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The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Minutes the Meeting of Hellesdon Parish Council
held on Tuesday 11th October 2022 at 7pm
at The Council Chambers, Diamond Jubilee Lodge
PRESENT:
Cllr S Gurney (Chair) Cllr W Johnson
Cllr K Avenell Cllr D Britcher
Cllr G Britton Cllr S Bush-Trivett
Cllr G Diffey Cllr L Douglass
Cllr D Fahy Cllr R Forder
Cllr M Fulcher Cllr D King
Cllr R Potter Cllr R Sear
Cllr P Sparkes
In attendance: Mrs F LeBon, Clerk
District Cllr S Prutton
One member of the public
WELCOME – Cllr Gurney welcomed Councillors and members of the public to the meeting. As it
was the first meeting since the death of Queen Elizabeth II, a minute’s silence was held in memory
of Her Late Majesty.
Cllr Gurney proclaimed God Save The King
1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr U Franklin. These were ACCEPTED.
2. Declarations of Interest and Dispensations
None declared.
3. Minutes from Full Council meeting held 9th August 2022
The Minutes of the Full Council meeting held on 9th August 2022 had been previously circulated. It
was RESOLVED TO ACCEPT these minutes as a true and accurate record of the meeting.
4. Public Participation
A member of the public attested to the speeding traffic along Reepham Road (in reference to
agenda item 15). This had been reported to Norfolk Constabulary.
Cllr Gurney reported that item 15 was a scheme which forms part of her allowance as a County
Councillor and had been recommended by the highways engineer.
A member of the public reported that when a person in Drayton fell ill, a defibrillator in Hellesdon
was used because the defibrillators in Drayton were not being maintained correctly and had been
taken off the circuit.
5. Reports
a) Clerk’s Report
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th October 2022
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This had been previously circulated. The Clerk advised that delivery of the new SAM2 signs had
been taken. Training had been received by caretaking and grounds staff on the installation and
data collection of the signs, and also by the office staff on data analysis and reporting. This would
support Norfolk Constabulary by providing accurate speed data at the times of alleged speeding.
This would facilitate the operation of the SAM2 signs in house, at a saving of £900 per annum. There
would be some additional batteries to be purchased, and extra lighting for the van to improve
health and safety for the staff changing the signs, but this would be at minimal cost compared to
the savings. This report was ACCEPTED.
b) Verbal Report from District and County Councillors
Verbal updates were provided as follows:
• Cllr Prutton reported that she had been involved in the nine month review of the Cromer
Road bus lane, and also the accommodation dispersal project working alongside the
Wellbeing Team at Broadland Council.
• Cllr Britcher reported that a nutrient neutrality update had been provided, and that this
should help towards the resolution of minor planning applications.
• Cllr Gurney reported that she had attended meetings about the accommodation dispersal
project, both from a District and County perspective. She had also met with officers
regarding the nine month review of the Cromer Road bus lane, and provided video
evidence that many bus drivers opt not to use the bus lane due to its width. She had also
engaged with local businesses along the Cromer Road and received feedback that footfall
had fallen since the bus lane was installed.
Telec had now left Hellesdon for the near future, but were due back and will be cabling
above ground in certain areas.
Pressure is being placed on Breheny to re-open Hospital Lane. Arrangements have been
made for emergency services to access this road.
The 20mph speed restriction for Meadow Way has been made and the signage installed.
c) Verbal Update from Chairman
Cllr Gurney reported that she had been very busy this month, particularly as a result of the death
of Her Majesty Queen Elizabeth II. Staff had reacted expediently, lowering the flag to half mast
and making sure there was a Book of Condolence available in the parish office. She had laid
flowers at the war memorial and was joined by Cllrs Douglass and Diffey. She had also attended a
memorial church service, attended the Lying in State at Westminster and had proclaimed Charles
III as the new King.
She had attended the launch of the new tennis partnership with National Tennis and declared the
event a success.
6. Financial Matters
a) Bank Reconciliation – August and September 2022
It was AGREED to accept these reconciliations.
b) Earmarked reserves summary
It was AGREED to accept this report.
c) Payments – August and September 2022
The payments were AGREED.
d) Receipts – August and September 2022
The receipts were AGREED.
e) Detailed Income and Expenditure 1st April 2022 – 30th September 2022
This report was ACCEPTED.
f) To Receive Externally Audited AGAR
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th October 2022
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The AGAR, as audited by PKF Littlejohn, had been received with no matters of concern noted.
This was NOTED by council.
g) To Receive Correspondence re: SAAA Opt Out
Correspondence was received about the opportunity to opt out of having an external auditor
appointed by the SAAA for the next five financial years. It was also noted that during the previous
5-year period all smaller authorities were 'opted-in' to the central procurement regime managed
by SAAA - no authority decided to 'opt-out' and follow the various complex procedures required
under statute to appoint their own external auditor. It was AGREED to remain as part of the of
the SAAA sector led auditor appointment.
h) To Agree to a Specific Donations Budget, Separate from the Chairman’s Budget and Reallocate
Funds
A case was put forward for a separate Donations Budget. Cllr King proposed that if a separate
budget was required, this should be precepted for as part of the new financial year’s budget. For
the remainder of this year, if there are any requests for donations then they can come out of the
appropriate fund, such as the Chairman’s Budget or Good Causes for Hellesdon. This was
seconded by Cllr Bush-Trivett and CARRIED.
7. Planning Committee
The minutes and decisions arising from the Planning Committee meetings held on 12th July, 26th
July, 19th August, 23rd August and 27th September had been circulated to councillors. It was
RESOLVED TO NOTE THE MINUTES AND THE DECISIONS MADE.
8. Events
a) To Note the Decisions made by the Events Committee on 16th August and 3rd October
Cllr Douglass reported that the Scarecrow Festival had been launched ready for the half term.
Details for the Christmas events would be discussed at the next meeting.
b) To Agree Budget and Details, Including Plaque, for Opening Event on 24th November
Discussions occurred as to the extent to which the event should be a civic event or wider
community based event. The following was AGREED:
• That the event on 24th November be funded from the Chairman’s Budget.
• A slate plaque with lettering only should be ordered at a cost of £404.
• There should be a scaled down list of guests.
• Food could be done in-house, as an alternative to a contracted out buffet.
• For those who do not wish to attend the event, they are to inform the Clerk and
the Senior Admin officer along with a nomination for ticket reallocation.
• A second event, to be held on 26th November if possible, should be held as an
Open Day for existing and potential hirers to attend to showcase their groups.
This would be open to the wider public, with tea, coffee and cake being made
available. This would be funded from either the Events budget or Good Causes
for Hellesdon.
Cllr Gurney wished her abstention from the vote to be noted.
Cllrs Fulcher and Potter Left the Meeting
9. Playing Fields, Allotments and Amenities
The minutes from the meeting held on 30th August had been circulated and the decisions made
NOTED. Cllr Johnson advised that the tennis launch event on 8th October was well received, and
thanked all councillors who attended.
A query was raised about the blackthorn debris when the allotment hedges are cut. The Clerk is
to discuss this with the grounds staff.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th October 2022
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10. Property, Policy and Resources
The minutes from the meetings held on 4th August and 26th September had been circulated and
the decisions made NOTED. The Clerk is to follow up with Norse, as to the potential library
barrier schemes for consideration.
11. Community Centre
a) To Receive Report on Community Centre Reopening
A report was circulated to councillors, detailing the opening on 1st October and reasons for this
being a ‘soft’ opening.
b) To note decisions made by the Community Centre Committee on 29th September 2022
Discussions occurred about the drinks prices for the café, as to whether they should be set at a
level comparable with local businesses, or lower to support a more community café ethos. It was
AGREED that the price of breakfast tea should be lowered to £1 and the prices of coffee should
be lowered by 20% from the proposed price. It was further AGREED that this should be reviewed
after six months.
c) To Agree Budget to be Taken from General Reserves for Community Centre Cafe
The following budget was AGREED:
• Capital budget of £6,450 for the purchase of all equipment required (including a
contingency for price rises) to be taken from general reserves. This would include the
outright purchase of the chosen coffee machine.
• Revenue budget of £500 for the purchase of ingredients, to enable the café to start
trading.
12. Civility, Respect and the Code of Conduct
a) To Consider Adoption of Dignity at Work Policy and take the Civility and Respect Pledge
Cllr Sparkes raised concerns that the draft document made reference to harassment relating to
protected characteristics and would prefer this to definition to include non-protected
characteristics as well. It was AGREED to adopt the Dignity at Work policy, as amended by Cllr
Sparkes’ suggestion and to take the Civility and Respect pledge.
b) To Review and Consider Adoption of new LGA Code of Conduct.
It was AGREED that the new LGA Code of Conduct should be adopted for use by Hellesdon Parish
Council.
The Meeting was Adjourned at 10pm
The Meeting Reconvened on Monday 17th October at 7pm
In attendance were Cllrs Gurney, Johnson, Avenell, Britton, Bush-Trivett, Douglass, Forder, King
and Sear
Apologies were received from Cllrs Britcher, Diffey, Franklin, Fulcher and Potter
13. To Consider Official .Gov.Uk Councillor Email Addresses
A report was provided detailing the JPAG proper practices for individual councillor email
addresses. Discussions occurred as to the practicalities of implementing this recommendation so
close to an election. It was AGREED in principle to adopt new councillor email addresses from
May 2023 when the new council term starts, at a cost of £3 per month per email address (£48 per
month).
14. To Discuss Local Response to the Energy Crisis in the Form of Warm Rooms
Discussions occurred as to the possibility of various community buildings in the parish becoming
Warm Rooms. It was AGREED that the Community Centre is being heated six days per week, so
there is potential to provide a Warm Room (possibly the Spraggins Room) to support local people.
It was AGREED that the Clerk should submit a grant application to Broadland Council to make the
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th October 2022
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area comfortable. The project should be publicised in Just Hellesdon to ensure local need and
also to make an appeal for tea, coffee and biscuits, to allow users to utilise the kitchenette for
warm drinks should they not wish to use the café.
15. Highways Consultation
Hellesdon Parish Council has been consulted on the extension of the 30mph speed limit along
Reepham Road. Cllr Gurney advised that this scheme had been put together with the local
Highways Engineer, utilising her Member’s Grant from Norfolk County Council. It was AGREED to
welcome the proposal but to request that the scheme be extended to the Hellesdon Gateway
sign.
16. To Consider any Projects for the Parish Partnership Scheme
Details of the 2023/2024 Parish Partnership scheme had been forwarded to members, detailing
the 50/50 partnership with Norfolk County Council for highway projects. Consideration was given
for two replacement bus shelters to replace the deteriorating shelters along the Drayton High
Road. Cllr Gurney advised that she had checked to see whether the existing shelters formed part
of the highway improvement scheme funded by Persimmon, but regrettably they did not. It was
AGREED to apply for funding for 2no. 3 bay cantilever bus shelters at a cost of £3,995 each. With
50/50 funding from Norfolk County Council, this would require a figure in the 2023/2024 budget
of £3,995 for both shelters.
17. Community Fridge
A proposal was put forward for a community fridge to help reduce food waste and support local
people with the cost of living crisis. Different aspects of the project were discussed, including cost
of equipment, staff time and volunteer recruitment. Potential funding was discussed as part of
the Broadland Council Members’ grant scheme. It was AGREED to proceed with the project in
principle, and the pass to the Community Centre Committee to agree the finer details.
18. To Consider a Resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the items 19,20 and 21 in view of the confidential
nature of the business to be transacted. This was AGREED.
19. Staffing
Cllr Douglass provided an updated on the staffing restructure, probation sign off and latest
recruitment. The minutes of the Staffing Committee and the decisions made were NOTED.
20. To Receive Report on Dispersal Accommodation and Consider any Local Response Required
Cllr Gurney provided a report on the meeting held for Broadland Councillors, and also a further
update from Norfolk County Council. Possible ways that the Parish Council could assist were
noted, but further instruction would be required from the principal authorities and SERCO. The
next meeting will be held on 7th December.
21. To Receive Update on Land Process and Consider Further Actions
The Clerk provided the meeting with information that had been previously requested. One
further piece of information is still awaited to allow members to make an informed decision, and
the Clerk is to escalate this within the company due to provide this information.
22. Matters for the Next Agenda
No agenda items raised.
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th October 2022
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23. Time and Venue of Next Council meeting.
Tuesday 8th November at 7pm in the Council Chamber
The meeting closed at 9.10pm
Approved…………………………………………………
Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 11th October 2022
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AGENDA ITEM 5a
CLERK'S REPORT FOR COUNCIL MEETING
8th November 2022
ITEM COMMENTS
Community Centre Agenda item
Car Park – Community Agenda item to discuss Library Protection Scheme
Centre
Parish Council Offices No matters to report
Diamond Jubilee Lodge
Recreation Ground Signage was discussed by PF,A&A committee in relation to control of dogs, and an
including Children’s Play alternative method of signage will be looked at, at a future meeting.
areas
Skate Park & MUGA The tennis open day went well and National Tennis has started running sessions
on a Tuesday and Thursday.
The Smartgate is due to be installed shortly.
Meadow Way No matters to report
Mountfield Park 2 requests have been made to have Mountfield Park open after dark, as a result
of incitement on social media. Both have been advised
‘Thank you for your email. Mountfield Park is closed at dusk for several reasons.
The primary reason is on the advice of local police. There were numerous instances
of anti-social behaviour in this park after dark and it was adversely impacting local
residents and the neighbouring local business. The secondary reason is because
the area is unlit and dog owners were letting their dogs off the lead and not being
able to see where they were fouling. The resulting dog waste was causing
significant complaints and was a hygiene risk for all those using the park. I’m sure
you agree that letting a dog off a lead in an area of green open space in darkness
is not responsible.
The darkness in this area is also eluded to in the sign displayed, in that the ground
is uneven and in darkness the extent of this uneven ground is very difficult to see.
Parks in Hellesdon are only being closed when it is not feasible for them to be used
and when there is an adverse impact for neighbouring properties.’
Cottinghams Park Signage is required in this area – clerk to address
Allotments The planning application for the car park area in the extension has been submitted
and just requires validation.
Community Orchard No matters to report. First harvest expected in 2023
Community Apiary A small honey harvest has been made. Half pound jars are expected to sell at £5
per jar.
Cemetery Car Park No matters to report
Persimmons Homes Broadland Council is awaiting revised layout plans, then will re-consult
Public Toilets No matters to report
Litter & Dog Waste Bins Stickers for the dog waste bins, as requested in the previous meeting, are being
sought.
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The new litter bin on the corner of Drayton High Road and Middletons Lane, near
the new bench has been installed.
The dog bin which was moved by a parishioner on Links Avenue has been returned
to its rightful place.
Bus Shelters The bus shelters are all being programmed in to be cleaned. This has started with
Cromer Road.
Benches No matters to report
War Memorial This will be checked ready for Remembrance Sunday
Highways The new SAM signs have been delivered and staff have received training. A new
rota is being set up to move the cameras around, in accordance with NCC’s
Memorandum of Understanding
Staffing Agenda item
Street Lighting Long term faulty street lights have been reported on Amsterdam Way. These
have been reported to Norwich Airport. Norwich Airport has advised that there
is a fault under the road and have commissioned a survey to locate the fault.
Further actions can be decided as a result of the survey results.
Events Agenda item
Meeting Dates Budget meetings for all committees to be arranged in November.
Annual Parish Meeting – Date to be confirmed for 2023
Health and Safety 1) PP&R has agreement the health and safety policy and health and safety
handbook.
Other Matters 1) REMEMBRANCE SERVICES AT ST MARYS CHURCH – Friday 11th
November 10.50am and Sunday 13th November 10.50am
2) One final form is required to change the Barclays mandate.
3) The staff continue to review all emails and paperwork to ensure they are
compliant with GDPR. Staff have been reminded that they are not
permitted to keep personal details on file ‘just in case’ and people have a
right to be forgotten.
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Hellesdon Parish Council Current Year
Bank - Cash and Investment Reconciliation as at 31 October 2022
Confirmed Bank & Investment Balances
Bank Statement Balances
31/10/2022 Active Saver 4401 421,267.46
31/10/2022 Business Current Account 2077 403.75
31/10/2022 Petty Cash 41.45
31/10/2022 Active Saver 7702 337,861.08
31/10/2022 Active Saver 4503 81,405.47
31/10/2022 Number 2 account 0958 60,489.37
901,468.58
Other Cash & Bank Balances
20.00
901,488.58
Receipts not on Bank Statement
257.36
Closing Balance 901,745.94
All Cash & Bank Accounts
1 Current Bank Account 421,928.57
2 Petty Cash 41.45
3 Active Saver 7702 337,861.08
4 Active Saver Emergency 4503 81,405.47
5 Number 2 account 60,489.37
6 Cafe float 100.00
Other Cash & Bank Balances 20.00
Total Cash & Bank Balances 901,845.94
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03/11/2022 Hellesdon Parish Council Current Year Page 1
16:47
Earmarked Reserves
Account Opening Balance Net Transfers Closing Balance
320 EMR Play Equipment 12,190.10 -10,000.00 2,190.10
321 EMR Site Fencing 257.40 257.40
322 EMR Machinery 11,701.00 -6,000.00 5,701.00
323 EMR Hard Surface Area 15,000.00 -15,000.00 0.00
324 EMR Premises/Furnishing 1,900.00 1,900.00
325 EMR CCTV 2,026.00 1,370.00 3,396.00
326 EMR Elections 2,903.70 4,500.00 7,403.70
327 EMR War Memorial 4,380.00 4,380.00
328 EMR Burial Ground Land 10,000.00 -10,000.00 0.00
329 EMR Com Centre Contingency 15,739.68 -10,000.00 5,739.68
330 EMR Parish Poll Provision 6,000.00 6,000.00
331 EMR Mountfield Park 43,026.99 -27,564.00 15,462.99
332 EMR Good Causes in Hellesdon 4,270.00 4,270.00
333 EMR Interest on Prev 9m Depos 0.00 0.00
334 EMR HEL2** 53,127.24 -40,000.00 13,127.24
335 EMR Car Park/Paths at HCC 0.00 0.00
336 EMR Car Park Soakaway 0.00 0.00
337 EMR Driveway Sinkage 500.00 500.00
338 EMR Grit bins 1,203.62 1,203.62
339 EMR Outreach provision 0.00 0.00
340 EMR PF Ownership signs 2,500.00 2,500.00
341 EMR Precept Shortfall 13,190.00 13,190.00
342 EMR Staff contingency payments 10,000.00 10,000.00
343 EMR Privet Hedge Driveway 500.00 500.00
344 EMR Equipment & Storafe 0.00 0.00
345 EMR Bus shelter 323.00 323.00
346 EMR Green Grid 5,140.00 5,140.00
347 EMR Land Acquisition account 59,752.17 -59,000.00 752.17
348 EMR Community Engagement Reser 2,350.00 2,350.00
349 EMR IT Reserve 5,241.59 2,000.00 7,241.59
350 EMR Community Apiary & allotme 131.17 -76.82 54.35
351 EMR Events 2,054.80 2,054.80
285,408.46 -169,770.82 115,637.64
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List of Payments made between 01/10/2022 and 31/10/2022
Date Paid Payee Name Amount Paid Transaction Detail
03/10/2022 Public Works Loan Board £12,602.25 loan repay HCC 03/10/2022 B & M Stores £33.00 kettles x 2 03/10/2022 Broadland District Council £147.00 business rates stores 03/10/2022 Broadland District Council £314.00 business rates grds shed 03/10/2022 Trade UK £38.07 chain brass 2.5mmx1.3mm 05/10/2022 Barclays Bank Plc £11.20 commission 15 Aug- 12 Sep 05/10/2022 UK Fuels Ltd £95.71 fuel Sep 06/10/2022 Just Regional Publishing £570.00 Adverts Just Hellesdon 5 Oct 06/10/2022 Mayday Office Equipment Servic £26.40 maint support copier Oct 07/10/2022 Royal British Legion £40.00 2 x wreaths Rememberance 10/10/2022 Westcotec Ltd £90.00 relocate SAM signs Aug 11/10/2022 Apple.com £0.79 i cloud storage 12/10/2022 Nisbets Catering Equipment -£48.54 P/Ledger Electronic Payment 13/10/2022 Amazon.com £278.17 swing bin 60 ltr x 2 13/10/2022 DD Health & Safety Supplies Lt £169.98 work trousers caretaker 13/10/2022 Ernest Doe & Sons Ltd £112.12 tractor bearings 13/10/2022 Huws Gray Ridgeons £13.38 tape barrier 13/10/2022 Norse Commercial Services Ltd £1,065.60 locking/unlocking park Sep 13/10/2022 Osiris Technologies £586.02 monthly IT support 13/10/2022 Pest Express Ltd £420.00 pest ctrl Oct 22-Mar 23 allot 13/10/2022 Spruce Landscapes £9,076.80 fencing work M/Field Park 13/10/2022 The Garden Guardian £1,949.40 highway verge cutting instal 13/10/2022 Portal Plan Quest £149.20 planning app allotments 13/10/2022 Admiral Signs £48.00 apiary sign 13/10/2022 Barclays Bank Plc £0.54 loyalty reward revised 14/10/2022 D J Designs Ltd £6,050.00 design & procurement work HCC 14/10/2022 East Fire Extinguisher & Alarm £871.20 intruder alarm reset 14/10/2022 Sum up £12.64 card fees 4 Oct - 14 Oct 14/10/2022 Curry's online £1,360.99 freezers,mixer &blender 14/10/2022 Nisbets Catering Equipment £614.41 P/Ledger Electronic Payment 17/10/2022 Nisbets Catering Equipment £77.94 P/Ledger Electronic Payment 19/10/2022 Nisbets Catering Equipment £268.75 cafe equipment 19/10/2022 Sum up £2.74 card fees HCC hire 18 Oct 20/10/2022 Petty Cash £150.00 Top up petty cash 21/10/2022 Sum Up £6.64 c/fees allotments 20-21 Oct 24/10/2022 Amazon.com £468.02 napkins, aprons & blackboard 24/10/2022 Broadland UK Ltd £126.14 mortice & cylinder keys 24/10/2022 Lawrence Gas & Catering £99.00 glass washer & dish washer 24/10/2022 PHS Group £132.00 jumbo t/roll 24 pk x 4 24/10/2022 Ravencroft Tree Services Ltd £570.00 tree inspection parks x3 24/10/2022 Houseproud £20.23 food items 25/10/2022 Total Gas & Power £16.61 elec allotments Sep 22 25/10/2022 Total Gas & Power £138.51 gas Sep 22 25/10/2022 Broadland District Council £624.00 business rates office 25/10/2022 The Calypso Coffee Company £3,900.00 coffee machine 26/10/2022 Total Gas & Power £487.18 elec DJL/floodlights Jul- Sep 26/10/2022 Total Gas & Power £399.57 elec DJL/fllodlights Jul - Sep 28/10/2022 British Telecommunications plc £157.82 charges 1 Oct - 31 Dec 28/10/2022 Sum Up £2.14 c/fees allots 26 - 28 Oct 31/10/2022 Westcotec Ltd £90.00 relocate Sep SAM program 31/10/2022 Cafe Float £100.00 Post office
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Receipts October 2022
Date Cash Received from Receipt Description Receipt total Date Cash Received from Receipt Description Receipt total
04/10/2022 Allotment User plot 10b £34.58 07/10/2022 Barclays Bank Plc loyalty reward £0.54 04/10/2022 Allotment User plot 110 rent £63.16 21/10/2022 Broadland District Council cil Apr - Sep 22 £85,426.12 04/10/2022 Allotment User plot 41 rent £63.16 06/10/2022 Casual Hire hire kitchenette £110.16 04/10/2022 Allotment User plot 54a £67.50 19/10/2022 Casual Hire hire ML Hall 22 Oct £162.00 04/10/2022 Allotment User rent plot 20 £63.16 21/10/2022 Casual Hire hire kitchenette 29 Oct £93.96 04/10/2022 Allotment User rent plot 11b £34.58 21/10/2022 Casual Hire damage deposit 22 Oct £150.00 05/10/2022 Allotment User plot 24a rent £34.58 26/10/2022 Casual Hire Hire kitchenette 29 Oct £110.16 05/10/2022 Allotment User plot 9 rent £63.16 20/10/2022 HM Revenue & Customs Vat refund q/e Sep 22 £7,847.03 06/10/2022 Allotment User plot 3 rent £63.16 10/10/2022 Nisbets refund £51.58 06/10/2022 Allotment User plot 106 rent £63.16 07/10/2022 Allotment User plot 5 water/pest charges £18.16 06/10/2022 Allotment User plot 104 rent £63.16 07/10/2022 Allotment User plot 115 water/pest charges £18.16 06/10/2022 Allotment User plot 61 rent £63.16 07/10/2022 Allotment User plot 38a water/pest control £12.08 06/10/2022 Allotment User plot 117 rent £63.16 18/10/2022 Allotment User plot 132 water/pest control £18.16 06/10/2022 Allotment User plot 5 rent £90.00 05/10/2022 Allotment User plot 54a water/pest charges £12.08 06/10/2022 Allotment User plot 12a rent £34.58 07/10/2022 Casual Hire Hire HCC £187.92 07/10/2022 Allotment User plot 130 rent £63.16 03/10/2022 Hire training pitch commercial hire £48.60 07/10/2022 Allotment User plot 109 rent £63.16 05/10/2022 Allotment User plot 86 water/pest control £18.16 07/10/2022 Allotment User plot 45 £63.16 31/10/2022 Hire HCC community hire £33.30 07/10/2022 Allotment User plot 57 rent £63.16 27/10/2022 Allotment User ploty 133 water/pest charges £18.16 10/10/2022 Allotment User plot 38b £34.58 27/10/2022 Hire training pitch community hire £48.60 10/10/2022 Allotment User plot 46 rent £63.16 10/10/2022 Allotment User plot 95 rent £63.16 10/10/2022 Allotment User plot 68 rent £63.16 10/10/2022 Allotment User plot 129 rent £25.66 10/10/2022 Allotment User plot 63 rent £63.16 10/10/2022 Allotment User plot 21 rent £63.16 11/10/2022 Allotment User plot 48b rent £34.58 11/10/2022 Allotment User plot 16 rent £63.16 12/10/2022 Allotment User plot 15 rent £63.16 12/10/2022 Allotment User plot 64 rent £63.16 12/10/2022 Allotment User plot 4a rent £34.58 13/10/2022 Allotment User rent plot 10a £34.58 14/10/2022 Allotment User plot 18 rent £63.16 14/10/2022 Allotment User plot 11a rent £34.58 14/10/2022 Allotment User plot 37 rent £63.16 14/10/2022 Allotment User plot 127 rent £63.16 14/10/2022 Allotment User plot 128 rent £63.16 17/10/2022 Allotment User plot 67 rent £63.16 18/10/2022 Allotment User plot 47 rent £63.16 18/10/2022 Allotment User plot 131 rent £63.16 18/10/2022 Allotment User plot 43 rent £63.16 18/10/2022 Allotment User plot 123 rent £63.16 20/10/2022 Allotment User plot 38a rent £34.58 20/10/2022 Allotment User plot 39 rent £63.16 21/10/2022 Allotment User plot 31a rent £34.58 21/10/2022 Allotment User plot 36 rent £63.16 21/10/2022 Allotment User plot 111 rent £63.16 21/10/2022 Allotment User plot 105 rent £63.16 21/10/2022 Allotment User plot 26 water charges £18.16 24/10/2022 Allotment User plot 126 rent £63.16 24/10/2022 Allotment User plot 119 rent £63.16 24/10/2022 Allotment User plot 34 rent £63.16 24/10/2022 Allotment User plot 8 rent £63.16 24/10/2022 Allotment User plot 124 rent £63.16 25/10/2022 Allotment User plot 40 rent £63.16 25/10/2022 Allotment User rent plot 22 £63.16 25/10/2022 Allotment User plot 48a rent £34.58 25/10/2022 Allotment User plot 25 rent £63.16 26/10/2022 Allotment User rent plot 116 £63.16 26/10/2022 Allotment User rent plot 132 £86.25 27/10/2022 Allotment User rent plot 42 £63.16 27/10/2022 Allotment User rent plot 32a £34.58 27/10/2022 Allotment User rent plot 107 £63.16 27/10/2022 Allotment User rent plot 30 £63.16 27/10/2022 Allotment User plot 101 rent £63.16 28/10/2022 Allotment User rent plot 120 £63.16 28/10/2022 Allotment User rent plot 50 £63.16 28/10/2022 Allotment User rent plot 65 £63.16 31/10/2022 Allotment User rent plot 98 £63.16 31/10/2022 Allotment User rent plot 7 £63.16
12
03/11/2022 Hellesdon Parish Council Current Year Page 1
16:47
Detailed Income & Expenditure by Budget Heading 31/10/2022
Month No: 7 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
100 Community Centre 1400 Community Centre Income 0 28,600 15,000 (13,600) 190.7% 1410 Community Centre Inc ML Room 302 346 0 (346) 0.0% 1415 Community Centre Inc SW Room 73 73 0 (73) 0.0% 1420 Community Centre Inc OH Room 0 38 0 (38) 0.0% 1425 Community Centre Inc Spr Room 0 8 0 (8) 0.0% 1445 Community centre kitchenette 22 30 0 (30) 0.0%
Community Centre :- Income 397 29,094 15,000 (14,094) 194.0% 0 4150 Utilities 0 765 24,060 23,295 23,295 3.2% 4250 Sanitary Waste Disposal (479) 1,051 2,289 1,238 1,238 45.9% 4295 Equipment - New/Replacement 100 842 1,000 158 158 84.2% 4300 Equipment-Repair/Maintenance 405 415 500 86 86 82.9% 4416 Water dispenser 0 0 362 362 362 0.0% 4435 Contingencies 125 125 0 (125) (125) 0.0% 4450 Inspections 0 810 624 (186) (186) 129.7% 4480 Memberships & Subscriptions 0 0 1,680 1,680 1,680 0.0% 4560 Property Maintain/Replacement 332 402 1,500 1,098 1,098 26.8% 4630 Consumables 37 86 25 (61) (61) 342.5% 4635 cleaning agents/materials 158 288 1,500 1,212 1,212 19.2% 4695 community centre redevelopment 6,050 458,606 0 (458,606) (458,606) 0.0%
Community Centre :- Indirect Expenditure 6,728 463,390 33,540 (429,850) 0 (429,850) 1381.6% 0
Net Income over Expenditure (6,331) (434,296) (18,540) 415,756
110 Administration 1076 Precept 0 552,939 0 (552,939) 0.0% 7,870 1099 Community Infrastructure 85,426 91,597 0 (91,597) 0.0%
Administration :- Income 85,426 644,536 0 (644,536) 7,870 4065 councillor training 0 0 1,000 1,000 1,000 0.0% 4070 Profess Fees/Agency Personnel 0 950 0 (950) (950) 0.0% 4465 External Audit 0 2,000 1,365 (635) (635) 146.5% 4470 Internal Audit 0 970 2,500 1,530 1,530 38.8% 4475 Legal Fees 0 500 5,000 4,500 4,500 10.0% 4480 Memberships & Subscriptions 0 1,574 1,540 (34) (34) 102.2% 4550 Insurance 0 9,879 10,171 292 292 97.1%
Administration :- Indirect Expenditure 0 15,873 21,576 5,703 0 5,703 73.6% 0
Net Income over Expenditure 85,426 628,663 (21,576) (650,239)
6001 less Transfer to EMR 0 7,870
Movement to/(from) Gen Reserve 85,426 620,793
Continued over page
13
03/11/2022 Hellesdon Parish Council Current Year Page 2
16:47
Detailed Income & Expenditure by Budget Heading 31/10/2022
Month No: 7 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
120 Staff 4000 Admin Staff 6,354 43,652 147,638 103,986 103,986 29.6% 4010 Groundstaff 4,586 29,090 93,429 64,339 64,339 31.1% 4020 Care Takers 3,504 22,655 87,360 64,705 64,705 25.9% 4030 Additional Staff 0 0 6,500 6,500 6,500 0.0% 4040 PAYE 2,377 18,800 0 (18,800) (18,800) 0.0% 4045 Pension Scheme 3,884 26,051 0 (26,051) (26,051) 0.0% 4055 Staff training 0 1,500 2,500 1,000 3,000 (2,000) 180.0% 4080 Employer NI 1,440 9,562 0 (9,562) (9,562) 0.0% 4090 Protective clothing/workwear 0 916 3,000 2,084 2,084 30.5%
Staff :- Indirect Expenditure 22,146 152,226 340,427 188,201 3,000 185,201 45.6% 0
Net Expenditure (22,146) (152,226) (340,427) (188,201)
130 Council Office
1360 Electricity FIT 122 333 358 25 92.9%
Council Office :- Income 122 333 358 25 92.9% 0 4112 Advertising 0 324 185 (139) (139) 175.1% 4150 Utilities 1,600 6,401 13,924 7,523 7,523 46.0% 4250 Sanitary Waste Disposal (10) 21 53 32 32 39.9% 4295 Equipment - New/Replacement 13 81 2,500 2,419 2,419 3.2% 4400 Chairman's Budget 398 643 1,500 857 857 42.9% 4405 Expense/Mileage Members 24 24 100 77 77 23.5% 4410 Expense/Mileage Staff 0 68 100 32 32 67.9% 4415 Refreshments 15 132 300 168 168 44.1% 4420 Telephone and Broadband 288 1,540 3,500 1,960 1,960 44.0% 4425 IT Support and Maintenance 394 2,507 4,954 2,447 2,447 50.6% 4430 Photocopier 0 1,535 2,500 965 965 61.4% 4435 Contingencies 0 25 250 225 225 10.0% 4440 Stationery 0 174 500 326 326 34.9% 4445 Postage 5 29 150 121 121 19.5% 4450 Inspections 0 448 624 176 176 71.8% 4485 Other Licences/Fees 0 2,847 2,914 67 67 97.7% 4500 PWLB 12,602 34,150 43,094 8,944 8,944 79.2% 4560 Property Maintain/Replacement 0 36 2,500 2,464 2,464 1.5% 4565 Elections/Parish Poll 0 0 4,500 4,500 4,500 0.0% 4570 Church Grass Cutting Contribut 0 0 750 750 750 0.0% 4595 Misc contributions 0 0 200 200 200 0.0% 4630 Consumables 0 93 25 (68) (68) 372.6% 4635 cleaning agents/materials 0 47 20 (27) (27) 235.4%
Council Office :- Indirect Expenditure 15,330 51,126 85,143 34,017 0 34,017 60.0% 0
Net Income over Expenditure (15,208) (50,793) (84,785) (33,992)
Continued over page
14
03/11/2022 Hellesdon Parish Council Current Year Page 3
16:47
Detailed Income & Expenditure by Budget Heading 31/10/2022
Month No: 7 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
150 Investment 1080 Bank Interest Received 0 1 900 899 0.1% 1090 Monthly Loyalty Rewards 1 5 8 3 63.4%
Investment :- Income 1 6 908 902 0.6% 0 4060 Bank Charges 43 170 180 10 10 94.5%
Investment :- Indirect Expenditure 43 170 180 10 0 10 94.5% 0
Net Income over Expenditure (43) (164) 728 892
160 Planning
4130 Hire of Rooms 0 325 300 (25) (25) 108.3%
Planning :- Indirect Expenditure 0 325 300 (25) 0 (25) 108.3% 0
Net Expenditure 0 (325) (300) 25
170 Health and Safety
4135 Consultancy Fees 0 1,552 2,400 848 848 64.7% 4140 Defibrillator 0 (158) 300 458 458 (52.7%) 4295 Equipment - New/Replacement 0 154 150 (4) (4) 102.8%
Health and Safety :- Indirect Expenditure 0 1,548 2,850 1,302 0 1,302 54.3% 0
Net Expenditure 0 (1,548) (2,850) (1,302)
180 Media and Communications
4105 Newsletter-Printing/Distributi 450 2,945 5,000 2,055 2,055 58.9% 4110 Website and Emails 0 694 3,000 2,306 2,306 23.1% 4155 IT Infrastructure 0 0 2,000 2,000 2,000 0.0% 4460 CCTV 0 0 1,450 1,450 1,450 0.0% 4685 Noticeboards 0 0 4,725 4,725 3,698 1,027 78.3%
Media and Communications :- Indirect Expenditure 450 3,639 16,175 12,536 3,698 8,838 45.4% 0
Net Expenditure (450) (3,639) (16,175) (12,536)
190 Stores
4150 Utilities 147 1,031 1,505 474 474 68.5%
Stores :- Indirect Expenditure 147 1,031 1,505 474 0 474 68.5% 0
Net Expenditure (147) (1,031) (1,505) (474)
Continued over page
15
03/11/2022 Hellesdon Parish Council Current Year Page 4
16:47
Detailed Income & Expenditure by Budget Heading 31/10/2022
Month No: 7 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
195 Tractor Shed 4150 Utilities 314 2,202 3,213 1,011 1,011 68.5% 4450 Inspections 0 175 552 377 377 31.7% 4560 Property Maintain/Replacement 0 0 375 375 375 0.0%
Tractor Shed :- Indirect Expenditure 314 2,377 4,140 1,763 0 1,763 57.4% 0
Net Expenditure (314) (2,377) (4,140) (1,763)
200 Residents' Parties
4115 Consumable- Food/Beverage 0 0 500 500 500 0.0% 4120 Over 65 Entertainment 0 0 300 300 300 0.0% 4630 Consumables 0 0 50 50 50 0.0%
Residents' Parties :- Indirect Expenditure 0 0 850 850 0 850 0.0% 0
Net Expenditure 0 0 (850) (850)
205 Events
1480 Events income 473 473 0 (473) 0.0%
Events :- Income 473 473 0 (473) 0 4122 Events 473 1,066 3,000 1,934 1,934 35.5%
Events :- Indirect Expenditure 473 1,066 3,000 1,934 0 1,934 35.5% 0
Net Income over Expenditure 0 (593) (3,000) (2,407)
210 Grounds 1200 Football Hire Charges 0 175 350 175 50.0% 1210 Football Training Area Hire 0 835 2,415 1,580 34.6% 1215 Grass cutting agreement 0 14,469 13,213 (1,256) 109.5%
Grounds :- Income 0 15,478 15,978 500 96.9% 0 4195 Keys/Locks 223 443 290 (153) (153) 152.8% 4200 Locking parks 0 4,747 0 (4,747) (4,747) 0.0% 4205 Replacement Bins 0 0 250 250 250 0.0% 4210 Emptying Bins/Fresheners 0 0 4,329 4,329 4,329 0.0% 4215 Seats - Repair/Replacement 0 0 500 500 500 0.0% 4220 Signage - New/Replacement 40 40 200 160 160 20.0% 4225 Floodlights Maintenance/Repair 0 0 525 525 525 0.0% 4245 Highway grass verge cutting 1,625 11,372 11,684 313 313 97.3% 4255 Skip hire 0 1,200 2,400 1,200 1,200 50.0% 4260 Shrub/Tree/Hedge 0 0 750 750 750 0.0% 4270 Fertilisers/Weed & Moss Killer 0 35 1,878 1,843 1,843 1.9%
Continued over page
16
03/11/2022 Hellesdon Parish Council Current Year Page 5
16:47
Detailed Income & Expenditure by Budget Heading 31/10/2022
Month No: 7 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4295 Equipment - New/Replacement 0 89 500 411 411 17.8% 4320 Small tools 0 0 1,575 1,575 1,575 0.0% 4325 fence repairs 7,564 7,564 6,132 (1,432) (1,432) 123.4% 7,564 4390 Materials 0 0 2,750 2,750 2,750 0.0% 4395 Wetting Agents/Preservatives 0 0 353 353 353 0.0% 4435 Contingencies 0 173 4,000 3,827 3,827 4.3% 4630 Consumables 0 54 262 208 208 20.7% 4635 cleaning agents/materials 0 88 310 222 222 28.5%
Grounds :- Indirect Expenditure 9,451 25,805 38,688 12,883 0 12,883 66.7% 7,564
Net Income over Expenditure (9,451) (10,327) (22,710) (12,383)
6000 plus Transfer from EMR 7,564 7,564
Movement to/(from) Gen Reserve (1,887) (2,763)
220 Machinery and Vehicles
4160 Repairs/Maintenance 0 385 714 329 329 53.9% 4265 Fuel 0 1,007 1,500 493 493 67.1% 4290 Servicing 0 3,084 5,800 2,716 2,716 53.2% 4305 Parts- Repair/Replace/Spare 0 0 0 (0) (0) 0.0% 4310 Hire of Machinery 0 2,250 6,975 4,725 4,725 32.3%
Machinery and Vehicles :- Indirect Expenditure 0 6,725 14,989 8,264 0 8,264 44.9% 0
Net Expenditure 0 (6,725) (14,989) (8,264)
230 Trees
4240 Emergency Work 0 0 1,500 1,500 945 555 63.0% 4455 work & inspections 475 7,255 7,000 (255) 220 (475) 106.8%
Trees :- Indirect Expenditure 475 7,255 8,500 1,245 1,165 80 99.1% 0
Net Expenditure (475) (7,255) (8,500) (1,245)
240 Allotments
1100 Allotment Income 2,300 2,297 3,299 1,002 69.6% 1105 Allotment administration fee 38 75 100 25 75.0% 1110 Water Charge 613 697 750 53 93.0% 1115 Pest control charge 335 383 625 242 61.3% 1335 Refund street lighting 0 900 0 (900) 0.0%
Allotments :- Income 3,285 4,352 4,774 422 91.2% 0 4145 Landowner Rent 0 857 1,243 386 386 68.9% 4150 Utilities 16 1,027 1,113 86 86 92.3%
Continued over page
17
03/11/2022 Hellesdon Parish Council Current Year Page 6
16:47
Detailed Income & Expenditure by Budget Heading 31/10/2022
Month No: 7 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
4170 Pest Control 350 350 625 275 275 56.0% 4175 Best Kept Allotm. Competition 0 0 100 100 100 0.0% 4560 Property Maintain/Replacement 144 333 2,081 1,748 1,748 16.0% 77
Allotments :- Indirect Expenditure 510 2,567 5,162 2,595 0 2,595 49.7% 77
Net Income over Expenditure 2,776 1,786 (388) (2,174)
6000 plus Transfer from EMR 0 77
Movement to/(from) Gen Reserve 2,776 1,862
250 Play Areas
4300 Equipment-Repair/Maintenance 0 466 2,750 2,284 2,284 16.9% 4450 Inspections 0 263 250 (13) (13) 105.0%
Play Areas :- Indirect Expenditure 0 728 3,000 2,272 0 2,272 24.3% 0
Net Expenditure 0 (728) (3,000) (2,272)
255 Hard Courts and Car Park
1220 No longer in use 0 22 0 (22) 0.0% 1225 Outside courts 0 324 500 176 64.7% 1230 No longer in use 0 390 0 (390) 0.0%
Hard Courts and Car Park :- Income 0 735 500 (235) 147.1% 0 4300 Equipment-Repair/Maintenance 0 40 0 (40) (40) 0.0% 4340 Surface - Repair 0 0 1,570 1,570 1,570 0.0% 4345 Surface Clean Chemicals 0 0 419 419 419 0.0% 4390 Materials 0 0 289 289 289 0.0% 4560 Property Maintain/Replacement 0 0 2,200 2,200 2,200 0.0%
Hard Courts and Car Park :- Indirect Expenditure 0 40 4,478 4,438 0 4,438 0.9% 0
Net Income over Expenditure 0 695 (3,978) (4,673)
260 Bowling Green
1240 Bowls Hire Charges 0 1,800 1,800 0 100.0%
Bowling Green :- Income 0 1,800 1,800 0 100.0% 0 4160 Repairs/Maintenance 0 0 210 210 210 0.0% 4390 Materials 0 752 1,751 999 999 42.9%
Bowling Green :- Indirect Expenditure 0 752 1,961 1,209 0 1,209 38.3% 0
Net Income over Expenditure 0 1,048 (161) (1,209)
Continued over page
18
03/11/2022 Hellesdon Parish Council Current Year Page 7
16:47
Detailed Income & Expenditure by Budget Heading 31/10/2022
Month No: 7 Cost Centre Report
Actual Actual Year Current Variance Committed Funds % Spent Transfer
Current Mth To Date Annual Bud Annual Total Expenditure Available to/from EMR
265 Memorials 4360 Rose Renewal 0 0 420 420 420 0.0% 4575 War Memorial 0 0 473 473 473 0.0%
Memorials :- Indirect Expenditure 0 0 893 893 0 893 0.0% 0
Net Expenditure 0 0 (893) (893)
270 Traffic Highways/Environment
1350 Parish Partnership grant 0 3,200 3,200 0 100.0%
Traffic Highways/Environment :- Income 0 3,200 3,200 0 100.0% 0 4650 SAM2 Weekly Move 75 375 1,200 825 825 31.3% 4655 Bus Shelters 0 0 500 500 500 0.0% 4670 Parish Partnership Scheme 0 6,400 6,400 0 0 100.0%
Traffic Highways/Environment :- Indirect 75 6,775 8,100 1,325 0 1,325 83.6% 0
Expenditure
Net Income over Expenditure (75) (3,575) (4,900) (1,325)
300 Cafe
1610 cafe capital costs 5,346 5,346 0 (5,346) (5,346) 0.0% 4630 Consumables 130 130 0 (130) (130) 0.0% 4710 Café Purchases 42 42 0 (42) (42) 0.0%
Cafe :- Indirect Expenditure 5,518 5,518 0 (5,518) 0 (5,518) 0
Net Expenditure (5,518) (5,518) 0 5,518
Grand Totals:- Income 89,704 700,007 42,518 (657,489) 1646.4%
Expenditure 61,659 748,936 595,457 (153,479) 7,863 (161,342) 127.1%
Net Income over Expenditure 28,044 (48,930) (552,939) (504,009)
plus Transfer from EMR 7,564 7,641
less Transfer to EMR 0 7,870
Movement to/(from) Gen Reserve 35,608 (49,159)
19
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 11th October 2022 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton Cllr M. Fulcher
Cllr S. Bush-Trivett Cllr B. Johnson
Cllr R. Sear
Also In Attendance
L Pointin – Senior Admin Officer
Cllr Gurney
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
No apologies were received.
2. Declarations of Interest and Dispensations
No declarations made
3. To receive approval of minutes of the committee meeting held on 23rd August 2022 from those members
present at the held meeting.
Minutes were previously circulated and AGREED by those present.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
Cllr Gurney provided a brief history of the Snooker Centre ownership along with the current situation.
5. General Matters/Planning Outcomes
Applications Determined and awaiting Decision- This Information provided with the Agenda was NOTED.
6. Planning Applications for Consideration
Application Agreed Response
20221521 Object
Broadland Snooker Centre, Reepham Road, 1. Insufficient information provided to
NR6 5NX estimate traffic flow, pedestrian footfall and
Subdivision internally of the Snooker Hall to the effect commercial traffic would have on
3 independent units. Change of use of the free flow of other traffic using the site.
property, from Snooker Hall to a variety of E 2. The Co-Op and Post Office provides an
class uses. Proposals to upgrade external important community service which could
materiality. Introducing glazed openings. be made unviable by this proposal.
Formalisation of parking arrangement on
3. There would be insufficient parking for 3
site, with addition of disabled and bicycle
units.
parking. Provision for refuse storage area.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Mins 11th October 2022
20
4. We would insist on a planning condition
being in place to ensure each unit complies
with the Neighbourhood Plan Policy as per
below:
(POLICY 5: NEIGHBOURHOOD CENTRES
Three neighbourhood centres at the
junctions Middletons Lane & Reepham Road,
Drayton Wood Road & Reepham Road and
Meadow Way / Fifers Lane & Cromer Road
defined on Figure 6 are identified.
Development and redevelopment of these
locations to provide expanded centres and
centre uses set out at the end of the policy,
will be supported where planning permission
is required. Proposals will be permitted
provided: 4.25.
• They maintain or add to the vitality,
viability and diversity of the centres and
ensure there is a diversity of uses
• Provision is made for an active frontage,
such as a window display, which is in keeping
with the character of the area
• They would not give rise to a detrimental
effect, individually or cumulatively, on the
character or amenity of the area through
smell, litter, noise, traffic or parking
problems.
20221550 No objection.
Motorvogue, Reepham Road, NR6 5LE
New DS signage on external cladding.
20220974 Previous objection stands.
1A Windsor Road,Hellesdon,NR6 5NP
Single storey rear extension.
20221566 No objection.
43 Drayton Wood Road,Hellesdon,NR6 5BY
Replacement front porch extension.
7. Exchange of Information
No further information exchanged.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 25th October 2022 at 6.15pm.
The meeting closed at 6.44 pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Mins 11th October 2022
21
The Council Office, Diamond Jubilee Lodge, Wood view Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the meeting of the Planning Committee held on
Tuesday 25th October 2022 at 6:15pm in
Hellesdon Community Centre, Wood View Road, Hellesdon
PRESENT:
Cllr G. Britton Cllr M. Fulcher
Cllr U Franklin Cllr B. Johnson
Cllr R. Sear
Also In Attendance
L Pointin – Senior Admin Officer
The Chair welcomed all to the meeting.
1. Apologies and acceptance for absence
No apologies were received.
2. Declarations of Interest and Dispensations
No declarations made
3. To receive approval of minutes of the committee meeting held on 11th October 2022 from those
members present at the held meeting.
Minutes were previously circulated and AGREED by those present.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
Cllr Gurney provided a brief history of the Snooker Centre ownership along with the current situation.
5. General Matters/Planning Outcomes
Applications Determined and awaiting Decision- This Information provided with the Agenda was NOTED.
6. Planning Applications for Consideration
Application Agreed Response
20221574 Object. Insufficient lighting to ensure the safety of
Royal Norwich Golf Club, Drayton High pedestrians and vehicles. There is also concern
Road,NR6 5AH regarding the lack of lighting around the attenuation
Approval Of Details Reserved By Condition. lagoon.
20221575 Approve / No comment.
Royal Norwich Golf Club, Drayton High Road,
NR6 5AH
Approval Of Details Reserved By Condition.
20221556 No objection subject to the following condition
54 Gowing Road, NR6 6UL being imposed: The outbuilding shall not be used for
residential or commercial purposes.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Mins 25h October 2022
22
Single storey side and rear extension with
alterations.
20221590 Object on the grounds of intrusion by way of noise
197 A Reepham Road, NR6 5QA and lighting to neighbouring properties.
Retrospective planning for garden
refurbishment incl. erection of a timber
garden shed seating area, pergola, a steel
shipping container & children's play area,
together with installation of new fencing,
lighting & posts.
20221637 Approve.
Car Sales Lot C, Reepham Road, NR6 5LE
External illuminated building (fascia) signage.
20221477 Object on the grounds of the loss of amenity and
40 Saracen Road, NR6 6PB privacy to the adjourning property.
Proposed loft conversion with dormer and
associated works
7. Exchange of Information
No further information exchanged.
8. Date, time and venue of next meeting
Next meeting will be held on Tuesday 8th November 2022 at 6.15pm.
The meeting closed at 6.43 pm.
Approved…………………………………………………...…
Date………………………………………
HPC Planning Committee Mins 25h October 2022
23
The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Events Committee
Held on Monday 3rd October 2022, 4.00 pm in the Council Chamber
Present at the Meeting
Cllr L Douglass
Cllr S Gurney
Cllr R Forder
F LeBon - Clerk
L Pointin – Senior Admin Officer
1. Welcome
The Chair welcomed the members present, there were no members of the public.
2. Apologies and acceptance for absence
Apologies from Cllr Johnson.
3. To receive approval of the minutes of the committee meeting held on the Tuesday 16th August 2022.
Minutes were circulated and AGREED by those present at the meeting held.
4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
5. Hellesdon Community Centre
It has been agreed that the re-opening of the Community Centre event will be from 6.30pm until 8.30 pm.
Cllr Gurney advised there are additional names to be added to the list, Cllr Gurney will provide the names
to the Senior Admin Officer. There will also be 2 Hellesdon High School students who have agreed to play
the piano during the event, the parents will also receive invitations. They will each play 2 recitals. Cllr
Gurney would like to present the performers with gift vouchers as a token of appreciation.
A discussion occurred around who would provide the buffet, it was agreed that the café would open as
normal on Thursday 24th November 2022. After further discussion the Senior Admin Officer would
enquire as to whether a supplier is willing to adapt a menu slightly, consideration was also given to
sausage rolls being made in house on the day.
Cllr Gurney queried what monies had been spent from the Chairman’s budget as there were concerns
around there being insufficient funding for the event along with notable resident anniversaries /
birthdays. Senior Admin Officer confirmed that £245 had been spent which is inclusive of flowers for the
late Queen, a donation and a shield for the bowls club (it was established that the shield was a
commitment made by Cllr King whilst he was Chairman) The Clerk will see if the committed spend by the
previous chairman can be moved.
• Consideration would be given when budgeting to establish a donations pot for future aid, this
would then not impact the Chairman’s budget.
• It was suggested that funding for the event should be discussed at the next full council meeting to
see if any monies could be redistributed. The Clerk will add to the next Full Council agenda.
• Cllr Douglass put forward a suggestion for notable anniversaries and birthdays to come from the
events pot.
• It was agreed that there would be a selection of beverages ie. red and white wine, elderflower,
orange and apple juice, tea and coffee.
We have received two quotes for stone plaque’s. The supplier who provided the plaque for Diamond
Jubilee Lodge was much cheaper at approximately £404 with lettering only.
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 3rd October 2022
24
A further discussion was had around the type of plaque, Senior Admin Officer had made enquires
regarding an alternative plaque. Cllr Gurney was concerned that if we purchase a brass plaque instead of
a stone plaque one it would over time tarnish as it is not as durable. Senior Admin Officer will make
enquiries regarding an oak plaque so there are more options, also to chase Robert Webb, Broadland Key
Bar to ascertain the cost of plaques with The Lady Dannatt emblem added to it.
6. Residents Christmas Party
The Accordion Band has been booked. Residents will be welcomed at 2.30 pm followed by the band, at
2.40 pm for approximately 45 minutes.
Lunch will be from 3.30 pm until 4.30pm followed by another set by the band with a finish of 5.30 pm
which will be after the raffle prize draw.
It has yet to be agreed as to what food will be provided on the day although the suggestions are
sandwiches, crisps, sausages on sticks, mince pies. Senior Admin to ask Teresa to cost up.
Beverages provided are Sloor, wine, orange juice, coke, lemonade, sherry, tea and coffee.
7. Concert – Saturday 17th December 2022
David Southgate has yet to confirm if Meadow Way Orchestra will be available on the 17th December.
It was suggested that it would be a free event and potentially have a collection on the door which would
be passed on to a charity.
8. Parking Cones
Due to the issues encountered by residents with parking on the day of the Jubilee Event and the inability
to obtain parking cones from the Police, the Senior Admin Officer looked at hiring some for next year.
The hire of 50 cones would cost £240 however, to purchase 50 cones it would cost £249.58 plus a delivery
charge of £50. It was AGREED that the purchase or 50 cones for forthcoming events would be necessary.
They should all be marked property of Hellesdon Parish Council. Cllr Forder has agreed to mark up the
traffic cones.
A short discussion was had regarding the scarecrow competition, it was agreed that councillors would not
be able to enter the photo competition, it would be open for residents only. However, they are welcome
to take part in the Scarecrow trail.
9. To confirm the date, time and venue of the next meeting
The next meeting will be on Wednesday 2nd November 2022 at 7.00 pm.
Approved…………………………………………………...…
Date………………………………………
HPC Events Committee Minutes 3rd October 2022
25
Meeting of Hellesdon Parish Council
8th November 2022
Item 9 Community Centre
a) To Receive Report on Community Centre Refurbishment Project
The Parish Council’s Project Manager continues to work with the Project Manager appointed by
Aviva to come to a final balance owed to the builders, taking into account considerations such as loss
of income, works outstanding, additional costs expended by the Parish Council and betterment of
some replacement items. Items which need to be ordered, subject to cost and contribution are the
replacement stage and replacement AV equipment.
Snag lists for both contractors remain operational.
b) To Consider IT Requirements to Support Community Centre Operation
Now that the community centre is operational, the IT infrastructure is required so that the building
can be connected to the existing phone system that is currently operational in the office and
grounds shed. The community centre is currently running on a temporary wi-fi system to ensure
that users of the building have a level of service.
The council’s existing contractor has provided 2 options. Both the below options would allow the
phone in the office to be the default lines during office hours, and then default to the community
centre after hours:
1) Connect existing broadband line from office to community centre via external
ethernet connection:
Pros:
• Lower initial cost
• Lower ongoing cost
• Ease of management
• Less Upgrade Costs
Cons:
• Reliant on one connection to both areas
• Bandwidth is shared, potential bottleneck of speeds during busy times
26
2) Installation of new broadband line into community centre:
Pros:
• Provides secondary connection, isolated from Office line
• Community Centre has its own bandwidth so would not affect Offices.
Cons:
• Higher Initial Cost
• Higher Ongoing Costs
• Increase in management and configuration
• Higher ongoing upgrade costs
The number of equipment points (8) has been based on the number of wi-fi points installed in the
building at higher level, based upon the designs provided as part of the M&E Scheme:
The concern with option 1 is that when the community centre is being used to capacity, it risks
slowing the office wi-fi down. However, it is extremely unlikely that when the rooms are being used
at capacity, all persons will be on their phones using the wi-fi. It is for this reason, the
RECOMMENDATION is to proceed with Option 1. The Council’s IT provider has advised that if the
connection was shared and did present a problem, a broadband line could be installed
retrospectively. This would also be in line with the decision made by the Staffing Committee, to be
discussed under item 14a
c) To Receive Report on Café Opening
There were problems on the run up to the café opening due to the plumbing being incorrect in the
kitchen, but this was rectified at the eleventh hour and the café was able to open on 1st November.
Due to the uncertainty over opening, there was limited marketing on the lead up to the opening, but
it was sufficient to ensure a pleasing footfall and turnover. The footfall will lead to a follow up
discussion, to be had under item 14b.
d) To Receive Report on Progress of Warm Room
Further to the Parish Council’s decision to dedicate the Spraggins Room in the Community Centre as
a Warm Room to support local people who are having difficulty in heating their own property, the
27
Parish Council was successful in their grant application for £600 from South Norfolk and Broadland
Council. Following a lead instigated by Cllr Gurney, a local business has provided further funding to
allow attendees to have a comfortable, welcoming room where they can stay as long as the room is
open.
28
DRAYTON WOOD ROAD
ISSUES CAUSED BY THE NDR
Report of Traffic abuse – November 2022
This report outlines the traffic issues experienced by the residents of Drayton Wood Road (DWR) Hellesdon, since the
completion of the Northern Distributor Road (NDR) – now named the Broadland Northway.
With selected photographs, CCTV, Dashcam stills and Internet imagery, it looks at the daily suffering endured by residents
and the follow-on effects to the road and Parish.
Cllr Douglass, Cllr. Avenell BSc.Hons, CMS
Drayton Wood Road, Hellesdon
29
Contents
Outline............................................................................................................................................................................... 2
Issues caused by the construction and completion of the Northern Distributor Road (NDR) ......................................... 3
Primary Issues ................................................................................................................................................................... 4
Excessive volume of vehicles .................................................................................................................................... 4
Excessive speed of Vehicles ...................................................................................................................................... 8
Secondary Issues ............................................................................................................................................................. 10
Noise ....................................................................................................................................................................... 10
Exhaust pollution .................................................................................................................................................... 10
Rubbish and litter .................................................................................................................................................... 10
Aggressive drivers ................................................................................................................................................... 10
Increasing Road Traffic Collisions (RTC’s) and damage to residents’ vehicles........................................................ 11
Excessive wear and tear on infrastructure ............................................................................................................. 11
Reduced visibility from driveways caused by Anti-Social parking .......................................................................... 13
Intentional and deliberate damage to grass verges and footpaths caused by Anti-Social parking........................ 15
Pedestrian safety .................................................................................................................................................... 16
Conclusions ..................................................................................................................................................................... 17
Proposals to Full Council ................................................................................................................................................. 17
Appendix 1 ...................................................................................................................................................................... 18
Appendix 2 ...................................................................................................................................................................... 19
Appendix 3 ...................................................................................................................................................................... 21
Page 1
30
Outline
Drayton Wood Road (DWR) is one of three small quiet estate roads in the Parish of Hellesdon, a suburb of Norwich.
The other two roads being St.Andrews Road and Westwood Drive. Together they bridge the gap between two major
arterial roads Reepham Road and Drayton High Road (A1067), that feed traffic to and away from Norwich City Centre.
The road is 4.8m wide and is classified in Table DG1, Part 3 by the Highways Transportation and Development as a
“...Carriageway width less 5m residents to access up to 50 dwellings...”
When the author first took up residence in 2012, vehicular traffic was minimal with approximately 300 - 400 vehicles
a day (excluding residents) using the road to cut through the estate between the Reepham Road and Drayton High
Road to access Sorens Cycles, The Bodyworks, The Limes and the Doctors Surgery (fig 1). In as little as 3 months after
the completion of the Airport section of the NDR, the traffic increased to over 3,500 vehicles a day. An increase of
900%. A vehicle every 10 seconds. This increases dramatically during commuting times. Since then, the road has
degenerated into a dangerous rat run for a vast and unacceptable number of vehicles including ‘White Van man’ using
it as an arterial route to/from the NDR.
Figure 1
All Maps and Street View images courtesy of and ©Google Maps
All Photographs courtesy of and ©Kingsley Avenell
Page 2
31
Issues caused by the construction and completion of the Northern Distributor Road (NDR)
During its construction and since its completion, more and more vehicles have started using the estate as a ‘cut
through’ and a commuter ‘rat run’. It is causing significant issues (detailed in this report) and anger with the residents.
This issue was predicted. On page 107 of a pre-application consultation report published in 2014 was written; (fig 2)
No one had the courtesy to contact the residents of DWR to
pass on this concern.
At the public consultations, it was not raised by anyone in
authority and all concerns raised by residents at the
consultations were summarily dismissed.
Figure 2
The full report is available here;
https://infrastructure.planninginspectorate.gov.uk/wp-content/ipc/uploads/projects/TR010015/TR010015-000420-
5.1%20Consultation%20report.pdf
Page 3
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Primary Issues
Excessive volume of vehicles
In March 2015 the author wrote to Cllr Gurney and Chloe Smith MP expressing concerns about the significantly
increased traffic and follow-on issues they cause.
The Residents of DWR were at a point where the volume of traffic has become wholly unacceptable and were
constantly seeking for the situation to be resolved. As one resident of DWR said “... I do not pay my council tax to be
forced to live next to the A47...”. Doing nothing is not an option.
After no action had taken place, in February 2019 the author and several residents met with Cllr Gurney and Highways
where we were promised some engineering solutions which would encourage vehicles away from DWR.
On 12th September 2019 the author wrote to the Council stating that traffic flow on the road was being monitored (by
means of CCTV footage and a hand tally counter) and recorded to ascertain whether or not the intending engineering
solution (Pinch point) would be fit for purpose.
In September 2019, Highways installed the first ‘pinch point’ on DWR. It was completely ineffectual. Residents
contacted the author and were appalled that such money had been wasted with regards with its ineffectiveness. The
council was emailed (Appendix 1). No reply was received.
On 4th November 2019 the email was followed up with the results of an accurate traffic count (Appendix 2) Summary
below (fig 3). Again, no reply was received;
Installation of 1st Pinch point
Figure 3
Vehicle numbers using DWR as a ‘Rat run’ cut through increased despite what expectations were set to the author
and residents. Since then, vehicle volume has gradually increased to approximately 4,000 vehicles a day. This
includes commuter times between the hours of 06:00 – 09:30, 15:30 – 19:00, where vehicles pass through in convey
of 4 or 5 at a time (fig 4)
Page 4
33
The daily procession of traffic starts somewhere from 05:00 and quiets down just after 00:30 every day. During these
19 ½ hours, the volume of traffic is unrelenting. Figure 4
One year later in September 2020, after much pressure, traffic
monitoring and recording (by the author and other residents) the
original Pinch point was upgraded and another one installed. The monitoring exercise was repeated, (Tuesday 3
November 2020 – Thursday 25 February 2021) (Appendix 3) and over the proceeding lockdowns. This monitoring
demonstrated similar results in that the money spent and the solution supplied by Highways had no effect
whatsoever and that vehicle abuse was still ridiculously high; (fig 5)
Figure 5
Random 24 hour periods of CCTV footage to demonstrate and corroborate facts was uploaded to the Cloud and
shared. So far Highways have been disinclined to review the footage.
Since then, a number of meetings have been held between the author, residents, Highways and Cllr. Gurney to address
the situation.
MP Chloe Smith was written to again, no one has replied.
The situation has still not been resolved. Highways have not made any effort to direct or encourage traffic away from
DWR. The author and others have been continually misled by Highways. Residents continue to ask questions to which
there are no answers to.
Page 5
34
The issue of the abuse of DWR was previously foreseen by Highways, however they chose to do nothing.
Looking at the bigger picture, like Water, Traffic takes the path of least resistance. DWR is the only small estate straight
route in the parish connecting an ‘A’ class road – A1067 to the Reepham road and on to the NDR. This means that
DWR has now become a main ‘go-to’ arterial access through route for vehicles travelling NE to SW and vice versa
through the parish. The estate was not designed to cater to the huge volumes and unsuitability of the current traffic
loads. Up until before the completion of the NDR, this was not an issue. (fig 6)
NDR
Figure 6
Page 6
35
Since the completion of the NDR, vehicles of all descriptions and commuters are being funnelled down DWR when
traffic exits the NDR at the Drayton/Horsford junction;
• Drayton Lane has traffic calming, 2 mini round-a-bouts and a traffic lighted junction before joining Drayton
High Road
• Middleton’s Lane has 2 sets of Traffic lights, 1 major round-a-bout, 2 mini round-a-bouts, 2 (soon to be 3)
zebra crossings associated with 3 schools before joining Drayton High Road
• DWR has 2 ineffective road ornaments and is straight through
This also means that whenever there are temporary traffic lights, road closures or RTC’s (Road Traffic Collisions) on
the surrounding roads, including Middletons Lane, the now go-to route is DWR (fig 7);
Figure 7
Figure 7
Page 7
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Excessive speed of Vehicles
Because of the road’s topology, DWR makes it an ideal ¼ mile ‘Drag’ racing strip (1587 ft ~= 1/3 mile to be precise).
On a regular basis, vehicles (both motorcycles and cars) can be heard accelerating hard from the bottom to the top of
the road (or vice versa) and those with loud exhausts via for the quickest time through the chicanes. The Report from
the Speed Awareness Monitors (SAM) installed in DWR from the 7th September to 5th October 2020 include the period
for the upgrade of the Pinch point and installation of the second one. They show that vehicle throughput along DWR
did not reduce and speeds up to 50mph (recorded one way only!) were achieved down the ¼ mile ‘Drag Strip’, even
through the chicanes. This is not all the fast speeds recorded – just the fastest and only in one direction.
(fig 8)
Figure 8
If residents, visitors and deliver drivers park fully on the road, it tends to slow the traffic down by acting as natural
traffic calming, however, this is both dependent on residents and visitors. Revving engines can always be heard from
vehicles waiting to pass a parked vehicle and once past they accelerate hard along the remaining straight to make up
time ‘already lost’.
The residents of No 102 at the Eastern end of the straight have had to double re-enforce their garden wall with soil
and paint it bright white in an attempt to make it more visible and to stop any more vehicles ending up in their front
garden after taking the corner at excessive speeds (fig 9).
Figure 9
Page 8
37
All the corners are taken excessive fast and dangerously wide (fig 10);
Figure 10
Page 9
38
Secondary Issues
Noise
Because of the 900% increase in the volume of traffic, there has also been a huge increase in the level of noise
pollution. This begins daily around 05:00 and continues unrelentingly through the day, afternoon, (and unsociably)
into the evening and night until just after midnight. It makes sleeping in bedrooms at the front of the house almost
impossible without the use of earplugs. This is causing severe stress and anxiety for residents.
During the hot weather, the sheer volume of traffic precludes windows being opened at the front of properties for
ventilation as the continual noise is so unbearable.
During the Pandemic Lockdowns, working from home during the warmer weather has been tortuous as windows
cannot be opened as traffic noise drowns out any telephone conversations or face-to-face video calls.
Exhaust pollution
There is also a huge and significant increase in exhaust pollution and poor air quality for residents. Again, opening
windows at the front of properties is foolish due to the increased risk of aggravating conditions associated with poor
air quality such as arthritis and respiratory complaints such as asthma.
Rubbish and litter
Because the road is now so heavily used and/or vehicles have to spend time waiting behind residents parked vehicles
to pass and re-pass, during the warmer months there is significantly increased amounts of discarded litter – large
brown paper bags with waste from the McDonalds restaurant for instance.
Aggressive drivers
Because more and more vehicles now try and squeeze down DWR, there is much more waiting, pass and re-passing
of parked vehicles. This has led to a significant increase in aggressive behaviour from those passing through aimed
towards residents. When residents try to reverse into driveways, hitch trailers or move caravans in/out of driveways,
they have been on the receiving end of some of the following aggressive behaviours (but not limited to);
• Verbal abuse
• Verbal threats
• Intentional damage to vehicles
• Offensive language
• Vehicles horns being sounded frequently/unsociable hours
• Offensive gestures
• Impatient drivers undertaking and driving along footways and verges to pass other waiting traffic (below)
• Attempts at intimidation
Page 10
39
Increasing Road Traffic Collisions (RTC’s) and damage to residents’ vehicles
There are no accidents. Every event can be traced to someone’s actions or inability to
act. The more vehicles squeeze past each other down the road increase the probability
of collisions and scrapes initiated by those passing through. To be clear, DWR is only
barely wide enough for two family cars to safely pass each other.
Almost daily another resident has to replace their wing mirror because it has been
smashed by a passing vehicle.
This will also have the long-term result of increasing vehicle insurance premiums for
residents as the Postcode for DWR will be viewed as an ‘accident blackspot’. Cllr Gurney
has received letters of complaint from residents who have had to replace their wing
mirrors. (fig 11)
Figure 11
Excessive wear and tear on infrastructure
Because of the excessive vehicle usage of the road, the surface of the roadway will experience greater than average
wear and tear and subsidence.
To be clear, the road was only designed for residents to gain access to properties and the occasional through vehicle;
it was not designed for the current volume or usage. This photograph shows what happens when large vehicles mount
the corners as can be clearly seen by the tyre impressions. (fig 12)
Figure 12
Page 11
40
Because of all the vehicles that mount the pavement and grass verge, the curbs and verges are showing significant
signs of wear and tear. This is also exacerbated by residents, visitors and delivery drivers choosing to anti-socially (and
illegally) park on the grass verges and pavements; This is initially done to prevent their vehicles from being damaged
by the plethora of passing vehicles however this anti-social parking degrades the verges further into an unsightly state
and lowers the tone of the estate. See images pp.15.
None of the large vehicles who force their way through can safely negotiate the tight corners and must drive over the
verge and footpath. (fig 13), See how it is a threat to pedestrian safety.
19-08-2022
20-01-2021
Figure 13
Page 12
41
Reduced visibility from driveways caused by Anti-Social parking
Residents intentionally choose to anti-socially (and illegally) park on the verge and pathways to safeguard their vehicles
(even though driveways are free). Visitors and delivery drivers follow suite. This creates visual obstructions as
neighbours exiting their drives cannot see if the road is clear. This results in ‘near misses’, ‘close shaves’ and a
considerable amount of horn sounding. If vehicles were parked fully on the road, passing traffic would have to stop
and wait to pass and re-pass, however with no vehicles on the road it also facilitates the ¼ mile ‘drag strip’ mentality
and encourages excessive speeding. Obstructing the footpaths due to anti-social parking (as can be seen here) is also
a criminal offence and again causes intentional deliberate destruction to verges and puts pedestrians lives at risk.
Page 13
42
Page 14
43
Intentional and deliberate destruction to grass verges and footpaths caused by Anti-Social parking
The pictures speak for themselves. This will not be ‘free’ to repair. Similar anti-social parking and wilful destruction
of verges and footpaths is also replicated throughout the parish lowering its tone. It is worth noting that a
considerable number of areas of Norwich ban parking on the vergers and footpaths.
.
Page 15
44
Pedestrian safety
Within a 2 mile walk of DWR, there are 5 schools - soon to be 6;
• Hellesdon High School
• Kinsale Infant School
• Kinsale Junior School
• Firside Junior School
• Arden Grove Infant and Nursery School
• New School on the Royal Norwich Golf Club site development (Persimmon)
DWR is heavily used daily by commuting children of all ages. They are both walking alone and accompanied by their
parents/guardians. They use the footpaths either side of DWR and the alleyway that links DWR to Woodland Road.
High School children who commute by bicycle also use DWR to cycle to access the same alleyway.
The same route is also used by adult cyclists who frequent the road and who also use the same alleyway link. (fig 14)
Figure 14
DWR has a high population of retired/semi-retired residents, a care home, new families and a large population of dog
owners. They use (or try to use) the footpaths along DWR for their daily activities, however, their lives are put at risks
due to the high volume of traffic, vehicles driving down the grass verges and anti-social parking. Several times vehicles
obstructing the footpaths have been reported to the relevant authorities. Because of anti-social parking, pedestrians,
school run pedestrians and mobility scooters have had to venture into the dangerously busy road and dodge traffic.
I cannot imagine 3,500 – 4,000 vehicles a day abusing Gowing Road, Firs Road or Windsor Road. The road is the same
size. So the question is why have Highways (successfully)
turned DWR into such a heavily abused arterial road?
When directly questioned Highways have avoided to
answer.
Even when DWR was attempted to be closed in September
2020 and again in January 2021 for the Pinch point upgrades
vehicles still ‘felt the need’ to illegally cut through and drive
over the verges and pavements (it is illegal to drive through
a Road Closed sign unless for immediate access) (fig 15).
Figure 15
With 750 plus new homes due to be built on the Golf course and 250 new homes due to be built at Drayton (Green
light for 267 homes at Drayton Manor Park near Norwich | Eastern Daily Press (edp24.co.uk)), the situation will only
get much worse.
Page 16
45
The author has been approached by too many residents and neighbours asking about the motives of Highways.
Unfortunately, there are still no answers.
Conclusions
Drayton Wood Road was not designed to cater to the excessive volume of traffic it is experiencing now. This has only
spiralled out of control since the completion of the NDR. With 250 new homes due to be built at Drayton and upwards
of 750 more on the Golf course, the situation will only get much worse.
Residents of DWR were never consulted before the NDR was completed and any issues raised at any consultation in
order to secure a solution to prevent the estate becoming a ‘Rat run’ were summarily dismissed. Now we are the
victims of the traffic as the road has successfully become a major arterial route to/from the NDR.
The safeguarding, health and wellbeing of residents and pedestrians appear to continually be ignored.
Any solutions implemented seem to be puerile, lack intuitive thought and are a huge waste of public money that could
have been put to better use within the parish.
In a recent email from Highways trying to justify their lack of action, the Accident Reduction Partnership was cited as
being one of the two reasons why no action has taken place. The revelation with any family of the unfortunate victims
of any collision along DWR, that ‘Highways knew but chose to do nothing’, will be poor consolation.
Highways also write that the second reason was due to lack of funds. However, a 24-hour bus lane has recently been
installed in the parish – which was stridently objected to, not wanted, and not needed. Yes, money is available – it is
just spent on other (not needed) projects.
Since the completion of the NDR, there has been a pitiful lack of attempts to encourage traffic to avoid using DWR and
to use better routes to navigate the parish. As a result, the residents of DWR feel used and as a representative of the
parish to the Council, I feel betrayed.
Proposals to Full Council
I would like to thank my fellow Parish Councillors for their time and patience in reading this report and kindly ask
that they consider the following three proposals;
• Because residents are still asking and will continue to ask: Highways are directed to respond (in a timely
fashion) to why they have successfully turned Drayton Wood Road into a major Arterial through route to/from
the NDR?
• In a timely fashion, Direct Highways to perform whatever measurements they feel they require to satisfy
themselves that Drayton Wood Road is abused by more traffic than it was before the completion of the NDR
or indeed other similar roads in the parish:- Gowing Road, Firs Road or Windsor Road
• In a timely fashion, Direct Highways to resolve the abuse and effectively direct traffic away from Drayton
Wood Road so that its traffic usage is in keeping with the other small estate roads around the parish and what
it was experiencing before the completion of the NDR
Page 17
46
Appendix 1
12th September 2019
Good morning Ben
I see work has finished on the pinch point.
I must say I am very disappointed and angry that the money has been wasted.
They look very permanent to me and not the 'Elephants feet' the residents were told were to be installed.
How can they be adjusted when it is realised they do not work? - They are not working.
I am currently keeping a tally of vehicles using the road at specific times of the day as I do not trust any
survey. From about 200 vehicles a day before the completion of the NDR, we are experiencing 200 vehicles
an hour. This is off peak and during the school holidays.
Last night as I was walking to the Doctors I was amazed at how the vehicles just lined themselves up with
the centre of the pinch point and sped up to get though. No breaking, no slowing down, no deviation in
their course of travel.
I was also stopped by about a dozen residents who, well to put it bluntly, were furious at the end result.
The irony is that one of the (it is a joke to call it) restrictions is placed outside a residents property who
used to leave their vehicle on the road. Their vehicle provided more traffic calming than these very
expensive road ornaments.
On my way home yesterday I passed through several 'pinch points' in other parts of Norwich that covered
1/2 the road, were quite short in the gap in between and were sited regularly about 100 yards apart and
actually performed the task.
It is disappointing that the money used could have been implemented so much better and not wasted. I
would expect ramifications as a result of this and blunt candid feedback to the Council from residents.
I will be interested to see what Highways plan to do to rectify this.
Kind Regards
Kingsley
Page 18
47
Appendix 2
4th November 2019
Hello all
Further to my email of 12 September 2019
Please find below an accurate count of vehicles travelling down DWR both before and after the installation of the
very expensive road ornament or as they are more humorously referred to as ‘pinch point’.
The statistics were gathered at set times each week during non-peak times; not to record peak commuter abuse
obviously, but to show trends as both residents and myself were told with certainty that the volume and speed of
traffic will “quite quickly diminish once the pinch points have been installed.” - notice the plural use of the verb.
All the recorded footage and subsequent data used in the study can be made available for confirmation upon
request.
A separate study to identify peak flow was also carried out. This was held on 3 separate random days and at 2
different time periods;
• on Wednesday 18th September 2019 between the times of 08:00:00 and 08:30:00 161 vehicles were
recorded; ~ 362 vehicles-hour
• on Thursday 17th October 2019 between the times of 15:59:52 and 16:11:00 60 vehicles were recorded; ~
360 vehicles-hour
• on Thursday 31st October 2019 between the times of 08:00:00 and 08:10:02 56 vehicles were recorded; ~
336 vehicles-hour
This gives a peak flow average of commuter abuse of between 330 - 360 vehicles-hour, twice a day, Monday to Friday.
As can be seen from the graphs below, and contrary to what myself and residents were lead to believe, off-peak
vehicle abuse flow still remains steady with the mean = 177 vehicles–hour both before and after the installation of the
road ornaments and the mode = 212 vehicles–hour.
Pinch Point installed Mon 9/9/19
School summer and 1/2 Terms 2019
Page 19
48
It is proven that the Speed Indicator Devices occasionally sited along the road provide wholly inaccurate results.
• Vehicles still speed along the road either in an attempt to beat oncoming vehicles or just because the road
ornaments are so hopelessly ineffective. Speeding vehicles can also easily be identified from the captured
footage
• Residents, many of them retired, are still on a daily basis facing angry and aggressive drivers and are subject
to verbal abuse and obscene gestures when entering and exiting their drives
If in the course of my employment, I were to waste significant funds on a completely ineffectual device and
concurrently manage to embarrass the Parish and County councils with this action as a result of the failure to deliver
an effective solution promised to local residents, without question I would be dismissed on grounds of incapability to
perform my role.
Taking a note from previous road calming measures installed in quiet suburban Norwich roads, Alexandra Road, for
instance as shown below, one can unmistakably see there is clear signage, that the solution is effective, the residents
were listened to, and its outline can be made to blend in with the surrounding flora and fauna. Obviously, someone
knew what they were doing there.
Page 20
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Appendix 3
Copies of captured video are available upon request, ©Kingsley Avenell
Vehicle Trend Tuesdays from 3 Nov '20, 16:00 - 17:00
200
180
Start of 3rd lockdown & Eastern
end of DWR 'closed' for 5 days
160
Number of Vehicles per hour
Snow from Storm Darcy
140
120
100
80
60
40
20
0
Vehicle Trend Wednesdays from 4 Nov '20, 10:00 - 11:00
160
Start of 3rd lockdown & Eastern
end of DWR 'closed' for 5 days
140
Number of Vehicles per hour
Snow from Storm Darcy
120
100
80
60
40
20
0
Page 21
50
Number of Vehicles per hour
0
20
40
60
80
100
120
140
160
180
Christmas Eve
51
Page 22
New Years Eve
Start of 3rd lockdown & Eastern
end of DWR 'closed' for 5 days
Vehicle Trend Thursdays from 5 Nov '20, 16:00 - 17:00
Snow from Storm Darcy
Hellesdon Parish Council - Clerk
From: Andrew Bale <ajbale61@gmail.com> Sent: 19 October 2022 11:35 To: Hellesdon Parish Council - Clerk Cc: Hellesdon Parish Council - Support Subject: Pedestrian Lights Attachments: Lack of pedestrian lights at 140.pdf
Follow Up Flag: Flag for follow up Flag Status: Flagged
Hello
I live at 1 Birchwood Road, NR6 5FD. I have recently had to start using an electric wheelchair.
If I want to cross the road at the 140/A1067 junction (ASDA Superstore, Hellesdon) there are no pedestrian lights to
assist me. Pedestrians have to rely on the traffic lights provided for motorists when determining whether it is safe to
cross or not.
Although pedestrians must cross two slip roads and five lanes of busy traffic it is relatively easy to do this when
crossing from the ASDA side of the road to the Sweet Briar Road side as pedestrians are visible to motorists at all
times, it is relatively easy but far from safe.
However, crossing the road in the opposite direction (Sweet Briar Road to ASDA) is extremely dangerous. The near
side lane (closest to ASDA) is a filter for traffic going straight ahead. If a pedestrian, especially a wheel chair user,
checks the motorist’s lights are red and starts to cross it is possible that the filter light may change to amber/red.
When this happens oncoming motorists (who may be travelling at speed) cannot see pedestrians already in the road
as the stationary traffic in the other two lanes obscures their view, this is especially the case if the stationary traffic
includes high sided vehicles. The potential for a serious accident is extremely high. A blind person would not be able
to cross the road at all, it would simply be an impossible task. With the ongoing road works in the area motorists are
frustrated and impatient and less likely to pay attention and more likely to be impulsive which increases the
probability of an accident.
I assume that this has not been an issue in the past because of the lack of residential properties in the area,
however, with the White Rose Park development more people, especially young people will be crossing the road at
this junction.
The installation of pedestrian (flashing green/red man) lights would significantly lessen any possibility of an accident,
if these lights also included a bleep that would also enable blind people to cross the road safely.
I have attached some photographs to illustrate the problem
I look forward to hearing from you soon.
1
52
Lack of pedestrian lights at 140/A1067
(ASDA Superstore, Hellesdon)
Birchwood Road
Junction of
Sweet Briar Road,
Boundary Road (A 140)
& Drayton High Road (A 1067)
Marks & Spencer’s
As you can see from the above photo when crossing the road from Sweet Briar Road, there are 3 lanes of
traffic heading along Drayton High Road towards Norwich. The near side lane (closest to ASDA is a filter).
The 2 other lanes prevent drivers from seeing pedestrians crossing the road. If the filter changes to amber
after a pedestrian has started crossing with no ‘green/red man’ indicating when it is safe to cross there is
the high possibility of a serious accident.
53
Meeting of Hellesdon Parish Council
8th November 2022
Item 11 – Library Protection Scheme
The following has been received from Norse in relation to the proposed scheme to protect the
library from a further vehicle strike:
As of the date of this report, further details have been requested:
• An aerial photo to show exact location.
• Sizing and scale of bollards
This will help to establish the ownership of the land they stand on, and therefore whether some
form of agreement (either legal or a memorandum of understanding) will be required.
54
BELONGING
AUTUMN CONFERENCE
Joint Norfolk ALC and Norfolk SLCC
The Carnegie, Thetford
Wednesday 23 November 2022
Tea/Coffee and Pastries from 9am
Conference 9.30am onwards
PROGRAMME
09:30 Introduction & housekeeping Alan Fairchild MBE, FSLCC
Compere for the Day Honorary Vice President
09:35 Nik Chapman CEO Community and Collaboration – Charles
Charles Burrell Centre Burrell Centre a Case Study
10:00 Sue Baxter – Vice President NALC & Civility and Respect Pledge
Linda Larter MBE, Chief Executive Sevenoaks
Town Council and SLCC Past President
10:40 Matthew Reading Flourish
Strategy and Partnership Implementation
Lead Norfolk Children’s Services
11:00 Nick Dickson, Scheme Manager The Brecks Fen Edge and Rivers
11:20 Tea and Coffee – networking with colleagues and browsing Exhibitor Stands
11:40 Anders Hanson, Members Service Manager Quality Awards Scheme
National Association of Local Councils
12:05 John Fagan, Scribe Accounting How To Clerk Smarter, Not Harder!
12:30 Chris Mewse Parish-On-Line Mapping, Resilience and Cost of Living
12:55 Tim O’Riordan Living In a Crisis
13:20 Lunch - networking with colleagues and browsing Exhibitor Stands 14:20 WORKSHOPS run twice, so delegates can attend two from those listed
Nicole Hudson Mindfulness Walk
Nicky Elmer Resilience
Jimmy Miller, Norfolk ALC Trainer How to Say No!
Pete Strange, Norfolk ALC Wellbeing Norfolk ALCs Wellbeing Initiative
Gina Lopes, Chair Norfolk SLCC Clerks Mentoring Programme Westcotec Installing a SAM2 or New Streetlights Gallagher Insurance Insurance Questions
15:30 Closing Remarks - Conference concludes
55
BELONGING
Costs
£20 a head including Lunch
Exhibitors: Westcotec, Scribe, Parish-On-Line, NGF Play, Norfolk County Council, Flourish, The Brecks,
BHIB, Blachere Illumination, Playground Supplies, Pear Technology, Gallagher, Nicky Elmer & Proludic Ltd.
Also: Countrystyle Recycling will be in attendance.
For tradestand enquiries please contact Dan, admin@norfolkalc.gov.uk
TO BOOK A PLACE CLICK HERE
Thanks to our Sponsors and Official Partners
56
BELONGING
Lunch Menu for Autumn Conference
Jacket Potatoes
With
Options for Toppings
Chilli & Veggie Option
Pulled Pork
Chicken Curry & Veggie Option
Vegan Option
Cheese & Beans
All with a side Salad
Lemon Drizzle Cake
Victoria Sponge
Chocolate Brownie
Chocolate & Orange Cake
Honey Cake
Salted Caramel Muffins
Tea/Coffee, Cakes and Chocolates
***
Hot drinks and Pastries will be available on arrival.
Hot drinks. Water and Bar available throughout the day.
Please advise of any dietary requirements or food allergens in advance.
57
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