Agenda-5-March-2019-FC.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Parish Clerk: Mark Knight

PARISH COUNCIL MEETING

Notice of meeting to be held on Tuesday 5th March 2019 at 7.00pm in
Diamond Jubilee Lodge, Wood View Road, Hellesdon,
for the purpose of transacting the following business.

AGENDA

The Openness of Local Government Bodies Regulations 2014

Under the above regulations, any person may take photographs, film and audio-record the proceedings and
report on all public meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the
start of the meeting. The Council has a Policy, a copy of which will be displayed outside the Council Chamber
or other meeting room as appropriate and is available on request

WELCOME

1. Apologies and acceptance for absence

2. Declarations of Interest and Dispensations
(a) In accordance with Section 31 of the Localism Act 2011 & the adopted Code of Conduct
members should declare any disclosable pecuniary interests, non-disclosable pecuniary interests
and non-pecuniary interests in any item(s) on the agenda.
(In the case of disclosable and non-disclosable pecuniary interests the member must withdraw from the
meeting room immediately after making representations, answering questions or giving evidence – Please
contact the office should any item need clarification)
(b) Clerk to report any written requests for dispensation in respect of items on this agenda.
3. To receive approval of minutes of the Full Parish Council Meetings held on 5th February 2019
from those members present at the respective meetings.
4. Public Participation (as permitted by Standing Order 3d & 5kxiii)
Members of the public are invited to speak and are only permitted to speak at this point in the
meeting. (Public participation shall be in accordance with Standing Orders and shall not exceed 15 minutes unless such
time is extended by the Chairman).
5. Report from Police to include Parish Crime Figures.
6. Report from County Councillor
7. Reports from District Councillors
8. Report from:
 Parish Council Chairman
 Parish Staff

9.     Financial Matters
       9.1   Bank Reconciliation – 1st January to 31st January 2019
       9.2a Approval of Accounts – Payments - 1st January to 31st January 2019
       9.2b Approval of Accounts – Receipts - 1st January to 31st January 2019
       9.3   To receive the budget monitoring document.

10. General Matters
10.1 To discuss the letter received from Heather Avenue Infant School.
10.2 To receive the report concerning PHS products at the Community Centre.
11. Activities
11.1 To remind Councillors of the Annual Parish Meeting to be held on Thursday 21st March 2019
at 7.30pm.

12.    Planning
       12.1     Committee meetings
           To note the minutes of the meeting held on 5th and 19th February 2019.
            To address any questions of the meetings.

13. Playing Fields, Amenities & Allotments

       13.1     Committee meetings
             To note the minutes of the meeting held on 19th February 2019.
             To address any questions of the meeting.

13.2 To discuss the recommendation from this committee concerning the location of
commemorative benches.

14. Media & Communications

14.1 Nothing for meeting.

15. Property, Policy & Resources

15.1 Nothing for meeting.

16. Hellesdon Community Centre

16.1 Committee meetings
 To note the minutes of the meeting held on 25th February 2019.
 To address any questions of the meeting.

17. Staffing

17.1 Nothing for meeting.

18. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to
exclude the press and public for the duration of the following item(s) in view of the
confidential nature of the business to be transacted. If resolved, such items to be dealt after
the item that confirms details of the next meeting.

19. Update on development land and legal agreement.

20. Exchange of information

21. Time and Venue of next Council meeting on Tuesday 2nd April 2019 at 7pm.

CLOSE

Note to Members – Register of Members Interest
Should any change need to be made to your form please be reminded that this should be actioned within
28 days of the change

THE PUBLIC ARE INVITED TO ATTEND THE ABOVE MEETING

Mark Knignt Clerk to the Council dated 27th February 2019