09-16-08-2022-Events.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk
Minutes of the Meeting of Hellesdon Events Committee
Held on Tuesday 16th August 2022 @ 2.00 pm in the Council Chamber

Present at the Meeting
Cllr Douglass
Cllr Johnson
Cllr Gurney
F LeBon - Clerk
L Pointin – Senior Admin Officer

1. Welcome
The Chair welcomed the members present, there were no members of the public.

2. Apologies and acceptance for absence
No apologies were received.

3. To receive approval of the minutes of the committee meeting held on the 21st June 2022.
Minutes were circulated and AGREED by those present at the meeting held.

4. Public Participation (as permitted by Standing Order 3.d & 5.k. xiii)

5. Community Centre Reopening & Residents Party
It is proposed that on Saturday 17th December 2022 at 7.30 pm, The Lady Dannatt will officially open
Hellesdon Community Centre if she is available, if unavailable we will reach out to the Sherriff of Norfolk.
Senior Admin Officer will cancel the provisional booking for the 11th September 2022, Cllr Gurney will
discuss the new proposed date and time with The Lady Dannatt’s office. Cllr Gurney feels that due to the
event being close to Christmas it would be preferable to see if Meadow Way Orchestra are available for
an hour to play some Christmas music. The other option would be to see if Hellesdon and Sprowston
Brass Band are available. (Update: It has now been agreed that the opening will be on Thursday 24th
November 2022).

In terms of food, for the event it would be preferable to have Christmas buffet such as sausage rolls,
cheese straws / scones, bridge rolls, mulled wine, orange juice, wine, bottles of beer, coffee etc. As the
Community Centre Café is likely to be open by then it would be ideal to make use of these facilities, we
could also use local produce in order to support local businesses. If it is not feasible for the Café to cater
for up to approximately 120 – 150 attendee’s, we would need to consider an external caterer. A
suggestion was made that we contact a local catering company.

Alcohol can be purchased from Asda, they have a sale or return policy so we would be able to return
unopened bottles for a refund.

The guest list would comprise of a representatives from each of the community user groups +1, all
Hellesdon Parish Councillors +1, members of HAHA, Businesses within Hellesdon, Wensum Trust, Schools,
Doctors Surgery, Police, Churches, Chairmain of Taverham, Drayton and Old Catton Parish Council’s,
Chairman of Norfolk County Council, Broadland District Council and all staff also be invited.

Approved…………………………………………………...…

Date………………………………………
HPC Events Committee Minutes 16th August 2022
 We would have a plaque for the opening of the Community Centre. The suggestion is for it to be circular,
with the official symbol of the Platinum Jubilee. The plaque to be similar to the one in the Council Office
which commemorates it’s opening in 2012.

The Residents party will be on Saturday 10th December 2022 from 2.30 pm – 5.00 pm. The Accordion
Band are available for the event at a cost of £300. Cllr Douglass confirmed that we have sufficient budget
for the band. The band would play from 2.30 pm to approximately 3.15 pm and again from 4.15 pm –
5.00 pm, this will leave an hour for the tea party and raffle.

The event will be tickets only with 100 attendee’s. There are 2 tickets per household and attendee’s must
reside in Hellesdon. There will be a reserve list and anyone who has mobility issues will need to have
their carer with them.

6. To confirm the date, time and venue of the next meeting
To be arranged once we have an opening date for the Community Centre.

Approved…………………………………………………...…

Date………………………………………
HPC Events Committee Minutes 16th August 2022