04-PPR-Mins-I-26-Sept-2022.pdf

The Council Office, Diamond Jubilee Lodge, Wood View Road, Hellesdon, Norwich, NR6 5QB
Tel: 01603 301751 www.hellesdon-pc.gov.uk email: clerk@hellesdon-pc.gov.uk

Minutes of the meeting of the Property, Policy & Resources Committee held on
Monday 26th September 2022 at 7pm at
Hellesdon Parish Council Offices, Diamond Jubilee Lodge, Woodview Road, Hellesdon

Present:
Cllr B Johnson – Vice Chair of the Committee (Chaired the Meeting)
Cllr D Britcher
Cllr R Forder
Cllr S Gurney

Also in Attendance:
F LeBon – Clerk

The Chairman welcomed members and opened the meeting at 7pm.

1. Apologies and acceptance for absence
Apologies were received from Cllr Douglass and Cllr King. These were ACCEPTED.

2. Declarations of Interest and Dispensations
No declarations of interest made.

3. To Approve the Minutes of the Meeting Held on 4th August 2022
Minutes had been circulated from the meeting held on 4th August 2022. These were AGREED.

The following updates were given:
Item 5: Norse are to send the plans for the library barrier scheme to the council.
Item 7: The Health and Safety policy had yet to be seen by the staffing committee.
Item 9: The cabling on the driveway had been installed but not connected. The kitchenette has
been installed, with the exception of the dishwasher. The storage area project remains on hold.
Item 10: No response has been received from Broadland Council about the removal of the dog
bin between Drayton Wood Road and Woodland Road. The Clerk is to chase up.
Item 14: Cllr Gurney has emailed Norfolk County Council in relation to the bus shelters and
whether this should form part of developer contributions to Highways.

Pressure has been placed on Persimmon has to why the road closure on Hospital Lane has
overrun. This has now been opened to emergency services. Further roadworks relating to this
development are imminent.
There was no call in for the Meadow Way 20mph Traffic Regulation Order, and this has now
been passed.

Approved…………………………………………………...…

Date………………………………………

HPC Policy, Property & Resources Committee Minutes 26th September
2022
4. Public Participation
No public present at the meeting.

5. Policy Review
a) To Receive Report on Policy Review Schedule
The policy review schedule had been amended so that all policies could be reviewed in the
same financial year. This schedule was ACCEPTED.
b) To Review Policies
The following polices were AGREED. It was noted that the London Bridge Protocol should be
subject to additional review in due course as a result of matters raised after the death of her
Late Majesty.

Complaints Policy
Customer Service Policy
Debt Management Policy
Grant Making
Information Security
Media Relations
London Bridge Protocol
Publication Scheme
Recruitment and Selection
Retention of Documents
Management of Outdoor Surfaces
Social Media
Subject Access Request
Training and Development
Unreasonably Persistent Behaviour

6. Health and Safety
a) To Consider Adoption of the Health and Safety Policy Manual
b) To Consider Adoption of the Health and Safety Handbook
Both these documents were considered together. It was AGREED to adopt these documents
subject to a minor amendment to the Electrical Safety section, an assessment of acronyms and
for a final review by the Head Groundsman from a practical perspective.
The Clerk is to find out the terms and conditions of the contract agreed with Worknest.

7. To Review Ground Rent for Horticultural Building
Discussions occurred as to the understanding of previous rent collections on the building
which belongs to the Horticultural Society but stands on parish council land. The finances
were negligible, however it was important to find out where the liability for the building lies.
The Clerk is to find out if the Horticultural Society are insuring the property, what is being
stored there and whether there are risk assessments in place.

8. To Consider a Resolution under the Public Bodies (Admission to Meetings) Act 1960 to
Exclude the Press and the Public for the Duration of Item 9 in View of the Confidential
Nature of the Business to be Transacted.

Approved…………………………………………………...…

Date………………………………………

HPC Policy, Property & Resources Committee Minutes 26th September
2022
 This was AGREED.

9. To Receive Update on Land Matter Valuation
The Clerk provided documentation on policies and financial information. The valuation is still
awaited and is being actively chased by the Clerk. It was AGREED to accept the offer of a
meeting with the other party and this will be attended by Cllrs Gurney, Johnson, Britcher,
Forder and the Clerk.

10. Items for the Next Agenda and for Other Committees
Valuation.

Cllr Gurney provided the meeting with an update on the Asylum Dispersal project which has
commenced in Hellesdon. A meeting has been called for 4th October for District Councillors
and the Clerk and a report will be given to Full Council.

11. To confirm that date of the next meeting.
To be arranged when further information on item 9 is received.

The meeting closed at 9.55pm.

Approved…………………………………………………...…

Date………………………………………

HPC Policy, Property & Resources Committee Minutes 26th September
2022