.
1. Apologies and acceptance for absence
Apologies were received from Cllr Potter, Cllr King and Cllr Britcher. These were ACCEPTED.
2. Declarations of Interest and Dispensations
No declarations of interest made.
3. To Approve the Minutes of the Meeting Held on 1st March 2022
Minutes had been circulated from the meeting held on 1st March 2022. These were AGREED.
Cllr Gurney provided an update on the siting of new defibrillators in the parish and explained
that the street light outside 85 Bush Road was installed by Hellesdon Parish Council as part of
the planning conditions for the allotments and the street light is drawing electricity from the
toilet block on the allotments.
In light of the fact that the outside toilets will available at the community centre, there is no
need to provide a separate port-a-loo for the bowls club this season.
4. Public Participation
No public present at the meeting.
Urgent Business
To Consider Actions to Progress Works to the Changing Rooms, Referee’s Room and Storage
Area at the Community Centre
As a result of the recent meeting with the project manager, options were provided about
proceeding with additional works as a variation to the existing contract or going out to tender
as a new contract. It was AGREED to create a separate project for these works and go out to
Approved…………………………………………………...…
Date………………………………………
HPC Policy, Property & Resources Committee Mins 30th March 2022
18
tender at the earliest opportunity, with an intended start date for as soon as possible after the
current contractual and remedial works had been completed.
5. To Conduct Review of Risk Assessments
The committee reviewed the council’s risk assessments. Subject to wording open to
interpretation, such as ‘regularly’ or ‘frequently’ being made more prescriptive, these were
ACCEPTED. It was also AGREED to investigate a handheld anemometer to allow for a
definitive definition of windspeed.
6. Health and Safety
a) To Receive Health and Safety Audit
A health and safety audit had been conducted by the council’s contractor Worknest. The
contents of the audit were NOTED as were the action points for the council.
b) To Consider Adoption of the Health and Safety Policy Manual
The Health and Safety Policy Manual created by Worknest was presented to the committee. It
was AGREED that the Clerk should do a thorough review of this document and make
recommendations to ensure that it is specific to Hellesdon Parish Council.
c) To Consider Adoption of the Health and Safety Handbook
The Health and Safety Handbook created by Worknest was presented to the committee. It
was AGREED that the Clerk should do a thorough review of this document and make
recommendations to ensure that it is specific to Hellesdon Parish Council.
7. To Agree Programme for Policy Review
The Clerk reported that there appeared to be several of the council’s policies due for review,
and a programme to bring these up to date would be created.
8. To Agree Renewal of Parish Insurance Policy
The finance officer had sought quotes for the renewal of the council’s insurance policy. This
had proven difficult due to the outstanding works on the community centre. It was AGREED
to renew the insurance policy with Zurich on a 3 year long term agreement at a cost of
£9,787.85, which was within the amount budgeted.
9. To Agree Requirements for Policy on Infectious Diseases (including Covid 19)
Discussions occurred as to the issues that may be encountered from 1st April when the
government releases all Covid restrictions and free testing ceases. Government guidance is
expected on 1st April. It was AGREED that this is to be delegated to the Clerk to review these
guidelines and incorporate the committee’s suggestions, where possible, to create a policy for
the council. This will be emailed to the committee upon completion.
10. Exchange of Information
It was raised that a parishioner had complained about a smell coming from the catering at the
Whiffler Pub. This was noted as a matter for Environmental Health at Broadland Council.
Parking in this area was also discussed.
Date of next meeting: To be agreed
The meeting closed at 9.15pm.
Approved…………………………………………………...…
Date………………………………………
HPC Policy, Property & Resources Committee Mins 30th March 2022
19
Item 10 – SLCC Conference
Cllr Gurney and the Clerk attended the SLCC Conference on 25th March. During this conference the
following presentations were made and subsequent discussions held about Hellesdon.
Speaker: Dr Nigel Hargreaves – Climate Change Commissioner & Founder of Synfo
The rapid increase in climate change was discussed and the impact it will have, not only globally by
locally. We discussed ‘localising’ and ‘doing our bit’. Some local options we discussed were:
1) Rainwater harvesting from the roof of the community centre, to irrigate the bowling green.
We discussed the extent of the surface area of the community centre roof and feel that this
could be explored further to conserve water.
2) For future tree planting schemes, to consider which trees are best at collecting CO2 and
which would be hardier in the anticipated future climate.
3) Prioritising climate in Neighbourhood Plans.
4) Looking ‘upstream’ when it comes to procurement. Are ‘cheaper’ materials coming from
areas of forced labour?
5) Paying extra for ‘green’ electricity
6) Community fridges to reduce food waste and support local people.
Speaker: Richard Herrell – Norfolk Fire and Rescue
Community Emergency Planning was discussed. We established that Hellesdon has a community
emergency plan for large events such as an incident at the airport or at the Sweet Briar Industrial
Estate. But it was unsure if there was a plan in place for small scale incidents whereby local people
would need support for a period of time. These events may include localised power failure, localised
flooding or snow. Contact is being made with the Community Resilience officers at Broadland council
to progress this further.
The Emergency Rest Station Box that was always kept in the community centre is now in the parish
office for safe keeping.
Speaker: Blachere Illuminations
Blachere discussed more environmentally friendly ways to decorate the parish. We discussed long
lasting artificial trees, to prevent real trees being felled:
20
More details on the Nordika range can be found here
There may be a possibility for the Bull Roundabout, and also for decorating the community centre,
as much of the community centre decorations have become mouldy after being stored for so long in
damp conditions.
21
Decorations made from recycled plastic bottles were also shown. These included snowflakes:
And also flowers and bees
22
And finally an innovative way of encouraging people to recycle!
23
Speaker: Rigby Taylor
Representatives from Rigby Taylor discussed the use of wild flowers as part of landscape
management in parishes. Project Pollin-8 was also discussed as part of sowing seeds that are
particularly attractive to bees, in primarily blue colours.
A free sample of ‘Alliance’ seeds which consists of cornflowers and poppies will be send to Hellesdon
Parish Council for a test area.
Speaker: Green and Clean
‘Green’ cemeteries and crematoria were discussed and how recent changes in environmental
legislation could affect parishes that are responsible for burials.
It was emphasised that cemeteries formed part of land use and sustainability and ought to be
lobbied to be part of District Local Plans.
Speaker: Queen’s Platinum Jubilee
Discussions occurred about the types of event being held and the insurances to be in place in case of
unforeseen incidents.
Hellesdon Parish Council has offered to do a presentation at a future event on community apiaries
The slides from the event can be found here
24
This text was taken from the document automatically, so its layout may differ from the original and tables appear as plain text. If you need this document in another format, please contact the Parish Clerk.