HCCC-Minutes-25-November-2019.docx.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the Meeting of the Hellesdon Community Centre Committee held on
Monday 25th November at 6:30pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

Present Cllr. B Johnson (Chairman)
Cllr. S. Gurney
Cllr. U Franklin
Cllr Buck
Mrs N Carver (Clerk)

Welcome

The Chairman welcomed Members and opened the meeting at 6:30pm.

1. Apologies and acceptance for absence

Apologies were received and accepted from Cllr Sparkes and Cllr Fahy.

2. Declarations of Interest and Dispensations.
The following interests were declared:
Cllr Franklin – items pertaining to Hellesdon Horticultural Association.

3. Approval of minutes of meeting held on 19th August 2019

Draft Minutes had been circulated, and it was

RESOLVED TO ADOPT

4. Financial Report and Budget Setting 2020/2021.
A copy of the draft budget was previously circulated. The following changes were requested to the budget
prediction:
Cost Centre 4450: To be Increased from 0 to £500 to cover additional inspections.
Cost Centre 4480: To be increased from 0 to £1000 to take into account PRS licence, this will be deducted
from cost centre 4485.
A further breakdown of costs from PHS is required for the New Year to show the separation from
consumables, disposals
With the above changes the budget prediction document was then RECOMMENDED to the Property, Policy
and Resources Committee for consideration.

5. Sylvia Watling Room

After a lengthy discussion it was AGREED that the condition of the floor is to be monitored and
reported back at the next meeting.

1 Approved…………………………………………………

Date…………………………………………………….
Hellesdon Community Centre Committee Mins 25th November 2019
6. Fire Training

A verbal update was given for fire marshal training. 2 quotations had been received, quote b was
double the cost this did include onsite practical training. It was
RESOLVED TO BOOK QUOTE B FOR UP TO 12 STAFF MEMBERS TO ATTEND THIS WOULD INCLUDE
2 BANK STAFF.

7. Equipment Replacement

It was reported by the caretakers that 2 of the large urns and kettle are not working in the centre.
The clerk recommended a self-filling water boiler for the main kitchen, this would eliminate the
need for a kettle. It was PROPOSED by Cllr Gurney and seconded by Cllr Johnson. AGREED by all to
purchase a Buffalo 10lt Water boiler from Nisbets at a cost of £289.00. It was PROPOSED by Cllr
Gurney to purchase larger pump flasks, these are for hirers to use in meeting rooms for hot drinks,
and these would be safer to move than the current plug in urns. This was seconded by Cllr Buck
and AGREED by all. Cllr Buck PROPOSED that the clerk can spend up to £550 on replacement items
for the main kitchen including tea cups and saucers for the Christmas party. This was seconded by
Cllr Gurney and AGREED. It was
RESOLVED FOR THE CLERK TO PURCHASE THE EQUIPMENT AGREED ALONG WITH ANY FURTHER
REPLACEMENT KITCHEN ITEMS UP TO A VALUE OF £550

8. Main Front Doors

It was reported that the main front doors were not opening and also the alarm was not setting
correctly. E Fire has carried out works to replace the sensors as raised in their recent report. Cllr
Johnson and the Clerk had tested the doors and no issue was found.

9. Exchange of Information

A letter had been received from the Whist Group who hire the Olive Hestletine room in the Centre
twice a week. Cllr Johnson read the letter to the committee. The group had asked for a reduction
in hire charge for each of their sessions. It was
RESOLVED FOR THE CLERK TO SEND A LETTER IN RESPONSE: WITH THE AGREEMENT OF THE
COMMITTEE TO NOT MAKE ANY REDUCTIONS TO THE HIRE CHARGE BUT TO OFFER HELP AND
SUPPORT TO PROMOTE THE GROUP

10. Date, time and venue of next meeting

The next scheduled meeting of this Committee would be on Monday 24th February 2020 at
6:30p.m.

The meeting closed at 8.06pm.

2 Approved…………………………………………………

Date…………………………………………………….
Hellesdon Community Centre Committee Mins 25th November 2019