P-R-mins-15-Sept-2015.pdf

HELLESDON PARISH COUNCIL

Minutes of the meeting of the Property, Policy & Resources Committee held on
Tuesday 15 September 2015 at 7pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

PRESENT

Mrs S Gurney – Chairman

Mr D Buck Mr R Grady Mr N Hopkins Mr D King Mr M Walsh

Mrs P Kirby - Parish Clerk

IN ATTENDANCE

Cllr Sue Prutton

Cllr Gurney opened the meeting and welcomed those present.

1. Absence and Apologies for absence

Cllr Adams - apologies received and accepted

2. Declarations of Interests and Dispensations

Cllr Buck. Any matters relating to Broadland District Council
Non pecuniary interest – Broadland District Councillor.
Cllr Gurney. Any matters relating to Norfolk County Council & Broadland District
Council
Non pecuniary interest – Norfolk County Councillor Hellesdon Division & Broadland
District Councillor.
Cllr Grady. Any matters relating to Broadland District Council
Non pecuniary interest – Broadland District Councillor.

3. Approval of the minutes of the meeting held 1 June 2015

The minutes, having previously been circulated, were approved by those members
present at the held meeting and signed by the Chairman as a correct record.

4. Election of Vice Chairman

Cllr Hopkins was nominated and was happy to hold this positon
RESOLVED Mr Nigel Hopkins holds position of Vice Chairman.
It was further
RESOLVED Cllr Hopkins replaces Cllr Gurney as the representative of the Property,
Policy & Resources committee for the Finance & Operations Working Group.

5. Public Participation

No representations

                                     1                  Prop, Pol & Resources MINS 15 Sept 2015
6.   General Matters

Property Policy & Resources
6.1 – Motion to council. Due to the inaccuracy of the motion Cllr Gurney withdrew this.
6.2 – Grounds equipment store. No report was provided and Cllr Gurney indicated
disappointment in this respect. it was agreed an additional meeting would be held to
deal with the matter as soon as the report was available.
Traffic, Highways & Environment
6.3 – NCC Parish Partnership 2016/2017. Cllr Gurney referred to her indicated
crossing as not being a pedestrian crossing but a crossing safe haven on Cromer
Road. She advised it would be the width of the highway that needs to be taken into
consideration. It was agreed to ascertain costs and viability for 3 sites at
 Cromer Road near Bramble Avenue
 Reepham Road near Merchant Way
 Reepham Road near the exit from HCC site in order to access the shopping
area
6.4 – CSW data for Hercules Road.
RESOLVED to suspend Standing Orders to allow Cllr Prutton’s inclusion in
discussion.
Much discussion took place and Cllr Gurney reiterated past problems. It was agreed to
include an article in the next edition of The Grapevine stating the current council
situation of having considered all reasonable mitigating measures. Cllr Prutton to
address this by way of a sympathetically crafted article.
Property Policy & Resources General
6.5 – Carnival 2016. Much discussion took place. Based on the agreed in principle
desire to hold a carnival in 2016 it was agreed the Clerk to provide advice to the next
full council meeting in respect of administration measures needed to reduce the
administration hours and demands of the work on the office which had been identified
by the previous two employees who had administered this event. It was further agreed
the 2015 carnival committee needed to re-meet following its meeting 20 August to
assess the 2015 carnival provide accounts and request a remit should that be the
desire of those persons involved.
6.6 – Financial year end 2015. The presented report was approved and accepted.
6.7 – S106 monies in respect of development of Angus MacKay Court. Agreed to
RECOMMEND to full council the Playing Fields Amenities & Allotment Committee to
consider and present a feasibility report for the refurbishment of the u16’s play area
which endeavor’s to engage the youth of the parish in physical activity
6.8 – New Homes Bonus Oct 2013/Sept 2014.
RESOLVED to add to the Equipment & Storage Fund

7. Exchange of information

None

8. Date time and venue of the next meeting

As agreed the next meeting would be held in The Council Chamber,
Diamond Jubilee Lodge on Monday 12 October 2015 at 7pm however an
additional meeting is intended to be called prior to this to deal with the grounds
equipment store.

The meeting closed at 9.35pm.

2 Prop, Pol & Resources MINS 15 Sept 2015