01-PPR-Mins-26-January-2020.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Parish Clerk: Natasha Carver

Minutes of the meeting of the Property, Policy & Resources Committee held on
Tuesday 26th January 2021 at 7pm Via Zoom

Meetings are being held under The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of
Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 for the purpose of
transacting the following business.

Present: Cllr S Gurney – Chair of the Committee
Cllr B Johnson
Cllr M Fulcher
Cllr D King
N Carver – Clerk
M Marshall, DJ Designs (Left after agenda Item 6)

The Chairman welcomed members and opened the meeting at 7pm.

1. Apologies and acceptance for absence
Apologies were received from Cllr Britcher these were ACCEPTED

2. Declarations of Interest and Dispensations
No additional items noted.

3. To Approve the Minutes of the Meeting Held on 15th December 2020
Minutes had been circulated from the meeting held on 15th December 2020.
It was
RESOLVED TO ADOPT THE MINUTES OF THE MEETING PROPOSED BY CLLR GURNEY AND
SECONDED BY CLLR JOHNSON.
Following the meeting held on December 15th 2020 item 4, the clerk was asked to contact the
relevant bodies on the competency of the Severe Weather Policy. It was noted the Councils
insurance company are not able to advise on this as they are not health and safety advisors or
legal advisors, but to contact our Local Council Advisory Group. The clerk contacted both SLCC
and Norfolk ALC who advised the policy was well written and the most in depth they had seen.
The policy has now been updated with the amendments made at the meeting of the 15th
December and accepted.

4. Public Participation
No public present at the meeting.

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HPC Policy, Property & Resources Committee Mins 26th January 2021
5. To consider a resolution under the Public Bodies (Admission to Meetings) Act 1960 to
exclude the press and public for the duration of the following items in view of the
confidential and personal nature of the business to be transacted. If resolved, such items to
be dealt after the item that confirms details of the next meeting. PROPOSED BY THE CHAIR

AND AGREED

6A. Community Centre
The item was moved under the line.

6B. Parish Land
The item was moved under the line.

7. Exchange of Information
No further information.

8. To confirm the date, time and venue of the next meeting
Clerk to confirm the next meeting date.

The meeting was closed to press and public and the following items were discussed.

6A. Community Centre
a) A verbal update was given at the meeting by Mike Marshall from DJ Designs the project
Architect. Mike Marshall updated on the options to replace the roof with associated
works including costings. This included the option to replace with a steel roof, a pitched
tilled roof or new build. Cllr Fulcher asked for feasibility costings report to help look at the
options given; this included the longevity of the work against the cost of the options given.
Mike Marshall agreed to look at pathological report along with additional drawing for the
steel roof. Following further discussions, it was proposed by Chair that going with the
option to replace the existing steel agricultural roof with the pitched tilled roof would give
it the longevity needed and value for money, Cllr King supported this, it was, AGREED
THAT THIS WAS THE RECOMMENDED OPTION TO GO WITH. Mike Marshall informed the
committee if they were to choose this option the project can be split into 3 stages 1)
Replacement roof, 2) Replacement Windows, 3) M&E report which can be broken down
further. All of these can be tendered for separately, the tender process is approx. 6- 8
weeks. The clerk confirmed total amount currently allocated including the public works
loan had been put in a separate account for the project.
b) The written report from DJ Designs was previously circulated and Noted.
c) The workings of the agreed community centre working group were discussed and to be
noted at Februarys full council.

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HPC Policy, Property & Resources Committee Mins 26th January 2021
6B. Parish Land
a) A discussion was held on the Greater Norwich Local Plan (GNLP), the plan has now gone to
the next stage ‘Regulation 19’ consultation. At this stage the Jarrolds site GNLP1021 and
GNLP2173 had not been included as a site for either provision of new housing or
openspace. The committee discussed the options for the site and it was,
AGREED TO PROPOSE TO FULL COUNCIL, FOR CLLR GURNEY AND CLLR KING TO SPEAK
WITH BROADLAND DISTRICT COUNCIL, AND FOR A FORMAL SUBMISSION TO
REGULATION 19 CONSULTATION TO BE PREPARED FOR THE PARISH COUNCIL WITH FEES
OF UP TO £1000.

The meeting closed at 21:05

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HPC Policy, Property & Resources Committee Mins 26th January 2021