P-R-mins-31-May-2016.pdf

HELLESDON PARISH COUNCIL

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the meeting of the Property Policy & Resources Committee held on
Tuesday 31 May 2016 at 7.45pm in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

PRESENT

Mrs S Gurney – Chairman

Mr A Adams Mr D Ghimire Mr R Grady

Mr D King Mrs S Prutton Mr M Walsh

Mrs P Kirby – Clerk to the Council

IN ATTENDANCE

Cllr J Knowles – Hellesdon Parish Council
Mr Kevin Sage – Head Grounds

Cllr Gurney opened the meeting welcomed those present and invited nominations for
Chairman.

1. Election of Chairman

Cllr Gurney was nominated and was happy to hold this positon
RESOLVED Mrs Shelagh Gurney holds position of Chairman

2. Election of Vice Chairman

Cllr Grady was nominated and was happy to hold this positon
RESOLVED Mr Richard Grady holds position of Vice Chairman

At this point the Chairman advised an additional item would be included in the meeting. This
was in respect of Horsford Manor and would be dealt at agenda item 9.4

3. Absence and Apologies for absence

All members present

4. Declarations of Interests and Dispensations

Cllr Adams. Agenda item 9.4
Non pecuniary interest – Norfolk County Councillor Drayton & Horsford
1
Approved…………………………………………………...…

Date…………………………………………………………….

Prop, Pol & Resources MINS 31 May 2016
 Cllr Gurney. Agenda item 9.1
Non pecuniary interest – Conservative Group hirer of HCC
Cllr Walsh. Agenda item 9.1
Non pecuniary interest – UKIP Group hirer of HCC

5. Election of representative to the Finance & Operations Working Group

Cllr Gurney was nominated and was happy to this position
RESOLVED Mrs Shelagh Gurney is the representative of the Property, Policy &
Resources committee for the Finance & Operations Working Group.

6. Terms of Reference

The draft document was considered. It was agreed to
RECOMMEND to full council approval of the document.

7. Dates of committee ordinary meetings for ensuing year

RESOLVED meeting dates are Tuesday 20 September, Tuesday 22 November,
Tuesday 21 March 2017.

8. Public Participation

No representations made

9. General Matters

Property Policy & Resources
9.1 – HCC Hire charges. The clerk and head grounds man gave a briefing on events
since management take over. Much discussion took place. In respect of identified
matters it was
RESOLVED with immediate effect no changing or persons in a state of undress
allowed in the foyer.
Charges.

RESOLVED

          Hire charges to be in multiples of 30 minutes.
          Room rates effective 1 July 2016 and applicable to 31 March 2017 as follows
                                       Full - per hour    Ex-affiliated - per hour
            Marjorie Lewis             £18.00             £9.00
            Sylvia Watling & Bush      £16.00             £8.00
            Sylvia Watling             £12.00             £6.00
            Olive Haseltine            £12.00             £6.00
            Spraggins                  £12.00             £6.00
            Bush                       £12.00             £6.00
            Doctors                    £6.00              £3.00
            Westwood                   £6.00              £3.00
            Kitchen                    £5.00              £5.00

2
Approved…………………………………………………...…

Date…………………………………………………………….

Prop, Pol & Resources MINS 31 May 2016
  Flasks charge with appropriate mugs/cups effective 1 July 2016 is £1.00 per
flask
 Future charges to be considered by the committee within the budget setting
process commencing October/November 2016.
 Consideration of
o a charge for lockers and
o to council run activities of Short mat Bowls, Whist & Bingo
to be considered at a future meeting.

RESOLVED

Traffic, Highways & Environment
9.2 – Nothing for the meeting.
Property Policy & Resources General
9.3 – Revenue Expenditure & accounts summary. It was noted the reports for the
period January to March and April to March were unavailable.
9.4 – Horsford Manor. Cllr Adams advised that the P&R Committee of NCC have
decided to place the sale on the open market and invite bids to develop the land for
recreation. It was agreed that it is imperative that the PC visit the site and arrange
necessary valuation and give consideration to engaging an appropriate professional to
prepare a business plan.

10. Exchange of information

None

11. Date time and venue of the next meeting

As agreed the next meeting would be held in
The Council Chamber, Diamond Jubilee Lodge on Tuesday 20 September 2016
at 7pm

The meeting closed at 10.06pm.

3
Approved…………………………………………………...…

Date…………………………………………………………….

Prop, Pol & Resources MINS 31 May 2016