12.-Full-Council-Meeting-13th-December-Minutes-2.pdf

The Council Office Diamond Jubilee Lodge Wood View Road Hellesdon Norwich NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes the Meeting of Hellesdon Parish Council
held on Tuesday 13th December 2022 at 7pm
at The Council Chambers, Diamond Jubilee Lodge

PRESENT:

     Cllr S Gurney (Chair)                              Cllr W Johnson
     Cllr K Avenell                                     Cllr D Britcher
     Cllr G Britton                                     Cllr S Bush-Trivett
     Cllr L Douglass                                    Cllr R Forder
     Cllr U Franklin                                    Cllr M Fulcher

In attendance: Mrs F LeBon (Clerk) and three members of the public.

WELCOME – Cllr Gurney welcomed Councillors and members of the public to the meeting. She
reported that District Councillor S. Prutton had had an accident and so flowers would be sent from
the Parish Council, funded from the Chairmans budget.

1. Apologies and Acceptance for Absence
Apologies for absence were received from Cllr G Diffey, Cllr D Fahy, Cllr D King, Cllr R Potter and
Cllr R Sear. These were ACCEPTED.

2. Declarations of Interest and Dispensations
None declared

3. Minutes from Full Council meeting held 8th November 2022
The Minutes of the Full Council meeting held on 8th November 2022 had been previously circulated.
It was RESOLVED TO ACCEPT these Minutes as a true and accurate record of the meeting.

4. Public Participation
Members of the public raised concerns about a change of use class mooted for Northgate House
on Links Avenue. The Clerk advised that no information had been sent to the Parish Council
about such a development and no validated planning application had been submitted. If a
planning application is submitted then this can be considered by the Parish Council’s Planning
Committee in a public forum. The previous permission lapsed in October 2022.
Cllr Britcher advised that he would make enquiries of the planning department to see if an
application had been received.
A member of the public raised concerns about the new zebra crossing on Middletons Lane, in that
the poles on which the lighting is attached to are unusually high. The need for lighting was
questioned as there were lights on either side of the crossing. Cllr Gurney, in her capacity as
County Councillor, offered to arrange a site visit with the local Highways Engineer after Christmas,
in consultation with the member of the public to review the crossing and obtain advice from the
highways engineer. She confirmed that the crossing had been funded by Persimmon as part of
their developer obligations.

Approved…………………………………………………

Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 13th December 2022
5. Reports
a) Clerk’s Report
This had been previously circulated and was ACCEPTED.
b) Verbal Report from District and County Councillors
Verbal updates were provided as follows:
• Cllr Britcher advised that the bin collections for Middletons Lane were split into two
routes, with the dustcarts often meeting in the middle and blocking the road. He is to
bring this to the attention of District Councillor Leggett.
• In her role as County Councillor, Cllr Gurney reported that she is involved in meetings
with Norfolk County Council’s education department about future school provision in
Hellesdon.
c) Verbal Update from Chairman
Cllr Gurney reported that she attended Remembrance Services on behalf of the Parish Council on
11th November and 13th November.
She had also attended the two community centre re-opening events, a formal event where the
refurbished centre was re-opened by Lady Dannatt and an open community event which allowed
hirers to showcase the classes they have to offer at the centre.
She had also attended the 100th birthday celebrations of a local resident, presenting gifts on
behalf of the parish.

6. Financial Matters
a) Bank Reconciliation – November 2022
It was AGREED to accept this reconciliation.
b) Earmarked reserves summary
After a query, it was confirmed that £85,000 CIL had been received, but was yet to be allocated
back to earmarked reserves. This was pending receipt of the final account for the community
centre. The balance of funds to be put back to earmarked reserves will be received with the next
CIL payment in April 2023. It was AGREED to accept this report.
c) Payments – November 2022
The payments detailed in the written report were AGREED. The typeface of the next report will
be corrected. After a query from Cllr Fulcher, it was confirmed that the payment for the fencing
on the Recreation Ground was part of a rolling programme of repair, and not as a result of
vandalism.
d) Receipts – November 2022
The receipts detailed in the written report were AGREED.
e) Detailed Income and Expenditure 1st April 2022 – 30th November 2022
This written report was ACCEPTED.

7. Planning Committee
a) To Note the Decisions made by the Events Committee on 21st November 2022
The minutes and decisions arising from the Planning Committee meetings held on 8th November
2022 had been circulated. It was RESOLVED TO NOTE THE MINUTES AND THE DECISIONS MADE.

8. Events
a) To Note the Decisions made by the Events Committee on 21st November 2022
Cllr Douglass reported that the Events Committee meeting held was to finalise the details of the
community centre re-opening events of 24th November and 3rd December. The finer details the
Residents’ Party were also agreed by the committee. This verbal report was ACCEPTED.

9. Playing Fields, Allotments and Amenities

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Hellesdon Parish Council, Full Council Minutes 13th December 2022
 a) To note decisions made by the Playing Fields, Allotment and Amenities Committee on 29th
November.
The Clerk is to amend the draft minutes to ensure that Cllr Britcher is named as being in
attendance at the meeting, as a non-committee member. Cllr Johnson reported that the primary
focus of the meeting was to agree a budget for this committee. These figures will be put to PP&R
on 19th December and then to full council for agreement on 10th January 2023.

10. Community Centre
a) To Receive Report on Community Centre Refurbishment Project
A written report had been previously circulated to councillors regarding the sign off of the final
account for the community centre refurbishment. The report further detailed the need to replace
the AV equipment and the stage to meet the needs of the hirers of the community centre. The
report detailed the cost of the new equipment, to be partially offset against claims for water
damage. It was AGREED after a proposal from Cllr Britcher and a second from Cllr Gurney to
purchase a new AV equipment system at a cost of £4,875.00 for the Marjorie Lewis Room and
£2,700.00 for the Sylvia Watling room. This would be funded from general reserves. It was
further AGREED to purchase a sectional stage at a cost of £4,920.59, again funded from general
reserves.
The Clerk provided a report on damage to the CCTV. After a query by Cllr Britcher, the Clerk will
ask the Finance Officer to make enquiries of the Parish Council’s insurance company to ensure
that there is no impact on cover. Discussions occurred as to whether the police could do
additional patrols. Cllr Gurney advised that the police were already being proactive around the
community centre and library.
b) To Receive Feedback on Community Centre Open Day
Cllr Forder reported that the recent public open day for the community centre was well attended.
Attendees made good use of the café and there was a high level of interest in the community
centre. Cllr Gurney reported on the opportunities hirers had to showcase their classes.
c) To Consider Parish Council run club for Senior Citizens
A written report was provided to councillors. Cllr Gurney advised that the Friendship Club is
missed and there is a demand for this type of group. The proposal is to run the club on the third
Friday of the month. There has already been interest in volunteering to assist with this, and it is
hoped in due course that volunteers would take the club over. The club would be initially funded
by £500 taken from the Good Causes for Hellesdon Earmarked Reserve.
Cllr Gurney proposed that the Parish Council should support the created of a club detailed in the
report provided, seconded by Cllr Britcher, and CARRIED. It is proposed that the club should start
on 20th January 2023.

11. Civility and Respect Project
a) To Consider Updated Plans and Consider License for the Bollard Scheme
The protocol had been circulated for councillors to consider. After clarification of the name of the
Parish Council’s Training and Development Policy, it was AGREED after a proposal from Cllr
Gurney and a second from Cllr Britcher to adopt the Councillor / Officer Protocol.

12. Library Protection Scheme
a) To Consider Scheme for the Protection of the Library from Vehicle Strike
The Clerk reported that the Estates Team at Norfolk County Council had advised that Nplaw has
advised them that a licence is the appropriate way to facilitate the bollard scheme. Norfolk
County Council would be responsible for installing/maintaining/repairing/replacing the bollards as
required, and would undertake to reinstate the land to the parish council’s satisfaction if required
at the end of the arrangement. A draft license agreement and updated plans had yet to be

Approved…………………………………………………

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Hellesdon Parish Council, Full Council Minutes 13th December 2022
 received from Norfolk County Council, therefore the item will be DEFERRED to the next meeting
pending this information.

13. Western Link
a) To Receive Update from Cllr Britcher on Western Link Project
Cllr Britcher reported that he had attended the recent meeting on the project. The latest
consultation had closed and had received over 2,000 responses. The upgrade of the A47 between
Tuddenham and Easton had been legally challenged, and there were queries about the levels of
government funding to be received to support this project.
The next consultation would be about highway restrictions in Attlebridge, and the next meeting
will be in February 2023.

The Meeting was Adjourned for Ten Minutes

14. To Consider a Resolution under the Public Bodies (Admission to Meetings) Act 1960 to exclude
the press and public for the duration of the items 14 and 15 in view of the confidential nature of
the business to be transacted. This was AGREED.

15. Staffing
Cllr Douglass updated the meeting on the latest round of recruitment for a caretaker, and that a
new café assistant had been appointed. The Clerk is completing staff appraisals, and then the
Clerk’s appraisal will be arranged.
The Staffing Committee had proposed a budget for staffing the café for up to five days per week.

16. To Receive Update on Land Process and Consider Further Actions
A meeting was held on 30th November between representatives of all parties to further discuss
this matter, and a written report of the meeting was provided. It was proposed that a meeting of
full council should be arranged on Monday 23rd January 2023 for full consideration.

17. Matters for the Next Agenda
Cllrs Forder, Johnson and Bush-Trivett advised that they were not receiving their copies of Just
Hellesdon. The Clerk is to raise this to Just Hellesdon.

18. Time and Venue of Next Council meeting.
Tuesday 10th January 2023 at 7pm in the Council Chamber.

The meeting closed at 9.35pm

Approved…………………………………………………

Date…………………………………………………….
Hellesdon Parish Council, Full Council Minutes 13th December 2022