7-June-14th-2022-FC.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

MEETING OF THE FULL COUNCIL
Notice of meeting to be held on Tuesday 14th June 2022 at 7pm
in The Council Chamber, Diamond Jubilee Lodge Wood View Road, Hellesdon.
Councillors are summoned to attend for the purpose of transacting the following
business.
The Openness of Local Government Bodies Regulations 2014
Under the above regulations, any person may take photographs, film and audio-record the proceedings and report on all public
meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the start of the meeting.

If you have any symptoms of a respiratory infection, including Covid-19 please do not attend.

AGENDA

Welcome by the Chairman

1. Apologies and acceptance for absence
To receive and accept apologies for absence as previously notified to the Parish Clerk.

2. Declarations of Interest and Dispensations
To receive Members' Declarations of Interest in Agenda Items and to note the granting of any Requests
for dispensations.

3. Minutes from Full Council meeting held 10th May 2022
To agree the minutes of the meeting held on 10th May 2022 (1-6)

4. Minutes from Full Council meeting held 23rd May 2022
To agree the minutes of the meeting held on 23rd May 2022 (7-8)

5. Public Participation
To receive questions from the public.
(Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless such time is extended
by the Chairman).

6. Reports
a) Clerk’s Report (9-10)
b) Verbal update from District and County Councillors.
c) Verbal update from Chairman.

7. Financial Matters
a) Bank Reconciliation – May 2022 (11)
b) Earmarked reserves summary. (12)
c) Approval of Payments – May 2022. (13)
d) Approval of Receipts – May 2022 (14)
e) Detailed Income and Expenditure 1st April 2022 – 31st May 2022 (15-21)
f) To Receive Internal Auditor’s Report (22- 41)
g) To Approve the Annual Governance Statement 2021/2022 (42)
h) To Approve the Annual Accounting Statements 2021/2022 (43 – 46)

     8.      Planning
     To note decisions made by the Planning Committee on 10th May and 24th May 2022 (47- 50)
  9.      Events
  To receive a verbal update from the Events Committee, and success of Jubilee Fayre

10. To Consider Additional Sites for SAM Signs under Parish Partnership Scheme
To consider two additional sites for collation of speed data (51- 54)

11. To Consider Official .gov.uk Councillor Email Addresses
To receive report regarding JPAG recommendation 5.169 on proper practices for email addresses (56-57)

12. Hellesdon Library
Proposal from Cllr D. Britcher that Hellesdon Parish Council, being minded to act on behalf of the
residents of Hellesdon to prevent further occurrences of motor vehicle(s) colliding into the front of the
library building, install at the front of the library steel barriers of suitable design to minimise the risk of
damage to the library front wall from motor vehicles and to also provide a safer walkway route for
pedestrians to the library and the community centre from the Woodview road entrance as they turn
right into the Community centre carpark at the end of the library building. The steel barriers to be of such
a design to comply with DDA requirements, and of a sufficient height to be seen by motorists while
reversing up to the steel barriers in front of the library. (58)

13. To Consider Correspondence from Hellesdon Pre School with Regards to School Parking
A request has been received from Hellesdon pre-School to utilise the Community Centre Car Park for Pre-
School Parking (59)

14. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the item 15 in view of the confidential nature of the business
to be transacted and item 16 as the item relates to Terms and Conditions of Employment. If resolved,
such items to be dealt after the item that confirms details of the next meeting.

15. Community Centre
Update on claim for water damage within building, projected re-opening date and financial update (60)

16. Staff Restructure
To Consider Recommendations on Staff Restructure. (60)

17. Exchange of information only.
Matters raised are for information only and items to be considered for future agendas

18. Time and Venue of next Council meeting.
To confirm the time and location of the next meeting of the Full Council as 12th July at 7pm in the Council
Chamber

Faye LeBon Clerk to the Council Dated 8th June 2022