8 January 2024

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the Meeting of Hellesdon Events Committee
Monday 8th January 2024, 7pm in the Council Chamber

Present at the Meeting
Cllr L. Douglass (Chairman)
Cllr R. Forder
Cllr S. Gurney
Cllr B. Johnson
Cllr S. Smith

Also in attendance
F. LeBon – Clerk, and three members of the public

The Chairman welcomed all attendees, and opened the meeting at 7pm

1. Apologies and acceptance for absence
No apologies received

2. Declarations of Interest and Dispensations
No declarations were made or dispensations requested.

3. Approval of the Minutes
The minutes of the meeting of the 8th November 2023 had been circulated. These were AGREED as a
true and accurate record of the meeting.
Positive feedback was reported form the senior citizens’ Christmas party.
The Clerk is to follow up with The Bull with regards to the Community Fridge contribution.

4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)
A representative from The Limes Care Home was in attendance to work with the Parish Council to
improve the community connections of the care home. The home was actively involved in the scarecrow
festival which was well received by the residents. Information was provided on the Friday Friends group
and residents invited to attend with their carers.

5. Review of Past Events
a. Senior Citizens’ Party
This was very well received and a lot of positive feedback had been received from those in attendance.
It was AGREED that the event in 2024 should be on 7th December and that Jeff Short should be asked if
he is available again. It is also to be requested if the music could be more of a Christmas theme and also
designed to encourage more participation.
A discussion occurred as to how to encourage those more socially isolated to attend. It was AGREED to
contact the surgery and pharmacy 6 weeks in advance of the advert going into Just Hellesdon, to enquire
if they would be prepared to send invite applications to those on their list which they felt were socially
isolated. Transport needs would be considered and accommodated where possible. The postage would
be covered by the Parish Council. Cllr Smith is to bring up with the surgery as part of the PPG meeting.
It was AGREED that The Limes could bring some residents, accompanied by carers.
Approved…………………………………………………...…

Date………………………………………
HPC Events Committee Minutes 8th January 2024
6. Update and Further Consideration for Upcoming Events.
a. Through the Decades
It was AGREED to launch the event through Eventbrite to make the tickets more accessible.
The options for drinks to purchase were reviewed and AGREED. Prices would be:
Bottled beers / ciders £4
Spirit and mixer £3
Wine (125ml) £2.50
J20 £2
Soft drink cans £1.20 (already programmed into till)
Drink prices would be displayed at the bar.
A float will be required for the bar.
The Clerk will programme some additional keys into the existing till and provide training.
Measures should be onsite, but should be purchased if unable to locate.

b. Easter Trail
Concerns were raised over the contention the age limit had at the event held in 2023. It was AGREED
not to run an Easter Trail this year and focus on other events.

c. Drag Bingo – Consideration for a bar on Saturday 20th April 2024
The hirers for the event on 20th April were happy for the Parish Council to run a bar for this event. It
was AGREED that a bottle bar should be run.

d. Receive Cost of Beacon
To cost of a locally fabricated beacon for D-Day 80, plus potential future commemorative events was
provided at £808.50 + VAT. Lamps of Peace were also discussed. It was AGREED that this should be
put to full council on 13th February.

e. Summer Fayre
Updates for this event will be provided at the next meeting.

7. Items for the next agenda
Review of Through the Decades
Updates on Summer Fayre
Arrangements for bar for 20th April

8. To confirm the date, time and venue of the next meeting.
Monday 26th February 2024 at 7pm

The meeting closed at 8.30pm

Approved…………………………………………………...…

Date………………………………………
HPC Events Committee Minutes 8th January 2024