01-PPR-Mins-I-March-2022.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk
Parish Clerk: Faye LeBon

Minutes of the meeting of the Property, Policy & Resources Committee held on
Wednesday 1st March 2022 at 3pm at
Hellesdon Parish Council Offices, Diamond Jubilee Lodge, Woodview Road, Hellesdon

Present:
Cllr S Gurney – Chair of the Committee
Cllr B Johnson – Vice Chair of the Committee
Cllr R Forder
Cllr D Britcher

Cllr M Fulcher attended via zoom for a portion of the meeting.

Also in Attendance:
F LeBon – Clerk
R Reeve – Locum Clerk

The Chairman welcomed members and opened the meeting at 3pm.

1. Apologies and acceptance for absence
Apologies were received from Cllr Potter and Cllr King. These were ACCEPTED.

2. Declarations of Interest and Dispensations
Cllr Johnson declared an interest in item 8 as a member of the bowls club.
No further declarations of interest made.

3. To Approve the Minutes of the Meeting Held on 24th November 2021
Minutes had been circulated from the meeting held on 24th November 2021.
The minutes from the 24th November 2021 were AGREED. Cllr Britcher abstained from the vote
due to not being in attendance at this meeting.

4. Public Participation
No public present at the meeting.

5. 5a. Internal Audit – 2021/22 interim report
Noted interim report recommendations made, and actions being taken
5b. Internal Audit – 2022/23 engagement
Agreed to re-engage the current internal auditors for 2022/23 year, but to test the market for
best value for the 2023/24 year.

6. Grit bin
This is being progressed with Norfolk County Council. This was noted by members.

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HPC Policy, Property & Resources Committee Mins 1st March 2022
7. Allotments
7.1 Defibrillator
An update was provided on the request from HAHA for a grant to provide a defibrillator on the
allotment site. Quotes had been received for the electric supply to connect a defibrillator to,
firstly to connect to the toilet wall, and secondly to connect to exterior of the site via the
supply from the street light. The latter option would allow for the defibrillator to be accessible
when the allotment site is closed.
It was AGREED after a proposal from Cllr Gurney and a second from Cllr Britcher that, in
principal, the defibrillator should be located outside the site to be publicly accessible. The cost
of connecting the supply would be £2,163.15 and would be taken from the Good Causes for
Hellesdon Budget. However the council would incorporate the £500 grant that had already
been secured by HAHA into this cost.
7.2 20th Anniversary
HAHA has requested support from Hellesdon Parish Council for celebrating the 20th
anniversary of the Allotments and/ or also the Queen’s Diamond celebrations at this site. It
was AGREED that as the council was holding a community fete for the Queen’s Diamond
Jubilee, that HAHA should be invited to have a stall at the fete to celebrate with the
community.
7.3 Community Allotment
It was NOTED that the terms and conditions for an RHS grant for a community allotment were
too onerous. Alternative options were discussed and it was AGREED to investigate the
feasibility of sub dividing the plots into areas smaller than half a plot to support those who
wanted to have an allotment, but without the time to look after a larger area.

8. Bowls Club
The Committee considered a request both for a grant towards a kitchen for the Bowls Club, as
well as a request to provide an electrical/ water supply. Concerns were raised over the
condition of the building and the uncertainty of the of the costs of the electrical supply, water
supply and drainage therefore it was AGREED to reject the grant application. Other options
for the bowls club could be looked at that could be more permanent.
It was AGREED to provide a mobile toilet/ port-a-loo, as provided last year due to the delay in
toilets being provided within the Community Centre

9. Community Centre
Terms for future hiring of the Community Centre were noted. It was AGREED that the hire
charges should be held upon reopening and reviewed after six months. Further investigations
will be done into the level of damage deposits and the cancellation terms. Charges for the
sports facilities will be reviewed by the Playing Fields, Allotments and Amenities Committee.

10. Exchange of Information
It was raised that an email had been sent to members about opportunities for highway
improvements and tidying up areas of Hellesdon that were subject to graffiti, litter or chewing
gum.

Date of next meeting: To be agreed

The meeting closed at 5.00pm.

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HPC Policy, Property & Resources Committee Mins 1st March 2022