P-R-mins-301216.pdf

HELLESDON PARISH COUNCIL

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: contact@hellesdon-pc.gov.uk

Minutes of the reconvened meeting (from 15th December 2016) of the Property Policy &
Resources Committee held on
Friday 30 December 2016 at 9.00a.m. in
The Council Chamber, Diamond Jubilee Lodge, Hellesdon

PRESENT

Mrs S Gurney – Chairman

Mr D Ghimire Mr R Grady Mr J Knowles Mrs S Prutton

Mrs M Anderson-Dungar – Locum Clerk

IN ATTENDANCE

Mr Gavin Ellis – Finance Officer
Mr Kevin Sage – Head Groundsman (part meeting only)

Cllr Gurney welcomed those present. Cllr King was absent.

1. Budget for 2017/18
The Chairman tabled copies of the updated budget and led the ensuing
detailed discussion. A verbal report would be given to the 3 January 2017 Full
Council meeting and Councillors provided with copies of the proposed budget
for consideration at an Extra-ordinary Meeting on 17 January 2017.

Cllr Ghimire joined the meeting at 9.25a.m. and left at 1.05p.m.
Cllr Grady left the meeting at 12 noon.

Mr Kevin Sage was asked to join the meeting for the discussion on grounds
related matters. His knowledge and input was most valuable and thanks were
recorded to him.

2. Recommendations to Full Council
The following RECOMMENDATIONS were made:
 Grapevine – 3 issues instead of 4 per year had been agreed. Printing
costs would remain the same. Quotes had been obtained for
distribution, with a local company favoured at a cost of £465 per issue,
total £1395p.a.
 Pest control estimated costs at £950p.a. Write to all allotment holders
to make them aware of the situation and discuss with them and HAHA
that if pest control was a necessity, then this should initially be charged
to the allotment holders in the same way as water charges and then

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Prop, Pol & Resources MINS 30 December 2016
 assimilated into the rent. This would be effective from September 2018
since a year’s notice was required.
 Pitch fees – increase junior team hire charges from £25 to £35pa.
 Floodlighting costs increased from £3 to £5 per session
 Netball to increase from £20 to £21 for winter floodlit games and £15 to
£16 for summer games (these costs inclusive of VAT)
 Overall number of dog waste bins to be reduced from 16 to 12,
including Mountfield Park, and the cost per bin per empty to be checked
with Broadland District Council (current cost £3.75 per bin per weekly
empty)
 Community Centre costs to be separated out, therefore more
discussion and analysis was required.
 Increase in training budget to ensure that all staff were up to date with
relevant training, in particular mandatory machinery training for grounds
staff.
 Investigate lease possibilities for replacement – and possibly – larger
van

The meeting adjourned at 1.05p.m. and re-convened at 2.45p.m. to summarise
points, and closed at 2.55p.m.

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Prop, Pol & Resources MINS 30 December 2016