HCCC-Minutes-19-August-2019.pdf

HELLESDON PARISH COUNCIL

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the Meeting of the Hellesdon Community Centre Committee held on
Monday 19 August 2019 at 7.00pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

Present
Cllr. B Johnson (Chairman)

Cllr. S. Gurney Cllr. U Franklin Cllr P Sparkes

Mrs M E Anderson-Dungar (Locum Clerk)

Welcome

The Chairman welcomed Members and opened the meeting at 7.00pm.

1. Apologies and acceptance for absence
Apologies were received and accepted from Cllr Buck. Cllr Fahy was absent.
POST MEETING NOTE: Cllr Fahy had sent apologies via an email message not opened
until after the meeting.

2. Declarations of Interest and Dispensations
No requests for dispensations had been received.
The following interests were declared:
Cllr Franklin – items pertaining to Hellesdon Allotment Holders Association.
Cllr Johnson – items pertaining to Hellesdon Bowls Club
Cllr Gurney – items pertaining to Norfolk County Council, Broadland District Council

3. To nominate and agree Vice-Chairman of this Committee
Cllr Franklin proposed Cllr Gurney, seconded by the Chairman and AGREED.

4. Approval of minutes of extra-ordinary meeting held on 8 April 2019
Draft Minutes had been circulated, and it was

RESOLVED TO ADOPT

5.    Public Participation
      No members of the public present
                                         1        Approved…………………………………………………

Date…………………………………………………….
Hellesdon Community Centre Committee Mins 19 August 2019
6. Financial Report
The report previously circulated was NOTED with thanks to the Finance Officer.

7.   General Matters
     7.1   To discuss report and agree room rates for 2020/2021
     The report previously circulated was discussed, and it was

RESOLVED TO MAINTAIN THE CURRENT RATES FOR 2020/2021

7.2 To discuss report on customer satisfaction survey results of regular hirers for
2018/2019
The report previously circulated was discussed and all comments noted. Some items had
already been noted for action pending receipt of external funding.
7.3 To discuss report and receive update on ongoing issue with a regular hirer
and appropriate charges for room hire
After a detailed discussion, it was

RESOLVED TO ACCEPT RECOMMENDATION THAT THE GROUP SHOULD MOVE TO
75% OF THE COMMERICAL RATE ON 1 SEPTEMER 2019 AND TO FULL RATE FROM

1 APRIL 2020

7.4 To discuss report and recommendations of E-Fire Risk Assessments
Report previously circulated was discussed and it was

RESOLVED TO

 EXPLORE COSTS FOR ON-SITE FIRE MARSHAL TRAINING
 CONFIRM FREQUENCY OF FIRE DRILLS
 OBTAIN 3 QUOTATIONS FOR:
o REMEDIAL WORKS TO MAINS ELECTRICITY SUPPLY
o DEFECTS TO FIRE DOORS AND WORK REQUIRED TO KITCHEN
SHUTTER
o FIRE AWARENESS TRAINING FOR ALL STAFF – ON-SITE
o SOUNDERS AND VISUAL DEVICES FOR OUTSIDE TOILETS

An extra Committee meeting to be scheduled once costings are available.

7.5 To discuss report on update of flooring issue in Sylvia Watling Room
The report previously circulated was discussed. It was emphasised that 3 quotes were
necessary to comply with Financial Regulations, and 2 further companies were suggested.

7.6 To discuss report on use of baby grand piano by hirers of the Centre
The report previously circulated was discussed, with particular reference to tuning costs
and frequencies. It was subsequently

RESOLVED

 THAT HIRERS WITH A COMPETENT PIANIST COULD USE THE BABY GRAND

PIANO ON REQUEST

2 Approved…………………………………………………

                                                            Date…………………………………………………….
                                                    Hellesdon Community Centre Committee Mins 19 August 2019
           CARETAKERS TO BE SHOWN HOW TO SET UP THE PIANO CORRECTLY
           TO USE A LOCAL PIANO TUNER

7.7 To discuss and agree way forward on proposed John Goddard R3 works
The report previously circulated was discussed and it was

RESOLVED TO

 OBTAIN COSTS FOR MONTHLY INSPECTION OF ELECTRICAL SUPPLY AND

DISTRIBUTION

 MAKE GOOD HANDLES AND LOCKS WITHOUT REPLACEMENT PENDING

POSSIBLE FUTURE REFURBISHMENT

 NOTE THE POSSIBLE PROVISION OF A WATER SOFTENER IN ANY PLANNED

FUTURE REFURNISHMENT

8. Exchange of Information
It was noted that the kitchen cooker had been repaired and was again in use
The Projects Officer to be asked to look at all the cupboards in the Community Centre to
see if there was space to accommodate the Choir’s request for additional storage
Reminder of the Senior Residents’ party on 14 December.

9. Date, time and venue of next meeting
The next scheduled meeting of this Committee would be on Monday 25 November 2019 at
7p.m. An extra meeting to be arranged upon receipt of quotes requested during this
meeting.

The meeting closed at 8.47p.m.

3 Approved…………………………………………………

Date…………………………………………………….
Hellesdon Community Centre Committee Mins 19 August 2019